HomeMy WebLinkAboutAgenda_GVPID_04.10.2017Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
April 10, 2017 at 6:00 PM
at West Side Serv ice Center located at 5501 Williams Dr. Georgetown, TX 78633
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Public wis hing to address the Board. - Melind a Marler, Chair
At the p ostin g of this a g en d a , n o person s h a d signed u p to a d dress the B oard.
Legislativ e Regular Agenda
B Co nsideration and possible actio n to approve the minutes o f the March 13, 2017 regular meeting. Karen
Fro s t, Rec o rd ing S ecretary
C Dis cus s ion on the res ults of the Marc h 2017 Res ident Survey for Geo rgetown Village Pub lic Imp ro vement
Dis tric t (GVPID) enhancements – Karen F ro s t, R ecording Sec retary
D Dis cus s ion and pos s ible recommend ation o n the annual review o f the Georgetown Village Pub lic
Improvement Dis trict No . 1 (GVPID) Servic e P lan, and annual bud get – And reina Davila-Quintero,
Pro ject Coordinator
E Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f Marc h 2017 - La'Mar Kemp , Acc o untant
F Dis cus s ion regard ing the Contrac ts Progres s Report - Jim Briggs , General Manager o f Utilities
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 32
City of Georgetown, Texas
Georgetown Village Improvement District
April 10, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes of the Marc h 13, 2017 regular meeting. Karen
Frost, Rec o rding Sec retary
ITEM SUMMARY:
FINANCIAL IMPACT:
.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
ATTACHMENTS:
Description Type
Minutes _GVPID_03.13.2017 Backup Material
Page 2 of 32
Georgetown Village PID Page 1 of 3
Meeting: March 13, 2017
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, March 13, 2017 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Melinda Marler, Chair; Steve Goodman; Richard Harrison; Gary Newman,
Developer Rep; Brian Ortego, Katie Porter, Penny Evans, Developer Rep. and Marlene
McMichael, Alternate.
Members Absent: Cara McKinney, Alternate
Staff present: Jim Briggs, GM Utilities; La’Mar Kemp, Accountant; Andreina Davila, Project
Coordinator; and Karen Frost, Administrative Assistant
Meeting called to order by Chair Marler at 6:02 p.m.
A. Public wishing to address the Board on non‐posted items. – Melinda Marler, Chair
At the posting of this agenda, no persons had signed up to address the Board.
B. Consideration and possible action to approve the minutes of the February 13, 2017
Workshop and regular meeting. ‐ Karen Frost, Recording Secretary
Motion by Harrison to approve the minutes of the February 13th Regular Meeting
Second by Ortego. Approved 6‐0‐1 (Newman not present yet.)
C. Review and discuss GVPID purpose and approve recently adopted bylaws. Karen Frost,
Recording Secretary
Frost presented the bylaws with the new alternates added.
Motion by Newman to accept the bylaws. Second by Porter. Amended by Ortego to
schedule the meetings every second Monday of the month at 6:00 p.m. Second by
Harrison. Motion approved as amended 7 – 0.
D. Election of Vice‐chair and Secretary for the 2017‐2018 GVPID Advisory Board. Melinda
Marler, Chair
Nomination by Harrison, second by Goodman for Brian Ortego as Vice‐Chair.
Approved 7 – 0.
Nomination by Newman, second by Ortego for Kathryn Porter as Secretary.
Approved 7 – 0.
E. Review of the City Council’s Boards and Commissions Attendance Policy. Karen Frost,
Recording Secretary
Frost reviewed the policy. No action was taken.
F. Consideration and possible recommendation to award a contract to C3 Environmental
Specialties of Schertz, Texas for the rehabilitation of Pond 6 in The Villages of
Page 3 of 32
Georgetown Village PID Page 2 of 3
Meeting: March 13, 2017
Georgetown for an amount not to exceed $102,665.00. Mark Miller, Transportation
Services Manager
Mark Miller explained the bid. The pipe cost is overbid to cover possibilities of extra
pipe needing to be laid. The hope is that the cost of the rehabilitation will be $75,000 ‐
$90,000. This bid was prepared to meet any extra costs that may arise.
Chair Marler allowed public comment on this item.
Jill Fussell, 402 Village Commons, objected to the approval of the bid. She believes that
the city should pay for the rehabilitation of the pond because each resident is charged $6
a month for storm drainage and that should insure that it is taken care of. The city owns
the pond and should pay for this.
Jim Briggs responded that this is a special case. The pond was accepted by the PID
Board for the city and therefore was not maintained as other ponds are. Briggs further
explained the $6 per month charge is for conveyance system channels, drainage
easements, pipes, inlets, etc., not for the water quality pond of a neighborhood. He
stated the city will look at all future ponds before acceptance and the PID Board will be
able to recommend to City Council acceptance, but that acceptance will have to follow
city processes and procedures and will then go on a regular maintenance program that
will only cost about $1250 for each pond. This pond is a special circumstance.
