HomeMy WebLinkAboutAgenda_GVPID_05.09.2016Notice of Meeting for the
Georgetown Village Public Improv ement District Regular Meeting of the Georgetown
Village PID Board
of the City of Georgetown
May 9, 2016 at 6:00 PM
at Public Safety Facility, 3500 D.B. Wood Rd Georgetown, TX 78628
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Legislativ e Regular Agenda
A Public wis hing to address the Georgetown Village P ublic Improvement Dis trict (GVPID) Advis o ry
Board.
B Co nsideration and possible actio n to approve the minutes o f the Ap ril 25, 2016 meeting.
C Dis cus s ion and pos s ible actio n relating to duties as part of the job d es c rip tion for s p ecific Board
members - Melinda Marler, P res id ent
D Dis cus s ion and pos s ible actio n to install a retaining wall in Ches tnut Park loc ated at 506 Wes tbury Lane -
Melind a Marler, P res id ent
E Dis cus s ion and pos s ible actio n regarding the maintenance o f the trees within the Georgetown Village
Public Imp ro vement District’s (GVPID) p ublic areas, to includ e the exec ution of an actio n p lan to addres s
immediate and lo ng-term concerns – Steve Goodman, Vice-P res id ent
F Dis cus s ion on the As s es s ment Plan fo r the Georgetown Village Pub lic Improvement Dis tric t – And reina
Dávila-Quintero, P ro ject Co o rd inato r, and Jim Briggs , General Manager o f Utilities
G Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f April 2016 - Bill Weber, Treas urer
H Dis cus s ion and pos s ible recommend ation to City Counc il award of a blanket o rd er for landsc ap ing
services to a vend o r from the former Invitation to Bid.
I Dis cus s ion and pos s ible actio n regarding the p ro curement of s ervic es to rep air identified irrigatio n
problems. Steve Go o d man - Vic e-Presid ent
J Pro ject Update R ep o rts - Jim Briggs, General Manager of Utilities
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
Page 1 of 36
____________________________________
S helley No wling, City Sec retary
Page 2 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
May 9, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes of the April 25, 2016 meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
na
SUBMITTED BY:
Karen Fro s t - Rec o rd ing S ecretary
ATTACHMENTS:
Description Type
GVPID_Minutes _04.25.2016 Backup Material
Page 3 of 36
Georgetown Village PID Page 1 of 4
Meeting: April 25, 2016
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, April 25, 2016 at 6:00 p.m.
Georgetown Public Safety Facility
3500 DB Wood Rd. Georgetown, TX 78628
Members present: Melinda Marler, President; Steve Goodman, Vice-President; Richard Harrison; Brian
Ortego, and Bill Weber, Treasurer.
Absent: Katie Porter
Staff present: Jim Briggs, General Manager of Utilities; Charlie McNabb, City Attorney; Andreina Davila,
Project Coordinator; and Karen Frost, Administrative Assistant.
Call to Order by President Marler at 6:04 p.m.
Legislative Regular Agenda
A. Consideration and possible action to approve the minutes from the March 14, 2016 and March 21,
2016 meetings - Karen Frost, Secretary
Marler had suggested corrections to the minutes of March 21. Motion by Ortego to approve the
minutes of both meetings with the proposed changes of Marler, contingent upon the
Recording Secretary’s verification with the audio tape. Second by Weber. Approved 5 – 0.
B. Public wishing to address the Georgetown Village Public Improvement District (GVPID)
Advisory Board.
Mary Drake spoke and appreciated Mr. Goodman coming out to look at the bench and the area
under the tree on Bedford Street. However she reported that with the new rain the crushed
granite has been washed away again. She reported this has been a problem for a year. She also
reported that she was disappointed in the upkeep of the area on the east side of Shell Road and
Rosedale. She said that the area was “weedy” looking and not because they were wildflowers. It
was discussed that this area was not part of the PID area and that the City would look into it.
C. Consideration and possible action to recommend to the City Council the re-appointment of
Melinda Marler for a second two-year term to end in February 2019 - Karen Frost, Secretary, and
Andreina Dávila-Quintero, Project Coordinator
Motion by Weber to recommend to City Council the appointment of Melinda Marler to the
PID Board for a second term ending in February 2019. Second by Ortego. Approved 5 – 0.
D. Consideration and possible action to execute an Invitation to Bid for landscape services for the
two roundabouts on Village Commons Boulevard, excluding renovation of the gazebo - Jim
Briggs, General Manager of Utilities
Motion by Goodman to remove the gazebo repairs from the scope of work and go out to bid
for the landscaping services of the two roundabouts. Second by Weber. Approved 5 – 0.
E. Discussion and possible action relating to duties as part of the job description for specific Board
members - Melinda Marler, President
Page 4 of 36
Georgetown Village PID Page 2 of 4
Meeting: April 25, 2016
Marler explained that previously the Board has operated and performed duties by committee.
And those committees do not take action on anything without bringing it back to the board for
final action. She explained that the subcommittees have acted as “staff” based on direction given
by the previous City Attorney.
Jim Briggs introduced Charlie McNabb, the current City Attorney. Briggs explained that having
these subcommittees meet without posting them as open meetings could violate the Texas Open
Meetings Act (TOMA). Other City Boards have subcommittees but they post their meetings
because their actions have an impact on the full board. Mr. McNabb explains it further by saying
that when City Council talks to one another regarding city business, they must post that meeting
to avoid violations of the city charter. Mr. McNabb goes on to explain that the PID Board is not
allowed an exception to the rules because they are an advisory board to the City Council, and the
City Council requires all the boards and commissions to follow the regulations. Mr. McNabb
went on to explain that the PID is a funding mechanism for improvements in the District, and the
board is an advisory group to the Council for the District. The District is a financing zone, not a
separate entity from the city.
There was continued discussion of how the Board could continue to carry out its duties and tasks
without violating the Open Meetings Act. Briggs explained that staff could be utilized in a better
manner to manage the contracts and tasks that would alleviate the need for so many
subcommittees. He gave an example of the Parks Assistant Director currently managing the
interim landscape maintenance contract for the PID. Board members discussed that it was too
expensive for the staff to be doing things for the Board that Board members could do for “free”.
Mr. McNabb explained that the PID Board has been acting like a Homeowner’s Association but
state statue has specific guidelines for PID Boards that do not allow the model that is currently
being used. There was much more discussion of how to achieve the same results with tasks being
done without having committees and posting all the meetings that occur. McNabb stated that
individuals could handle specific tasks, but not have subcommittees without posting notice of the
meeting.
The Board discussed this further and it was agreed that more research could be done to find a
viable solution. Motion by Weber to continue this item at the May 9th Meeting. Second by
Goodman. Approved 5 – 0.
Item G was discussed next.
F. Discussion and possible action regarding the procurement of services of a certified Arborist to
assess the existing conditions of the trees within Georgetown Village Public Improvement
District’s (GVPID) public areas, and recommend an action plan to address immediate and long-
term concerns - Steve Goodman, Vice-President
Goodman and Marler met with the City Arborist to discuss the conditions of the trees in the PID
maintained areas. They reported that she had provided a list of arborists and they were trying to
get a quote from some of them to come analyze the trees and provide an estimate to help form a
plan of action. The scope of work to be analyzed was to include trimming of tree branches that
are hazardous to the area, remove branches that are dead and at least two inches thick, and
provide a five year maintenance plan. One arborist responded with a cost to do the estimate, and
one tree service responded back with a full cost of performing the service, and no charge to
Page 5 of 36
Georgetown Village PID Page 3 of 4
Meeting: April 25, 2016
provide the quote. After further discussion, Goodman agreed to find three tree services that
would provide these services and to bring these quotes back to the next meeting.
