HomeMy WebLinkAboutAgenda_GVPID_05.09.2022Notice of Meeting for the
Georgetown Village P ublic I mprov ement District
of the City of Georgetown
May 9, 2022 at 6:00 P M
at P ublic Safety Operations & Training Center, 3500 D.B . Wood Road, Georgetown,
T X. 7862
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Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder
B P ledge of Allegianc e - Marlene Mc Michael, C hair
C Disc ussion on the annual S ervic e and As s es s ment P lan (S AP ), including the 5-year S ervice P lan,
Assessment R oll and Budget – Allison S nyder, P artner, P 3Works , LLC – C ity of G eorgetown’s P I D
Adminis trator
P ublic Wishing to Address the B oard
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Board meeting. C learly print your name, the letter of the item on which you wish to speak, and pres ent it to the
S taff Liais on, preferably prior to the start of the meeting. You will be c alled forward to speak when the Board
cons iders that item.
O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written
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public . F or Board Liaison c ontact information, pleas e logon to
http://government.georgetown.org/c ategory/boards -commissions /.
D At the time of posting no one had signed up to s peak.
L egislativ e Regular Agenda
E C ons ideration and possible action to approve the Minutes for the R egular Board Meeting Marc h 14,
2021 - C indy Medrano, Board Liaison
Adjournment
Page 1 of 17
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 17
City of Georgetown, Texas
Georgetown Village Improvement District
May 9, 2022
S UB J E C T:
Dis cus s ion on the annual S ervice and Assessment P lan (S AP ), inc luding the 5-year S ervic e P lan,
As s es s ment R oll and Budget – Allis on S nyder, P artner, P 3Works, LLC – C ity of G eorgetown’s P I D
Administrator
IT E M S UMMARY:
T his item will be a disc ussion regarding the G eorgetown Village P I D’s annual assessment, whic h is set in
the c urrent F is cal Year 2022 (F Y22) at 14 c ents per $100 in assessed valuation. T he aim of this dis cus s ion
is to rec ognize the known c apital improvements, whic h were previous ly approved by the Board during the
F Y22 budget proc es s , for which the P I D may fund over the next 5 years; at this time, C ity s taff members
have identified the proposed projects for F Y23 to be pres ented in two s cenarios . (s ee attac hment)
O nce the Board provides staff with direc tion on whic h capital projec t to move forward with, staff will
return to the board meeting with the F Y23 5-year S AP and layer in the C I P projec ts to illustrate how the
projects c an be funded by the fund balanc e. T he S AP will include the propos ed As s es s ment R oll bas ed
on preliminary values provided by W C AD.
Q ues tions for the Board:
1. Do you need additional information about the improvement projec ts on the list?
2. Are the improvement projects listed still the priority of the Board?
3. Is there an improvement not on the list that you would like the Board to cons ider? T his would be
anything that is above annual maintenance.
F IN AN C IAL IMPAC T:
T he O perations and Maintenance as s es s ment will be levied annually on all parcels of assessed property to
pay for O perations and Maintenance costs .
In no event will the O perations and Maintenanc e assessment exc eed the C ity’s ac tual c os ts for operating
and maintaining the Authorized Improvements .