Motion by Ortego to recommend to City Council acceptance of the bid as proposed.
Second by Porter. Approved 6 – 1 (Goodman opposed.)
G. Update on the resident survey for budget discussions. Karen Frost, Recording Secretary
Frost reported there were 118 responses at this time and hopefully more by the end of
the week. The results will be brought to the next meeting for discussion with the budget
proposals.
H. Update by Georgetown Village Developer – Gary Newman, Wilson Family
Communities
Newman presented a development map. He explained all the proposed areas and
estimated lots. He explained that traditionally they can develop 100 lots per year. He
said they are looking at future roads and long range plans. There is a possibility of
another PID in the area, but those plans are still preliminary. His company is looking at
how to now market the old and the new areas and are trying to develop a sense of
gateway into the neighborhoods. There was a lengthy discussion about fences and how
to make them all similar for a more cohesive and attractive look on Shell Road.
I. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of February 2017. La’Mar Kemp, Accountant
Kemp presented the financial statements. He showed that over 90% of the tax
assessments have been collected and that the revenues will most likely be over what the
Page 4 of 32
Georgetown Village PID Page 3 of 3
Meeting: March 13, 2017
budget projected. He is expecting to have the audited ending fund balance as of
9/30/2016 at the next meeting.
Certain meters were discussed and will be audited to insure accuracy.
J. Discussion regarding the Contracts Progress Report ‐ Jim Briggs, General Manager of
Utilities
Jim presented the monthly walk‐thru report. He will talk to the Parks Superintendent
about the landscape contract at the gazebo roundabout. The city expects to put the
citywide landscape maintenance contract out for bid on March 27th.
Looking forward, Briggs explained that the city will be looking at a Master Plan for the
entire area to have uniformity of look and feel. This will help manage the disparity of
fence types and colors. Entry features will be considered across the entire development.
And in the future, a private development inside the development will be required to
follow the same guidelines or not be in the middle of the development.
There was more discussion about some of the on‐going issues including the height of the
rock wall at the roundabout and the landscaping in the parks. Briggs stated he will
work with the Parks Department to see what can be done and to bring options back to
the board for discussion.
Adjournment
Motion by Newman to adjourn. Second by Ortego. The meeting was adjourned at 8:16
p.m.
______________________________ ______________________________
Approved, Melinda Marler, Chair Attest, Katie Porter, Secretary
Page 5 of 32
City of Georgetown, Texas
Georgetown Village Improvement District
April 10, 2017
SUBJECT:
Disc ussion on the res ults o f the March 2017 R es id ent S urvey fo r Georgeto wn Village P ublic Improvement
District (GVP ID) enhanc ements – Karen Fros t, Rec o rd ing S ecretary
ITEM SUMMARY:
The City o f G eo rgeto wn in partnership with the Georgetown Village Pub lic Improvement Dis tric t No. 1
(GVPID) Advis o ry Bo ard c o nducted a res ident s urvey in March 2017 to gather inp ut on enhanced
imp ro vements that may be inc luded in the GVP ID’s 2018 S ervic e Plan and Bud get. T hese enhanc ements
had b een id entified d uring the proc es s of the c urrent adopted bud get but were s et as ide fo r future
cons id eration.
The s urvey was mailed to o ver 900 res id ents , as well as posted on the City’s web s ite where residents were
ab le to provide input fro m F eb ruary 27th thro ugh March 17th. A total of 190 res pons es were rec eived
(Exhibit A – S urvey Res ults Summary), as well as 105 o p en comment res pons es (Exhib it B – Op en
Comment Ques tion Breakd o wn).
The p urpose of this item is to p res ent the res ults o f the res id ent survey, as well as next s teps o n the
GVPID’s 2018 Service Plan and Bud get.
FINANCIAL IMPACT:
None at this time.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary, and Andreina Davila-Quintero, Pro ject Coordinator
ATTACHMENTS:
Description Type
Exhibit A - Survey Res ults Summary Exhibit
Exhibit B - Open Comment Ques tion Breakdown Exhibit
Page 6 of 32
Q1 Shade Structures. To be located in
neighborhood parks. Estimated cost may
range between $10,000 - $30,000. (Structure
as shown is approximately $20,000.)
Answered: 187 Skipped: 3
28.34%
53
33.69%
63
11.76%
22
15.51%
29
10.70%
20
187
3.53
Full support Some support No position No support Absolutely not
Level of
Support
0%10%20%30%40%50%60%70%80%90%100%
10.70%
15.51%
11.76%
33.69%
28.34%
Full support Some support No position No support Absolutely not Total Weighted Average
Level of Support
1 / 10
GVPID EnhancementsExhibit A - Survey Results Summary
Page 7 of 32
Q2 Bocce Ball Courts. This item includes
the installation of two new Bocce Ball
Courts in two parks within Georgetown
Village; one court on each side of Shell
Road to serve the entire neighborhood
safely. Estimated cost is approximately
$30,000 each for a total of $60,000.
