HomeMy WebLinkAboutAgenda_GVPID_06.10.2019Notice of Meeting for the
Georgetown Village P ublic I mprov ement District
of the City of Georgetown
June 10, 2019 at 6:00 P M
at West Side Serv ice Center, located at 5501 Williams Dr Georgetown, T X 78633
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder
B P resentation of the G eorgetown Village P ublic Improvement District (G VP I D) monthly financ ial reports
for the month of April & May 2019. - C hristi R awls , Assistant C ontroller
C Update from May G VP I D S ub-C ommittee Meeting. N O AC T IO N TAKE N
D Update on C ity's S treet Maintenance P rogram
L egislativ e Regular Agenda
E P ublic Wishing to Address the Board
O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be
found on the table at the entranc e to the Board Meeting. C learly print your name and the letter of the item
on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You
will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the
speaker form prior to the meeting being called to order may speak.
On a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board
agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board
meeting. T he reques t must include the s peaker ’s name and the s pecific topic to be addressed with
sufficient information to inform the board and the public. Only those persons who have submitted a
timely request will be allowed to speak. F or Board Liais on contac t information, please logon to
https://governm ent.georgetow n.org/gvpid/
-At time of posting, no person/s had signed up to address T he B oard
F C ons ideration and possible action to approve the Minutes of the regular meeting of April 8, 2019 - Tina
Davis , Board Liais on
G Disc ussion and possible recommendation to C ity C ouncil regarding the F Y2020 G eorgetown Village
P ublic Improvement District (P I D) Budget. - Wayne R eed, Assistant C ity Manager
Page 1 of 15
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Georgetown Village Improvement District
June 10, 2019
S UB J E C T:
P res entation of the G eorgetown Village P ublic Improvement Dis tric t (G VP I D) monthly financial reports
for the month of April & May 2019. - C hris ti R awls, As s is tant C ontroller
IT E M S UMMARY:
F inancial reports for the month of April & May 2019
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
C hristi R awls , Assistant C ontroller
AT TAC H ME N T S:
Description Type
GVPID Financial Summary April 2019 Backup Material
GVPID Financial Summary May 2019 Backup Material
Page 3 of 15
18/19 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 426,392$ 422,780$ (3,612)$
Interest Earned 4,000 10,877 6,877
Total Revenues 430,392 433,657 3,265
Expenditures:
Administrative Fee- General Fund 38,210 22,370 15,840
Office Supplies 300 100 200
Insurance 500 - 500
Contracts & Leases, Primary 90,160 87,611 2,549
Contracts & Leases, Secondary 15,000 - 15,000
Special Services 5,000 2,550 2,450
Utilities/Irrigation 41,000 21,136 19,864
Maintenance, Sidewalks 30,000 8,994 21,006
Maintenance, Irrigation 6,000 - 6,000
Maintenance, Ponds 6,300 - 6,300
Maintenance, Repairs 10,000 - 10,000
Maintenance, Alleys 500 - 500
Maintenance, Street Trees 50,000 - 50,000
Administrative Fee - Joint Service 15,924 9,289 6,635
Total Expenditures 308,894 152,050 156,844
Capital:
Park Improvements - Shell Rd 195,227 - 195,227
Park Improvements - Parklets 279,794 - 279,794
Park Improvements - Rowan Park 143,141 - 143,141
Total Expenditures 618,162 - 618,162
Current Year Variance (496,664) 281,607 778,271
Beginning Fund Balance 763,359 797,650 [A]34,291
Current Funds Available 266,695$ 1,079,257$ 812,562$
Contingency
Reserve 106,000 106,000 -
Park Improvements - Madrone Park 160,000 160,000 -
Current Funds Available 695$ 813,257$ 812,562$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of 5/01/19
[A]Unaudited beginning fund balance.
Financial Statement
Village PID
April 30, 2019
Page 4 of 15
18/19 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 426,392$ 422,780$ (3,612)$
Interest Earned 4,000 10,877 6,877
Total Revenues 430,392 433,657 3,265
Expenditures:
Administrative Fee- General Fund 38,210 22,370 15,840
Office Supplies 300 100 200
Insurance 500 - 500
Contracts & Leases, Primary 90,160 87,611 2,549
Contracts & Leases, Secondary 15,000 - 15,000
Special Services 5,000 2,550 2,450
Utilities/Irrigation 41,000 23,886 17,114
Maintenance, Sidewalks 30,000 8,994 21,006
Maintenance, Irrigation 6,000 - 6,000
Maintenance, Ponds 6,300 - 6,300
Maintenance, Repairs 10,000 - 10,000
Maintenance, Alleys 500 - 500
Maintenance, Street Trees 50,000 - 50,000
Administrative Fee - Joint Service 15,924 9,289 6,635
Total Expenditures 308,894 154,800 154,094
Capital:
Park Improvements - Shell Rd 195,227 103,250 91,977
Park Improvements - Parklets 279,794 - 279,794
Park Improvements - Rowan Park 143,141 - 143,141
Total Expenditures 618,162 103,250 514,912
Current Year Variance (496,664) 175,607 672,271
Beginning Fund Balance 763,359 797,650 [A]34,291
Current Funds Available 266,695$ 973,257$ 706,562$
Contingency
Reserve 106,000 106,000 -
Park Improvements - Madrone Park 160,000 160,000 -
Current Funds Available 695$ 707,257$ 706,562$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of 5/31/19
[A]Unaudited beginning fund balance.