G. Discussion and possible recommendation to the City Council on the Assessment Plan Ordinance
for the Georgetown Village Public Improvement District (GVPID) - Andreina Dávila-Quintero,
Project Coordinator, and Jim Briggs, General Manager of Utilities
Mr. Briggs explained that the Board needs to discuss the assessment plan so that the items of the
plan can be included in the upcoming budget discussions.
The list of items to be included in the assessment plan and budget are:
• General Grounds Maintenance
• Detention and Water Quality facilities (maintenance and repair) The City maintains
drainage to the water quality ponds and in alleys. Detention ponds are maintained by the
city even though they are in the PID.
• Plant replacement
• Irrigation (maintenance, repair and replacement)
• Utilities
• Hardscape improvements (maintenance, repair and replacement) This item includes
sidewalks surrounding street trees since street trees are determined to be specific to the
neighborhood and cause issues above and beyond city maintenance.
• Administrative Costs
There was discussion of improving all parks in the PID area to bring them all up to the same level
of standards as the PID maintained pocket parks, including those owned by the city. That item
will have to be analyzed separately to determine costs of the improvements.
There was discussion of rights-of-way and cemetery land on Shell Road. The PID cannot pay for
maintenance of land that does not fall within its boundaries. Some wanted to consider
purchasing this land to bring under the maintenance contract, to improve the aesthetics of the
area along Shell Road leading into Georgetown Village.
Mr. Briggs said the staff would take these ideas back and begin the work to apply numbers and
estimates. This will continue to be discussed with the Board in future meetings.
H. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly financial
reports for the month of March 2016 - Bill Weber, Treasurer
Weber presented the reports. No questions.
I. Project Update Reports - Jim Briggs, General Manager of Utilities
Weber, Goodman and Harrison were making plans to walk the neighborhoods and identify all
the meters and irrigation systems and identify any problems. Frost will post an agenda for the
open meeting once a specific time is established.
In regards to the landscaping maintenance contract, the third bidder agreed to the pricing. The
city is waiting to receive written confirmation. In the interim, the city vendor that currently
Page 6 of 36
Georgetown Village PID Page 4 of 4
Meeting: April 25, 2016
works for the Parks Department will be providing service to the PID through June. If the annual
contract is not resolved by the next meeting, this will be taken out to bid again.
Briggs reported that the city is looking into fixing the alleys and inlets with the city contractor.
The PID will be billed back for their portion of the repairs. Those costs may be brought to the next
meeting if available. He also suggested that there will be a communication plan put into place to
alert the property owners on alleyways when their alleys will be closed for repair. Repairing the
older alleys in Section 1 is being added to the City’s summer work plan.
Marler asked questions about how the communication subcommittee, made up of herself, was to
handle certain items. The response from Briggs was that the storage unit could be maintained,
but any permanent records should be given to the city for record keeping. Marler, Frost and
Davila will get together to review storage unit items and further discuss how to handle these
items. In the matter of posting agendas on the neighborhood bulletin board, the city website link
can be posted on the board for anyone interested in the agenda. The official bulletin board for
posting agendas is outside City Hall and managed by the City Secretary. All Agendas will be
posted there and the PID Board does not need to post separately.
Motion by Goodman to adjourn. Second by Weber. The meeting was adjourned at 9:18 p.m.
______________________________ _______________________________
Approved, Melinda Marler, President Attest, Karen Frost, Secretary
Page 7 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
May 9, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion relating to duties as p art o f the jo b desc riptio n fo r s pec ific Bo ard members
- Melind a Marler, P res id ent
ITEM SUMMARY:
This item was c o ntinued from the April 25, 2016 Geo rgeto wn Village Public Imp ro vement District
(GVPID) Advis o ry Bo ard Meeting.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Dávila-Quintero , Projec t Coordinato r
Page 8 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
May 9, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion to ins tall a retaining wall in Chestnut Park lo c ated at 506 Westb ury Lane -
Melinda Marler, Pres ident
ITEM SUMMARY:
Ches tnut Park has a garden at the northeast c orner of the park where Wes tb ury Lane and the alleyway
inters ect (Exhibit A). Due to the slope in grad e, nothing ap p ears to gro w at this lo catio n. It was
recommend ed b y the c o ntracted land s caper that a retaining wall sho uld b e ins talled at this lo catio n, whic h
would assist in retaining dirt and plant material.
The Bo ard will c ons id er improvements that c ould address the immediate c onc erns .
FINANCIAL IMPACT:
The cost for the maintenance and o p eration o f parks and land s caping was approved as p art o f the
FY2015/16 Georgetown Village Pub lic Improvement Dis tric t Budget.
SUBMITTED BY:
And reina Dávila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Exhibit A - Location Map Exhibit
Page 9 of 36
S
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WESTBURY LN
0 25 50 7512.5
Feet
5
Georgetown Village PID
Chestnut Park
May 5, 2016
506 Westbury Ln
(subject property
highlighted in white)
City Council District 5
LEGEND
Streets
Parcels
***For Informational Use Only***
Page 10 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
May 9, 2016
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing the maintenanc e of the trees within the Geo rgeto wn Village Public
Imp ro vement Dis tric t’s (GVP ID) p ublic areas , to inc lude the execution of an ac tion plan to address
immed iate and long-term c o nc erns – Steve G o o d man, Vic e-President
ITEM SUMMARY:
Currently, the GVP ID has not c o mp leted an as s es s ment o f all trees within the Dis tric t’s p ublic areas to
d etermine exis ting c o nditio ns and id entify trees that may have b een compro mis ed (pose a hazard o us
s ituation). As the Dis tric t’s trees continue to gro w, there is an inc reas ing need to evaluate them to determine
1) which trees have a hazardous situatio n that require immediate attention; 2) whic h trees req uire attentio n in
the sho rt-term to avoid a future hazard o us s ituatio n; and 3) what ac tions (i.e. regular p runing, etc .) must be
taken in the short and long terms to p ro p erly maintain and c are for the exis ting trees .
At their Ap ril 25, 2016 meeting, the GVPID Bo ard reques ted that a minimum of three vendors b e c o ntacted
to o b tain an es timate for the sc o p e of work, whic h inc luded the c o s t to d evelo p a p lan that covered dead
wood remo val, trimming, and maintenanc e fo r future years . Bas ed on the info rmation rec eived, it appears
that an as s es s ment o f the existing c o nditio ns may be completed as p art o f the c o ns ultatio n p ro cess when
q uoting the wo rk nec es s ary to remed y any o uts tand ing issues and bring the trees into go o d and safe
cond itions . The Board may cons id er defining a s c o p e of work to execute an Invitation to Bid fo r services
that inc ludes both the as sessment and imp lementatio n o f an ac tion plan.
FINANCIAL IMPACT:
The cost for the rep air and maintenanc e of parks , landsc ap ing and trees was ap p ro ved as part of the FY
2015/16 GVPID Bud get.