Answered: 190 Skipped: 0
12.11%
23
12.63%
24
11.05%
21
31.58%
60
32.63%
62
190
2.40
Full support Some support No position No support Absolutely not
(no label)
0%10%20%30%40%50%60%70%80%90%100%
32.63%
31.58%
11.05%
12.63%
12.11%
Full support Some support No position No support Absolutely not Total Weighted Average
(no label)
2 / 10
GVPID EnhancementsExhibit A - Survey Results Summary
Page 8 of 32
Q3 Disc Golf Course. This item includes
the installation of a new 9-hole Disc Golf
Course in one of the parks within
Georgetown Village. Estimated cost is
approximately $18,000. (Some parks may
not accommodate a Disc golf course due to
size.)
Answered: 189 Skipped: 1
19.05%
36
29.10%
55
14.29%
27
19.05%
36
18.52%
35
189
3.11
Full support Some support No position No support Absolutely not
(no label)
0%10%20%30%40%50%60%70%80%90%100%
18.52%
19.05%
14.29%
29.10%
19.05%
Full support Some support No position No support Absolutely not Total Weighted Average
(no label)
3 / 10
GVPID EnhancementsExhibit A - Survey Results Summary
Page 9 of 32
Q4 Pavilion. This item includes the
installation of a new structure in a park
located on the west side of Shell Road
(between Shell Road and Serenada). A 16
foot square pavilion costs approximately
$40,000. A 20 foot x 30 foot pavilion costs
approximately $85,000. Estimated cost may
range between $40,000 and $85,000.
Answered: 187 Skipped: 3
14.97%
28
26.20%
49
17.65%
33
26.20%
49
14.97%
28
187
3.00
Full support Some support No position No support Absolutely not
(no label)
0%10%20%30%40%50%60%70%80%90%100%
14.97%
26.20%
17.65%
26.20%
14.97%
Full support Some support No position No support Absolutely not Total Weighted Average
(no label)
4 / 10
GVPID EnhancementsExhibit A - Survey Results Summary
Page 10 of 32
Q5 Playscape for children between 2 and 5
years of age. This item includes the
installation of a new playscape in one of the
existing parks within Georgetown Village.
Cost includes the play unit, curbing, fall
surfacing, accessible route and
installation. Estimated cost is $50,000.
Answered: 187 Skipped: 3
23.53%
44
30.48%
57
20.32%
38
17.65%
33
8.02%
15
187
3.44
Full support Some support No position No support Absolutely not
(no label)
0%10%20%30%40%50%60%70%80%90%100%
8.02%
17.65%
20.32%
30.48%
23.53%
Full support Some support No position No support Absolutely not Total Weighted Average
(no label)
5 / 10
GVPID EnhancementsExhibit A - Survey Results Summary
Page 11 of 32
Q6 Maintenance of Street Trees:This item
includes low limbs over the street and
sidewalk of all trees planted within the
right-of-way, particularly between the curb
and sidewalk and on landscape frontage
areas located along Shell Road, Village
Commons Boulevard, Bellaire Drive and
other roads. Currently trees are particularly
maintained by each homeowner and this
option provides for uniform maintenance
under one contract. Estimated cost may
range between $100 and $300 per tree.
Answered: 189 Skipped: 1
51.32%
97
19.58%
37
7.94%
15
11.11%
21
10.05%
19
189
3.91
Full support Some support No position No support Absolutely not
(no label)
0%10%20%30%40%50%60%70%80%90%100%
10.05%
11.11%
7.94%
19.58%
51.32%
Full support Some support No position No support Absolutely not Total Weighted Average
(no label)
6 / 10
GVPID EnhancementsExhibit A - Survey Results Summary
Page 12 of 32
Q7 Repair and Replacement of
Sidewalks impacted by the Street
Trees:This item includes the repair and
possible replacement of portions of
sidewalks that have been affected by the
root system of the Street Trees. This may
also include root trimming and placement of
root barriers to avoid future conflicts and to
protect the sidewalks. Estimated costs for
sidewalk repair and possible replacement
would be approximately $30,000 for the first
year. Ongoing maintenance would be
budgeted at $10,000 per year.
Answered: 189 Skipped: 1
67.72%
128
20.11%
38
3.70%
7
3.70%
7
4.76%
9
189
4.42
Full support Some support No position No support Absolutely not
(no label)
0%10%20%30%40%50%60%70%80%90%100%
4.76%
3.70%
3.70%
20.11%
67.72%
Full support Some support No position No support Absolutely not Total Weighted Average
(no label)
7 / 10
GVPID EnhancementsExhibit A - Survey Results Summary
Page 13 of 32
Q8 Replacement of Street Trees:If existing
shade trees between the curb and sidewalk
die or have to be removed for sidewalk
repair, a suitable tree will be planted in its
place. This will maintain the existing
streetscape and character of the
neighborhood, but protect sidewalks and
roads from future damage. Estimated cost
may range between $500 to $800 per tree.