S UB MIT T E D B Y:
C indy Medrano, Board Liaison
AT TAC H ME N T S:
Description Type
2022 Georgetown Village PID May Board Discus s ion on Budget Backup Material
2022 Georgetown Village PID May Board Discus s ion on Budget -
Pres entation Pres entation
Page 3 of 17
FY 2022 APROVED FY 2022 AMENDED FY2022 PROJECTIONS FY 2023 FY 2024[k]FY 2025[k]FY 2026[k]FY 2027[k]FY 2023 FY 2024[k]FY 2025[k]FY 2026[k]FY 2027[k]
455$
Beginning Fund Balance
Beginning Fund Balance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Contigency Reserve 186,506$ 126,935$ 317,356$ 98,856$ 111,353$ 113,580$ 115,851$ 118,168$ 98,856$ 111,353$ 113,580$ 115,851$ 118,168$
Replacement and Repair Reserve 352,805$ 412,376$ 432,376$ 238,500$ 80,890$ 168,714$ 117,275$ 208,603$ 238,500$ 173,313$ 261,137$ 117,275$ 208,603$
Revenue
Ad Valorem Taxes [a]522,174$ 522,174$ 522,174$ 532,617$ 543,270$ 554,135$ 565,218$ 576,522$ 532,617$ 543,270$ 554,135$ 565,218$ 576,522$
Allocated Interest 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$
Property Taxes ‐ Penalties and Interest 100$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ 100$ 100$
Sub Total 523,274$ 523,274$ 523,274$ 533,717$ 544,370$ 555,235$ 566,318$ 577,622$ 533,717$ 544,370$ 555,235$ 566,318$ 577,622$
Contingency Reserve ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Replacement and Repair Reserve 352,805$ 412,376$ 432,376$ 145,113$ ‐$ 49,167$ ‐$ ‐$ 52,691$ ‐$ 141,590$ ‐$ ‐$
Sub Total 352,805$ 412,376$ 432,376$ 145,113$ ‐$ 49,167$ ‐$ ‐$ 52,691$ ‐$ 141,590$ ‐$ ‐$
Total Revenue 876,079$ 935,650$ 955,650$ 678,830$ 544,370$ 604,402$ 566,318$ 577,622$ 586,408$ 544,370$ 696,825$ 566,318$ 577,622$
PID Administration
Administrative (Joint Services) Allocation 4,620$ 14,438$ 14,438$ 14,727$ 15,021$ 15,322$ 15,628$ 15,941$ 14,727$ 15,021$ 15,322$ 15,628$ 15,941$
Appraisal Contracts ‐ WCAD & Tax Assessor Collector 3,605$ 3,605$ 3,605$ 3,713$ 3,787$ 3,863$ 3,940$ 4,019$ 3,713$ 3,787$ 3,863$ 3,940$ 4,019$
Consulting ‐ Community Engagement ‐ (Budget)‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Consulting ‐ PID Administration 20,600$ 20,600$ 20,600$ 21,218$ 21,642$ 22,075$ 22,517$ 22,967$ 21,218$ 21,642$ 22,075$ 22,517$ 22,967$
General Fund Allocation 24,651$ 23,213$ 23,213$ 24,330$ 24,817$ 25,313$ 25,819$ 26,336$ 24,330$ 24,817$ 25,313$ 25,819$ 26,336$
Office Supplies 309$ ‐$ ‐$ 300$ 306$ 312$ 318$ 325$ 300$ 306$ 312$ 318$ 325$
Printing 2,163$ 2,163$ 2,163$ 2,228$ 2,272$ 2,318$ 2,364$ 2,412$ 2,228$ 2,272$ 2,318$ 2,364$ 2,412$
Property and Casualty Insurance 1,030$ 1,030$ 1,030$ 1,061$ 1,082$ 1,104$ 1,126$ 1,148$ 1,061$ 1,082$ 1,104$ 1,126$ 1,148$
Parks and Recreation
Mowing Contracts (Parklets + Common Areas) 154,500$ 154,500$ 154,500$ 160,000$ 163,200$ 166,464$ 169,793$ 173,189$ 160,000$ 163,200$ 166,464$ 169,793$ 173,189$
Sign Maintenance 6,000$ 6,000$ 6,000$ 5,000$ 5,100$ 5,202$ 5,306$ 5,412$ 5,000$ 5,100$ 5,202$ 5,306$ 5,412$
Tree and Landscape Maintenance 20,600$ 20,600$ 20,600$ 20,000$ 20,400$ 20,808$ 21,224$ 21,649$ 20,000$ 20,400$ 20,808$ 21,224$ 21,649$
Utilities 57,680$ 57,680$ 57,680$ 59,000$ 60,180$ 61,384$ 62,611$ 63,863$ 59,000$ 60,180$ 61,384$ 62,611$ 63,863$
Public Works
