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Home My WebLink AboutAgenda_GVPID_04.12.2021Notice of Meeting for the Georgetown Village P ublic I mprov ement District of the City of Georgetown April 12, 2021 at 6:00 P M at Virtual T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.) A C ons is tent with G o verno r G reg Abbott’s s us p ens ion of various provis ions of the O p en Meetings Act, effec tive Augus t 1, 2020 and until further no tic e, to red uc e the chanc e o f C O VI D-19 trans mis s io n, all C ity o f G eorgetown Advis o ry Board meetings will be held virtually. P ublic c o mment will be allo wed via teleconferenc e; no one will be allo wed to appear in p ers o n. Join Zoom Meeting http s ://geo rgeto wntx.zoom.us/j/91435120917 Meeting I D: 914 3512 0917 Dial b y yo ur lo c atio n 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free C itizen comments are ac cepted in three different fo rmats: 1. S ub mit written c o mments to c ind y.medrano @geo rgetown.o rg b y 1 p .m. on the d ate o f the meeting and the R ecording S ecretary will read your c o mments into the rec o rd ing during the item that is b eing disc ussed. 2. Lo g o nto the meeting at the link above and c lick "reac tio ns " then “raise your hand” d uring the item 3. Us e your ho me/mobile pho ne to call the to ll-free number Page 1 of 38 To join a Zoom meeting, c lick on the link p ro vided and jo in as an attendee. Yo u will b e asked to enter yo ur name and email ad d res s (this is so we c an id entify you when yo u are c alled upon). To s p eak o n an item, clic k on "R eac tions " then “R ais e your Hand ” optio n at the bottom of the Zoom meeting webpage once that item has opened . W hen you are c alled up o n b y the R ec o rd ing S ec retary, your device will be remotely un-muted b y the Ad ministrator and yo u may s p eak fo r three minutes . P leas e state your name c learly, and when yo ur time is over, yo ur devic e will b e muted again. Use o f pro fanity, threatening language, slanderous remarks or threats of harm are no t allo wed and will result in yo u b eing immediately remo ved from the meeting. B C all to O rd er C P ledge of Allegiance - Marlene Mc Mic hael, C hair D P ublic Wishing to Address the Board On a subject not posted on the agenda: P ers o ns may ad d an item to a future R egular s ched uled Bo ard agenda by filing a written req uest with the S taff Liaison no later than one week prior to the Board meeting. T he req ues t mus t inc lude the sp eaker ’s name and the s p ecific topic to be ad d res s ed with sufficient info rmation to info rm the b o ard and the pub lic. Only those persons who have submitted a timely request will be allowed to speak. F or Board Liais o n contac t info rmation, p leas e logo n to http ://georgeto wn.org/boardsc o mmis s ions / At the time of posting, no persons had signed up to address the Board. E S taff Upd ates -Wayne R eed , Assistant C ity Manager F G eo rgetown Village P ub lic Improvement Dis tric t (G VP I D) monthly financ ial report for the month of March, 2021 - Nathan P arras, As s is tant F inanc e Direc tor L egislativ e Regular Agenda G C ons id eratio n and p o s s ib le ac tion to app ro ve the Minutes fo r the R egular Board Meeting March 8, 2021 - S abrina P oldrac k, Bo ard Liaison H Elec tion o f Bo ard Name O ffic ers – Marlene Mc Mic hael, Bo ard C hair I R eview and dis c us s b o ard purp o s e and b ylaws – Marlene Mc Michael, Bo ard C hair J R eview of the C ity C o uncil’s Boards and C ommis sions Attendance P olic y – Marlene Mc Mic hael, Board C hair K Disc uss dates /times for future G eorgetown Village P I D ad visory board meetings – Marlene Mc Michael, Bo ard C hair L C ons id eratio n and p o s s ib le ac tion to rec ommend approval to replac