SUBMITTED BY:
And reina Davila-Quintero , Projec t Coordinato r
Page 11 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
May 9, 2016
SUBJECT:
Disc ussion on the As s es sment Plan for the G eo rgeto wn Village P ublic Impro vement District – Andreina
Dávila-Quintero , Projec t Coordinator, and Jim Briggs , General Manager o f Utilities
ITEM SUMMARY:
At their Ap ril 25, 2016 meeting, the Georgeto wn Village P ublic Improvement Dis trict (GVPID) Advis o ry
Bo ard disc uss ed the as s es s ed pub lic imp rovements for the Dis tric t as appro ved b y City Counc il, as well
as made recommendatio ns o n new improvements that s hould be inc luded in the As s es s ment P lan in
acc o rd anc e with the Georgetown Village Planned Unit Development (PUD) C o nc ep t Plan and Chapter 372
o f the Loc al G o vernment Co d e. Bas ed on the Board’s recommend ations , C ity s taff has drafted a revised
Assessment P lan to clearly define the s p ecific p ublic improvements to be provid ed within the Dis tric t
(Attachment 1). City s taff is seeking further rec ommend ation from the Board on the p ro p o s ed
imp ro vements to es timate the annual maintenanc e and o p eration c o s ts, and finalize next s teps to amend the
Assessment P lan.
The revised and new p ublic improvements p ro p o s ed to be inc luded in the As s es s ment P lan are desc rib ed
as follows and mo re c learly d efined in Exhib it A o f the p ro p o s ed Assessment P lan:
T he operation, repair, and maintenance of pocket parks, landscape areas, street trees, sidewalks, trails,
alleyways, lighting, signage, recreational facilities, drainage facilities, and other related improvements.
T he services to be provided by the District necessary for the administration and operation of the
District, including those of the City and the annual collection of assessments.
In ad d ition to the above, the following impro vements may b e c o nsidered in the future:
Capital improvements (new improvements to the District’s public parks, including picnic tables,
benches, and other park facilities)
Increased maintenance to City public parks (parks over 1 acre)
Other recreational facilities (pool - low priority)
Onc e a recommended lis t o f pub lic imp ro vements is finalized, the recommended lis t will b e presented to
City Counc il fo r c o ns ideratio n. The Assessment P lan will aid in the p rep aratio n o f the District’s ongoing
Service Plan and annual b udget.
FINANCIAL IMPACT:
None at this time.
SUBMITTED BY:
And reina Dávila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Attachment 1 - As s es s ment Plan Revised Draft Exhibit
Page 12 of 36
Exhibit A - As s es s ment Plan Improvements Draft Exhibit
Page 13 of 36
Georgetown Village Public Improvement District
Assessment Plan Page 1 of 3
GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT
ASSESSMENT/SERVICE PLAN
Chapter 372 of the Local Government Code of the State of Texas, known as the “Public
Improvement Assessment Act” (the “Act”), authorizes and defines the formation of a Public
Improvement District within the State of Texas.
By action taken by their City Council, the City of Georgetown (the “City”) passed
Resolution No. 990223-N, which authorized the creation of the Georgetown Village Public
Improvement District No. 1, and which has been amended to include additional acreage via
Resolution Numbers 050801-AA-1, 032602-R, 040803-V-2, 011309-JJ, 062612-M, and 072214-R
(the “District”).
In compliance with the requirements outlined in various sections of the Act, the
Assessment/Service Plan for the District is defined herein.
Section 1. Improvements and Services to be Provided to the District
After analyzing the improvements authorized by the Act, the City determined that the
following improvements (the “Improvements”) which are allowed by the Act should be
provided within the District and will be of special benefit to the property described herein
within the District. As such, the City authorized the Improvements, which are described as
follows and more defined in Exhibit “A” attached hereto and incorporated herein:
• The operation, repair, and maintenance of pocket parks, landscape areas, street
trees, sidewalks, trails, alleyways, lighting, signage, recreational facilities, drainage
facilities, and other related improvements.
• The services to be provided by the District (the “Services”) shall consist of those
necessary for the administration and operation of the District, including those of the
City and the annual collection of assessments.
Section 2. Assessment Plan
After analyzing the assessment methods allowed under the Act, the City has
determined to allocate costs based upon appraised value; that the assessments are based on the
benefits of the Improvements; that the assessments are fair and equitable; and the appraised
value method is the most reasonable means of allocating the costs of the services to be provide
Section 3. Assessment Roll
The District is described as being those properties described in Exhibit “B”, attached
hereto and incorporated herein.
Page 14 of 36
Georgetown Village Public Improvement District
Assessment Plan Page 2 of 3
Section 4. Annual Cost of Maintenance
The estimated annual cost for maintaining the Improvements within the District is
$_________, not including interest.
Section 5. Levy of Assessments
There is to be levied by the City an assessment of $____ per $100 valuation
(“Assessment”) to pay the annual costs of the Improvements. Each annual Assessment,
together with interest in the unpaid amount of each Assessment, shall be due and payable on
or before January 31 of each year, with the first annual assessment occurring January 1 of the
first year after the assessed lot is part of a final, recorded subdivision plat. Each subsequent
annual Assessment shall be delinquent if not paid prior to January 31 of the subsequent year
such annual Assessment is due.
As authorized by Section 372.003(14) of the Act, there shall be levied each year an
Assessment to pay the annual costs of the administration and operation of the District. This
levy shall remain in effect from year to year until the City adjusts the levy after a hearing and a
determination of benefits in any year pursuant to Section 372.015(d) of the Act.
Section 6. Interest of Delinquent Annual Assessments
A delinquent Assessment will accrue interest at the rate of one percent (1%) for each
month or portion of a month the Assessment remains unpaid after it becomes delinquent.
Section 7. Penalties
A delinquent Assessment incurs a penalty of six percent (6%) of the annual Assessment
for each calendar month or fraction thereof it is delinquent plus one percent (1%) from each
additional month or fraction thereof the Assessment remains unpaid prior to January 31 of the
year in which it becomes delinquent; however, an Assessment delinquent on July 1 of the year
in which the Assessment is due incurs a total penalty of twelve percent (12%) of the amount of
the delinquent Assessment without regard to the number of months the Assessment has been
delinquent. Penalties shall not exceed the amount permitted by the Act.
Section 8. Additional Penalties
If an Assessment remains delinquent on July 15 in the year in which the Assessment
became delinquent, there shall be imposed an additional penalty to defray costs of collection if
it necessary for the City to contract with an attorney for the purposes of representing the City
in the collection of the delinquent Assessment. The additional penalty shall be fifteen percent
(15%) of the annual Assessment and the penalties and interest on the annual Assessment.
Penalties shall not exceed the amount permitted by the Act.
Page 15 of 36
Georgetown Village Public Improvement District
Assessment Plan Page 3 of 3
Section 9. Lien for Collection of Assessments
Assessments together with interest, penalties and expense of collection and reasonable
attorney fees, as permitted by the Act, shall be a first and prior lien against the property
assessed, superior to all other liens and claims, except liens or claims for state, county, school
district or municipal ad valorem taxes, and shall be a personal liability of and a charge against
the owner of the property regardless of whether the owners are named. The lien for
Assessments and the penalties and interest is effective from the date of the Ordinance levying
the Assessments until the Assessment is paid, and shall be enforced by the City in the same
manner provided by the Texas Tax Code for collecting ad valorem taxes on real property.