Mowing Contracts (Ponds + Alleyways) 19,440$ 19,440$ 19,440$ 50,340$ 51,347$ 52,374$ 53,421$ 54,490$ 50,340$ 51,347$ 52,374$ 53,421$ 54,490$
Ponds and Irrigation Systems Maintenance 30,900$ 30,900$ 30,900$ 5,000$ 5,100$ 5,202$ 5,306$ 5,412$ 5,000$ 5,100$ 5,202$ 5,306$ 5,412$
Sidewalk Maintenance 28,896$ 28,896$ 28,896$ 29,763$ 30,358$ 30,965$ 31,585$ 32,216$ 29,763$ 30,358$ 30,965$ 31,585$ 32,216$
Specialized Street Name Blades Maintenance ‐$ ‐$ ‐$ 6,000$ 6,120$ 6,242$ 6,367$ 6,495$ 6,000$ 6,120$ 6,242$ 6,367$ 6,495$
Street Maintenance 12,360$ 12,360$ 12,360$ 12,731$ 12,985$ 13,245$ 13,510$ 13,780$ 12,731$ 12,985$ 13,245$ 13,510$ 13,780$
Street Tree Maintenance (Trimming + Removal)‐$ 30,000$ 30,600$ 31,212$ 31,836$ 32,473$ 30,000$ 30,600$ 31,212$ 31,836$ 32,473$
Sub Total 387,354$ 395,425$ 395,425$ 445,410$ 454,319$ 463,405$ 472,673$ 482,127$ 445,410$ 454,319$ 463,405$ 472,673$ 482,127$
Replacement and Repair Reserve ‐$ ‐$ 90,051$ ‐$ 93,645$ 45,496$ ‐$ 90,051$ ‐$ 93,645$ 45,496$
Sub Total ‐$ ‐$ 90,051$ ‐$ 93,645$ 45,496$ ‐$ 90,051$ ‐$ 93,645$ 45,496$
Improvement Projects FY2022 PROJECTIONS
Parks 467,236$ 467,236$ 467,236$ 233,420$ 140,998$ 140,998$ 233,420$
Summer Green Park [m]
Bedford Park [m]
Shell Road Landscape Screening
Entry Monumentation Landscaping (around intersections)
Street Trees Along Bellaire Dr & Rosedale Blvd
[Additional projects can be addressed here
[Additional projects can be addressed here
Public Works 19,789$ 19,789$ 19,789$
Street Name Blade Upgrades
[Additional projects can be addressed here
Repairs & Replacement 1,700$ 1,700$ 21,700$ 50,000$ 50,000$
Alley Sealant [h][m]
Site Furnishings [m]
Parks Equipment Replacement [m]
[Additional projects can be addressed here
Sub Total 488,725$ 488,725$ 508,725$ 233,420$ ‐$ 140,998$ ‐$ 50,000$ 140,998$ ‐$ 233,420$ ‐$ 50,000$
Budget Amendment in FY2022 ‐$ 51,500$ 51,500$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Total Expense 876,079$ 935,650$ 955,650$ 678,830$ 544,370$ 604,402$ 566,318$ 577,622$ 586,408$ 544,370$ 696,825$ 566,318$ 577,622$
Ending Fund Balance
Ending Fund Balance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$
Reserves Balance
Contingency Reserve [i]96,838$ 98,856$ 98,856$ 111,353$ 113,580$ 115,851$ 118,168$ 120,532$ 111,353$ 113,580$ 115,851$ 118,168$ 120,532$
Replacement and Repair Reserve [j]89,668$ 28,079$ 218,500$ 80,890$ 168,714$ 117,275$ 208,603$ 251,735$ 173,313$ 261,137$ 117,275$ 208,603$ 251,735$
Reserves Deposits
Scenario #1 ‐ Summer Green Park in FY2023 and Bedford Park in FY2025 Scenario #2 ‐ Bedford Park in FY2023 and Summer Green Park in FY2025
Reserves Needed in FY 2022
Operation Expenses
Page 4 of 17
Georgetown Village
Public Improvement
District No. 1
MAY 9, 2022
1
Page 5 of 17
Purpose
Discussion on the annual update to the Service and Assessment Plan (SAP)
Budget,5-year Service Plan,and proposed Assessment Roll
Discussion regarding the GVPID’s current FY 2022 Budget
Current FY 2022 Budget is based on the assessment of $0.14 per $100 of assessed valuation
Recognize the known capital improvements,which were previously approved by the Board during
the FY2022 budget process,for which the PID may fund over the next 5 years.At this time,City staff