Answered: 189 Skipped: 1
55.03%
104
21.16%
40
5.82%
11
8.99%
17
8.99%
17
189
4.04
Full support Some support No position No support Absolutely not
(no label)
0%10%20%30%40%50%60%70%80%90%100%
8.99%
8.99%
5.82%
21.16%
55.03%
Full support Some support No position No support Absolutely not Total Weighted Average
(no label)
8 / 10
GVPID EnhancementsExhibit A - Survey Results Summary
Page 14 of 32
Q9 If you have other suggestions, please
list here and be as specific as possible.
Answered: 105 Skipped: 85
9 / 10
GVPID EnhancementsExhibit A - Survey Results Summary
Page 15 of 32
Q10 If you would like to be contacted to
discuss your answers, please leave us your
name and email or contact information
here:
Answered: 37 Skipped: 153
10 / 10
GVPID EnhancementsExhibit A - Survey Results Summary
Page 16 of 32
Q9: If you have other suggestions, please list here and be as specific as possible.
Categories Count Percentage
Sec. 9 HOA Pool 1 0.95%
Lighting 3 2.86%
Signage 4 3.81%
Village Pool 5 4.76%
Street Maint./Imp.6 5.71%
Roundabout w/Tree 8 7.62%
Uncategorized 9 8.57%
Enforcement 11 10.48%
Rec. Amenities 15 14.29%
Sidewalk Imp.16 15.24%
Street Trees 20 19.04%
Enhanced Maintenance 22 20.95%
Landscape Imp.30 28.57%
1
3
4
5
6
8
9
11
15
16
20
22
30
Sec. 9 HOA Pool
Lighting
Signage
Village Pool
Street Maint./Imp.
Roundabout w/Tree
Uncategorized
Enforcement
Rec. Amenities
Sidewalk Imp.
Street Trees
Enhanced Maintenance
Landscape Imp.
0 5 10 15 20 25 30 35
Open Comment Responses by Category
Exhibit B - Open Comment Question Breakdown
Page 1 of 1
Page 17 of 32
City of Georgetown, Texas
Georgetown Village Improvement District
April 10, 2017
SUBJECT:
Disc ussion and p o s s ib le rec o mmendatio n on the annual review of the Georgeto wn Village P ublic
Imp ro vement Dis tric t No. 1 (GVPID) Servic e Plan, and annual b udget – Andreina Davila-Quintero , Projec t
Coordinator
ITEM SUMMARY:
The City Counc il authorized the c reation of the Geo rgeto wn Village Public Imp ro vement District (GVPID)
via Resolution No. 990223-N, and amended via R es o lutio n Numb ers 050801-AA-1, 032602-R, 040803-V-
2, 011309-JJ, 062612-M, and 072214-R, to fund c ertain p ublic improvements that b enefit the land within
the approximate 391.83-ac re district (Exhibit “A”). The purp o s e of the GVP ID is to s up p lement and
enhanc e City s ervic es within the sub ject area and includ e the fo llo wing:
• P o c ket p arks, land s cape areas , s treet trees, sidewalks, trails , alleyways , d is tinctive lighting
and signage, rec reational fac ilities, water quality fac ilities, and other related improvements .
• The s ervices to b e provid ed by the Dis tric t s hall cons is t o f tho s e neces sary for the
adminis tration and operatio n o f the Dis tric t, includ ing those o f the C ity and the annual collec tion o f
assess ments .
The GVPID’s S ervic e P lan d efines the annual indebted ness and p ro jected c os ts for imp ro vements o ver a
p erio d of at leas t five (5) years , which mus t be reviewed annually. The GVPID’s annual bud get is
d etermined by the S ervic e P lan.
The p urpose of this item is to initiate d is cus s ion on the s p ecific pub lic improvements and enhanced
s ervic es to be to be inc luded in the GVPID’s 2018 S ervic e P lan and Budget, to inc lude the possible
ad d ition of new enhanc ements based o n the res id ent s urvey c o nducted in Marc h 2017. F o llo wing this
d is cus s io n, City s taff will b egin estimating the c os t of the rec o mmended enhanc ements, and present the
d raft Service P lan and Budget to the Board for further d is cus s io n and recommendatio n o n May 8, 2017.
FINANCIAL IMPACT:
A financ ial overview will b e includ ed as p art of the review o f the GVPID Servic e P lan and annual b udget.