Section 10. Applicability of Tax Code
To the extent not inconsistent with the Ordinance levying Assessments, and not
inconsistent with the Act or the other laws governing public improvement districts, the
provisions of the Texas Tax Code shall be applicable to the imposition and collection of
Assessments by the City.
Page 16 of 36
Georgetown Village Public Improvement District
Assessment Plan Exhibit A Page A1 of A2
Exhibit A
Assessment Plan Improvements
GVPID Public Improvements
Annual Maintenance
and Operation Cost
Pocket Parks (Includes all parks less than 1 acre)
General Grounds Maintenance
Plant Replacement
Irrigation (maintenance, repair and replacement)
Utilities
Hardscape Improvements (maintenance, repair and replacement)
Landscaping (Includes all landscape easement lots, greenbelts, medians,
roundabouts, and other landscape areas within the rights-of-way)
General Grounds Maintenance
Plant Replacement
Irrigation (replacement, maintenance and repair)
Utilities
Hardscape improvements (replacement, maintenance and repair)
Street Trees (Excludes plant replacement)
General Grounds Maintenance
Root trimming/pruning
Tree trimming/pruning
Sidewalks (Centerline of the tree and 20 feet each way as area to mitigate
tree root damage)
Maintenance and repair to accommodate street trees
Trails (Includes walkways around perimeter, trails in park and landscape
easement lots, and pedestrian alleyways)
Maintenance, repair and replacement
Alleyways (Excludes stormwater drainage improvements; Inlets, Catchbasins
and buried pipe)
Maintenance, repair and replacement of pavement
Lighting (Includes GVPID parks, gazebo and antique street lights)
Maintenance, repair and replacement
Signage (Includes special brown street signs and subdivision entry and
directional signs)
Maintenance, repair and replacement
Recreational Facilities - Gazebo
Maintenance and repair
Utilities
Page 17 of 36
Georgetown Village Public Improvement District
Assessment Plan Exhibit A Page A2 of A2
Special Fencing (Includes fence along Adkins Park/Lot 1 (NW corner of Shell
Rd and Village Commons Blvd next to the cemetery))
Maintenance and repair
Detention and Water Quality Facilities (Includes Water Quality ponds, Wet
Ponds, and Detention Ponds including dams or berms)
Ongoing maintenance and repair in accordance with TCEQ requirements
Administrative Costs (Includes services needed for the administration and
operation of the District)
Secretary (prepare and post agenda, prepare minutes)
City cost to administer annual fee assessment and collection (Accounting
and Controller)
Administrative Personnel
Legal
Office Supplies
City and County Fees (collection of assessments)
Page 18 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
May 9, 2016
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of April 2016 - Bill Weber, Treasurer
ITEM SUMMARY:
For the Board 's review,attac hed are the Distric t's financial rep o rts fo r the month of Ap ril, 2016, inc luding:
Financ ial Summary (Exhibit A)
Detail Lis ting of the exp enses (Exhibit B)
Utility Us age R ep o rt (Exhibit C)
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Dávila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
04-16 Financial Summary Backup Material
Detail lis ting of Expens es 04-16 Backup Material
Utility Us age Report 04-16 Backup Material
Page 19 of 36
15/16 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 416,520$ 408,958$ (7,562)$
Interest Earned 1,500 1,421 (79)
Total Revenues 418,020 410,379 (7,641)
Expenditures:
Administrative Fee 11,935 11,935 -
Office Supplies 1,984 - 1,984
Insurance 1,742 - 1,742
Contracts & Leases, Primary 90,934 61,995 28,939
Contracts & Leases, Secondary 66,345 3,300 63,045
Special Services 4,133 - 4,133
Above Ground Improvements 94,241 48,142 46,099
Signs 5,167 525 4,642
Utilities/Irrigation 51,667 27,392 24,275
Maintenance, Alleys/Sidewalks 37,812 - 37,812
Maintenance, Irrigation 29,154 - 29,154
Maintenance, Ponds 16,659 - 16,659
Maintenance, Repairs 6,247 - 6,247
Total Expenditures 418,020 153,290 264,730
Current Year Variance - 257,090 257,090
Beginning Fund Balance 582,059 614,646 [A]32,587
Current Funds Available 582,059$ 871,736$ 289,677$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of May 2, 2016.
[A]Beginning fund balance from final 2015 year-end financial statements.
Financial Statement
Village PID
April 30, 2016
Page 20 of 36
5-02-2016 03:05 PM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: APRIL 30TH, 2016
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 416,520.00 0.00 408,958.15 98.18 0.00 7,561.85
TOTAL PRIMARY REVENUE 416,520.00 0.00 408,958.15 98.18 0.00 7,561.85
INTEREST
4-0001-42-100 ALLOCATED INTEREST 1,500.00 0.00 1,008.47 67.23 0.00 491.53
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 412.86 0.00 0.00 ( 412.86)
TOTAL INTEREST 1,500.00 0.00 1,421.33 94.76 0.00 78.67
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 418,020.00 0.00 410,379.48 98.17 0.00 7,640.52
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 418,020.00 0.00 410,379.48 98.17 0.00 7,640.52
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 21 of 36
5-02-2016 03:05 PM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: APRIL 30TH, 2016
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 ADMINISTRATIVE CHARGES 11,935.00 0.00 11,935.00 100.00 0.00 0.00
5-0211-51-111 OFFICE SUPPLIES 1,984.00 0.00 0.00 0.00 0.00 1,984.00
5-0211-51-200 INSURANCE 1,742.00 0.00 0.00 0.00 0.00 1,742.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,934.00 0.00 31,420.70 68.18 30,574.78 28,938.52
5-0211-51-311 CONTRACT & LEASES, SECONDA 66,345.00 0.00 3,299.77 4.97 0.00 63,045.23
5-0211-51-330 SPECIAL SERVICES 4,133.00 0.00 0.00 0.00 0.00 4,133.00
