HomeMy WebLinkAboutAgenda_GVPID_04.25.2016Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
April 25, 2016 at 6:00 PM
at Public Safety Facility 3500 D.B. Wood Rd Georgetown, TX 78628
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Legislativ e Regular Agenda
A Co nsideration and possible actio n to approve the minutes fro m the Marc h 14, 2016 and Marc h 21, 2016
meetings - Karen Frost, Sec retary
B Public wis hing to address the Georgetown Village P ublic Improvement Dis trict (GVPID) Advis o ry
Board.
C Co nsideration and possible actio n to reco mmend to the City Co uncil the re-ap p o intment of Melinda
Marler for a s ec o nd two -year term to end in F eb ruary 2019 - Karen Fro s t, S ecretary, and Andreina Dávila-
Quintero , P ro ject Co o rd inato r
D Co nsideration and possible actio n to exec ute an Invitatio n to Bid for land s c ape s ervic es for the two
roundabouts on Village Co mmo ns Bo ulevard, exclud ing reno vatio n o f the gazeb o - Jim Briggs , General
Manager of Utilities
E Dis cus s ion and pos s ible actio n relating to duties as part of the job d es c rip tion for s p ecific Board
members - Melinda Marler, P res id ent
F Dis cus s ion and pos s ible actio n regarding the p ro curement of s ervic es o f a c ertified Arborist to assess the
exis ting co nditio ns o f the trees within Geo rgeto wn Village P ublic Impro vement District’s (GVPID) public
areas, and rec ommend an ac tion plan to ad d res s immediate and long-term c oncerns - Steve Go o d man,
Vic e-Presid ent
G Dis cus s ion and pos s ible recommend ation to the City Co uncil o n the As s es s ment P lan Ord inance fo r the
Georgetown Village P ublic Improvement Dis trict (GVPID) - Andreina Dávila-Quintero, P ro ject
Co o rd inator, and Jim Briggs , General Manager o f Utilities
H Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f Marc h 2016 - Bill Weber, Treas urer
I Pro ject Update R ep o rts - Jim Briggs, General Manager of Utilities
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
Page 1 of 36
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
April 25, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes from the Marc h 14, 2016 and March 21, 2016
meetings - Karen F ro s t, S ecretary
ITEM SUMMARY:
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Karen Fro s t, Sec retary
ATTACHMENTS:
Description Type
Minutes of March 14, 2016 meeting Backup Material
Minutes of March 21, 2016 Special Meeting Backup Material
Page 3 of 36
Georgetown Village PID Page 1 of 5
Meeting: March 14, 2016
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, March 14, 2016 at 6:00 p.m.
Georgetown Public Safety Facility
3500 DB Wood Rd. Georgetown, TX 78628
Members present: Melinda Marler, President; Steve Goodman, Vice-President; Brian Ortego, Katie Porter
and Bill Weber, Treasurer.
Absent: Richard Harrison
Staff present: Jim Briggs, General Manager of Utilities; Andreina Davila, Project Coordinator; and Karen
Frost, Administrative Assistant.
Call to Order by President Marler at 6:03 p.m.
Legislative Regular Agenda
A. Consideration and possible approval of minutes of the February 15, 2016 and March 1, 2016
meetings.
Amendments were suggested by Goodman and Ortego. 2/15 minutes, item 3: change
“transaction” to “transition”; item 8 change what Mr. Weber says; 3/1 minutes, item B add that
the Board has been working in good faith to be in compliance; item D under Street Trees, add
“possible” drip irrigation.
Motion by Weber, second by Goodman to approve the minutes as amended. Approved 5 – 0 –
1. (Harrison absent.)
B. Consideration and possible action to approve Merit invoice 122808 dated August 25, 2015 for June
irrigation repairs per Work Order 50166.
Motion by Goodman, second by Weber to approve payment. Approved 5 – 0 – 1. (Harrison
absent.)
C. Discussion and possible action pertaining to the specific services (scope of work) for future
landscape maintenance contract. And possibly recommend to City Council award of a blanket
order for landscaping services to a vendor from the former Invitation to Bid.
President Marler opened the floor for discussion. The contractor that was awarded the bid
withdrew their bid so a new contractor needs to be chosen. The bid was over 60 days old so the
discussion was to whether to go with the second bidder, based on the best value method as
before, or to put the contract out to bid again. The current contract for landscaping maintenance
expires on March 31st. Even with putting the contract on the fast track for city council approval,
the soonest the contract could be executed is May 1. There was also discussion of the removal of
the tree trimming line item of the bid and the identification that the bidders did not all have the
same understanding of what that involved, as indicated by the vast difference in bidding on that
line item. It was agreed that tree trimming would be removed from the landscaping maintenance
contract.
Motion by Goodman, second by Weber to instruct Purchasing to contact ValleyCrest
landscaping, the second in line of the bidders, then Red and White if necessary to see if they
Page 4 of 36
Georgetown Village PID Page 2 of 5
Meeting: March 14, 2016
would accept the bid based on the pricing they submitted, minus the tree trimming element.
Motion approved 5 – 0 – 1. (Harrison absent.)
D. Consideration and possible action to replace the Georgetown Village entry roundabout
directional sign.
Motion by Goodman, second by Weber to approve replacing the sign. Board members discussed
this and decided that a sign was not needed at this time at this location. The motion was
withdrawn and no action was taken.
E. Discussion and possible direction related to issues identified in the March 1, 2016 Georgetown
Village Public Improvement District (GVPID) Advisory Board Workshop pertaining to the
GVPID Advisory Board’s roles and responsibility – Jim Briggs, General Manager of Utilities,
Andreina Dávila-Quintero, Project Coordinator, Karen Frost, Administrative Assistant/Secretary.
These items were discussed out of order in an effort to move through the most critical items quickly.
1. Creation and function of the Board through Committees.
The GVPID Advisory Board has created a number of committees to manage the public
improvements authorized by the City Council, as well as perform other duties. The Board wishes
to know if 1) the committee meetings must be posted and require a quorum to have the meeting,
and 2) if the Board can operate with committees to complete their role and responsibility.
Davila reported that the GVPID Advisory Board is a City board created and appointed by the
City Council, and thus subject to all state and local requirements for City boards and
commissions, to include the Open Meetings Act. This applies to all subcommittees created by the
Board, as a subcommittee is a subsidiary of the Board who in turn is a subsidiary of the City
Council. Because of this, subcommittees are subject to the Open Meetings Act and the City’s rules
and regulations for meetings. This means that all subcommittee meetings must be posted; require
a quorum of the subcommittee to be present to open the meeting (i.e. if a sub/committee consists
of three (3) members, at least two (2) members must be present to open the meeting) and take
action, if needed (i.e. recommendation to the full Board); and minutes taken of the subcommittee
meeting.
There was discussion of this statement. President Marler and other Board members disagreed
that the members were actually subcommittees and that they were tasked with “oversight and
administration of the maintenance and management of the approved improvements”. They stated
that individuals would have to inspect and manage contractors to insure billing accuracy. Or
they would research costs of a project individually and bring it back to the board for action to be
taken. No action was ever taken by the individuals or subcommittees. The Board members
agreed that they acted more like project coordinators or administrators, rather than
subcommittees.
There was much more discussion regarding how the Board is appointed and what constitutes a
subcommittee versus project administrators. The Board has been working without the aid of
specific staff members and has done what is needed to get the tasks accomplished to take care of
the PID. It was stated that the board has had a lot of turnover of members due to burnout and
that it should look at being run as all other city boards to avoid that in the future. It was agreed
Page 5 of 36
Georgetown Village PID Page 3 of 5
Meeting: March 14, 2016
by all that there needs to be legal interpretation and identification by City Council on how
operations should be carried forward.
2. Maintenance of water quality ponds and facilities.
Since 2008, the GVPID Advisory Board has had discussions regarding the responsibility for the
maintenance of the water quality ponds, to include conveyance procedure for water quality
facilities. The Board wishes to know if the maintenance of water quality ponds falls within the
responsibility and purview of the GVPID.
Davila explained that the city does not require the ponds, but that TCEQ requires the ponds for
the development of the subdivision. Briggs explained that that the PID was created to provide a
higher level of maintenance than normal city maintenance, specifically for the special signs, lamp
posts and improvements beyond the regular subdivision. Water quality ponds are not typically
considered extra, but logistically in this situation, since the water quality pond, the detention
pond, the park, the trails and the picnic tables are all in one location, the board can recommend to
the City Council approval of payment for the maintenance of all the items. This would need to be
added to the assessment plan.
3. GVPID as real property owners.
It was discussed that several pocket parks and parcels of land have been deeded to the PID from
the developer. Davila explained that the PID is not an entity that can accept these properties and
therefore the deeds need to be rewritten. Weber asked for a process for these properties to be
transferred in the future.
4. Definition of Amenities
Davila explained that the GVPID is responsible for funding the public improvements identified in
the Assessment Plan approved by City Council, which includes the administration and
maintenance of: Parks less than 1 acre; Alleys (repair, maintenance and replacement);
Recreational facilities (gazebo maintenance); Lighting (gazebo lighting and antique street lights -
replacement and maintenance); Landscaping (landscape/open space areas and landscaped
medians/roundabouts - general grounds maintenance, street trees, trails (walkways around
perimeter, trails in park, pedestrian alleyways), hardscape, pet waste dispenser/bags, plant
replacement); Signage (street and subdivision signs); and Related improvements (irrigation
maintenance, water and electricity (rain sensor, gazebo and irrigation), administrative costs).
There was discussion of the list and Weber stated that it was incomplete. There was also
discussion of the governing rules and which document was to be used. The rules that were
approved by the PID Board in 2014 but were never approved by City Council. The Board will
need to recommend approval of new governing rules and those will be taken to City Council.
5. Maintenances of alleys and stormwater inlets/catch basins
Briggs stated the city will maintain the drainage portion of the alleys, including the grate, the box
and the apron, and the PID will maintain everything else in the alley. Weber and Briggs will talk
more about the details.
6. Sidewalks. The Board discussed sidewalks and street trees as one item.
Page 6 of 36
Georgetown Village PID Page 4 of 5
Meeting: March 14, 2016
Davila explained the sidewalks that are part of the trail system, as well as hardscape
improvements of all landscaped areas are to be maintained by the GVPID. Goodman and Ortego
disagree that the sidewalks should be maintained by the PID since the city approved the street
trees and the city replaces sidewalks in other areas of town. It was discussed that street tree roots
are causing problems with the sidewalks.