SUBMITTED BY:
And reina Davila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Exhibit A - GVPID Boundary Map Exhibit
Page 18 of 32
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5
Georgetown Village PIDLocation Map
April 7, 2017
Shell RoadCity Council District 5
LEGEND
StreetsParcelsGeorgetown City LimitsGVPID #1Res. 990223-N/Ord. 99-22Res. 050801-AA-1/Ord. 2001-42Res. 032602-R/Ord. 2002-30Res. 040803-V-2/Ord. 2003-37Res. 011309-JJ/Ord. 2009-12Res. 062612-M/Ord. 2012-74Res. 072214-R/Ord. 2014-48
***For Information Purposes Only***
Page 19 of 32
City of Georgetown, Texas
Georgetown Village Improvement District
April 10, 2017
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of Marc h 2017 - La'Mar Kemp, Ac c o untant
ITEM SUMMARY:
For the Board 's review, attached are the Dis tric t's financ ial reports for the mo nth o f Marc h 2017 includ ing:
Financ ial Summary,
Detail Lis ting of the exp enses, and
Utility Us age R ep o rt
FINANCIAL IMPACT:
None.
SUBMITTED BY:
La'Mar Kemp , Ac c o untant
ATTACHMENTS:
Description Type
March 2017 Financial Statement Backup Material
March 2017 Financial Summary Backup Material
PID Utility Us age Report Backup Material
Page 20 of 32
4-06-2017 09:10 AM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: MARCH 31ST, 2017
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 334,713.00 0.00 328,112.45 98.03 0.00 6,600.55
TOTAL PRIMARY REVENUE 334,713.00 0.00 328,112.45 98.03 0.00 6,600.55
INTEREST
4-0001-42-100 ALLOCATED INTEREST 1,500.00 0.00 1,271.65 84.78 0.00 228.35
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 126.01 0.00 0.00 ( 126.01)
TOTAL INTEREST 1,500.00 0.00 1,397.66 93.18 0.00 102.34
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 336,213.00 0.00 329,510.11 98.01 0.00 6,702.89
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 336,213.00 0.00 329,510.11 98.01 0.00 6,702.89
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 21 of 32
4-06-2017 09:10 AM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: MARCH 31ST, 2017
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 27,636.00 2,303.00 13,817.94 50.00 0.00 13,818.06
5-0211-51-111 OFFICE SUPPLIES 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-200 INSURANCE 2,000.00 0.00 0.00 0.00 0.00 2,000.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 108,000.00 561.50 108,673.00 46.12 ( 58,862.53) 58,189.53
5-0211-51-311 CONTRACT & LEASES, SECONDA 30,000.00 0.00 12,250.00 0.04 ( 12,237.75) 29,987.75
5-0211-51-330 SPECIAL SERVICES 9,550.00 0.00 0.00 6.86 655.60 8,894.40
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 52,800.00 0.00 19,063.00 0.00 ( 19,063.00) 52,800.00
5-0211-51-342 SIGNS 10,000.00 0.00 0.00 0.00 0.00 10,000.00
5-0211-51-430 UTILITIES 46,000.00 1,498.50 18,624.89 40.49 0.00 27,375.11
5-0211-51-501 MAINT, ALLEYS/SIDEWALKS 1,300.00 0.00 0.00 0.00 0.00 1,300.00
5-0211-51-502 MAINT, IRRIGATION 22,000.00 0.00 2,429.24 0.00 ( 2,429.24) 22,000.00
5-0211-51-503 MAINT , PONDS 2,500.00 0.00 0.00 0.00 0.00 2,500.00
5-0211-51-505 POND REHABILITATION 108,432.00 0.00 0.00 94.68 102,665.00 5,767.00
5-0211-51-506 MAINT, ALLEYS 50,000.00 0.00 0.00 0.00 0.00 50,000.00
5-0211-51-950 JOINT SERVICES ALLOCATION 13,279.00 1,107.00 6,641.16 50.01 0.00 6,637.84
TOTAL OPERATIONS 483,997.00 5,470.00 181,499.23 39.72 10,728.08 291,769.69
____________________________________________________________________________________
TOTAL VILLAGE PID 483,997.00 5,470.00 181,499.23 39.72 10,728.08 291,769.69
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 483,997.00 5,470.00 181,499.23 39.72 10,728.08 291,769.69
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 483,997.00 5,470.00 181,499.23 39.72 10,728.08 291,769.69
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 147,784.00)( 5,470.00 148,010.88 92.89-( 10,728.08)( 285,066.80)
*** END OF REPORT ***
Page 22 of 32
16/17 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 334,713$ 328,112$ (6,601)$
Interest Earned 1,500 1,398 (102)
Total Revenues 336,213 329,510 (6,703)
Expenditures:
Administrative Fee- General Fund 27,636 13,818 13,818
Administrative Fee - Joint Service 13,279 6,641 6,638
Office Supplies 500 - 500
Insurance 2,000 - 2,000
Contracts & Leases, Primary 108,000 49,810 58,190
Contracts & Leases, Secondary 30,000 12 29,988
Special Services 9,550 656 8,894
Above Ground Improvements 52,800 - 52,800
Signs 10,000 - 10,000
Utilities/Irrigation 46,000 18,625 27,375
Maintenance, Sidewalks 1,300 - 1,300
Maintenance, Irrigation 22,000 - 22,000
Maintenance, Ponds 2,500 - 2,500
Pond Rehabilitation 108,432 102,665 5,767
Maintenance, Alleys 50,000 - 50,000
Total Expenditures 483,997 192,227 291,770
Current Year Variance (147,784) 137,283 285,067
Beginning Fund Balance 697,654 679,556 [A](18,098)
Current Funds Available 549,870$ 816,839$ 266,969$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of April 6, 2017.