e the s pec ialized G V P I D traffic c o ntro l signs and replac e with C ity-stand ard s igns . – Dan S o uthard, P ublic Wo rks O peratio ns Manager Adjournment Ce rtificate of Posting Page 2 of 38 I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2021, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid meeting. __________________________________ R o b yn Dens more, C ity S ecretary Page 3 of 38 City of Georgetown, Texas Georgetown Village I mprovement District April 12, 2021 S UB J E C T: G eorgetown Village P ublic Imp ro vement Dis tric t (G VP I D) mo nthly financ ial rep o rt fo r the mo nth o f Marc h, 2021 - Nathan P arras , Assistant F inanc e Directo r IT E M S UMMARY: P res entation o f the financial rep o rt fo r the month March, 2021. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Nathan P arras , As s is tant F inance Directo r AT TAC H ME N T S: D escription Type Financial Summary Backup Material Pres entation Backup Material 2021-2022 Budget Schedule Backup Material Page 4 of 38 F VILLAGE PID MONTHLY REPORT AS OF MARCH 31, 2021 Revenues are comprised of property tax and allocated interest. January and February are when the city receives the bulk of property tax revenues. The city anticipates receiving $455,100 in Property Tax Revenue this year, as well as $1,000 in Allocated Interest. Year‐to‐date, property tax revenue totals $441,659. Property tax revenue year‐to‐date is down 2.5%, or $11,276 compared to this time last year. There are multiple factors such as payment collections, collection rates, and protested values that can affect property tax revenue. Staff will continue to monitor property tax revenue through the summer. Expenses include administrative charges, capital, contractual services, insurance, maintenance, and marketing. Year‐to‐ date operational expenses with encumbrances total $200,326 or 60% of budget. The Parks Department has contracted for Parks Capital Improvements which total $108,928 year to date. Ending Fund Balance For FY2021, it is anticipated that the Village PID will have an ending fund balance of $539,311. After accounting for the contingency reserve of $113,750, this fund will have an available fund balance of $425,561. K 100K 200K 300K 400K 500K 01) Oct 02) Nov 03) Dec 04) Jan 05) Feb 06) Mar PROPERTY TAX FY2020 FY2021 K 100K 200K 300K 400K FY 2 0 2 0 FY 2 0 2 1 FY 2 0 2 0 FY 2 0 2 1 FY 2 0 2 0 FY 2 0 2 1 FY 2 0 2 0 FY 2 0 2 1 FY 2 0 2 0 FY 2 0 2 1 FY 2 0 2 0 FY 2 0 2 1 01) Oct 02) Nov 03) Dec 04) Jan 05) Feb 06) Mar OPERATING EXPENSE Actuals Pre‐Encumbrances Encumbrances Page 5 of 38 COG ‐ Village PID Financial Report Period: Mar‐21 Budget Period FY2021 Mar‐21 YTD Actuals w/Encumbrances Variance % Variance Beginning Fund Balance 584,597 ‐ 584,597 ‐ 100.00% Revenue 40001:Property Taxes 455,100 ‐ 441,659 (13,441) 97.05% 42001:Interest Income 1,000 ‐ 1,128 128 112.76% Revenue Total 456,100 ‐ 442,787 (13,313) 97.08% Expense 53004:Insurance Expense 1,000 ‐ ‐ 1,000 0.00% 51001:Administrative Expense 28,418 4,286 25,717 2,701 90.49% 51002:Publishing & Printing 2,100 ‐ ‐ 2,100 0.00% 51004:Contractual Services 20,000 ‐ 20,000 ‐ 100.00% 51007:Contracts & Leases 138,000 7,936 97,591 40,409 70.72% 51008:Utilities 56,000 968 25,631 30,369 45.77% 52501:Office Supplies 300 ‐ 79 221 26.37% 52509:Maintenance Expense 89,950 ‐ 31,308 58,642 34.81% 60009:Capital Outlay ‐ Improvements 165,618 675 108,728 56,890 65.65% Expense Total 501,386 13,865 309,054 192,332 61.64% Excess (Deficiency) of Total Revenue over Total Requirements (45,286) (13,865) 133,732 88,446 ‐295.31% Ending Fund Balance 539,311 718,329 179,018 133.19% Reserves Contingency Reserve 113,750 113,750 ‐ 100.00% Debt Service Reserve ‐ Reserve Total 113,750 ‐ 113,750 ‐ 100.00% Available Fund Balance 425,561 604,579 179,018 