members have identified the proposed projects for FY2023 to be presented in two scenarios:
Scenario #1 -Summer Green Park ($233,420)in FY2023 and Bedford Park ($140,998)in FY2025
Scenario #2 -Bedford Park ($140,998)in FY2023 and Summer Green Park ($233,420)in FY2025
2
Page 6 of 17
FY2022 Budget
as approved on
2021 A&R SAP
FY 2022 FY 2023[k]FY 2024[k]FY 2025[k]FY 2026[k]
455$
Revenue
Ad Valorem Taxes [a]522,174$ 532,617$ 543,270$ 554,135$ 565,218$
Allocated Interest 1,000$ 1,000$ 1,000$ 1,000$ 1,000$
Property Taxes - Penalties and Interest 100$ 100$ 100$ 100$ 100$
Sub Total 523,274$ 533,717$ 544,370$ 555,235$ 566,318$
Contingency Reserve -$ -$ -$ -$ -$
Replacement and Repair Reserve 352,805$ -$ -$ 121,014$ -$
Sub Total 352,805$ -$ -$ 121,014$ -$
Total Revenue 876,079$ 533,717$ 544,370$ 676,249$ 566,318$
Administrative (Joint Services) Allocation 4,620$ 4,758$ 4,901$ 5,048$ 5,199$
General Fund Allocation 24,651$ 25,391$ 26,152$ 26,937$ 27,745$
Printing (Previously Brochures)2,163$ 2,228$ 2,295$ 2,364$ 2,434$
Appraisal Contracts - WCAD & Tax Assessor Collector 3,605$ 3,713$ 3,825$ 3,939$ 4,057$
Consulting - Management 20,600$ 21,218$ 21,855$ 22,510$ 23,185$
Mowing Contracts [b]154,500$ 159,135$ 163,909$ 168,826$ 173,891$
Utilities 57,680$ 59,410$ 61,193$ 63,028$ 64,919$
Office Supplies, General 309$ 318$ 328$ 338$ 348$
Maintenance - Street Asphaltic 12,360$ 12,731$ 13,113$ 13,506$ 13,911$
Maintenance - Sidewalk 28,896$ 29,763$ 30,656$ 31,575$ 32,523$
Tree and Shrub Removal Services 20,600$ 21,218$ 21,855$ 22,510$ 23,185$
Operational Supplies - Street Name Blades 6,000$ 6,000$ 6,000$ 6,000$ 6,000$
Mowing and Pond Maintenance [c]19,440$ 20,023$ 20,624$ 21,243$ 21,880$
Maintenance - Ponds and Irrigation Systems 30,900$ 31,827$ 32,782$ 33,765$ 34,778$
Property and Casualty Insurance 1,030$ 1,061$ 1,093$ 1,126$ 1,159$
Sub Total 387,354$ 398,794$ 410,578$ 422,715$ 435,217$
Replacement and Repair Reserve -$ 114,923$ 87,792$ -$ 131,101$
Sub Total -$ 114,923$ 87,792$ -$ 131,101$
Improvement Projects Estimated Cost in 2020
Shell Road Landscape Screening [d]126,715$ 126,715$
Entry Monumentation Landscaping (around intersections) [d] [e]270,521$ 270,521$
Street Trees Along Bellaire Dr & Rosedale Blvd [d] [f]70,000$ 70,000$
Street Name Blade Upgrades[g]N/A 19,789$
Parks Replacement [l]N/A 1,700$
Alley Sealant [h]20,000$ 20,000$
Summer Green Park 186,736$ 29,000$ 157,736$
Bedford Park 112,798$ 17,000$ 95,798$
Sub Total 488,725$ 20,000$ 46,000$ 253,534$ -$
Total Expense 876,079$ 533,717$ 544,370$ 676,249$ 566,318$
Ending Fund Balance
Ending Fund Balance -$ -$ -$ -$ -$
Reserves Balance
Contingency Reserve [i]96,838$ 96,838$ 96,838$ 96,838$ 96,838$
Replacement and Repair Reserve [j]89,668$ 204,591$ 292,383$ 171,368$ 302,469$
Operation Expenses
Reserves Deposits
Reserves Needed in FY 2021
3
Page 7 of 17
FY2022 Budget Comparison (Approved –Amended –Projections)
4
FY 2022 APROVED FY 2022 AMENDED FY2022 PROJECTIONS
455$
FY 2022 APROVED FY 2022 AMENDED FY2022 PROJECTIONS
455$
Beginning Fund Balance
Beginning Fund Balance -$ -$ -$
Contigency Reserve 186,506$ 126,935$ 317,356$
Replacement and Repair Reserve 352,805$ 412,376$ 432,376$
Revenue
Ad Valorem Taxes [a]522,174$ 522,174$ 522,174$