[A]Audited beginning fund balance.
Financial Statement
Village PID
March 31, 2017
Page 23 of 32
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 041-0700-02 COG PARKS VILLAGE PID Water meter 9609764
ADDRESS: 103 SYCAMORE ST (Sycamore Entrance-south; feeds north also)Electric meter R15063190
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
3/4 In Irrigation (thousands
of gallons) 33.000 52.000 48.000 48.000 3.000 - 184.000
Electric Usage (non-
irrigation) Municipal Small
(kWh) - - 1.000 - - 1.000
CHARGES:
Water $155.00 $231.00 $215.00 $215.00 $35.00 $23.00 $874.00
Electric (non-irrigation) $125.00 $125.00 $125.00 $125.06 $125.00 $125.00 $750.06
TOTAL CHARGES $280.00 $356.00 $340.00 $340.06 $160.00 $148.00 $1,624.06
ACCOUNT #: 041-0778-00 COG PARKS VILLAGE PID Water meter 23112828
ADDRESS: 714 WESTBURY LN (Cedar Elm Park)Electric Meter R15844500
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 103.000 111.000 98.000 34.000 - 1.000 347.000
Electric Usage (non-
irrigation) Municipal Small
(kWh) - 1.000 - - - - 1.000
CHARGES:
Water $450.50 $482.50 $430.50 $174.50 $38.50 $42.50 $1,619.00
Electric (non-irrigation) $125.00 $125.06 $125.00 $125.00 $125.00 $125.00 $750.06
TOTAL CHARGES $575.50 $607.56 $555.50 $299.50 $163.50 $167.50 $2,369.06
ACCOUNT #: 048-0416-01 COG PARKS VILLAGE PID Water meter 8860987
ADDRESS: 4410 MADRID DR (Bedford Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 70.000 90.000 61.000 38.000 - 1.000 260.000
CHARGES:
Water $318.50 $398.50 $282.50 $190.50 $38.50 $42.50 $1,271.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $324.50 $404.50 $288.50 $196.50 $44.50 $48.50 $1,307.00
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2
1
Page 24 of 32
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 048-1713-00 COG PARKS VILLAGE PID Water meter 9555260
ADDRESS: 4912 MADRID DR Electric meter R15803297
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
3/4 In Irrigation (thousands
of gallons) 73.000 61.000 61.000 26.000 14.000 9.000 244.000
CHARGES:Credit Balance as of 10/1
Water $315.00 $267.00 $267.00 $127.00 $79.00 $59.00 $1,114.00 ($3,833.94)
Electric (non-irrigation) $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $750.00 Credit Balance remaining
ACCOUNT CREDIT ($440.00) ($392.00) ($392.00) ($252.00) ($204.00) ($184.00) ($1,864.00) ($1,969.94)
TOTAL CHARGES $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
ACCOUNT #: 048-1921-01 COG PARKS VILLAGE PID Water meter 8860997
ADDRESS: 1001 ELMWOOD DR (Rosedale Entrance-S+N)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 102.000 82.000 79.000 27.000 5.000 1.000 296.000
CHARGES:
Water $446.50 $366.50 $354.50 $146.50 $58.50 $42.50 $1,415.00
TOTAL CHARGES $446.50 $366.50 $354.50 $146.50 $58.50 $42.50 $1,415.00
ACCOUNT #: 084-0421-01 COG PARKS VILLAGE PID Water meter 8351475
ADDRESS: 506 WESTBURY LN (Chestnut Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 20.000 21.000 13.000 10.000 1.000 8.000 73.000
CHARGES:
Water $118.50 $122.50 $90.50 $78.50 $42.50 $70.50 $523.00
TOTAL CHARGES $118.50 $122.50 $90.50 $78.50 $42.50 $70.50 $523.00
6
5
4
Page 25 of 32
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0424-00 COG PARKS VILLAGE PID Water meter 8351361
ADDRESS: 100 WESTBURY LN (Westbury Entrance-north)
(Water looped with 103 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 68.000 77.000 65.000 21.000 4.000 4.000 239.000
CHARGES:
Water $310.50 $346.50 $298.50 $122.50 $54.50 $54.50 $1,187.00
TOTAL CHARGES $310.50 $346.50 $298.50 $122.50 $54.50 $54.50 $1,187.00
ACCOUNT #: 084-0426-00 COG PARKS VILLAGE PID Water meter 8404600
ADDRESS: 103 WESTBURY LN (Westbury Entrance-south)Electric meter R15845171
(Water looped with 100 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 1/2 In Irrigation
(thousands of gallons) 134.000 139.000 108.000 42.000 8.000 6.000 437.000
CHARGES:
Water $612.50 $632.50 $508.50 $244.50 $108.50 $100.50 $2,207.00
Electric (non-irrigation) $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $750.00
TOTAL CHARGES $737.50 $757.50 $633.50 $369.50 $233.50 $225.50 $2,957.00
ACCOUNT #: 084-0427-00 COG PARKS VILLAGE PID Water meter 8351362
ADDRESS: 107 WESTBURY LN (Fairfield Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 24.000 24.000 22.000 8.000 - - 78.000