142.07% Actuals Budget vs. Actuals Page 6 of 38 VILLAGE PID FY2021 Financial Summary: March 2021Page 7 of 38 FY2021 FINANCIAL SUMMAY: VILLAGE PID Village PID Revenue •FY2021 Revenue Budget •Revenue Budget Sources •The FY2021 revenue budget for the Village PID is $456,100 •99% of budgeted revenue is Property Tax, $455,100 •Interest Income accounts for $1,000 99.78% 0.22%40001:Property Taxes 42001:Interest Income Page 8 of 38 FY2021 FINANCIAL SUMMAY: VILLAGE PID Village PID Revenue COG - Village PID Financial Report Period: Mar-21 Budget FY2021 Mar-20 Mar-21 % Variance YTD Actuals w/Encumbrances: Mar-20 YTD Actuals w/Encumbrances: Mar-21 % Variance Revenue 40001:Property Taxes 455,100 2,327 - -100.00%452,935 441,659 -2.49% 42001:Interest Income 1,000 1,539 - -100.00%10,946 1,128 -89.70% Revenue Total 456,100 3,866 - -100.00%463,881 442,787 -4.55% Period Comparison Year-to-Date Comparison Page 9 of 38 FY2021 FINANCIAL SUMMAY: VILLAGE PID Village PID Revenue •Property Tax •Year -to-date Property Tax revenue totals $441,659, 97% of budget •FY2021 year-to-date collections are 2.5% less than FY2020 year-to- date collections •The Majority of Property Tax revenue is collected early in the calendar year -1.99% 441,659 PROPERTY TAX 01) Oct 02) Nov 03) Dec 04) Jan 05) Feb 06) Mar FY2020 13,471 26,606 387,838 441,575 450,609 452,935 FY2021 19,848 53,931 381,538 431,438 441,659 441,659 K 100K 200K 300K 400K 500K FY2020 FY2021 Page 10 of 38 FY2021 FINANCIAL SUMMAY: VILLAGE PID Village PID Expense •FY2021 Expense Budget •Expense Budget Sources •The FY2021 expense budget for the Village PID is $501,386 •12% of the FY2021 budget is related to capital improvements for various park related projects •Contracts and Leases total 10%, or $138,000 •Remaining operational expenses include; utilities, maintenance, and administrative expense 33.03% 27.52% 17.94% 11.17% 5.67%3.99% 0.42% 0.20%0.06%60009:Capital Outlay - Improvements 51007:Contracts & Leases 52509:Maintenance Expense 51008:Utilities 51001:Administrative Expense 51004:Contractual Services 51002:Publishing & Printing 53004:Insurance Expense 52501:Office Supplies Page 11 of 38 FY2021 FINANCIAL SUMMAY: VILLAGE PID Village PID Expense COG - Village PID Financial Report Period: Mar-21 Budget FY2021 Mar-20 Mar-21 % Variance YTD Actuals w/Encumbrances: Mar-20 YTD Actuals w/Encumbrances: Mar-21 % Variance Expense Operations 335,768 14,694 13,189 -10.24%136,348 200,326 46.92% Operating Capital 165,618 1,000 675 -32.46%33,875 108,728 220.97% Expense Total 501,386 15,694 13,865 -11.66%170,223 309,054 81.56% Period Comparison Year-to-date Actuals Comparison Page 12 of 38 FY2021 FINANCIAL SUMMAY: VILLAGE PID Village PID Expense •FY2021 Total Expense •Year -to-date expense totals $309,054 •$228,478 Actuals •$80,576 Encumbrances •Capital Outlay totals $108,928 •Various park improvements 109.40% 309,054 TOTAL EXPENSE W/ENCUMBRANCES 01) Oct 02) Nov 03) Dec 04) Jan 05) Feb 06) Mar FY2020 25,807 49,877 92,298 121,367 135,627 261,030 FY2021 243,073 252,521 261,951 275,080 284,000 309,054 K 100K 200K 300K FY2020 FY2021 Page 13 of 38 FY2021 FINANCIAL SUMMAY: VILLAGE PID Questions Page 14 of 38 FY2022 GVPID Service Plan, Assessment Plan and Budget Schedule April 12, 2021 GVPID Advisory Board Regular meeting recommendation on the annual Budget, 5- year Service Plan and Assessment Plan (On remaining items still needing board direction) June/July City Council review of proposed budgets June 14, 2021 GVPID Advisory Board Regular Meeting Final Recommendation to City Council on the 5-year Service Plan, Assessment Plan and Budget provided by P3Works LLC July 20 and 21, 2021 Council has Special Working Sessions on Budget July 22, 2021 Resolution authorizing the filing of the Assessment Roll in the City Secretary’s Office, and