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 94,241.00 0.00 48,142.00 51.08 0.00 46,099.00
5-0211-51-342 SIGNS 5,167.00 0.00 525.00 10.16 0.00 4,642.00
5-0211-51-430 UTILITIES 51,667.00 0.00 27,392.45 53.02 0.00 24,274.55
5-0211-51-501 MAINT, ALLEYS/SIDEWALKS 37,812.00 0.00 0.00 0.00 0.00 37,812.00
5-0211-51-502 MAINT, IRRIGATION 29,154.00 0.00 0.00 0.00 0.00 29,154.00
5-0211-51-503 MAINT , PONDS 16,659.00 0.00 0.00 0.00 0.00 16,659.00
5-0211-51-504 MAINT, REPAIRS 6,247.00 0.00 0.00 0.00 0.00 6,247.00
TOTAL OPERATIONS 418,020.00 0.00 122,714.92 36.67 30,574.78 264,730.30
____________________________________________________________________________________
TOTAL VILLAGE PID 418,020.00 0.00 122,714.92 36.67 30,574.78 264,730.30
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 418,020.00 0.00 122,714.92 36.67 30,574.78 264,730.30
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 418,020.00 0.00 122,714.92 36.67 30,574.78 264,730.30
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES 0.00 0.00 287,664.56 0.00 ( 30,574.78)( 257,089.78)
*** END OF REPORT ***
Page 22 of 36
5-02-2016 3:09 PM D E T A I L L I S T I N G PAGE: 1
FUN01100 : 234-VILLAGE PID PERIOD TO USE: Oct-2015 THRU Sep-2016
DEPT : N/A SUPPRESS ZEROS ACCOUNTS: 4-0001-40-100 THRU 5-0637-51-310
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/JE # NOTE =====AMOUNT==== ====BALANCE====
------------------------------------------------------------------------------------------------------------------------------------
4-0001-40-100 AD VALOREM TAX
B E G I N N I N G B A L A N C E 0.00
10/31/15 12/01 B69969 VILLAGE PID 26887 TAX DIST ACCRUAL OCT 2015 JE# 445365 6,607.93CR 6,607.93CR
============= OCTOBER ACTIVITY DB: 0.00 CR: 6,607.93CR 6,607.93CR
11/30/15 12/31 B70508 VILLAGE PID 27030 ACCRUAL OF TAX DIST NOV 2015 JE# 445713 17,600.87CR 24,208.80CR
============= NOVEMBER ACTIVITY DB: 0.00 CR: 17,600.87CR 17,600.87CR
12/31/15 1/22 B70911 VILLAGE PID 27101 ACCRUAL OF TAX DIST DEC 2015 JE# 445961 308,351.67CR 332,560.47CR
============= DECEMBER ACTIVITY DB: 0.00 CR: 308,351.67CR 308,351.67CR
1/31/16 2/17 B71483 JAN 16 VPID 27205 TAX DISTRIBUTION ACCRUAL JE# 446292 43,726.63CR 376,287.10CR
============= JANUARY ACTIVITY DB: 0.00 CR: 43,726.63CR 43,726.63CR
2/29/16 3/28 B72305 VILL PID 27352 ACCRUAL OF TAX DIST FEB 16 JE# 446743 28,453.15CR 404,740.25CR
============= FEBRUARY ACTIVITY DB: 0.00 CR: 28,453.15CR 28,453.15CR
3/31/16 4/27 B72960 MAR 2016 27447 ACCRUAL OF TAX DISTRIBUTION JE# 447105 4,217.90CR 408,958.15CR
============= MARCH ACTIVITY DB: 0.00 CR: 4,217.90CR 4,217.90CR
============= ACCOUNT TOTAL DB: 0.00 CR: 408,958.15CR
------------------------------------------------------------------------------------------------------------------------------------
4-0001-42-100 ALLOCATED INTEREST
B E G I N N I N G B A L A N C E 0.00
10/31/15 12/02 B69998 26897 INTEREST DISTRIBUTION OCT 15 JE# 445392 106.21CR 106.21CR
============= OCTOBER ACTIVITY DB: 0.00 CR: 106.21CR 106.21CR
11/30/15 12/31 B70509 27031 INTEREST DIST FOR NOV 2015 JE# 445714 108.92CR 215.13CR
============= NOVEMBER ACTIVITY DB: 0.00 CR: 108.92CR 108.92CR
12/31/15 2/05 B71229 DEC 2015 27149 INTEREST DIST DECEMBER 2015 JE# 446122 422.82CR 637.95CR
============= DECEMBER ACTIVITY DB: 0.00 CR: 422.82CR 422.82CR
1/31/16 3/02 B71747 JAN 2016 27257 INTEREST DISTRIBUTION JAN 2016 JE# 446412 199.46CR 837.41CR
============= JANUARY ACTIVITY DB: 0.00 CR: 199.46CR 199.46CR
2/29/16 4/06 B72488 FEB 2016 27379 INTEREST DISTRIBUTION JE# 446828 171.06CR 1,008.47CR
============= FEBRUARY ACTIVITY DB: 0.00 CR: 171.06CR 171.06CR
============= ACCOUNT TOTAL DB: 0.00 CR: 1,008.47CR
Page 23 of 36
5-02-2016 3:09 PM D E T A I L L I S T I N G PAGE: 2
FUN01100 : 234-VILLAGE PID PERIOD TO USE: Oct-2015 THRU Sep-2016
DEPT : N/A SUPPRESS ZEROS ACCOUNTS: 4-0001-40-100 THRU 5-0637-51-310
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/JE # NOTE =====AMOUNT==== ====BALANCE====
------------------------------------------------------------------------------------------------------------------------------------
4-0001-42-152 GISD TAX (PID) INTEREST
B E G I N N I N G B A L A N C E 0.00
10/31/15 12/01 B69969 VILLAGE PID IN 26887 TAX DIST ACCRUAL OCT 2015 JE# 445365 9.36CR 9.36CR
============= OCTOBER ACTIVITY DB: 0.00 CR: 9.36CR 9.36CR
11/30/15 12/31 B70508 VILLAGE PID IN 27030 ACCRUAL OF TAX DIST NOV 2015 JE# 445713 3.26CR 12.62CR
============= NOVEMBER ACTIVITY DB: 0.00 CR: 3.26CR 3.26CR
12/31/15 1/22 B70911 VILLAGE PID IN 27101 ACCRUAL OF TAX DIST DEC 2015 JE# 445961 93.53CR 106.15CR
============= DECEMBER ACTIVITY DB: 0.00 CR: 93.53CR 93.53CR
2/29/16 3/28 B72305 VILL PID INT 27352 ACCRUAL OF TAX DIST FEB 16 JE# 446743 68.34CR 174.49CR
============= FEBRUARY ACTIVITY DB: 0.00 CR: 68.34CR 68.34CR
3/31/16 4/27 B72960 MAR 2016 27447 ACCRUAL OF TAX DISTRIBUTION JE# 447105 238.37CR 412.86CR
============= MARCH ACTIVITY DB: 0.00 CR: 238.37CR 238.37CR
============= ACCOUNT TOTAL DB: 0.00 CR: 412.86CR
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-110 ADMINISTRATIVE CHARGES
B E G I N N I N G B A L A N C E 0.00
DEPT: 0211 VILLAGE PID
10/31/15 10/23 B69107 26622 15/16 ADMIN SVC VILLAGE PID JE# 444825 11,935.00 11,935.00
============= OCTOBER ACTIVITY DB: 11,935.00 CR: 0.00 11,935.00
============= ACCOUNT TOTAL DB: 11,935.00 CR: 0.00
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-310 CONTRACT & LEASES, PRIMARY LAN
B E G I N N I N G B A L A N C E 0.00
10/31/15 11/19 A25175 CHK: 217679 84590 MOW,TRIM,EDGE,BLOW 115841 123377 5,906.14 5,906.14
10/31/15 11/19 A25175 CHK: 217679 84590 IRRIGATION WALK THRU 115841 123377 378.00 6,284.14
============= OCTOBER ACTIVITY DB: 6,284.14 CR: 0.00 6,284.14
12/01/15 1/13 A30302 CHK: 218987 85203 MOW,TRIM,EDGE,BLOW 115841 124051 5,906.14 12,190.28