7. Street Trees
All agreed that there is a problem with the current method of planting street trees. And everyone
agreed that the street trees are part of the traditional neighborhood charm. No solution was
reached. This item will need to be reviewed at a later date.
8. Budget and 5-year Service Plan
Marler stated the Board had not done this in the past. Davila recommends having a discussion in
the future to consider hiring a consultant that can help with the assessment plan and all legally
required notifications, identifying the costs of the improvements and setting a tax rate for each
year. Ortego and Porter agreed that no one has done anything wrong but the problems need to
be fixed so the Board can move forward.
9. Administrative Fee
Davila reported the latest approved City Council Budget for the GVPID included $11,935 to cover
the cost of Administrative Fees. These Administrative Fees cover costs were incurred by
Accounting, Controller, Purchasing and Legal staff for services provided specifically related to
the operation of the PID. The amount allotted is based on projected time for the fiscal year and
hourly rates.
The Board asked for the breakdown of the total allocation.
10. Required City Permit for mailing
Davila reported the city does not have a permit for bulk mailing. If a bulk mailing is required for
notification of a GVPID project, then the city will be involved in helping with the project and can
use their system. There are no special postage rates that are given to the city.
11. Automation and Communication
Davila explained that all PID documents belong to the city and staff has started the process of
collecting any documents that the board has been producing. All these records will be
maintained in a records system held by Frost and Davila so that they can respond to any requests
using the Freedom of Information Act standards. Board members were asked to send any
documents regarding the PID to staff. It was restated that the point of all the work that is being
done is to make the PID successful.
F. Presentation and discussion of a schedule for the Georgetown Village Public Improvement
District (GVPID) FY 2016/17 Budget.
Briggs explained that the schedule provided is based on the City Council’s budget cycle. The City
Council will meet on July 18th to discuss the budgets so the PID budget will need to be finalized
by July 11th. There was discussion of the need to work on a plan to make the board more
financially effective.
Page 7 of 36
Georgetown Village PID Page 5 of 5
Meeting: March 14, 2016
Marler introduced Mary Drake, a previous board member that wanted to speak to the board. Ms.
Drake stated this was her third time to come to the board in regards to replacing the landscaping
under the oak tree at Madrid. She said the dirt was washing away and the area under the tree
was getting worse. Marler agreed it was an issue and said it would be considered.
Weber distributed financial reports. No discussion.
Motion by Ortego to adjourn. Second by Goodman. The meeting was adjourned at 9:11 p.m.
______________________________ _______________________________
Approved, Melinda Marler, President Attest, Karen Frost, Secretary
Page 8 of 36
Georgetown Village PID Special Page 1 of 1
Meeting: March 21, 2016
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Special Meeting
Minutes
Monday, March 21, 2016 at 5:00 p.m.
Georgetown Public Safety Facility
3500 DB Wood Rd Georgetown, TX 78628
Members present: Melinda Marler, President; Steve Goodman, Vice-President; Richard Harrison; Brian
Ortego, and Bill Weber, Treasurer.
Absent: Katie Porter
Staff present: Jim Briggs, General Manager of Utilities; Trina Bickford, Purchasing Manager; and Karen
Frost, Administrative Assistant.
Call to Order by President Marler at 5:02 p.m.
Legislative Regular Agenda
A. Consideration and recommendation regarding disposition of landscape maintenance contract for
GVPID public areas.
There was discussion of the options available to the board since the preferred bidder backed out and
the contract for landscaping maintenance was ending on March 31. The biggest discrepancy among
the bidders seemed to be on tree trimming. The Board agreed that tree trimming should be
eliminated from the contract and handled as a separate contract.
Motion by Marler to accept the 2nd bidder, minus the tree trimming item of the scope, unless this
bidder will not honor their bid in which case the PID Board will accept the 3rd bidder if they will
honor their bid minus the tree trimming item. And if neither bidder will honor their bid, a new
revised bid will be drafted and reissued. In the interim the PID Board will work with the City
staff to provide temporary landscape maintenance to Georgetown Village until a contract is
accepted. Second by Weber. Approved 5 – 0 – 1 (Porter absent).
Motion by Goodman to adjourn. Second by Harrison. The meeting was adjourned at 5:45 p.m.
______________________________ _______________________________
Approved, Melinda Marler, President Attest, Karen Frost, Secretary
Page 9 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
April 25, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend to the City Counc il the re-appointment o f Melind a Marler
fo r a s econd two -year term to end in February 2019 - Karen Frost, Sec retary, and Andreina Dávila-
Quintero, Projec t Coordinator
ITEM SUMMARY:
Purs uant to S ec tio n 2.115.030 of the City Code, members o f the Geo rgetown Village Pub lic Imp ro vement
District (GVP ID) Ad vis ory Board s hall s erve a term p erio d of two (2) years . F urthermore, members may
b e re-appointed once, for a c o nsec utive s ervic e p erio d of fo ur (4) years. Bas ed on previo us p ractices, Ms .
Melinda Marler's firs t full term is sc heduled to end in Ap ril 2016, requiring a rec o mmendatio n fro m the
Bo ard for a re-ap p o intment for a sec o nd full term.
To b ring the GVPID Advis o ry Bo ard member terms c o nsistent with other C ity Boards and Commissions
(March to February o f the fo llo wing year), should Ms . Melind a Marler b e re-ap p o inted by the City
Counc il, a partial s econd term wo uld commenc e and be in p lace until February 2017. Ms. Marler's full
s econd term would extend from March 2017 to F eb ruary 2019 in acc o rd anc e with the City’s rules and
p o licies.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Karen Fro s t
Page 10 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
April 25, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to execute an Invitation to Bid fo r land s c ap e s ervices fo r the two
ro und ab o uts o n Village Commons Boulevard , exc luding renovation of the gazebo - Jim Briggs, General
Manager of Utilities
ITEM SUMMARY:
In Novemb er 2015, the Georgetown Village P ublic Improvement Dis tric t (GVPID) Advis o ry Bo ard
exec uted an Invitatio n to Bid for s ervic es to renovate the two ro und ab o uts lo c ated at Village Co mmo ns
Bo ulevard within S hell Ranch S ectio n 1 and Georgetown Village Planned Unit Development Sec tion 3-B,
to inc lude reno vatio n o f the existing gazeb o. At this time, only o ne b id was rec eived . T he s o le bid was
exc es s ive in pric e, and thus was not award ed.
To d ate, no re-ad vertis ement has been issued; ho wever, there has b een d is c us s ion about red efining the
s cope o f work to bring the projec t closer to the b udgeted amo unt. The original Invitation has been
cancelled.
If direc ted b y the Bo ard , a c o mp letely new Invitation to Bid will b e issued inc luding the new s cope o f
work. Exhibits A and B (land s cape d rawings for the two ro und ab o uts ) have been includ ed for referenc e.
FINANCIAL IMPACT:
None at this time.
SUBMITTED BY:
Karen Fro s t
ATTACHMENTS:
Description Type
Exhibit A - GV Entry Circle Exhibit
Exhibit B - GV Gazebo Circle Exhibit
Page 11 of 36
0
SCALE:
feet102030
1" = 10'
(2,722 sf)EXS
(1)DP
(3)PSG
(3)SOT
(3)TY
(7)ART
(5)KOR
(11)MFG
(422 sf)M
(3)GMG
(3)SPP
(1)GWY
(15)SPF
(3)RR
(3)SOT
(7)PSG
(261)MS
(807 sf)NRC
(1)SPP
(3)TY
(8)ART
(5)KOR
(10)MFG
(3)GMG
(4)RR
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(15)SPF
(1)GWY
(409 sf)M
(3)PSG
(1)SOT
(30)SPF
(204 sf)M
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AT GRADE
AT GRADE
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2' HIGH
AT GRADE
3' HIGH
AT GRADE
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KEEP 3 EXISTING CRAPE
MYRTLE. CLEAR ALL OTHER
EXISTING PLANT MATERIAL
WITHIN INNER CIRCLE.
SHRUBS CODE QTY COMMON NAME / BOTANICAL NAME CONT
ART 15 Powis Castle Artemisia / Artemisia x `Powis Castle`5 gal
DP 2 Dwarf Palmetto / Sabal minor 5 gal
GMG 6 Gulf Muhly Grass / Muhlenbergia capillaris `Autumn Blush`5 gal
GWY 3 Giant White Yucca / Hesperaloe funifera 5 gal
KOR 10 Knock Out Rose / Rosa acicularis `Knock Out`5 gal
MFG 21 Mexican Feather Grass / Stipa tenacissima 1 gal
PSG 13 Purple Salvia Greggii / Salvia greggii `Purple`5 gal
RR 7 Rock Rose / Pavonia lasiopetala 5 gal
SOT 7 Sotol / Dasylirion texanum 5 gal
SPP 5 Spineless Prickly Pear / Opuntia ellisiana 5 gal
TY 6 Thompson`s Yucca / Yucca thompsoniana 15 gal
3+ Head, 5.5`+ Tall Trunk
PLANT SCHEDULE
GROUND COVERS CODE QTY COMMON NAME / BOTANICAL NAME CONT SPACING
MS 261 Meadow Sedge / Carex perdentata `Meadow`1 gal 12" o.c.
SPF 60 Silver Ponyfoot / Dichondra argentea 1 gal 24" o.c.
BED MATERIAL CODE QTY COMMON NAME / BOTANICAL NAME CONT SPACING
M 1,035 sf Organic Mulch / Shredded Hardwood mulch
3" deep with 3" of "Growers Mix" soil (40% compost, 40%
loam, 10% sand) tilled at a depth of 6" in all areas of the
bed. Weed barrier cloth beneath. Drip irrigation.
NRC 807 sf River Cobble / Native River Cobble river cobble
1-3" (70%) Mixed with 3-6" (30%). Weed barrier cloth
beneath. 3" of "Growers Mix" soil (40% compost, 40%
loam, 10% sand) tilled at a depth of 6" in all areas of the
bed. Drip irrigation.
SOD/SEED CODE QTY COMMON NAME / BOTANICAL NAME CONT SPACING
EXS 2,721 sf Existing Sod / Lawn sod
Replace existing sod where disturbed. Check irrigation,
and adjust/repair as needed.
SYMBOL DESCRIPTION QTY
6WHHOHGJH´[´ODQGVFDSHHGJLQJDVPDQXIDFWXUHGE\5\HUVRQRU119 lf
equal, brown and furnished with steel stakes. Install edging in smooth
FXUYHVIUHHRINLQNV)LQDOKHLJKWRIHGJLQJWREH´DERYHKHLJKWRIVRLO
level with top of mulch. Cut edging at an angle to be flush with top of
concrete where they meet.