setting the public hearing date for the assessment plan and service plan for August 24, 2021 July 26, 2021 Send public hearing notification to the Sun to be published in the August 11th edition August 10, 2021 Council Special Meeting to approve City Manager’s Budget and set Max Tax Rate. August 11, 2021 Public Hearing Notification Published in the Sun (before the 10th day before the date of the hearing) Mail out notices to all the property owners within the GVPID August 24, 2021 Public Hearing and First Reading of the Ordinance approving the Service Plan, Assessment Roll and Levy of Assessment September 14, 2021 Second Reading of the Ordinance approving the Service Plan, Assessment Roll and Levy of Assessment September 14 & 28 2021 Council Public Hearings on Tax Rate and Budget Green – GVPID action Blue – P3 Black – CC action Page 15 of 38 City of Georgetown, Texas Georgetown Village I mprovement District April 12, 2021 S UB J E C T: C o nsideration and pos s ible actio n to ap p rove the Minutes for the R egular Bo ard Meeting Marc h 8, 2021 - S ab rina P o ldrac k, Bo ard Liaison IT E M S UMMARY: Minutes from the March G VP ID meeting. F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S ab rina P o ldrac k, Bo ard Liaison AT TAC H ME N T S: D escription Type Minutes 03.08.2021 Backup Material Page 16 of 38 Georgetown Village PID Page 1 of 4 March 8, 2021 City of Georgetown, Texas Georgetown Village Public Improvement District Advisory Board Meeting Minutes Monday, March 08, 2021 at 6:00 p.m. Meeting held virtually on Zoom Board Members Present: Marlene McMichael, Chair; Marsi Liddell, Vice Chair; Michael Charles; Steve Taylor, and Melinda Marler Board Members Absent: Cara McKinney, Chris Blackburn Staff Members Present: Wayne Reed, Assistant City Manager; Eric Nuner, Parks and Recreation Assistant Director; Ray Miller, Public Works Director; Nathan Parras, Assistant Finance Director; Travis Baird, Real Estate Services Manager; Sabrina Poldrack, Board Liaison, Allison Snyder, P3 Works LLC Staff Members Absent: None Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Consistent with Governor Greg Abbott’s suspension of various provisions of the Open Meetings Act, effective August 1, 2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board meetings will be held virtually. Public comment will be allowed via teleconference; no one will be allowed to appear in person. B. Call to Order - called to order by Marlene McMichael, Board Chair at 6:00 PM. C. Pledge of Allegiance • Marsi Liddell led everyone in reciting the Pledge of Allegiance. D. Public Wishing to Address the Board On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker’s name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to http://georgetown.org/boardscommissions/ At the time of posting, two public comments have been submitted. • Mr. Brian Ortego submitted two comments on January 12 & 31, 2021, both regarding the Georgetown Village PID 5-yr Service & Assessment engagement process, which were read at the meeting by the Board Liaison. Page 17 of 38 Georgetown Village PID Page 2 of 4 March 8, 2021 E. Board Member Updates – Marlene McMichael, Board Chair • Marsi Liddell’s terms has expired, and she is stepping down from her position. She thanked staff and board members for the work they have all contributed to. • Melinda Marler has been recommended to Council to move up from an alternate to a full position. • Michael Charles’ term has expired and has been recommended to Council for reappointment for his current full position. • Marlene McMichael’s term has expired and has been recommended to Council for reappointment for her current full position. F. Introduction of PID Administrator, P3 Works – Wayne Reed, Assistant City Manager • Reed introduced Allison Snyder