CHARGES:
Water $134.50 $134.50 $126.50 $70.50 $38.50 $38.50 $543.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $140.50 $140.50 $132.50 $76.50 $44.50 $44.50 $579.00
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Page 26 of 32
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0428-00 COG PARKS VILLAGE PID Water meter 8351301
ADDRESS: 219 WESTBURY LN (Shell Park & Westbury Park-batteries)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 15.000 16.000 16.000 9.000 - - 56.000
CHARGES:
Water $98.50 $102.50 $102.50 $74.50 $38.50 $38.50 $455.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $104.50 $108.50 $108.50 $80.50 $44.50 $44.50 $491.00
ACCOUNT #: 084-0429-00 COG PARKS VILLAGE PID Water meter 8351345
ADDRESS: 275 WESTBURY LN (Green Grove Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 28.000 30.000 41.000 21.000 - - 120.000
CHARGES:
Water $150.50 $158.50 $202.50 $122.50 $38.50 $38.50 $711.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $156.50 $164.50 $208.50 $128.50 $44.50 $44.50 $747.00
ACCOUNT #: 084-0431-00 COG PARKS VILLAGE PID Water meter 9660125
ADDRESS: 339 WESTBURY LN (round-about with tree)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
3/4 In Irrigation (thousands
of gallons) 2.000 1.000 2.000 1.000 - - 6.000
CHARGES:
Water $31.00 $27.00 $31.00 $27.00 $23.00 $23.00 $162.00
TOTAL CHARGES $31.00 $27.00 $31.00 $27.00 $23.00 $23.00 $162.00
10
12
11
Page 27 of 32
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0432-00 COG PARKS VILLAGE PID Water meter 8351363
ADDRESS: 395 WESTBURY LN (Village Glen Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) - 6.000 47.000 - - - 53.000
CHARGES:
Water $38.50 $62.50 $226.50 $38.50 $38.50 $38.50 $443.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $44.50 $68.50 $232.50 $44.50 $44.50 $44.50 $479.00
ACCOUNT #: 084-0433-00 COG PARKS VILLAGE PID Water meter 8351364
ADDRESS: 376 WESTBURY LN (Spring Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 22.000 33.000 24.000 9.000 - - 88.000
CHARGES:
Water $126.50 $170.50 $134.50 $74.50 $38.50 $38.50 $583.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $132.50 $176.50 $140.50 $80.50 $44.50 $44.50 $619.00
ACCOUNT #: 084-0436-00 COG PARKS VILLAGE PID Water meter 9660021
ADDRESS: 340 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
3/4 In Irrigation (thousands
of gallons) 2.000 8.000 7.000 3.000 3.000 - 23.000
CHARGES:
Water $31.00 $55.00 $51.00 $35.00 $35.00 $23.00 $230.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $37.00 $61.00 $57.00 $41.00 $41.00 $29.00 $266.00
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14
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Page 28 of 32
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0437-00 COG PARKS VILLAGE PID Water meter 9659998
ADDRESS: 380 VILLAGE COMMONS BLVD (gazebo)Electric meter R15844841
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
3/4 In Irrigation (thousands
of gallons) - - 2.000 1.000 2.000 3.000 8.000
Electric Usage (non-
irrigation) Municipal Small
(kWh) 68.000 28.000 47.000 17.000 1.000 - 161.000
CHARGES:
Water $23.00 $23.00 $31.00 $27.00 $31.00 $35.00 $170.00
Electric (non-irrigation) $129.12 $126.70 $127.85 $126.03 $125.06 $125.00 $759.76
PCA $0.01 $0.00 $0.00 $0.00 $0.00 $0.00 $0.01
TOTAL CHARGES $152.13 $149.70 $158.85 $153.03 $156.06 $160.00 $929.77
ACCOUNT #: 084-0441-00 COG PARKS VILLAGE PID Water meter 8351458
ADDRESS: 105 VILLAGE COMMONS BLVD (Greenside Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 58.000 60.000 55.000 23.000 1.000 1.000 198.000
CHARGES:
Water $270.50 $278.50 $258.50 $130.50 $42.50 $42.50 $1,023.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $276.50 $284.50 $264.50 $136.50 $48.50 $48.50 $1,059.00
ACCOUNT #: 084-0442-00 COG PARKS VILLAGE PID Water meter 8351473
ADDRESS: 160 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) - - - - - - -
CHARGES:
Water $38.50 $38.50 $38.50 $38.50 $38.50 $38.50 $231.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $267.00
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Page 29 of 32
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0443-00 COG PARKS VILLAGE PID Water meter 8351474