Limestone boulders, large "two-man" boulders. Lean smaller boulders
onto larger boulders. Stack groups to 3` height along perimeter border.
Stone Border/Wall. Mortared 6" wide chop-block sandstone (to match
sign stone at entry) with mortar base. Border is at grade where shown
and steps up to a 3` height as located on the layout. Chop-block stone
meets seamlessly with, and is mortared to limestone boulders.
1
2
3
REFERENCE NOTES SCHEDULE
SYMBOL KEY
-Existing Tree
NOTES
x Remove all existing plant material within the
proposed inner circle except for the three existing
Crape Myrtles
x Convert existing bed irrigation to a drip system
x Protect newly planted shrubs from freeze if planted
within cool months
Know what's
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SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY DETAIL Material Finish Electrical Lamp Watts Color Temp Lens Ballast Optics/Glare Mounting Options
Well Light, FX Luminaire KG 9 Composite (BZ) Bronze Metallic 15V 9LED 50W 2900K Amber N/A N/A In-ground N/A
Up Light, FX Luminaire CC 3 Brass (BZ) Bronze Metallic 15V 3LED 20W 2900K Amber N/A N/A (CDS) CapannaDiNoce N/A
LIGHTING SCHEDULE
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Page 12 of 36
0
SCALE:
feet102030
1" = 10'
1
1
1
1
1
2
2
2
2
2
2
2
AT GRADE
3' HIGH
3' HIGH
AT GRADE
AT GRADE
3' HIGH
2' HIGH
AT GRADE
3' HIGH
AT GRADE
3
3
3
3
KEEP 3 EXISTING CRAPE
MYRTLE. CLEAR ALL OTHER
EXISTING PLANT MATERIAL
WITHIN INNER CIRCLE.
SYMBOL DESCRIPTION QTY
6WHHOHGJH´[´ODQGVFDSHHGJLQJDVPDQXIDFWXUHGE\5\HUVRQRU119 lf
equal, brown and furnished with steel stakes. Install edging in smooth
FXUYHVIUHHRINLQNV)LQDOKHLJKWRIHGJLQJWREH´DERYHKHLJKWRIVRLO
level with top of mulch. Cut edging at an angle to be flush with top of
concrete where they meet.
Limestone boulders, large "two-man" boulders. Lean smaller boulders
onto larger boulders. Stack groups to 3` height along perimeter border.
Stone Border/Wall. Mortared 6" wide chop-block sandstone (to match
sign stone at entry) with mortar base. Border is at grade where shown
and steps up to a 3` height as located on the layout. Chop-block stone
meets seamlessly with, and is mortared to limestone boulders.
1
2
3
REFERENCE NOTES SCHEDULE
SYMBOL KEY
-Existing Tree
NOTES
x Remove all existing plant material within the
proposed inner circle except for the three existing
Crape Myrtles
x Convert existing bed irrigation to a drip system
x Protect newly planted shrubs from freeze if planted
within cool months
Know what's
R
SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY DETAIL Material Finish Electrical Lamp Watts Color Temp Lens Ballast Optics/Glare Mounting Options
Well Light, FX Luminaire KG 9 Composite (BZ) Bronze Metallic 15V 9LED 50W 2900K Amber N/A N/A In-ground N/A
Up Light, FX Luminaire CC 3 Brass (BZ) Bronze Metallic 15V 3LED 20W 2900K Amber N/A N/A (CDS) CapannaDiNoce N/A
LIGHTING SCHEDULE
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1" = 1'-0"
SHRUB PLANTING
LANDSCAPE PLANTING SPECIFICATIONS
1) Guarantee - All labor, materials and plants will be guaranteed for a period
of twelve (12) months after the final acceptance of work by Owner. All
plants that have died or are unhealthy shall be replaced no later than 30
days from the anniversary date of the final acceptance. This guarantee does
not apply to plant material that dies due to abnormal freezes, hail, abnormal
high winds, or other acts of God, vandalism or lack of normal maintenance
and watering. This guarantee does not apply to annual plantings.
2) Contractor is to verify all site dimensions and layout prior to the
commencement of landscape construction. Any discrepancies between the
drawings and the actual site conditions shall be brought to the attention of
WKHRZQHU¶VUHSUHVHQWDWLYHLPPHGLDWHO\
3) Contractor is responsible for verification of the location of all underground
utilities, repair to said utilities as a result of the work of the contractor shall
be the responsibility of the contractor. Refer to the drawing for any
additional information.
4) Contractor is responsible for maintaining positive drainage in all shrub
and turf planting areas.
7UHHSLWVDUHWREHWKHVDPHGHSWKDVWKHURRWEDOODQG´ZLGHU3ULRU
to planting the
tree pit should be filled with water to check for good drainage. If water does
not drain the Contractor should check with the Landscape Architect to
relocate the tree.
6) Trees should be positioned in the center of the tree pits, back filled with
soil that was excavated from the pit until the surface is level with the
surrounding area and the crown of the plant is at the finished grade. Build a
ZDWHUEDVLQDURXQGWKHWUHH ´GLD :DWHUXQWLOSODQWLQJSLWLVVRDNHG
and soil has settled. Add soil necessary to bring soil level flush with
surrounding ground. Fill the basin with three (3) inches of compost.
7) All plant material shall conform to the standards of the latest edition of
³$PHULFDQ6WDQGDUGIRU1XUVHU\6WRFN´E\7KH$PHULFDQ$VVRFLDWLRQRI
1XUVHU\PHQDQG³*UDGHVDQG6WDQGDUGV´E\7KH7H[DV$VVRFLDWLRQRI
Nurserymen. A plant shall be dimensioned as it stands in its natural
position. All plants shall be at least the minimum size indicated. Larger
stock is acceptable at no additional cost, and providing that the larger plants
will not be cut back to size indicated.
4) 120 VAC electrical power source at controller location shall be provided
by others. The irrigation contractor shall make the final connection from
the electrical source to the controller.
5) All sprinkler heads shall be set perpendicular to finish grade unless
otherwise specified (N/A, drip irrigation only)
6) The irrigation contractor shall flush and adjust all sprinkler heads and
valves for optimum coverage with minimal overspray onto walks, streets,
walls, etc.
7) Head location is the responsibility of the irrigation contractor, with the
understanding that all landscape areas will receive adequate water to
provide for vigorous growth of vegetation.
8) Irrigation contractor will replace or repair all items damaged by his
work.
9) All work shall be installed in accordance with applicable codes and
ordinances for the City of Cedar Park, Texas and the National Electrical
Code and all governing authorities.
10) The irrigation contractor is responsible for reporting any deficiency in
water pressure that would affect the operation of the irrigation system.
11) The irrigation contractor shall be a Registered Licensed Irrigator in the
State of Texas. Contractor must conform to all codes as stated in section
34 of the Texas Water Code and TNRCC.
12) All remote control valves, gate valves, quick couplers and control wire
and computer cable pull pints shall be installed in approved valve boxes.
13) Irrigation Contractor shall procure all permits, licenses, and pay all
charges and fees and give all necessary notices for the completion of
work.
14) Contractor shall not disturb roots of existing trees. There shall be no
machine trenching below the dripline of existing trees.
15) Extreme care shall be exercised in excavating and working near
utilities. Contractor shall verify the location and condition of all utilities
and be responsible for damage to any utilities.
16) Contractor shall clearly mark all exposed excavations, materials, and
equipment. Cover or barricade trenches when the contractor is not on the
site. Take all necessary precautions to protect and prevent injury to any
persons on the site.
17) All automatic irrigation systems shall be equipped with a controller of
dual or multiple programming. Controllers shall have multiple cycle start
capacity and a flexible calendar program, including the capacity of being
set to water every five days. All automatic irrigation systems shall be
equipped with a rain sensor shutoff device.
18) Irrigation in Texas is regulated by the Texas Natural Resource
Conservation Commission, P.O. Box 13087, Austin, Texas 78711-3087
,WLVWKHODQGVFDSHFRQWUDFWRU¶VUHVSRQVLELOLW\WRSURYLGHSODQWVIUHH
of disease or pests.
9) Space specified quantity of plant materials to evenly fill designated
areas, adjusting spacing indicated on the drawings as required.
Landscape architect or owner to have final approval of locations of all
trees, shrubs and groundcover beds.
10) Contractor is responsible for removing all clods, rocks, concrete,
trash and any other debris from beds prior to adding soil ix or plant
material.
11) All planting beds should have three (3) inches of compost tilled into
them to a depth of six (6) inches. A three (3) inch layer of shredded
hardwood bark mulch should be applied to all beds after planting is
completed. Four (4) inch pots and ground cover may be planted
through the mulch.
12) Contractor is responsible for removal of trash and repair of
hazardous conditions (tools, open holes, et.) on a daily basis by the end
of the work day.
13) Water all plantings in bed areas thoroughly on a daily basis until
final acceptance.
6WHHOHGJLQJVKDOOEH´[´ODQGVFDSHHGJLQJDVPDQXIDFWXUHG
by Ryerson, or equal, brown and furnished with steel stakes. Install
edging in smooth curves free of kinks. Final height of edging to be
´DERYHKHLJKWRIVRLO
15) To prepare turf areas treat them with a selective herbicide two
weeks prior to sodding or seeding. Then rake area to remove stones,
sticks and other debris. Add two (2) inches of topsoil to the turf area.
5DNHDUHDWRDILQLVKJUDGH ´EHORZZDONVDQGFXUEV
16) If sodding is to take place the sod should be gathered and planted
within a 48 hour period. Lay the sod to form a solid mass with tight
fitting joints. Butt ends and sides of sod and offset joints in adjacent
courses. Roll sod to ensure good contact with soil. If planting on a
slope be sure to lay courses parallel to the contours and secure sod
with pins if necessary. Site preparation and maintenance will be the
same for hydromulching.
17) Water sod daily so as to not allow turf blades to wilt. If necessary
water twice per day.
18) Apply slow release fertilizer 15-15-15 or equal at a rate of 2 lbs.
per 100 s.f. to all turf or planted areas.
19) Contractor shall keep all construction areas and public streets free from
accumulation of waste material. Upon completion of construction and prior to
final approval contractor shall thoroughly clean the site of all trash, spilled soil,
and litter, etc. that has resulted from landscape construction operations.