Allocated Interest 1,000$ 1,000$ 1,000$
Property Taxes - Penalties and Interest 100$ 100$ 100$
Sub Total 523,274$ 523,274$ 523,274$
Contingency Reserve -$ -$ -$
Replacement and Repair Reserve 352,805$ 412,376$ 432,376$
Sub Total 352,805$ 412,376$ 432,376$
Total Revenue 876,079$ 935,650$ 955,650$
PID Administration
Administrative (Joint Services) Allocation 4,620$ 14,438$ 14,438$
Appraisal Contracts - WCAD & Tax Assessor Collector 3,605$ 3,605$ 3,605$
Consulting - Community Engagement - (Budget)-$ -$ -$
Consulting - PID Administration 20,600$ 20,600$ 20,600$
General Fund Allocation 24,651$ 23,213$ 23,213$
Office Supplies 309$ -$ -$
Printing 2,163$ 2,163$ 2,163$
Property and Casualty Insurance 1,030$ 1,030$ 1,030$
Parks and Recreation
Mowing Contracts (Parklets + Common Areas)154,500$ 154,500$ 154,500$
Sign Maintenance 6,000$ 6,000$ 6,000$
Tree and Landscape Maintenance 20,600$ 20,600$ 20,600$
Utilities 57,680$ 57,680$ 57,680$
Public Works
Mowing Contracts (Ponds + Alleyways)19,440$ 19,440$ 19,440$
Ponds and Irrigation Systems Maintenance 30,900$ 30,900$ 30,900$
Sidewalk Maintenance 28,896$ 28,896$ 28,896$
Specialized Street Name Blades Maintenance -$ -$ -$
Street Maintenance 12,360$ 12,360$ 12,360$
Street Tree Maintenance (Trimming + Removal)-$
Sub Total 387,354$ 395,425$ 395,425$
Reserves Needed in FY 2022
Operation Expenses
Replacement and Repair Reserve -$
Sub Total -$
Improvement Projects FY2022 PROJECTIONS
Parks 467,236$ 467,236$ 467,236$
Summer Green Park [m]
Bedford Park [m]
Shell Road Landscape Screening
Entry Monumentation Landscaping (around intersections)
Street Trees Along Bellaire Dr & Rosedale Blvd
[Additional projects can be addressed here]
[Additional projects can be addressed here]
Public Works 19,789$ 19,789$ 19,789$
Street Name Blade Upgrades
[Additional projects can be addressed here]
Repairs & Replacement 1,700$ 1,700$ 21,700$
Alley Sealant [h][m]
Site Furnishings [m]
Parks Equipment Replacement [m]
[Additional projects can be addressed here]
Sub Total 488,725$ 488,725$ 508,725$
Budget Amendment in FY2022 -$ 51,500$ 51,500$
Total Expense 876,079$ 935,650$ 955,650$
Ending Fund Balance
Ending Fund Balance -$ -$ -$
Reserves Balance
Contingency Reserve [i]96,838$ 98,856$ 98,856$
Replacement and Repair Reserve [j]89,668$ 28,079$ 218,500$
Reserves Deposits
Page 8 of 17
FY2023 Budget
Scenario #1 -Summer Green Park in FY2023 and Bedford Park in FY2025
5
FY 2023 FY 2024[k]FY 2025[k]FY 2026[k]FY 2027[k]
FY 2023 FY 2024[k]FY 2025[k]FY 2026[k]FY 2027[k]
Beginning Fund Balance
Beginning Fund Balance -$ -$ -$ -$ -$
Contigency Reserve 98,856$ 111,353$ 113,580$ 115,851$ 118,168$
Replacement and Repair Reserve 238,500$ 80,890$ 168,714$ 117,275$ 208,603$
Revenue
Ad Valorem Taxes [a]532,617$ 543,270$ 554,135$ 565,218$ 576,522$
Allocated Interest 1,000$ 1,000$ 1,000$ 1,000$ 1,000$
Property Taxes - Penalties and Interest 100$ 100$ 100$ 100$ 100$
Sub Total 533,717$ 544,370$ 555,235$ 566,318$ 577,622$
Contingency Reserve -$ -$ -$ -$ -$
Replacement and Repair Reserve 145,113$ -$ 49,167$ -$ -$
Sub Total 145,113$ -$ 49,167$ -$ -$
Total Revenue 678,830$ 544,370$ 604,402$ 566,318$ 577,622$
PID Administration
Administrative (Joint Services) Allocation 14,727$ 15,021$ 15,322$ 15,628$ 15,941$