with P3 Works, LLC as one of the members of a team of consultants who has been hired by the City to assume majority of the administrator role for Georgetown Village PID. P3 Works, LLC will be an extension of the City and will assist with the PIDs yearly budget process, update the annual Service and Assessment Plan, and will also be the customer service contact for the PIDs residents when inquiries arise. Funding for P3 Works, LLC consulting services was approved in the FY21 budget. • Board members questioned what P3 Works, LLC’s position will be when residents in the PID have inquiries and are not sure if the City or the HOA need to give them direction. Snyder stated that her team will work with the City to understand how the Georgetown Village PID functions so that P3 Works, LLC can appropriately direct the residents. • Board members would like contact information mailed out or posted on signage in the park areas or by the mailbox area to provide the residents with P3 Works, LLC contact information. Staff stated they would work to get a quote for both options and bring it back to the Board for approval. The contact information for P3 Works, LLC has been posted to the City’s website and staff will work to get this contact information posted to a social media site. G. Transfer of Assets Update– Travis Baird, Real Estates Services Manager • Baird updated the Board on the “Transfer Update” map that was included in the agenda packet. As shown on map, “Tracts 4 – 8” have been conveyed to the City and are now under maintenance of the PID. “Tracts 2 & 3” are being evaluated and rehabilitated by the Developer for future conveyance to the City. It was mentioned that plat notes are being inspected for “Tract 2”, as the notes state conveyance is to be made to the HOA. “Tract 1” was set for conveyance to City but also included in the plat notes was that conveyance is to be made to the HOA. City is working with Developer and HOA on a direction and solution for both “Tracts 1 & 2”. • Board members did not have any questions on this item. Page 18 of 38 Georgetown Village PID Page 3 of 4 March 8, 2021 H. Presentation and discussion on the GVPID Landscape Maintenance Contract for FY22 - Eric Nuner, Assistant Parks and Rec Director • Nuner reviewed the current level of service and presented three different options for level of service on landscape maintenance to the Board and requested feedback. The current contract will expire on September 30, 2021. Nuner will use the guidance received at this meeting and return to the Board at the April meeting with a proposed Landscape Maintenance Contract for a vote of recommendation to proceed with the RFP process to bid out the contract. Bidding process will be completed by June 2021 and staff will return to Board by July 2021 for their review and discussion of the bids received. This item will then return to the Board a final time in August or September 2021 for recommendation of approval for the bid award and will move forward to the Parks Board and City Council for final approval. • Consensus from the Board was the support of increasing maintenance cycles and overseeding on rye grass on Shell Road. • The Board wants to make sure the areas to be overseeded are continuously maintained so they do not get out of control for safety concerns, such as the open area between Serenada neighborhood and the Village neighborhood on Rosedale Boulevard. • Mr. Brian Ortego’s citizen comment was the interest in having a master planned community look to the PID with increased mowing cycles and seasonal colors located at the entrances. I. 5-year Capital Improvement Discussion - Wayne Reed, Assistant City Manager • Reed reviewed the purpose of this discussion, which is to utilize the feedback from the Board to allow staff to