Repair all damage to finish grade including tailings from excavations, wheel
ruts, etc. caused from construction. All debris, trash and excess materials and
equipment shall be removed from the site prior to final acceptance.
20) Remove all tags, ribbons and wires from all newly installed plant material.
LANDSCAPE MAINTENANCE REQUIREMENTS
The owner shall be responsible for:
1) Regular maintenance of all required landscape areas and plant materials in a
vigorous and healthy condition, free from diseases, pests, weeds, and litter.
This maintenance shall include weeding, watering, fertilization, pruning,
mowing, edging, mulching or other needed maintenance, in accordance with
generally accepted horticultural practice.
2) The repair or replacement of required landscape structures (walls, fences,
etc.) to a structurally sound condition.
3) The regular maintenance, repair, or replacement, where necessary, of any
required screening or buffering.
4) All open space areas that are to be preserved as natural plant communities
shall be trimmed, at least once a year, of all exotic vegetation, lawn grasses,
trash, or other debris. Natural area should be mulched, pruned and otherwise
maintained so that plants are vigorous.
IRRIGATION SPECIFICATIONS
1) Irrigation contractor will provide pipes for sleeves and specify locations for
placement of sleeves by general contractor prior to pouring concrete or laying
asphalt.
2) Irrigation contractor will install all backflow prevention devices and all piping
between the point of connection and the backflow preventer as per local
governing authorities.
3) Find location of backflow preventer, and automatic controller location shall
EHDSSURYHGE\WKHRZQHU¶VDXWKRUL]HGUHSUHVHQWDWLYH
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Page 14 of 36
0
SCALE:
feet102030
1" = 10'
(5)RR
(1)SOT
(49)MS
(116 sf)NRC
(60)SPF
(303 sf)M
(1)SOT
(7)RR
(5)MFG
(95 sf)NRC
(42)SPF
(9)PSG
(3)GWY
(741 sf)NRC
(17)GMG
(13)ART
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(3)DP
(49)MS
(89)MS
(3)SPP (10)FAS
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(258 sf)M
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(94 sf)NRC
(5)RR
(202 sf)M
(65 sf)NRC
(1)SOT
(4)RR
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(15)PSG
(54)SPF
(486 sf)M
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(21)GMG
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(3)DP
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(12)SPF
(76)MS
(246 sf)M
(749 sf)NRC
(359 sf)M
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(20)MFG
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1
SHRUBS CODE QTY COMMON NAME / BOTANICAL NAME CONT
ART 26 Powis Castle Artemisia / Artemisia x `Powis Castle`5 gal
DP 6 Dwarf Palmetto / Sabal minor 5 gal
FAS 20 Fall Aster / Aster oblongifolius 5 gal
GMG 38 Gulf Muhly Grass / Muhlenbergia capillaris `Autumn Blush`5 gal
GWY 10 Giant White Yucca / Hesperaloe funifera 5 gal
KOR 10 Knock Out Rose / Rosa acicularis `Knock Out`5 gal
MFG 53 Mexican Feather Grass / Stipa tenacissima 1 gal
PSG 24 Purple Salvia Greggii / Salvia greggii `Purple`5 gal
RR 21 Rock Rose / Pavonia lasiopetala 5 gal
SOT 4 Sotol / Dasylirion texanum 5 gal
SPP 6 Spineless Prickly Pear / Opuntia ellisiana 5 gal
PLANT SCHEDULE
GROUND COVERS CODE QTY COMMON NAME / BOTANICAL NAME CONT
MS 335 Meadow Sedge / Carex perdentata `Meadow`1 gal
SPF 224 Silver Ponyfoot / Dichondra argentea 1 gal
BED MATERIAL CODE QTY COMMON NAME / BOTANICAL NAME CONT
M 1,854 sf Organic Mulch / Shredded Hardwood mulch
3" deep with 3" of "Growers Mix" soil (40% compost, 40%
loam, 10% sand) tilled at a depth of 6" in all areas of the
bed. Weed barrier cloth beneath. Drip irrigation.
NRC 1,860 sf River Cobble / Native River Cobble river cobble
1-3" (70%) Mixed with 3-6" (30%). Weed barrier cloth
beneath. 3" of "Growers Mix" soil (40% compost, 40%
loam, 10% sand) tilled at a depth of 6" in all areas of the
bed. Drip irrigation.
SYMBOL DESCRIPTION QTY
6WHHOHGJH´[´ODQGVFDSHHGJLQJDVPDQXIDFWXUHGE\5\HUVRQRU241 lf
equal, brown and furnished with steel stakes. Install edging in smooth
FXUYHVIUHHRINLQNV)LQDOKHLJKWRIHGJLQJWREH´DERYHKHLJKWRIVRLO
level with top of mulch. Cut edging at an angle to be flush with top of
concrete where they meet.
Limestone boulders, large "two-man" boulders. Lean smaller boulders
onto larger boulders.
1
2
REFERENCE NOTES SCHEDULE
SYMBOL KEY
-Existing Tree
NOTES
-Remove all existing shrubs
-Convert existing irrigation to a drip system
-Protect newly planted shrubs from freeze
Know what's
R
SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY DETAIL Material Finish Electrical Lamp Watts Color Temp Lens Ballast Optics/Glare Mounting Options
Well Light, FX Luminaire KG 4 Composite (BZ) Bronze Metallic 15V 9LED 50W 2900K Amber N/A N/A In-ground N/A
Path Light, FX Luminaire FG 12 Brass (BZ) Bronze Metallic 15V 6LED 35W 2900K Amber N/A N/A (CDS) CapannaDiNoce N/A
Up Light, FX Luminaire CC 10 Brass (BZ) Bronze Metallic 15V 3LED 20W 2900K Amber N/A N/A (CDS) CapannaDiNoce N/A
Up Light-Tree, FX Luminaire NP 4 N/A (BZ) Bronze Metallic 15V 9LED 50W 2900K Color Amber N/A N/A TreeBox N/A
LIGHTING SCHEDULE
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Page 15 of 36
0
SCALE:
feet102030
1" = 10'
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
1
SYMBOL DESCRIPTION QTY
6WHHOHGJH´[´ODQGVFDSHHGJLQJDVPDQXIDFWXUHGE\5\HUVRQRU241 lf
equal, brown and furnished with steel stakes. Install edging in smooth
FXUYHVIUHHRINLQNV)LQDOKHLJKWRIHGJLQJWREH´DERYHKHLJKWRIVRLO
level with top of mulch. Cut edging at an angle to be flush with top of
concrete where they meet.
Limestone boulders, large "two-man" boulders. Lean smaller boulders
onto larger boulders.
1
2
REFERENCE NOTES SCHEDULE
SYMBOL KEY
-Existing Tree
NOTES
-Remove all existing shrubs
-Convert existing irrigation to a drip system
-Protect newly planted shrubs from freeze
Know what's
R
SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY DETAIL Material Finish Electrical Lamp Watts Color Temp Lens Ballast Optics/Glare Mounting Options
Well Light, FX Luminaire KG 4 Composite (BZ) Bronze Metallic 15V 9LED 50W 2900K Amber N/A N/A In-ground N/A
Path Light, FX Luminaire FG 12 Brass (BZ) Bronze Metallic 15V 6LED 35W 2900K Amber N/A N/A (CDS) CapannaDiNoce N/A
Up Light, FX Luminaire CC 10 Brass (BZ) Bronze Metallic 15V 3LED 20W 2900K Amber N/A N/A (CDS) CapannaDiNoce N/A
Up Light-Tree, FX Luminaire NP 4 N/A (BZ) Bronze Metallic 15V 9LED 50W 2900K Color Amber N/A N/A TreeBox N/A
LIGHTING SCHEDULE
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Page 16 of 36
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1" = 1'-0"
SHRUB PLANTING
LANDSCAPE PLANTING SPECIFICATIONS
1) Guarantee - All labor, materials and plants will be guaranteed for a period
of twelve (12) months after the final acceptance of work by Owner. All
plants that have died or are unhealthy shall be replaced no later than 30
days from the anniversary date of the final acceptance. This guarantee does
not apply to plant material that dies due to abnormal freezes, hail, abnormal
high winds, or other acts of God, vandalism or lack of normal maintenance
and watering. This guarantee does not apply to annual plantings.
2) Contractor is to verify all site dimensions and layout prior to the
commencement of landscape construction. Any discrepancies between the
drawings and the actual site conditions shall be brought to the attention of
WKHRZQHU¶VUHSUHVHQWDWLYHLPPHGLDWHO\
3) Contractor is responsible for verification of the location of all underground
utilities, repair to said utilities as a result of the work of the contractor shall
be the responsibility of the contractor. Refer to the drawing for any
additional information.
4) Contractor is responsible for maintaining positive drainage in all shrub
and turf planting areas.
7UHHSLWVDUHWREHWKHVDPHGHSWKDVWKHURRWEDOODQG´ZLGHU3ULRU
to planting the
tree pit should be filled with water to check for good drainage. If water does
not drain the Contractor should check with the Landscape Architect to
relocate the tree.
6) Trees should be positioned in the center of the tree pits, back filled with
soil that was excavated from the pit until the surface is level with the
surrounding area and the crown of the plant is at the finished grade. Build a
ZDWHUEDVLQDURXQGWKHWUHH ´GLD :DWHUXQWLOSODQWLQJSLWLVVRDNHG
and soil has settled. Add soil necessary to bring soil level flush with
surrounding ground. Fill the basin with three (3) inches of compost.
7) All plant material shall conform to the standards of the latest edition of
³$PHULFDQ6WDQGDUGIRU1XUVHU\6WRFN´E\7KH$PHULFDQ$VVRFLDWLRQRI
1XUVHU\PHQDQG³*UDGHVDQG6WDQGDUGV´E\7KH7H[DV$VVRFLDWLRQRI
Nurserymen. A plant shall be dimensioned as it stands in its natural
position. All plants shall be at least the minimum size indicated. Larger
stock is acceptable at no additional cost, and providing that the larger plants
will not be cut back to size indicated.
4) 120 VAC electrical power source at controller location shall be provided
by others. The irrigation contractor shall make the final connection from
the electrical source to the controller.
5) All sprinkler heads shall be set perpendicular to finish grade unless
otherwise specified (N/A, drip irrigation only)
6) The irrigation contractor shall flush and adjust all sprinkler heads and
valves for optimum coverage with minimal overspray onto walks, streets,
walls, etc.
7) Head location is the responsibility of the irrigation contractor, with the
understanding that all landscape areas will receive adequate water to
provide for vigorous growth of vegetation.