Appraisal Contracts - WCAD & Tax Assessor Collector 3,713$ 3,787$ 3,863$ 3,940$ 4,019$
Consulting - Community Engagement - (Budget)-$ -$ -$ -$ -$
Consulting - PID Administration 21,218$ 21,642$ 22,075$ 22,517$ 22,967$
General Fund Allocation 24,330$ 24,817$ 25,313$ 25,819$ 26,336$
Office Supplies 300$ 306$ 312$ 318$ 325$
Printing 2,228$ 2,272$ 2,318$ 2,364$ 2,412$
Property and Casualty Insurance 1,061$ 1,082$ 1,104$ 1,126$ 1,148$
Parks and Recreation
Mowing Contracts (Parklets + Common Areas)160,000$ 163,200$ 166,464$ 169,793$ 173,189$
Sign Maintenance 5,000$ 5,100$ 5,202$ 5,306$ 5,412$
Tree and Landscape Maintenance 20,000$ 20,400$ 20,808$ 21,224$ 21,649$
Utilities 59,000$ 60,180$ 61,384$ 62,611$ 63,863$
Public Works
Mowing Contracts (Ponds + Alleyways)50,340$ 51,347$ 52,374$ 53,421$ 54,490$
Ponds and Irrigation Systems Maintenance 5,000$ 5,100$ 5,202$ 5,306$ 5,412$
Sidewalk Maintenance 29,763$ 30,358$ 30,965$ 31,585$ 32,216$
Specialized Street Name Blades Maintenance 6,000$ 6,120$ 6,242$ 6,367$ 6,495$
Street Maintenance 12,731$ 12,985$ 13,245$ 13,510$ 13,780$
Street Tree Maintenance (Trimming + Removal)30,000$ 30,600$ 31,212$ 31,836$ 32,473$
Sub Total 445,410$ 454,319$ 463,405$ 472,673$ 482,127$
Scenario #1 - Summer Green Park in FY2023 and Bedford Park in FY2025
Reserves Needed in FY 2022
Operation Expenses
Replacement and Repair Reserve -$ 90,051$ -$ 93,645$ 45,496$
Sub Total -$ 90,051$ -$ 93,645$ 45,496$
Improvement Projects
Parks 233,420$ 140,998$
Summer Green Park [m]
Bedford Park [m]
[Additional projects can be addressed here]
Public Works
[Additional projects can be addressed here]
Repairs & Replacement 50,000$
Alley Sealant [h][m]
Site Furnishings [m]
Parks Equipment Replacement [m]
[Additional projects can be addressed here]
Sub Total 233,420$ -$ 140,998$ -$ 50,000$
Budget Amendment in FY2022 -$ -$ -$ -$ -$
Total Expense 678,830$ 544,370$ 604,402$ 566,318$ 577,622$
Ending Fund Balance
Ending Fund Balance -$ -$ -$ -$ -$
Reserves Balance
Contingency Reserve [i]111,353$ 113,580$ 115,851$ 118,168$ 120,532$
Replacement and Repair Reserve [j]80,890$ 168,714$ 117,275$ 208,603$ 251,735$
Reserves Deposits
Page 9 of 17
FY2023 Budget
Scenario #2 -Bedford Park in FY2023 and Summer Green Park in FY2025
6
FY 2023 FY 2024[k]FY 2025[k]FY 2026[k]FY 2027[k]
FY 2023 FY 2024[k]FY 2025[k]FY 2026[k]FY 2027[k]
Beginning Fund Balance
Beginning Fund Balance -$ -$ -$ -$ -$
Contigency Reserve 98,856$ 111,353$ 113,580$ 115,851$ 118,168$
Replacement and Repair Reserve 238,500$ 173,313$ 261,137$ 117,275$ 208,603$
Revenue
Ad Valorem Taxes [a]532,617$ 543,270$ 554,135$ 565,218$ 576,522$
Allocated Interest 1,000$ 1,000$ 1,000$ 1,000$ 1,000$
Property Taxes - Penalties and Interest 100$ 100$ 100$ 100$ 100$
Sub Total 533,717$ 544,370$ 555,235$ 566,318$ 577,622$
Contingency Reserve -$ -$ -$ -$ -$
Replacement and Repair Reserve 52,691$ -$ 141,590$ -$ -$
Sub Total 52,691$ -$ 141,590$ -$ -$
Total Revenue 586,408$ 544,370$ 696,825$ 566,318$ 577,622$
PID Administration
Administrative (Joint Services) Allocation 14,727$ 15,021$ 15,322$ 15,628$ 15,941$
Appraisal Contracts - WCAD & Tax Assessor Collector 3,713$ 3,787$ 3,863$ 3,940$ 4,019$
Consulting - Community Engagement - (Budget)-$ -$ -$ -$ -$