continue finalizing the proposed 5-year plan, which will be included in the PIDs FY22 budget and Service and Assessment Plan. Reed reminded the Board that the 5-year plan will be reviewed and can be updated on an annual basis. • Reed asked the Board what their opinion was on the PIDs current traffic control signs, since in previous meetings the Board stated they would consider replacing the customized signs with the City-standard signs so that the City would then take over the cost to maintain them. Reed stated there would be a one-time “change out” cost to replace the signs, which would be paid with PID funding. After discussion, the Board requested more information on the total cost to change the signs out, as the amount presented only represented the actual sign cost and not any hardware that will also be required to be replaced. Staff will present this information back to the Board at the next meeting. • Reed mentioned that the Board already gave direction on level of service for the lawn maintenance during the discussion in Item H above, so additional discussion was not needed for this. • Reed then asked if the Board was in support of the capital improvement projects listed on 5-year plan as presented. After much discussion from the Board, the Page 19 of 38 Georgetown Village PID Page 4 of 4 March 8, 2021 members support the capital improvement project list as presented to them. Staff will use this direction and return to the Board with a proposed Service and Assessment Plan and FY22 Budget for recommendation of approval. J. Georgetown Village Public Improvement District (GVPID) monthly financial report for the month of December 2020 - Nathan Parras, Assistant Finance Director • Parras notified the Board that the Finance Department is using a more standardized approach for presenting monthly financials to Boards across the City for consistency. Parras presented the Board with their February 2021 monthly report and there were not any questions or comments from the Board. Legislative Regular Agenda K. Consideration and possible action to approve the Minutes for the Regular Board Meeting January 11, 2021 – Sabrina Poldrack, Board Liaison Motion to approve minutes by Michael Charles, seconded by Steve Taylor. Approved 4-0-2 Cara McKinney and Chris Blackburn Absent Adjournment Motion to adjourn by Marsi Lidell, seconded by Michael Charles. Approved 4-0-2 Cara McKinney and Chris Blackburn Absent The meeting adjourned at 7:51 PM __________________________________ ______________________________ Marlene McMichael, Chair Cara McKinney, Secretary ___________________________________ Sabrina Poldrack, Board Liaison Page 20 of 38 City of Georgetown, Texas Georgetown Village I mprovement District April 12, 2021 S UB J E C T: R eview and d is c us s board p urpose and b ylaws – Marlene Mc Mic hael, Board C hair IT E M S UMMARY: F IN AN C IAL IMPAC T: No ne S UB MIT T E D B Y: C indy Med rano AT TAC H ME N T S: D escription Type Approved Bylaws 2017 Backup Material Page 21 of 38 Page 22 of 38 Page 23 of 38 Page 24 of 38 Page 25 of 38 Page 26 of 38 Page 27 of 38 City of Georgetown, Texas Georgetown Village I mprovement District April 12, 2021 S UB J E C T: R eview of the C ity C ounc il’s Bo ard s and C o mmis s io ns Attend anc e P olic y – Marlene Mc Michael, Board C hair IT E M S UMMARY: F IN AN C IAL IMPAC T: No ne S UB MIT T E D B Y: C indy Med rano AT TAC H ME N T S: D escription Type Attendance Policy Ordinance Attendance Policy (Military Service)Ordinance Page 28 of 38 Page 29 of 38 Page 30 of 38 Page 31 of 38 Page 32 of 38 Page 33 of 38 Page 34 of 38 City of Georgetown, Texas Georgetown Village I mprovement District April 12, 2021 S UB J E C T: C o nsideration and pos s ible actio n to recommend ap p ro val to rep lace the sp ec ialized