12/01/15 1/13 A30302 CHK: 218987 85203 IRRIGATION WALK THRU 115841 124051 378.00 12,568.28
12/31/15 1/13 A30303 CHK: 218987 85203 MOW,TRIM,EDGE,BLOW 115841 124866 5,906.14 18,474.42
12/31/15 1/13 A30303 CHK: 218987 85203 IRRIGATION WALK THRU 115841 124866 378.00 18,852.42
============= DECEMBER ACTIVITY DB: 12,568.28 CR: 0.00 12,568.28
1/31/16 2/10 A33546 CHK: 219775 85647 MOW,TRIM,EDGE,BLOW 115841 125581 5,906.14 24,758.56
Page 24 of 36
5-02-2016 3:09 PM D E T A I L L I S T I N G PAGE: 3
FUN01100 : 234-VILLAGE PID PERIOD TO USE: Oct-2015 THRU Sep-2016
DEPT : 0211 VILLAGE PID SUPPRESS ZEROS ACCOUNTS: 4-0001-40-100 THRU 5-0637-51-310
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/JE # NOTE =====AMOUNT==== ====BALANCE====
1/31/16 2/10 A33546 CHK: 219775 85647 IRRIGATION WALK THRU 115841 125581 378.00 25,136.56
============= JANUARY ACTIVITY DB: 6,284.14 CR: 0.00 6,284.14
2/29/16 3/03 A35941 CHK: 220374 85942 MOW,TRIM,EDGE,BLOW 115841 126246 5,906.14 31,042.70
2/29/16 3/03 A35941 CHK: 220374 85942 IRRIGATION WALK THRU 115841 126246 378.00 31,420.70
============= FEBRUARY ACTIVITY DB: 6,284.14 CR: 0.00 6,284.14
============= ACCOUNT TOTAL DB: 31,420.70 CR: 0.00
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-311 CONTRACT & LEASES, SECONDARY L
B E G I N N I N G B A L A N C E 0.00
10/22/15 11/17 A24961 CHK: 217679 84557 MERIT SERVICE SOLUTIONS 115841 124295 216.67 216.67
============= OCTOBER ACTIVITY DB: 216.67 CR: 0.00 216.67
2/23/16 3/03 A36102 CHK: 220374 85946 MERIT SERVICE SOLUTIONS 115841 127133 1,095.15 1,311.82
============= FEBRUARY ACTIVITY DB: 1,095.15 CR: 0.00 1,095.15
3/01/16 3/31 A39252 CHK: 221100 86293 MERIT SERVICE SOLUTIONS 115841 122808 1,987.95 3,299.77
============= MARCH ACTIVITY DB: 1,987.95 CR: 0.00 1,987.95
============= ACCOUNT TOTAL DB: 3,299.77 CR: 0.00
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-341 ABOVE GROUND IMPROVEMENTS
B E G I N N I N G B A L A N C E 0.00
12/07/15 12/10 A27356 CHK: 218195 84837 PICNIC TABLE 38081 12650 11,071.50 11,071.50
12/07/15 12/10 A27356 CHK: 218195 84837 GAME TABLES 38081 12650 2,473.50 13,545.00
12/07/15 12/10 A27356 CHK: 218195 84837 INSTALLATION 38081 12650 11,140.00 24,685.00
12/07/15 12/10 A27356 CHK: 218195 84837 2015 PICNIC & GAME TABLE 38081 12650 614.00CR 24,071.00
============= DECEMBER ACTIVITY DB: 24,685.00 CR: 614.00CR 24,071.00
1/21/16 2/22 A34918 CHK: 220052 85802 PICNIC TABLE 38081 12682 11,071.50 35,142.50
1/21/16 2/22 A34918 CHK: 220052 85802 ITEM 100-68-1PL 38081 12682 614.00 35,756.50
1/21/16 2/22 A34918 CHK: 220052 85802 GAME TABLES 38081 12682 2,473.50 38,230.00
1/21/16 2/22 A34918 CHK: 220052 85802 INSTALLATION 38081 12682 11,140.00 49,370.00
1/21/16 2/22 A34918 CHK: 220052 85802 5% DISCOUNT 38081 12682 1,228.00CR 48,142.00
============= JANUARY ACTIVITY DB: 25,299.00 CR: 1,228.00CR 24,071.00
============= ACCOUNT TOTAL DB: 49,984.00 CR: 1,842.00CR
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-342 SIGNS
B E G I N N I N G B A L A N C E 0.00
10/01/15 10/15 A21315 CHK: 216673 84090 GRESHARE ENTERPRISES, IN 23371 38650 525.00 525.00
============= OCTOBER ACTIVITY DB: 525.00 CR: 0.00 525.00
============= ACCOUNT TOTAL DB: 525.00 CR: 0.00
Page 25 of 36
5-02-2016 3:09 PM D E T A I L L I S T I N G PAGE: 4
FUN01100 : 234-VILLAGE PID PERIOD TO USE: Oct-2015 THRU Sep-2016
DEPT : 0211 VILLAGE PID SUPPRESS ZEROS ACCOUNTS: 4-0001-40-100 THRU 5-0637-51-310
POST DATE TRAN # REFERENCE PACKET======DESCRIPTION======= VEND INV/JE # NOTE =====AMOUNT==== ====BALANCE====
------------------------------------------------------------------------------------------------------------------------------------
5-0211-51-430 UTILITIES
B E G I N N I N G B A L A N C E 0.00
10/01/15 11/03 B69324 26701 CY 1 10/05 JE# 444941 5,830.50 5,830.50
============= OCTOBER ACTIVITY DB: 5,830.50 CR: 0.00 5,830.50
11/05/15 12/02 B69985 CY 1 11/05 26888 CITY BILLS NOVEMBER 2015 JE# 445371 8,962.86 14,793.36
============= NOVEMBER ACTIVITY DB: 8,962.86 CR: 0.00 8,962.86
12/07/15 1/08 B70602 27034 CITY BILLS DEC-15 JE# 445719 7,403.53 22,196.89
============= DECEMBER ACTIVITY DB: 7,403.53 CR: 0.00 7,403.53
1/05/16 2/05 B71232 CY 1 1/05 27166 CITY BILLS JAN 16 JE# 446155 1,746.50 23,943.39
============= JANUARY ACTIVITY DB: 1,746.50 CR: 0.00 1,746.50
2/05/16 3/03 B71773 FEB 2016 27266 CITY BILLS CY 01 JE# 446427 1,682.56 25,625.95
============= FEBRUARY ACTIVITY DB: 1,682.56 CR: 0.00 1,682.56
3/07/16 4/06 B72468 MAR 16 27379 CITY BILLS CY 1 JE# 446808 1,766.50 27,392.45
============= MARCH ACTIVITY DB: 1,766.50 CR: 0.00 1,766.50
============= ACCOUNT TOTAL DB: 27,392.45 CR: 0.00
*-*-*-*-*-*-*-*-*-*-*-*-*- 000 ERRORS IN THIS REPORT! *-*-*-*-*-*-*-*-*-*-*-*-*-*
** REPORT TOTALS ** --- DEBITS --- --- CREDITS ---
BEGINNING BALANCES: 0.00 0.00
REPORTED ACTIVITY: 124,556.92 412,221.48CR
ENDING BALANCES: 124,556.92 412,221.48CR
TOTAL FUND ENDING BALANCE: 287,664.56CR
Page 26 of 36
PID Utility Usage Report
2015-2016
ACCOUNT #: 041-0700-02 COG PARKS VILLAGE PID Water meter 9609764
ADDRESS: 103 SYCAMORE ST (Sycamore Entrance-south; feeds north also)Electric meter R15063190
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
3/4 In Irrigation (thousands
of gallons)104.000 107.000 8.000 2.000 2.000 7.000 8.000 238.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)1.000 - - - - - - 1.000
CHARGES:
Water $439.00 $451.00 $55.00 $31.00 $31.00 $51.00 $55.00 $1,113.00
Electric (non-irrigation)$125.06 $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $875.06
TOTAL CHARGES $564.06 $576.00 $180.00 $156.00 $156.00 $176.00 $180.00 $1,988.06
ACCOUNT #: 041-0778-00 COG PARKS VILLAGE PID Water meter 23112828
ADDRESS: 714 WESTBURY LN (Cedar Elm Park)Electric Meter R15844500