Consulting - PID Administration 21,218$ 21,642$ 22,075$ 22,517$ 22,967$
General Fund Allocation 24,330$ 24,817$ 25,313$ 25,819$ 26,336$
Office Supplies 300$ 306$ 312$ 318$ 325$
Printing 2,228$ 2,272$ 2,318$ 2,364$ 2,412$
Property and Casualty Insurance 1,061$ 1,082$ 1,104$ 1,126$ 1,148$
Parks and Recreation
Mowing Contracts (Parklets + Common Areas)160,000$ 163,200$ 166,464$ 169,793$ 173,189$
Sign Maintenance 5,000$ 5,100$ 5,202$ 5,306$ 5,412$
Tree and Landscape Maintenance 20,000$ 20,400$ 20,808$ 21,224$ 21,649$
Utilities 59,000$ 60,180$ 61,384$ 62,611$ 63,863$
Public Works
Mowing Contracts (Ponds + Alleyways)50,340$ 51,347$ 52,374$ 53,421$ 54,490$
Ponds and Irrigation Systems Maintenance 5,000$ 5,100$ 5,202$ 5,306$ 5,412$
Sidewalk Maintenance 29,763$ 30,358$ 30,965$ 31,585$ 32,216$
Specialized Street Name Blades Maintenance 6,000$ 6,120$ 6,242$ 6,367$ 6,495$
Street Maintenance 12,731$ 12,985$ 13,245$ 13,510$ 13,780$
Street Tree Maintenance (Trimming + Removal)30,000$ 30,600$ 31,212$ 31,836$ 32,473$
Sub Total 445,410$ 454,319$ 463,405$ 472,673$ 482,127$
Scenario #2 - Bedford Park in FY2023 and Summer Green Park in FY2025
Reserves Needed in FY 2022
Operation Expenses
Replacement and Repair Reserve -$ 90,051$ -$ 93,645$ 45,496$
Sub Total -$ 90,051$ -$ 93,645$ 45,496$
Improvement Projects
Parks 140,998$ 233,420$
Summer Green Park [m]
Bedford Park [m]
[Additional projects can be addressed here]
Public Works
[Additional projects can be addressed here]
Repairs & Replacement 50,000$
Alley Sealant [h][m]
Site Furnishings [m]
Parks Equipment Replacement [m]
[Additional projects can be addressed here]
Sub Total 140,998$ -$ 233,420$ -$ 50,000$
Budget Amendment in FY2022 -$ -$ -$ -$ -$
Total Expense 586,408$ 544,370$ 696,825$ 566,318$ 577,622$
Ending Fund Balance
Ending Fund Balance -$ -$ -$ -$ -$
Reserves Balance
Contingency Reserve [i]111,353$ 113,580$ 115,851$ 118,168$ 120,532$
Replacement and Repair Reserve [j]173,313$ 261,137$ 117,275$ 208,603$ 251,735$
Reserves Deposits
Page 10 of 17
Next Steps
Board Discussion on Budget including resolution of the following:
Do you need additional information about the improvement projects on the list?
Are the improvement projects listed still the priority of the Board?
Is there an improvement no on the list the you would like the Board to consider?
City and P3Works incorporate Board’s feedbacks on Budget
Present updated Service and Assessment Plan including updated Budget,5-year Service Plan
and proposed Assessment Roll based on preliminary values provided by WCAD.
7
Page 11 of 17
8
Questions?
Page 12 of 17
City of Georgetown, Texas
Georgetown Village Improvement District
May 9, 2022
S UB J E C T:
C onsideration and pos s ible ac tion to approve the Minutes for the R egular Board Meeting March 14,
2021 - C indy Medrano, Board Liais on
IT E M S UMMARY:
Minutes from the March GVP ID meeting.
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
C indy Medrano, Board Liaison
AT TAC H ME N T S:
Description Type
GVPID Minutes 03.14.2022 Backup Material
Page 13 of 17
Georgetown Village PID Page 1 of 4
March 14, 2022
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, March 14, 2022, at 6:00 p.m.