G V P I D traffic control s igns and rep lace with C ity-s tand ard s igns . – Dan S outhard , P ublic Works O p erations Manager IT E M S UMMARY: At the March 8th meeting staff presented the c os t for the one-time change o ut of the traffic control s igns to b e $6,144. Ho wever, during the d is cus s io n of this item it was stated b y the P ublic Wo rks Directo r that the $6,144 only inc lud ed the cost to replac e the blades , no t the full c o s t to b ring the s igns to C ity standards. S taff recognized they need ed to return to the Bo ard with a full cost replac ement amo unt, whic h is what is b eing presented at this April 2021 meeting. Belo w is the o verview o f the projec t as presented p revious ly, exc ep t fo r the up d ated financial imp act. T here is a pro p o s ed C IP p ro ject to replac e traffic c o ntro l signs, spec ifically s treet name signs. T he o riginal traffic c o ntrol s igns are nons tand ard and have unique c harac teristics, whic h are not c o nsistent with the C ity’s standard s (s ee attached pho tos). T he unique features inc lude p o les (p ainted brown), street name b lad es are b rown, and eac h s treet name blad e dis plays a G V Neighborho od lo go; further, the o riginal signs were cons truc ted o f a lo wer q uality reflective material, which has resulted in fading that has d iminished their effectivenes s . Als o , the poles are sho rter than C ity s tand ard . F o r ins tance, the bottom o f sto p signs must b e 7 feet from the ground. In the G V Neighborho o d , mo s t s top s igns , if not all, are les s than 7 feet. T herefo re, thes e s igns are o n a sc hedule for replac ement. T he P I D has two optio ns as follows : 1. Maintain Unique C haracteris tic s . If the P I D d es ires to maintain the unique features o f its traffic contro l s igns , it will need to fund the on-going rep air and rep lacement o f these as s ets , which has a p ro jected b udget o f $4,000/ yr. As with all routine maintenance, if the funds are c o mpletely expens ed at end of fis cal year, they ro llforward to the new fisc al year. 2. C o mp ly with C ity S tand ard s . If the P I D d es ires to c o mp ly with the C ity’s c urrent s tand ard s , the P I D will need to fund the one-time rep lacement of all traffic control s igns . T herefore, the C ity will monitor s igns and rep lace with G eneral F und . Las tly, the P ub lic Works Department has rep lac ed s top s igns and speed co ntro l s igns as need ed us ing G eneral F und , not P ID funds. F IN AN C IAL IMPAC T: S hould the P I D Bo ard rec o mmend O ptio n 2 (C omply with C ity S tand ards ), the total c o s t o f the p ro ject is p ro jected to b e $19,041.49. T he financ ial imp ac t to be covered by the G V P I D as s es s ment for the one-time c hange o ut c o s t is $13,569.89 T he remaining $5,471.60 would be ab s o rb ed b y the C ity in the G eneral F und. Page 35 of 38 S UB MIT T E D B Y: Dan S o uthard , P ublic Wo rks O peratio n Manager AT TAC H ME N T S: D escription Type Sign Replacement Cos ts Backup Material Current GVPID Traffic Control Signs Backup Material Page 36 of 38 PID TO FUND GV PID Traffic Sign/Hardware FOOTINGS STREET BLADES POLE CAPS STREET SIGN BRACKETS CONCRETE Size (if applicable) n/a 9x30 12FT n/a n/a 80lb Total Amount to Update 112 197 116 99 98 117 Price Per Each $18.50 $32.00 $20.23 $12.00 $12.00 $4.13 Total $ $2,072.00 $6,304.00 $2,346.68 $1,188.00 $1,176.00 $483.21 PID FUNDED GRAND TOTAL $13,569.89 CITY TO FUND GV PID Traffic Sign/Hardware STOP SIGN BRACKETS ALLWAY‐STOP STOP SIGN YIELD SIGN Size (if applicable) n/a n/a 30x30 30x30 Total Amount to Update 140 23 107 8 Price Per Each $2.24 $9.00 $45.00 $17.00 Total $ $313.60 $207.00 $4,815.00 $136.00 CITY FUNDED GRAND TOTAL $5,471.60 Page 37 of 38 Page 38 of 38