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)243.000 170.000 10.000 4.000 5.000 16.000 18.000 466.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)1.000 1.000 - - - 1.000 - 3.000
CHARGES:
Water $1,010.50 $718.50 $78.50 $54.50 $58.50 $102.50 $110.50 $2,133.50
Electric (non-irrigation)$125.06 $125.06 $125.00 $125.00 $125.00 $125.06 $125.00 $875.18
TOTAL CHARGES $1,135.56 $843.56 $203.50 $179.50 $183.50 $227.56 $235.50 $3,008.68
ACCOUNT #: 048-0416-01 COG PARKS VILLAGE PID Water meter 8860987
ADDRESS: 4410 MADRID DR (Bedford Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)81.000 60.000 8.000 6.000 11.000 7.000 6.000 179.000
CHARGES:
Water $362.50 $278.50 $70.50 $62.50 $82.50 $66.50 $62.50 $985.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $368.50 $284.50 $76.50 $68.50 $88.50 $72.50 $68.50 $1,027.50
ACCOUNT #: 048-1713-00 COG PARKS VILLAGE PID Water meter 9555260
ADDRESS: 4912 MADRID DR Electric meter R15803297
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
3/4 In Irrigation (thousands
of gallons)99.000 67.000 6.000 4.000 9.000 14.000 14.000 213.000
CHARGES:Credit Balance as of 10/1
Water $419.00 $291.00 $47.00 $39.00 $59.00 $79.00 $79.00 $1,013.00 ($6,837.94)
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $875.00 Credit Balance remaining
ACCOUNT CREDIT ($544.00)($416.00)($172.00)($164.00)($184.00)($204.00)($204.00)($1,888.00)($4,949.94)
TOTAL CHARGES $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
3
2
1
4
Page 27 of 36
PID Utility Usage Report
2015-2016
ACCOUNT #: 048-1921-01 COG PARKS VILLAGE PID Water meter 8860997
ADDRESS: 1001 ELMWOOD DR (Rosedale Entrance-S+N)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)140.000 91.000 3.000 3.000 4.000 13.000 14.000 268.000
CHARGES:
Water $598.50 $402.50 $50.50 $50.50 $54.50 $90.50 $94.50 $1,341.50
TOTAL CHARGES $598.50 $402.50 $50.50 $50.50 $54.50 $90.50 $94.50 $1,341.50
ACCOUNT #: 084-0421-01 COG PARKS VILLAGE PID Water meter 8351475
ADDRESS: 506 WESTBURY LN (Chestnut Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)15.000 56.000 2.000 1.000 1.000 4.000 4.000 83.000
CHARGES:
Water $98.50 $262.50 $46.50 $42.50 $42.50 $54.50 $54.50 $601.50
TOTAL CHARGES $98.50 $262.50 $46.50 $42.50 $42.50 $54.50 $54.50 $601.50
ACCOUNT #: 084-0424-00 COG PARKS VILLAGE PID Water meter 8351361
ADDRESS: 100 WESTBURY LN (Westbury Entrance-north)
(Water looped with 103 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)199.000 170.000 6.000 2.000 4.000 27.000 18.000 426.000
CHARGES:
Water $834.50 $718.50 $62.50 $46.50 $54.50 $146.50 $110.50 $1,973.50
TOTAL CHARGES $834.50 $718.50 $62.50 $46.50 $54.50 $146.50 $110.50 $1,973.50
ACCOUNT #: 084-0426-00 COG PARKS VILLAGE PID Water meter 8404600
ADDRESS: 103 WESTBURY LN (Westbury Entrance-south)Electric meter R15845171
(Water looped with 100 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 1/2 In Irrigation
(thousands of gallons) 299.000 245.000 7.000 3.000 5.000 10.000 - 569.000
CHARGES:
Water $1,272.50 $1,056.50 $104.50 $88.50 $96.50 $116.50 $76.50 $2,811.50
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $875.00
TOTAL CHARGES $1,397.50 $1,181.50 $229.50 $213.50 $221.50 $241.50 $201.50 $3,686.50
8
7
6
5
Page 28 of 36
PID Utility Usage Report
2015-2016
ACCOUNT #: 084-0427-00 COG PARKS VILLAGE PID Water meter 8351362
ADDRESS: 107 WESTBURY LN (Fairfield Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)68.000 47.000 4.000 2.000 4.000 15.000 24.000 164.000
CHARGES:
Water $310.50 $226.50 $54.50 $46.50 $54.50 $98.50 $134.50 $925.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $316.50 $232.50 $60.50 $52.50 $60.50 $104.50 $140.50 $967.50
ACCOUNT #: 084-0428-00 COG PARKS VILLAGE PID Water meter 8351301
ADDRESS: 219 WESTBURY LN (Shell Park & Westbury Park-batteries)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)36.000 64.000 3.000 1.000 1.000 3.000 3.000 111.000
CHARGES:
Water $182.50 $294.50 $50.50 $42.50 $42.50 $50.50 $50.50 $713.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $188.50 $300.50 $56.50 $48.50 $48.50 $56.50 $56.50 $755.50
ACCOUNT #: 084-0429-00 COG PARKS VILLAGE PID Water meter 8351345
ADDRESS: 275 WESTBURY LN (Green Grove Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)152.000 102.000 5.000 2.000 2.000 5.000 8.000 276.000
CHARGES:
Water $646.50 $446.50 $58.50 $46.50 $46.50 $58.50 $70.50 $1,373.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $652.50 $452.50 $64.50 $52.50 $52.50 $64.50 $76.50 $1,415.50
ACCOUNT #: 084-0431-00 COG PARKS VILLAGE PID Water meter 9660125
ADDRESS: 339 WESTBURY LN (round-about with tree)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
3/4 In Irrigation (thousands
of gallons)6.000 4.000 - - - 1.000 - 11.000
CHARGES:
Water $47.00 $39.00 $23.00 $23.00 $23.00 $27.00 $23.00 $205.00
TOTAL CHARGES $47.00 $39.00 $23.00 $23.00 $23.00 $27.00 $23.00 $205.00
10
12
11
9
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PID Utility Usage Report
2015-2016
ACCOUNT #: 084-0432-00 COG PARKS VILLAGE PID Water meter 8351363
ADDRESS: 395 WESTBURY LN (Village Glen Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)124.000 88.000 5.000 2.000 3.000 6.000 9.000 237.000
CHARGES:
Water $534.50 $390.50 $58.50 $46.50 $50.50 $62.50 $74.50 $1,217.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $540.50 $396.50 $64.50 $52.50 $56.50 $68.50 $80.50 $1,259.50
ACCOUNT #: 084-0433-00 COG PARKS VILLAGE PID Water meter 8351364
ADDRESS: 376 WESTBURY LN (Spring Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)85.000 59.000 4.000 1.000 1.000 4.000 7.000 161.000
CHARGES:
Water $378.50 $274.50 $54.50 $42.50 $42.50 $54.50 $66.50 $913.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $384.50 $280.50 $60.50 $48.50 $48.50 $60.50 $72.50 $955.50
ACCOUNT #: 084-0436-00 COG PARKS VILLAGE PID Water meter 9660021