Meeting held at the Public Operations & Training Center, Training Room C,
3500 D.B. Woods Road, Georgetown, TX 78628
Board Members Present: Marlene McMichael, Chair; Michael Charles, Vice Chair;
Ashlee Meerscheidt, Secretary; Melinda Marler; Larry Whitehead; John McKinney,
Alternate; Kevin Tanner
Board Members Absent: James Levis; Raul Pena
Staff Members Present: Nick Woolery, Assistant City Manager; Eric Johnson, Public
Works Director; Eric Nuner, Parks and Recreation Assistant Director; Sabrina Poldrack,
Special Districts Program Manager; Cindy Medrano, Board Liaison; Allison Snyder, P3
Works; Nathan Parras, Assistant Finance Director
Staff Members Absent: None
Visitors Present: Tina Hoenig; Mike Hoenig
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for
any purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order - call to order by Marlene McMichael, Board Chair at 6:00 PM.
B. Pledge of Allegiance
• Charles led everyone in reciting the pledge of allegiance.
C. Introduction of New Board Members – Nick Woolery, Assistant City Manager
• Woolery gave current and new board members the opportunity to introduce
themselves.
D. Review and discuss board bylaws & attendance policy – Marlene McMichael,
Board Chair
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Georgetown Village PID Page 2 of 4
March 14, 2022
• Chair McMichael reviewed the bylaws and attendance policy with board
members.
E. Georgetown Public Improvement District (PID) Overview – Nick Woolery,
Assistant City Manager
• Woolery provided the board with a presentation that explained what a Public
Improvement District (PID) is and the purpose of the advisory board.
• Marler did not have a question but commented that the projects on the SAP can
change depending on what the board would like to prioritize or amend.
• Tanner asked if there was a map available. Staff to send out SAP to the board
which includes maps.
• Chair McMichael pointed out that parks over an acre in size belong to the city.
The PID can put improvement on these parks however, they are not PID owned.
F. Georgetown Village Public Improvement District (GVPID) quarterly financial
report for the month of March, 2022 – Nathan Parras, Assistant Finance Director
• Parras provided the board with their quarterly financial report.
• Board had clarifying questions on encumbrances. Parras clarified encumbrance
amounts to the board.
Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be
found at the Board meeting. Clearly print your name, the letter of the item on which you wish to
speak, and present it to the Staff Liaison, preferably to the start of the meeting. You will be called
forward to speak when the Board considers that item.
On a subject not posted on the agenda: Persons may add an item to a future Board agenda by filing a
written request with the Staff Liaison no later than one week prior to the Board meeting. The request
must include the speaker’s name and the specific topic to be addressed with sufficient information
to inform the board and the public. For Board Liaison contact information, please logon to
http://government.georgetown.org/category/boards-commissions/.
G. Tina Hoenig would like to address the board regarding Summers Green Park.
Mark Hoenig would like to address the board regarding Summers Green Park.
Page 15 of 17
Georgetown Village PID Page 3 of 4
March 14, 2022
• Mr. Hoenig addressed the board related to improvements he wishes to see to
Summers Green Park to be up to par to other neighborhood parks within the
Village PID. Mr. Hoenig provided printed materials with photos for the board.
Legislative Regular Agenda
H. Consideration and possible action to approve the Minutes for the Regular Board
Meeting February 14, 2021 – Cindy Medrano, Board Liaison
• Chair McMichael noticed an error at the end of the minutes. Staff made note of
the error.
• Motion to approve minutes as corrected by Kevin Tanner seconded by Michael
Charles.
Approved unanimously 7-0-2 Absent
I. Election of Board Name Officers – Marlene McMichael, Board Chair
• Motion to nominate Ashlee Meerscheidt as Secretary by Kevin Tanner seconded
by Larry Whitehead.
Approved unanimously 7-0-2 Absent
• Motion to nominate Michael Charles as Vice-Chair by Ashlee Meerscheidt
seconded by Kevin Tanner.
Approved unanimously 7-0-2 Absent
J. Discuss dates/times for future Georgetown Village PID advisory board meetings
– Marlene McMichael, Board Chair
• Motion to continue meetings on the second Monday of every month at 6pm by
Melinda Marler seconded by Kevin Tanner.
Approved unanimously 7-0-2 Absent
Page 16 of 17
Georgetown Village PID Page 4 of 4
March 14, 2022
Adjournment
• Motion to adjourn by Michael Charles seconded by Kevin Tanner.
Approved unanimously 7-0-2 Absent
The meeting adjourned at 6:54pm
_________________________________ ____________________________
Marlene McMichael, Chair Ashlee Meerscheidt, Secretary
___________________________________
Cindy Medrano, Board Liaison
Page 17 of 17