8) Irrigation contractor will replace or repair all items damaged by his
work.
9) All work shall be installed in accordance with applicable codes and
ordinances for the City of Cedar Park, Texas and the National Electrical
Code and all governing authorities.
10) The irrigation contractor is responsible for reporting any deficiency in
water pressure that would affect the operation of the irrigation system.
11) The irrigation contractor shall be a Registered Licensed Irrigator in the
State of Texas. Contractor must conform to all codes as stated in section
34 of the Texas Water Code and TNRCC.
12) All remote control valves, gate valves, quick couplers and control wire
and computer cable pull pints shall be installed in approved valve boxes.
13) Irrigation Contractor shall procure all permits, licenses, and pay all
charges and fees and give all necessary notices for the completion of
work.
14) Contractor shall not disturb roots of existing trees. There shall be no
machine trenching below the dripline of existing trees.
15) Extreme care shall be exercised in excavating and working near
utilities. Contractor shall verify the location and condition of all utilities
and be responsible for damage to any utilities.
16) Contractor shall clearly mark all exposed excavations, materials, and
equipment. Cover or barricade trenches when the contractor is not on the
site. Take all necessary precautions to protect and prevent injury to any
persons on the site.
17) All automatic irrigation systems shall be equipped with a controller of
dual or multiple programming. Controllers shall have multiple cycle start
capacity and a flexible calendar program, including the capacity of being
set to water every five days. All automatic irrigation systems shall be
equipped with a rain sensor shutoff device.
18) Irrigation in Texas is regulated by the Texas Natural Resource
Conservation Commission, P.O. Box 13087, Austin, Texas 78711-3087
,WLVWKHODQGVFDSHFRQWUDFWRU¶VUHVSRQVLELOLW\WRSURYLGHSODQWVIUHH
of disease or pests.
9) Space specified quantity of plant materials to evenly fill designated
areas, adjusting spacing indicated on the drawings as required.
Landscape architect or owner to have final approval of locations of all
trees, shrubs and groundcover beds.
10) Contractor is responsible for removing all clods, rocks, concrete,
trash and any other debris from beds prior to adding soil ix or plant
material.
11) All planting beds should have three (3) inches of compost tilled into
them to a depth of six (6) inches. A three (3) inch layer of shredded
hardwood bark mulch should be applied to all beds after planting is
completed. Four (4) inch pots and ground cover may be planted
through the mulch.
12) Contractor is responsible for removal of trash and repair of
hazardous conditions (tools, open holes, et.) on a daily basis by the end
of the work day.
13) Water all plantings in bed areas thoroughly on a daily basis until
final acceptance.
6WHHOHGJLQJVKDOOEH´[´ODQGVFDSHHGJLQJDVPDQXIDFWXUHG
by Ryerson, or equal, brown and furnished with steel stakes. Install
HGJLQJLQVPRRWKFXUYHVIUHHRINLQNV)LQDOKHLJKWRIHGJLQJWREH´
above height of soil.
15) To prepare turf areas treat them with a selective herbicide two
weeks prior to sodding or seeding. Then rake area to remove stones,
sticks and other debris. Add two (2) inches of topsoil to the turf area.
5DNHDUHDWRDILQLVKJUDGH ´EHORZZDONVDQGFXUEV
16) If sodding is to take place the sod should be gathered and planted
within a 48 hour period. Lay the sod to form a solid mass with tight
fitting joints. Butt ends and sides of sod and offset joints in adjacent
courses. Roll sod to ensure good contact with soil. If planting on a
slope be sure to lay courses parallel to the contours and secure sod
with pins if necessary. Site preparation and maintenance will be the
same for hydromulching.
17) Water sod daily so as to not allow turf blades to wilt. If necessary
water twice per day.
18) Apply slow release fertilizer 15-15-15 or equal at a rate of 2 lbs.
per 100 s.f. to all turf or planted areas.
19) Contractor shall keep all construction areas and public streets free from
accumulation of waste material. Upon completion of construction and prior to
final approval contractor shall thoroughly clean the site of all trash, spilled soil,
and litter, etc. that has resulted from landscape construction operations.
Repair all damage to finish grade including tailings from excavations, wheel
ruts, etc. caused from construction. All debris, trash and excess materials and
equipment shall be removed from the site prior to final acceptance.
20) Remove all tags, ribbons and wires from all newly installed plant material.
LANDSCAPE MAINTENANCE REQUIREMENTS
The owner shall be responsible for:
1) Regular maintenance of all required landscape areas and plant materials in a
vigorous and healthy condition, free from diseases, pests, weeds, and litter.
This maintenance shall include weeding, watering, fertilization, pruning,
mowing, edging, mulching or other needed maintenance, in accordance with
generally accepted horticultural practice.
2) The repair or replacement of required landscape structures (walls, fences,
etc.) to a structurally sound condition.
3) The regular maintenance, repair, or replacement, where necessary, of any
required screening or buffering.
4) All open space areas that are to be preserved as natural plant communities
shall be trimmed, at least once a year, of all exotic vegetation, lawn grasses,
trash, or other debris. Natural area should be mulched, pruned and otherwise
maintained so that plants are vigorous.
IRRIGATION SPECIFICATIONS
1) Irrigation contractor will provide pipes for sleeves and specify locations for
placement of sleeves by general contractor prior to pouring concrete or laying
asphalt.
2) Irrigation contractor will install all backflow prevention devices and all piping
between the point of connection and the backflow preventer as per local
governing authorities.
3) Find location of backflow preventer, and automatic controller location shall
EHDSSURYHGE\WKHRZQHU¶VDXWKRUL]HGUHSUHVHQWDWLYH
1
Page 17 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
April 25, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing the proc urement o f services o f a c ertified Arb o ris t to as s es s the
existing c o nditions of the trees within Geo rgetown Village Pub lic Imp ro vement Dis tric t’s (GVP ID) p ublic
areas , and rec o mmend an actio n p lan to ad dres s immed iate and lo ng-term c o nc erns - S teve Goodman,
Vice-Pres id ent
ITEM SUMMARY:
Currently, the GVP ID has not c o nducted an as s es s ment of all trees within the Dis trict’s pub lic areas to
d etermine exis ting c o nditio ns and id entify trees that may have b een compro mis ed (pose a hazard situation).
As the Dis tric t’s trees c o ntinue to gro w, there is a growing need to evaluate them to determine 1) which
trees have a hazard s ituatio n that req uire immediate attention; 2) which trees req uire attentio n in the sho rt-
term to avoid a future hazard s ituation; and 3) what ac tions (i.e. regular pruning, etc .) must be taken in the
s hort and long terms to properly maintain and c are fo r the existing trees .
The Bo ard may ap p ro ve p ro curement of thes e c ons ulting services fo r an amo unt not to exceed $3,000
without exec uting an Invitatio n to Bid in ac co rd anc e with the City’s Purchas ing Polic y. Sho uld es timates
exc eed $3,000, an item to exec ute an Invitatio n to Bid for the sc o p e of s ervic es will b e presented to the
Bo ard at a future meeting for ap p ro val.
FINANCIAL IMPACT:
The cost for the rep air and maintenanc e of parks , landsc ap ing and trees was ap p ro ved as part of the FY
2015/16 GVPID Bud get.
SUBMITTED BY:
And reina Davila-Quintero , Projec t Coordinato r
Page 18 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
April 25, 2016
SUBJECT:
Disc ussion and p o s s ib le rec o mmendatio n to the City Counc il on the As s es s ment Plan Ordinanc e for the
Geo rgeto wn Village Pub lic Imp ro vement Dis tric t (GVP ID) - And reina Dávila-Quintero , Projec t
Coordinator, and Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
In 1999, the City Counc il autho rized the creation of the Georgetown Village P ublic Improvement Dis tric t
(GVPID) to fund c ertain p ublic improvements that b enefit the land within the Dis tric t. With the creatio n of
the Dis tric t, the C ity C o uncil ap p ro ved an As s es s ment Plan to levy as s es s ments agains t the properties
within the Dis tric t to maintain thes e pub lic improvements within the Dis tric t. T his As s es s ment P lan has
b een amended over the years as new p ro p erty has b een inc o rp o rated into the Dis tric t, the las t o f whic h was
ap p ro ved in 2014, when the Creeks id e Subd ivis ion was made p art o f the Dis tric t (Exhibit A).
Currently, the p ublic improvements approved as part of the Assessment Plan inc lude:
The operation, repair and maintenance of “non-City parks ”, rec reatio nal fac ilities, alleyways, lighting,
and related improvements , mo re spec ific ally:
P arks les s than 1 ac re,
Rec reational fac ilities (gazebo maintenanc e),
Alleys (rep air, maintenanc e and rep lacement),
Lighting (gazebo lighting and antique s treet lights - replac ement and maintenance),
Lands c ap ing (land s cape/o p en s pac e areas and landsc ap ed med ians /ro und ab o uts - general
gro und s maintenanc e, s treet trees , trails (walkways aro und perimeter, trails in p ark, pedestrian
alleyways ), hardsc ap e, p et waste d is p ens er/b ags, plant rep lacement),
S ignage (s p ecial s treet signs and s ub d ivis ion signs),
Irrigation maintenanc e, water and elec tricity (rain s ensor, gazeb o and irrigation); and
The s ervic es needed fo r the ad ministratio n and o p eration of the Dis tric t, inc luding tho s e of the City.