ADDRESS: 176 VILLAGE COMMONS BLVD (Hanover Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) 29.000 30.000 24.000 7.000 - - 90.000
CHARGES:
Water $154.50 $158.50 $134.50 $66.50 $38.50 $38.50 $591.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $160.50 $164.50 $140.50 $72.50 $44.50 $44.50 $627.00
ACCOUNT #: 084-0444-00 COG PARKS VILLAGE PID Water meter 8351429
ADDRESS: 100 VILLAGE COMMONS BLVD (Village Commons Blvd Entrance-S+N)Electric meter R15845170
(Water looped with 100 Westbury Ln & 103 Westbury Ln)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons) - - - - - - -
Electric Usage (non-
irrigation) Municipal Small
(kWh) - - - - - - -
CHARGES:
Water $38.50 $38.50 $38.50 $38.50 $38.50 $38.50 $231.00
Electric (non-irrigation) $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $750.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $169.50 $169.50 $169.50 $169.50 $169.50 $169.50 $1,017.00
TOTAL USAGE:Oct Nov Dec Jan Feb Mar TOTALS
Water Usage (thousands of
gallons) 783.000 841.000 773.000 328.000 41.000 34.000 2,800.000
Electric Usage (non-
irrigation) Municipal Small
(kWh) 68.000 29.000 47.000 18.000 1.000 - 163.000
TOTAL CHARGES ($):
Water $3,862.50 $4,094.50 $3,822.50 $2,042.50 $894.50 $866.50 $15,583.00
Electric (non-irrigation) $754.12 $751.76 $752.85 $751.09 $750.06 $750.00 $4,509.88
Electric / irrigation $66.01 $66.00 $66.00 $66.00 $66.00 $66.00 $396.01
Credit ($440.00) ($392.00) ($392.00) ($252.00) ($204.00)($184.00) ($1,864.00)
TOTAL CHARGES $4,242.63 $4,520.26 $4,249.35 $2,607.59 $1,506.56 $1,498.50 $18,624.89
TOTAL CHARGES
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Page 30 of 32
City of Georgetown, Texas
Georgetown Village Improvement District
April 10, 2017
SUBJECT:
Disc ussion regarding the Co ntracts Pro gress R ep o rt - Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
Geo rgeto wn Village Pub lic Imp ro vement Dis tric t (GVP ID) Contrac ts Update (Exhibit A):
Land s c ap e Maintenanc e
Land s c ap e Maintenanc e Co ntract
Roundab o ut Landsc ap e Renovation
Sec tion 6 Water Quality Pond
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Davila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Exhibit A - Contracts Progres s Report Exhibit
Page 31 of 32
Page 1 of 1 Printed on 4/7/2017
Georgetown Village Public Improvement District (GVPID)
Contracts Progress Report FY2016/17
Project Name Description Update Status Project Budget
Landscape Maintenance
Landscaping services from July 1st to
September 30th. Currently month-to-month.
Includes general grounds maintenance of all
pocket parks, roundabouts and medians, and
landscape easement lots, including irrigation
repair
Contract will continue with Bright View on a month to month
basis until award of new contract is complete (May 2017)
Services were completed on March 8 and 22.
Invoices for March landscape services have been submitted for
payment. Irrigation reapirs are taking place to ensure systems
are running efficiently. Open 97,000.00$
Landscape Maintenance Contract
Landscaping services for all city properties and
facilities, to include areas located within the
GVPID (pocket parks, roundabouts and
medians, and landscape easement lots,
including irrigation repair)
Bid opening was March 27th. Departments are currently
reviewing the bids to make our recommendations. Pending
Roundabouts Landscape Renovation
Landscape renovation of the two roundabouts
along Village Commons Blvd
Contactor has not been acknowledging phone calls. They did
provide me with samples of lighting that they would like to use.
I have denied that request as there were specific details for the
lights to be used in the areas.Open 88,622.44$
Sec. 6 WQ Pond Rehabilitation
Rehabilitation work to bring back pond into
working order per TCEQ requirements. Scope
of work includes engineering, soil testing,
removal/disposal of materials, pipe
replacement, concrete work and vegetation.
Notice to proceed given on March 20th. Broken pipes repaired,
jetted and scheduled for video inspection. San media removal
has started. Staff is keeping TCEQ updated with progress of
project. Open 108,432.00$
Tree Trimming
Tree trimming services of trees located in all
pocket parks, roundabouts and medians, and
landscape easement lots Tree trimming is complete.Closed 12,500.00$
Page 32 of 32