ADDRESS: 340 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
3/4 In Irrigation (thousands
of gallons)9.000 - 1.000 - - 1.000 2.000 13.000
CHARGES:
Water $59.00 $23.00 $27.00 $23.00 $23.00 $27.00 $31.00 $213.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $65.00 $29.00 $33.00 $29.00 $29.00 $33.00 $37.00 $255.00
ACCOUNT #: 084-0437-00 COG PARKS VILLAGE PID Water meter 9659998
ADDRESS: 380 VILLAGE COMMONS BLVD (gazebo)Electric meter R15844841
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
3/4 In Irrigation (thousands
of gallons) 26.000 26.000 2.000 1.000 - 1.000 - 56.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)4.000 15.000 - 1.000 - - - 20.000
CHARGES:
Water $127.00 $127.00 $31.00 $27.00 $23.00 $27.00 $23.00 $385.00
Electric (non-irrigation)$125.24 $125.91 $125.00 $125.06 $125.00 $125.00 $125.00 $876.21
TOTAL CHARGES $252.24 $252.91 $156.00 $152.06 $148.00 $152.00 $148.00 $1,261.21
16
15
14
13
Page 30 of 36
PID Utility Usage Report
2015-2016
ACCOUNT #: 084-0441-00 COG PARKS VILLAGE PID Water meter 8351458
ADDRESS: 105 VILLAGE COMMONS BLVD (Greenside Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)136.000 76.000 12.000 38.000 47.000 5.000 6.000 320.000
CHARGES:
Water $582.50 $342.50 $86.50 $190.50 $226.50 $58.50 $62.50 $1,549.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $588.50 $348.50 $92.50 $196.50 $232.50 $64.50 $68.50 $1,591.50
ACCOUNT #: 084-0442-00 COG PARKS VILLAGE PID Water meter 8351473
ADDRESS: 160 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)- 5.000 1.000 - - - - 6.000
CHARGES:
Water $38.50 $58.50 $42.50 $38.50 $38.50 $38.50 $38.50 $293.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $44.50 $64.50 $48.50 $44.50 $44.50 $44.50 $44.50 $335.50
ACCOUNT #: 084-0443-00 COG PARKS VILLAGE PID Water meter 8351474
ADDRESS: 176 VILLAGE COMMONS BLVD (Hanover Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)65.000 47.000 3.000 2.000 1.000 5.000 5.000 128.000
CHARGES:
Water $298.50 $226.50 $50.50 $46.50 $42.50 $58.50 $58.50 $781.50
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $304.50 $232.50 $56.50 $52.50 $48.50 $64.50 $64.50 $823.50
ACCOUNT #: 084-0444-00 COG PARKS VILLAGE PID Water meter 8351429
ADDRESS: 100 VILLAGE COMMONS BLVD (Village Commons Blvd Entrance-S+N)Electric meter R15845170
(Water looped with 100 Westbury Ln & 103 Westbury Ln)
USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
1 In Irrigation (thousands of
gallons)103.000 84.000 3.000 1.000 1.000 2.000 - 194.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)- 1.000 - - - - - 1.000
CHARGES:
Water $450.50 $374.50 $50.50 $42.50 $42.50 $46.50 $38.50 $1,045.50
Electric (non-irrigation)$125.00 $125.06 $125.00 $125.00 $125.00 $125.00 $125.00 $875.06
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $42.00
TOTAL CHARGES $581.50 $505.56 $181.50 $173.50 $173.50 $177.50 $169.50 $1,962.56
20
19
18
17
Page 31 of 36
PID Utility Usage Report
2015-2016
TOTAL USAGE:Oct Nov Dec Jan Feb Mar Apr TOTALS
Water Usage (thousands of
gallons)1,990.000 1,568.000 93.000 75.000 101.000 146.000 146.000 4,119.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)6.000 17.000 - 1.000 - 1.000 - 25.000
TOTAL CHARGES ($):
Water $8,690.50 $7,002.50 $1,102.50 $1,030.50 $1,134.50 $1,314.50 $1,314.50 $21,589.50
Electric (non-irrigation)$750.36 $751.03 $750.00 $750.06 $750.00 $750.06 $750.00 $5,251.51
Electric / irrigation $66.00 $66.00 $66.00 $66.00 $66.00 $66.00 $66.00 $462.00
Credit ($544.00)($416.00)($172.00)($164.00)($184.00)($204.00)($204.00)($1,888.00)
TOTAL CHARGES $8,962.86 $7,403.53 $1,746.50 $1,682.56 $1,766.50 $1,926.56 $1,926.50 $25,415.01
TOTAL CHARGES
Page 32 of 36
PID Utility Rate Schedule
Water Rates:
A. Flat monthly rate:
Meter size 3/4 inch = $23.00 / month
Meter size 1 inch = $38.50 / month
Meter size 1 1/2 inch = $76.50 / month
B. Usage rate (for non-residential / commercial)
Per 1,000 gallons = $2.40
Electric Rates:
Electric (non-irrigation) Municipal Small $125/month
$.0606 / kWh
Electric / Irrigation = Flat Rate at $6.00 / month
Page 33 of 36
1 041-0700-02 COG PARKS VILLAGE PID
2 041-0778-00 COG PARKS VILLAGE PID
3 048-0416-01 COG PARKS VILLAGE PID
4 048-1713-00 COG VILLAGE PARK IM
5 048-1921-01 COG PARKS VILLAGE PID IM
6 084-0421-01 COG PARKS VILLAGE PID IM
7 084-0424-00 COG PARKS VILLAGE PID
8 084-0426-00 COG PARKS VILLAGE PID
9 084-0427-00 COG PARKS VILLAGE PID IM
10 084-0428-00 COG PARKS VILLAGE PID IM
11 084-0429-00 COG PARKS VILLAGE PID IM
12 084-0431-00 COG PARKS VILLAGE PID IM
13 084-0432-00 COG PARKS VILLAGE PID IM
14 084-0433-00 COG PARKS VILLAGE PID IM
15 084-0436-00 COG PARKS VILLAGE PID IM
16 084-0437-00 COG PARKS VILLAGE PID
17 084-0441-00 COG PARKS VILLAGE PID
18 084-0442-00 COG PARKS VILLAGE PID IM
19 084-0443-00 COG PARKS VILLAGE PID IM
20 084-0444-00 COG PARKS VILLAGE PID
Page 34 of 36
City of Georgetown, Texas
Georgetown Village Improvement District
May 9, 2016
SUBJECT:
Disc ussion and p o s s ib le rec o mmendatio n to C ity C o uncil award o f a b lanket order fo r land s caping
s ervic es to a vendor fro m the fo rmer Invitatio n to Bid .
ITEM SUMMARY:
In res p o nse to the City’s Invitatio n to Bid 201611 which opened 11/24/2015, BrightView, aka
ValleyCrest, will provid e all s ervic es (except tree trimming) as spec ified on the bid. T he annual total will b e
$96813.34 (the o riginal to tal fo r all mandatory items for a full year. ($97997.34 les s the cost of tree
trimming whic h will not be awarded $1184.00). S ee attac hed acc ep tance letter fro m bidder.
FINANCIAL IMPACT:
See ab o ve.
SUBMITTED BY:
Trina Bic kford , Purchas ing Directo r
ATTACHMENTS:
Description Type
Lands cape Maint Acceptance of Bid Backup Material
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