This item is to initiate d is cus s io n with the Bo ard on what pub lic imp ro vements s ho uld b e assessed and
maintained by the GVP ID. Once a rec o mmend ed lis t of p ublic improvements is finalized , the
recommend ed lis t may b e presented to City C o uncil fo r c o nsideratio n.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Dávila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Exhibit A - GVPID Boundary Map Exhibit
Page 19 of 36
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5
Georgetown Village PID
Boundary Map
City of GeorgetownApril 11, 2016
Shell RoadCity Council District 5
1 inch = 700 feet
LEGEND
Georgetown V illage PID
Res. 9 90223 -N/Ord. 99-22
Res. 0 508 01-A A-1/Or d. 2 001-42
Res. 0 3260 2-R/Ord . 200 2-3 0
Res. 0 4080 3-V -2 /Ord. 2003-37
Res. 0 11309-JJ/Ord. 2009 -12
Res. 0 62612 -M/Or d. 20 12-74
Res. 0 722 14-R/Or d. 2 014-48
Georgetown C ity Limits
Georgetown ETJ
Par cels
Str eets
***For Informational Use Only***
Page 20 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
April 25, 2016
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of Marc h 2016 - Bill Weber, Treas urer
ITEM SUMMARY:
For the Board 's review,attac hed are the Distric t's financial rep o rts fo r the month of March, 2016, inc luding:
Financ ial Summary (Exhibit A)
Detail Lis ting of the exp enses (Exhibit B)
Utility Us age R ep o rt (Exhibit C)
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Dávila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Exhibit A - Financial Summary March 2016 Exhibit
Exhibit B - Detail Lis ting October 2015 - March 2016 Exhibit
Exhibit C - Utility Us age Report October 2015-March 2016 Exhibit
Page 21 of 36
15/16 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 416,520$ 404,740$ (11,780)$
Interest Earned 1,500 1,012 (488)
Total Revenues 418,020 405,752 (12,268)
Expenditures:
Administrative Fee 11,935 11,935 -
Office Supplies 1,984 - 1,984
Insurance 1,742 - 1,742
Contracts & Leases, Primary 90,934 61,995 28,939
Contracts & Leases, Secondary 66,345 3,300 63,045
Special Services 4,133 - 4,133
Above Ground Improvements 94,241 48,142 46,099
Signs 5,167 525 4,642
Utilities/Irrigation 51,667 25,626 26,041
Maintenance, Alleys/Sidewalks 37,812 - 37,812
Maintenance, Irrigation 29,154 - 29,154
Maintenance, Ponds 16,659 - 16,659
Maintenance, Repairs 6,247 - 6,247
Total Expenditures 418,020 151,523 266,497
Current Year Variance - 254,229 254,229
Beginning Fund Balance 582,059 614,646 [A]32,587
Current Funds Available 582,059$ 868,875$ 286,816$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of April 4, 2016.
[A]Beginning fund balance from final 2015 year-end financial statements.
Financial Statement
Village PID
March 31, 2016
Page 22 of 36
4-04-2016 04:47 PM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: MARCH 31ST, 2016
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 416,520.00 0.00 404,740.25 97.17 0.00 11,779.75
TOTAL PRIMARY REVENUE 416,520.00 0.00 404,740.25 97.17 0.00 11,779.75
INTEREST
4-0001-42-100 ALLOCATED INTEREST 1,500.00 0.00 837.41 55.83 0.00 662.59
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 174.49 0.00 0.00 ( 174.49)
TOTAL INTEREST 1,500.00 0.00 1,011.90 67.46 0.00 488.10
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 418,020.00 0.00 405,752.15 97.07 0.00 12,267.85
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 418,020.00 0.00 405,752.15 97.07 0.00 12,267.85
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 23 of 36
4-04-2016 04:47 PM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: MARCH 31ST, 2016
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 ADMINISTRATIVE CHARGES 11,935.00 0.00 11,935.00 100.00 0.00 0.00
5-0211-51-111 OFFICE SUPPLIES 1,984.00 0.00 0.00 0.00 0.00 1,984.00
5-0211-51-200 INSURANCE 1,742.00 0.00 0.00 0.00 0.00 1,742.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,934.00 0.00 31,420.70 68.18 30,574.78 28,938.52
5-0211-51-311 CONTRACT & LEASES, SECONDA 66,345.00 1,987.95 3,299.77 4.97 0.00 63,045.23
5-0211-51-330 SPECIAL SERVICES 4,133.00 0.00 0.00 0.00 0.00 4,133.00
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 94,241.00 0.00 48,142.00 51.08 0.00 46,099.00
5-0211-51-342 SIGNS 5,167.00 0.00 525.00 10.16 0.00 4,642.00
5-0211-51-430 UTILITIES 51,667.00 0.00 25,625.95 49.60 0.00 26,041.05
5-0211-51-501 MAINT, ALLEYS/SIDEWALKS 37,812.00 0.00 0.00 0.00 0.00 37,812.00
5-0211-51-502 MAINT, IRRIGATION 29,154.00 0.00 0.00 0.00 0.00 29,154.00
5-0211-51-503 MAINT , PONDS 16,659.00 0.00 0.00 0.00 0.00 16,659.00
5-0211-51-504 MAINT, REPAIRS 6,247.00 0.00 0.00 0.00 0.00 6,247.00
TOTAL OPERATIONS 418,020.00 1,987.95 120,948.42 36.25 30,574.78 266,496.80
____________________________________________________________________________________
TOTAL VILLAGE PID 418,020.00 1,987.95 120,948.42 36.25 30,574.78 266,496.80
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 418,020.00 1,987.95 120,948.42 36.25 30,574.78 266,496.80
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 418,020.00 1,987.95 120,948.42 36.25 30,574.78 266,496.80
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES 0.00 ( 1,987.95 284,803.73 0.00 ( 30,574.78)( 254,228.95)
*** END OF REPORT ***
Page 24 of 36
4-04-2016 4:51 PM D E T A I L L I S T I N G PAGE: 1
FUN01100 : 234-VILLAGE PID PERIOD TO USE: Oct-2015 THRU Sep-2016
DEPT : N/A SUPPRESS ZEROS ACCOUNTS: 4-0001-40-100 THRU 5-0637-51-310
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/JE # NOTE =====AMOUNT==== ====BALANCE====
------------------------------------------------------------------------------------------------------------------------------------
4-0001-40-100 AD VALOREM TAX
B E G I N N I N G B A L A N C E 0.00
10/31/15 12/01 B69969 VILLAGE PID 26887 TAX DIST ACCRUAL OCT 2015 JE# 445365 6,607.93CR 6,607.93CR
============= OCTOBER ACTIVITY DB: 0.00 CR: 6,607.93CR 6,607.93CR
11/30/15 12/31 B70508 VILLAGE PID 27030 ACCRUAL OF TAX DIST NOV 2015 JE# 445713 17,600.87CR 24,208.80CR
============= NOVEMBER ACTIVITY DB: 0.00 CR: 17,600.87CR 17,600.87CR
12/31/15 1/22 B70911 VILLAGE PID 27101 ACCRUAL OF TAX DIST DEC 2015 JE# 445961 308,351.67CR 332,560.47CR
============= DECEMBER ACTIVITY DB: 0.00 CR: 308,351.67CR 308,351.67CR
1/31/16 2/17 B71483 JAN 16 VPID 27205 TAX DISTRIBUTION ACCRUAL JE# 446292 43,726.63CR 376,287.10CR
============= JANUARY ACTIVITY DB: 0.00 CR: 43,726.63CR 43,726.63CR
2/29/16 3/28 B72305 VILL PID 27352 ACCRUAL OF TAX DIST FEB 16 JE# 446743 28,453.15CR 404,740.25CR
============= FEBRUARY ACTIVITY DB: 0.00 CR: 28,453.15CR 28,453.15CR
============= ACCOUNT TOTAL DB: 0.00 CR: 404,740.25CR
------------------------------------------------------------------------------------------------------------------------------------
4-0001-42-100 ALLOCATED INTEREST
B E G I N N I N G B A L A N C E 0.00
10/31/15 12/02 B69998 26897 INTEREST DISTRIBUTION OCT 15 JE# 445392 106.21CR 106.21CR
============= OCTOBER ACTIVITY DB: 0.00 CR: 106.21CR 106.21CR
11/30/15 12/31 B70509 27031 INTEREST DIST FOR NOV 2015 JE# 445714 108.92CR 215.13CR
============= NOVEMBER ACTIVITY DB: 0.00 CR: 108.92CR 108.92CR
12/31/15 2/05 B71229 DEC 2015 27149 INTEREST DIST DECEMBER 2015 JE# 446122 422.82CR 637.95CR
============= DECEMBER ACTIVITY DB: 0.00 CR: 422.82CR 422.82CR
1/31/16 3/02 B71747 JAN 2016 27257 INTEREST DISTRIBUTION JAN 2016 JE# 446412 199.46CR 837.41CR
============= JANUARY ACTIVITY DB: 0.00 CR: 199.46CR 199.46CR
============= ACCOUNT TOTAL DB: 0.00 CR: 837.41CR
------------------------------------------------------------------------------------------------------------------------------------
4-0001-42-152 GISD TAX (PID) INTEREST
B E G I N N I N G B A L A N C E 0.00
10/31/15 12/01 B69969 VILLAGE PID IN 26887 TAX DIST ACCRUAL OCT 2015 JE# 445365 9.36CR 9.36CR
============= OCTOBER ACTIVITY DB: 0.00 CR: 9.36CR 9.36CR
11/30/15 12/31 B70508 VILLAGE PID IN 27030 ACCRUAL OF TAX DIST NOV 2015 JE# 445713 3.26CR 12.62CR
============= NOVEMBER ACTIVITY DB: 0.00 CR: 3.26CR 3.26CR
Page 25 of 36
4-04-2016 4:51 PM D E T A I L L I S T I N G PAGE: 2
FUN01100 : 234-VILLAGE PID PERIOD TO USE: Oct-2015 THRU Sep-2016
DEPT : N/A SUPPRESS ZEROS ACCOUNTS: 4-0001-40-100 THRU 5-0637-51-310
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/JE # NOTE =====AMOUNT==== ====BALANCE====
12/31/15 1/22 B70911 VILLAGE PID IN 27101 ACCRUAL OF TAX DIST DEC 2015 JE# 445961 93.53CR 106.15CR
============= DECEMBER ACTIVITY DB: 0.00 CR: 93.53CR 93.53CR
2/29/16 3/28 B72305 VILL PID INT 27352 ACCRUAL OF TAX DIST FEB 16 JE# 446743 68.34CR 174.49CR
============= FEBRUARY ACTIVITY DB: 0.00 CR: 68.34CR 68.34CR
============= ACCOUNT TOTAL DB: 0.00 CR: 174.49CR
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-110 ADMINISTRATIVE CHARGES
B E G I N N I N G B A L A N C E 0.00
DEPT: 0211 VILLAGE PID
10/31/15 10/23 B69107 26622 15/16 ADMIN SVC VILLAGE PID JE# 444825 11,935.00 11,935.00
============= OCTOBER ACTIVITY DB: 11,935.00 CR: 0.00 11,935.00
============= ACCOUNT TOTAL DB: 11,935.00 CR: 0.00
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-310 CONTRACT & LEASES, PRIMARY LAN
B E G I N N I N G B A L A N C E 0.00
10/31/15 11/19 A25175 CHK: 217679 84590 MOW,TRIM,EDGE,BLOW 115841 123377 5,906.14 5,906.14
10/31/15 11/19 A25175 CHK: 217679 84590 IRRIGATION WALK THRU 115841 123377 378.00 6,284.14
============= OCTOBER ACTIVITY DB: 6,284.14 CR: 0.00 6,284.14
12/01/15 1/13 A30302 CHK: 218987 85203 MOW,TRIM,EDGE,BLOW 115841 124051 5,906.14 12,190.28
12/01/15 1/13 A30302 CHK: 218987 85203 IRRIGATION WALK THRU 115841 124051 378.00 12,568.28
12/31/15 1/13 A30303 CHK: 218987 85203 MOW,TRIM,EDGE,BLOW 115841 124866 5,906.14 18,474.42
12/31/15 1/13 A30303 CHK: 218987 85203 IRRIGATION WALK THRU 115841 124866 378.00 18,852.42
============= DECEMBER ACTIVITY DB: 12,568.28 CR: 0.00 12,568.28
1/31/16 2/10 A33546 CHK: 219775 85647 MOW,TRIM,EDGE,BLOW 115841 125581 5,906.14 24,758.56
1/31/16 2/10 A33546 CHK: 219775 85647 IRRIGATION WALK THRU 115841 125581 378.00 25,136.56
============= JANUARY ACTIVITY DB: 6,284.14 CR: 0.00 6,284.14
2/29/16 3/03 A35941 CHK: 220374 85942 MOW,TRIM,EDGE,BLOW 115841 126246 5,906.14 31,042.70
2/29/16 3/03 A35941 CHK: 220374 85942 IRRIGATION WALK THRU 115841 126246 378.00 31,420.70
============= FEBRUARY ACTIVITY DB: 6,284.14 CR: 0.00 6,284.14
============= ACCOUNT TOTAL DB: 31,420.70 CR: 0.00
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-311 CONTRACT & LEASES, SECONDARY L
B E G I N N I N G B A L A N C E 0.00
Page 26 of 36
4-04-2016 4:51 PM D E T A I L L I S T I N G PAGE: 3
FUN01100 : 234-VILLAGE PID PERIOD TO USE: Oct-2015 THRU Sep-2016
DEPT : 0211 VILLAGE PID SUPPRESS ZEROS ACCOUNTS: 4-0001-40-100 THRU 5-0637-51-310
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/JE # NOTE =====AMOUNT==== ====BALANCE====
10/22/15 11/17 A24961 CHK: 217679 84557 MERIT SERVICE SOLUTIONS 115841 124295 216.67 216.67
============= OCTOBER ACTIVITY DB: 216.67 CR: 0.00 216.67
2/23/16 3/03 A36102 CHK: 220374 85946 MERIT SERVICE SOLUTIONS 115841 127133 1,095.15 1,311.82
============= FEBRUARY ACTIVITY DB: 1,095.15 CR: 0.00 1,095.15
3/01/16 3/31 A39252 CHK: 221100 86293 MERIT SERVICE SOLUTIONS 115841 122808 1,987.95 3,299.77
============= MARCH ACTIVITY DB: 1,987.95 CR: 0.00 1,987.95
============= ACCOUNT TOTAL DB: 3,299.77 CR: 0.00
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-341 ABOVE GROUND IMPROVEMENTS
B E G I N N I N G B A L A N C E 0.00
12/07/15 12/10 A27356 CHK: 218195 84837 PICNIC TABLE 38081 12650 11,071.50 11,071.50
12/07/15 12/10 A27356 CHK: 218195 84837 GAME TABLES 38081 12650 2,473.50 13,545.00
12/07/15 12/10 A27356 CHK: 218195 84837 INSTALLATION 38081 12650 11,140.00 24,685.00
12/07/15 12/10 A27356 CHK: 218195 84837 2015 PICNIC & GAME TABLE 38081 12650 614.00CR 24,071.00
============= DECEMBER ACTIVITY DB: 24,685.00 CR: 614.00CR 24,071.00
1/21/16 2/22 A34918 CHK: 220052 85802 PICNIC TABLE 38081 12682 11,071.50 35,142.50
1/21/16 2/22 A34918 CHK: 220052 85802 ITEM 100-68-1PL 38081 12682 614.00 35,756.50
1/21/16 2/22 A34918 CHK: 220052 85802 GAME TABLES 38081 12682 2,473.50 38,230.00
1/21/16 2/22 A34918 CHK: 220052 85802 INSTALLATION 38081 12682 11,140.00 49,370.00
1/21/16 2/22 A34918 CHK: 220052 85802 5% DISCOUNT 38081 12682 1,228.00CR 48,142.00
============= JANUARY ACTIVITY DB: 25,299.00 CR: 1,228.00CR 24,071.00
============= ACCOUNT TOTAL DB: 49,984.00 CR: 1,842.00CR
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-342 SIGNS
B E G I N N I N G B A L A N C E 0.00
10/01/15 10/15 A21315 CHK: 216673 84090 GRESHARE ENTERPRISES, IN 23371 38650 525.00 525.00
============= OCTOBER ACTIVITY DB: 525.00 CR: 0.00 525.00
============= ACCOUNT TOTAL DB: 525.00 CR: 0.00
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-430 UTILITIES
B E G I N N I N G B A L A N C E 0.00
10/01/15 11/03 B69324 26701 CY 1 10/05 JE# 444941 5,830.50 5,830.50
============= OCTOBER ACTIVITY DB: 5,830.50 CR: 0.00 5,830.50
11/05/15 12/02 B69985 CY 1 11/05 26888 CITY BILLS NOVEMBER 2015 JE# 445371 8,962.86 14,793.36
============= NOVEMBER ACTIVITY DB: 8,962.86 CR: 0.00 8,962.86
Page 27 of 36
4-04-2016 4:51 PM D E T A I L L I S T I N G PAGE: 4
FUN01100 : 234-VILLAGE PID PERIOD TO USE: Oct-2015 THRU Sep-2016
DEPT : 0211 VILLAGE PID SUPPRESS ZEROS ACCOUNTS: 4-0001-40-100 THRU 5-0637-51-310
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/JE # NOTE =====AMOUNT==== ====BALANCE====
12/07/15 1/08 B70602 27034 CITY BILLS DEC-15 JE# 445719 7,403.53 22,196.89
============= DECEMBER ACTIVITY DB: 7,403.53 CR: 0.00 7,403.53
1/05/16 2/05 B71232 CY 1 1/05 27166 CITY BILLS JAN 16 JE# 446155 1,746.50 23,943.39
============= JANUARY ACTIVITY DB: 1,746.50 CR: 0.00 1,746.50
2/05/16 3/03 B71773 FEB 2016 27266 CITY BILLS CY 01 JE# 446427 1,682.56 25,625.95
============= FEBRUARY ACTIVITY DB: 1,682.56 CR: 0.00 1,682.56
============= ACCOUNT TOTAL DB: 25,625.95 CR: 0.00
*-*-*-*-*-*-*-*-*-*-*-*-*- 000 ERRORS IN THIS REPORT! *-*-*-*-*-*-*-*-*-*-*-*-*-*
** REPORT TOTALS ** --- DEBITS --- --- CREDITS ---
BEGINNING BALANCES: 0.00 0.00
REPORTED ACTIVITY: 122,790.42 407,594.15CR
ENDING BALANCES: 122,790.42 407,594.15CR
TOTAL FUND ENDING BALANCE: 284,803.73CR
Page 28 of 36
4-04-2016 4:51 PM D E T A I L L I S T I N G PAGE: 5
SELECTION CRITERIA
------------------------------------------------------------------------------------------------------------------------------------
FISCAL YEAR: Oct-2015 / Sep-2016
FUND: Include: 234
PERIOD TO USE: Oct-2015 THRU Sep-2016
TRANSACTIONS: BOTH
------------------------------------------------------------------------------------------------------------------------------------
ACCOUNT SELECTION
ACCOUNT RANGE: 4-0001-40-100 THRU 5-0637-51-310
DEPARTMENT RANGE: - THRU -
ACTIVE FUNDS ONLY: NO
ACTIVE ACCOUNT ONLY: NO
INCLUDE RESTRICTED ACCOUNTS: NO
DIGIT SELECTION:
------------------------------------------------------------------------------------------------------------------------------------
PRINT OPTIONS DETAIL
OMIT ACCOUNTS WITH NO ACTIVITY: YES
PRINT ENCUMBRANCES: NO
PRINT VENDOR NAME: NO
PRINT PROJECTS: NO
PRINT MONTHLY TOTALS: YES
PRINT GRAND TOTALS: NO
PRINT: INVOICE #
PAGE BREAK BY: NONE
------------------------------------------------------------------------------------------------------------------------------------
*** END OF REPORT ***
Page 29 of 36
PID Utility Usage Report
2015-2016
ACCOUNT #: 041-0700-02 COG PARKS VILLAGE PID Water meter 9609764
ADDRESS: 103 SYCAMORE ST (Sycamore Entrance-south; feeds north also)Electric meter R15063190
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
3/4 In Irrigation (thousands
of gallons)104.000 107.000 8.000 2.000 2.000 7.000 230.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)1.000 - - - - - 1.000
CHARGES:
Water $439.00 $451.00 $55.00 $31.00 $31.00 $51.00 $1,058.00
Electric (non-irrigation)$125.06 $125.00 $125.00 $125.00 $125.00 $125.00 $750.06
TOTAL CHARGES $564.06 $576.00 $180.00 $156.00 $156.00 $176.00 $1,808.06
ACCOUNT #: 041-0778-00 COG PARKS VILLAGE PID Water meter 23112828
ADDRESS: 714 WESTBURY LN (Cedar Elm Park)Electric Meter R15844500
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)243.000 170.000 10.000 4.000 5.000 16.000 448.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)1.000 1.000 - - - 1.000 3.000
CHARGES:
Water $1,010.50 $718.50 $78.50 $54.50 $58.50 $102.50 $2,023.00
Electric (non-irrigation)$125.06 $125.06 $125.00 $125.00 $125.00 $125.06 $750.18
TOTAL CHARGES $1,135.56 $843.56 $203.50 $179.50 $183.50 $227.56 $2,773.18
ACCOUNT #: 048-0416-01 COG PARKS VILLAGE PID Water meter 8860987
ADDRESS: 4410 MADRID DR (Bedford Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)81.000 60.000 8.000 6.000 11.000 7.000 173.000
CHARGES:
Water $362.50 $278.50 $70.50 $62.50 $82.50 $66.50 $923.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $368.50 $284.50 $76.50 $68.50 $88.50 $72.50 $959.00
ACCOUNT #: 048-1713-00 COG PARKS VILLAGE PID Water meter 9555260
ADDRESS: 4912 MADRID DR Electric meter R15803297
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
3/4 In Irrigation (thousands
of gallons)99.000 67.000 6.000 4.000 9.000 14.000 199.000
CHARGES:Credit Balance as of 10/1
Water $419.00 $291.00 $47.00 $39.00 $59.00 $79.00 $934.00 ($6,837.94)
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $750.00 Credit Balance remaining
ACCOUNT CREDIT ($544.00)($416.00)($172.00)($164.00)($184.00)($204.00)($1,684.00)($5,153.94)
TOTAL CHARGES $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
3
2
1
4
Page 30 of 36
PID Utility Usage Report
2015-2016
ACCOUNT #: 048-1921-01 COG PARKS VILLAGE PID Water meter 8860997
ADDRESS: 1001 ELMWOOD DR (Rosedale Entrance-S+N)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)140.000 91.000 3.000 3.000 4.000 13.000 254.000
CHARGES:
Water $598.50 $402.50 $50.50 $50.50 $54.50 $90.50 $1,247.00
TOTAL CHARGES $598.50 $402.50 $50.50 $50.50 $54.50 $90.50 $1,247.00
ACCOUNT #: 084-0421-01 COG PARKS VILLAGE PID Water meter 8351475
ADDRESS: 506 WESTBURY LN (Chestnut Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)15.000 56.000 2.000 1.000 1.000 4.000 79.000
CHARGES:
Water $98.50 $262.50 $46.50 $42.50 $42.50 $54.50 $547.00
TOTAL CHARGES $98.50 $262.50 $46.50 $42.50 $42.50 $54.50 $547.00
ACCOUNT #: 084-0424-00 COG PARKS VILLAGE PID Water meter 8351361
ADDRESS: 100 WESTBURY LN (Westbury Entrance-north)
(Water looped with 103 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)199.000 170.000 6.000 2.000 4.000 27.000 408.000
CHARGES:
Water $834.50 $718.50 $62.50 $46.50 $54.50 $146.50 $1,863.00
TOTAL CHARGES $834.50 $718.50 $62.50 $46.50 $54.50 $146.50 $1,863.00
ACCOUNT #: 084-0426-00 COG PARKS VILLAGE PID Water meter 8404600
ADDRESS: 103 WESTBURY LN (Westbury Entrance-south)Electric meter R15845171
(Water looped with 100 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 1/2 In Irrigation
(thousands of gallons) 299.000 245.000 7.000 3.000 5.000 10.000 569.000
CHARGES:
Water $1,272.50 $1,056.50 $104.50 $88.50 $96.50 $116.50 $2,735.00
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $750.00
TOTAL CHARGES $1,397.50 $1,181.50 $229.50 $213.50 $221.50 $241.50 $3,485.00
8
7
6
5
Page 31 of 36
PID Utility Usage Report
2015-2016
ACCOUNT #: 084-0427-00 COG PARKS VILLAGE PID Water meter 8351362
ADDRESS: 107 WESTBURY LN (Fairfield Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)68.000 47.000 4.000 2.000 4.000 15.000 140.000
CHARGES:
Water $310.50 $226.50 $54.50 $46.50 $54.50 $98.50 $791.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $316.50 $232.50 $60.50 $52.50 $60.50 $104.50 $827.00
ACCOUNT #: 084-0428-00 COG PARKS VILLAGE PID Water meter 8351301
ADDRESS: 219 WESTBURY LN (Shell Park & Westbury Park-batteries)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)36.000 64.000 3.000 1.000 1.000 3.000 108.000
CHARGES:
Water $182.50 $294.50 $50.50 $42.50 $42.50 $50.50 $663.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $188.50 $300.50 $56.50 $48.50 $48.50 $56.50 $699.00
ACCOUNT #: 084-0429-00 COG PARKS VILLAGE PID Water meter 8351345
ADDRESS: 275 WESTBURY LN (Green Grove Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)152.000 102.000 5.000 2.000 2.000 5.000 268.000
CHARGES:
Water $646.50 $446.50 $58.50 $46.50 $46.50 $58.50 $1,303.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $652.50 $452.50 $64.50 $52.50 $52.50 $64.50 $1,339.00
ACCOUNT #: 084-0431-00 COG PARKS VILLAGE PID Water meter 9660125
ADDRESS: 339 WESTBURY LN (round-about with tree)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
3/4 In Irrigation (thousands
of gallons)6.000 4.000 - - - 1.000 11.000
CHARGES:
Water $47.00 $39.00 $23.00 $23.00 $23.00 $27.00 $182.00
TOTAL CHARGES $47.00 $39.00 $23.00 $23.00 $23.00 $27.00 $182.00
10
12
11
9
Page 32 of 36
PID Utility Usage Report
2015-2016
ACCOUNT #: 084-0432-00 COG PARKS VILLAGE PID Water meter 8351363
ADDRESS: 395 WESTBURY LN (Village Glen Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)124.000 88.000 5.000 2.000 3.000 6.000 228.000
CHARGES:
Water $534.50 $390.50 $58.50 $46.50 $50.50 $62.50 $1,143.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $540.50 $396.50 $64.50 $52.50 $56.50 $68.50 $1,179.00
ACCOUNT #: 084-0433-00 COG PARKS VILLAGE PID Water meter 8351364
ADDRESS: 376 WESTBURY LN (Spring Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)85.000 59.000 4.000 1.000 1.000 4.000 154.000
CHARGES:
Water $378.50 $274.50 $54.50 $42.50 $42.50 $54.50 $847.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $384.50 $280.50 $60.50 $48.50 $48.50 $60.50 $883.00
ACCOUNT #: 084-0436-00 COG PARKS VILLAGE PID Water meter 9660021
ADDRESS: 340 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
3/4 In Irrigation (thousands
of gallons)9.000 - 1.000 - - 1.000 11.000
CHARGES:
Water $59.00 $23.00 $27.00 $23.00 $23.00 $27.00 $182.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $65.00 $29.00 $33.00 $29.00 $29.00 $33.00 $218.00
ACCOUNT #: 084-0437-00 COG PARKS VILLAGE PID Water meter 9659998
ADDRESS: 380 VILLAGE COMMONS BLVD (gazebo)Electric meter R15844841
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
3/4 In Irrigation (thousands
of gallons) 26.000 26.000 2.000 1.000 - 1.000 56.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)4.000 15.000 - 1.000 - - 20.000
CHARGES:
Water $127.00 $127.00 $31.00 $27.00 $23.00 $27.00 $362.00
Electric (non-irrigation)$125.24 $125.91 $125.00 $125.06 $125.00 $125.00 $751.21
TOTAL CHARGES $252.24 $252.91 $156.00 $152.06 $148.00 $152.00 $1,113.21
16
15
14
13
Page 33 of 36
PID Utility Usage Report
2015-2016
ACCOUNT #: 084-0441-00 COG PARKS VILLAGE PID Water meter 8351458
ADDRESS: 105 VILLAGE COMMONS BLVD (Greenside Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)136.000 76.000 12.000 38.000 47.000 5.000 314.000
CHARGES:
Water $582.50 $342.50 $86.50 $190.50 $226.50 $58.50 $1,487.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $588.50 $348.50 $92.50 $196.50 $232.50 $64.50 $1,523.00
ACCOUNT #: 084-0442-00 COG PARKS VILLAGE PID Water meter 8351473
ADDRESS: 160 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)- 5.000 1.000 - - - 6.000
CHARGES:
Water $38.50 $58.50 $42.50 $38.50 $38.50 $38.50 $255.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $44.50 $64.50 $48.50 $44.50 $44.50 $44.50 $291.00
ACCOUNT #: 084-0443-00 COG PARKS VILLAGE PID Water meter 8351474
ADDRESS: 176 VILLAGE COMMONS BLVD (Hanover Park)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)65.000 47.000 3.000 2.000 1.000 5.000 123.000
CHARGES:
Water $298.50 $226.50 $50.50 $46.50 $42.50 $58.50 $723.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $304.50 $232.50 $56.50 $52.50 $48.50 $64.50 $759.00
ACCOUNT #: 084-0444-00 COG PARKS VILLAGE PID Water meter 8351429
ADDRESS: 100 VILLAGE COMMONS BLVD (Village Commons Blvd Entrance-S+N)Electric meter R15845170
(Water looped with 100 Westbury Ln & 103 Westbury Ln)
USAGE:Oct Nov Dec Jan Feb Mar TOTALS
1 In Irrigation (thousands of
gallons)103.000 84.000 3.000 1.000 1.000 2.000 194.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)- 1.000 - - - - 1.000
CHARGES:
Water $450.50 $374.50 $50.50 $42.50 $42.50 $46.50 $1,007.00
Electric (non-irrigation)$125.00 $125.06 $125.00 $125.00 $125.00 $125.00 $750.06
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $36.00
TOTAL CHARGES $581.50 $505.56 $181.50 $173.50 $173.50 $177.50 $1,793.06
20
19
18
17
Page 34 of 36
PID Utility Usage Report
2015-2016
TOTAL USAGE:Oct Nov Dec Jan Feb Mar TOTALS
Water Usage (thousands of
gallons)1,990.000 1,568.000 93.000 75.000 101.000 146.000 3,973.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)6.000 17.000 - 1.000 - 1.000 25.000
TOTAL CHARGES ($):
Water $8,690.50 $7,002.50 $1,102.50 $1,030.50 $1,134.50 $1,314.50 $20,275.00
Electric (non-irrigation)$750.36 $751.03 $750.00 $750.06 $750.00 $750.06 $4,501.51
Electric / irrigation $66.00 $66.00 $66.00 $66.00 $66.00 $66.00 $396.00
Credit ($544.00)($416.00)($172.00)($164.00)($184.00)($204.00)($1,684.00)
TOTAL CHARGES $8,962.86 $7,403.53 $1,746.50 $1,682.56 $1,766.50 $1,926.56 $23,488.51
TOTAL CHARGES
Page 35 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
April 25, 2016
SUBJECT:
Projec t Update Reports - Jim Briggs , General Manager o f Utilities
ITEM SUMMARY:
Geo rgeto wn Village Pub lic Imp ro vement Dis tric t (GVP ID) Projec ts:
Alley Paving and S id ewalks
Land s c ap e, Parks and Open Sp aces
Pond s
Communic atio n
Budget and 5-Year Service Plan
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Dávila-Quintero , Projec t Coordinato r
Page 36 of 36