Financial Statement
Village PID
May 31, 2019
Page 5 of 15
City of Georgetown, Texas
Georgetown Village Improvement District
June 10, 2019
S UB J E C T:
Public Wishing to Address the Board
O n a subject that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be
found on the table at the entrance to the Board Meeting. C learly print your name and the letter of the item
on which you wish to speak and present it to the S taff Liaison, prior to the start of the meeting. You will
be c alled forward to speak when the Board cons iders that item. O nly pers ons who have delivered the
s peaker form prior to the meeting being called to order may s peak.
On a subject not posted on the agenda: P ersons may add an item to a future R egular s cheduled Board
agenda by filing a written request with the S taff Liais on no later than one week prior to the Board
meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with
s uffic ient information to inform the board and the public . Only those persons who have submitted a
timely request will be allowed to speak. F or Board Liaison c ontact information, pleas e logon to
https://government.georgetow n.org/gvpid/
-At time of posting, no person/s had signed up to address T he B oard
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Marlene Mc Michael, C hair P ers on
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City of Georgetown, Texas
Georgetown Village Improvement District
June 10, 2019
S UB J E C T:
C onsideration and pos s ible ac tion to approve the Minutes of the regular meeting of April 8, 2019 - Tina
Davis, Board Liaison
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Tina Davis, Board Liaison
AT TAC H ME N T S:
Description Type
GVPID Minutes April - No mtg in May Backup Material
Page 7 of 15
Georgetown Village PID Page 1 of 2
April 08, 2019
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, April 08, 2019 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Board Members Present: Marlene McMichael, Chair; Marilyn “Marsi” Liddell, Vice Chair;
Cara McKinney; Penny Evans, Developer Rep; Gary Newman, Developer Rep; Norma Baker;
Michael Charles; Steve Taylor, Alternate 1
Board Members Absent: Howard Davis, Alternate 2
Staff Members Present: Wayne Reed, Assistant City Manager; Seth Gipson, Management
Analyst; Eric Nuner, Assistant Parks and Recreation Director; Tina Davis, Board Liaison
Staff Members Absent: Christi Rawls, Assistant Controller
Others Present: Evan Cuyler, Covey Landscape Architect, Ronnie Stafford, Covey Landscape
Architect
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order - called to order by Chair 6:00 PM.
B. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of March 2019. - Christi Rawls, Assistant Controller - In the
absence of Rawls, Reed offered to take any questions or concerns back to Rawls so they
could be addressed at the next meeting. There was no discussion.
Legislative Regular Agenda
C. Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form, which
can be found on the table at the entrance to the Board Meeting. Clearly print your name and
the letter of the item you wish to speak on and present it to the Staff Liaison, prior to the
start of the meeting. You will be called forward to speak when the Board considers that
item. Only persons who have delivered the speaker form prior to the meeting being called
to order may speak.
On a subject not posted on the agenda: Persons may add an item to the future Regular
scheduled Board Agenda by filing a written request with the Staff Liaison no later than one
week prior to the Board Meeting. The request must include the speaker’s name and the
specific topic to be addressed with sufficient information to inform the Board and the
Public. Only those persons who have submitted a timely request will be allowed to
Page 8 of 15
Georgetown Village PID Page 2 of 2
April 08, 2019
speak. For Board Liaison contact information, please logon to
https://government.georgetown.org/gvpid/
-No one signed up to speak prior to posting the Agenda.
D. Consideration and possible action to approve the Minutes of the regular meeting of March
11, 2019 – Tina Davis, Board Liaison - Motion by Baker, seconded by Newman to approve
the minutes as presented. Approved, 7-0-0 (Alternate 1, Howard Davis absent)
E. Consideration and possible action to approve a Design Committee to review and make
recommendations regarding the 2019 GVPID Capital Improvement Projects - Eric Nuner,
Assistant Parks and Recreation Director –The Sub-Committee will represent the GVPID
Board and meet with Covey Landscape Architect (prior to the scheduled Board Meeting in
May) to discuss questions, concerns, ideas and suggestions of the Master Plan. Nuner and
Covey Landscape Architect agreed, there may or may not be any significant changes that
will require and update at the May Board Meeting. If there are no Master Plan updates for
Task Order CLA-19-001, or no other items on the Agenda for May, Board Meeting may be
cancelled. Nuner and Covey Landscape Architect will update at the June Board Meeting.
Nuner will send meeting invite to Sub-Committee and Covey Landscape Architect for May.
Board initiated a brief discussion for developer updates. Motion by Newman, seconded by
Baker to name McMichael, Liddell and Mckinney as Sub-Committee. Approved 7-0-0
(Alternate 1, Howard Davis absent)
Adjournment
Motion to adjourn by McMichael, seconded by Baker. The meeting adjourned at 6:37 p.m.
__________________________________ ______________________________
Marlene McMichael, Chair Cara McKinney, Secretary
___________________________________
Tina Davis, Board Liaison
Page 9 of 15
City of Georgetown, Texas
Georgetown Village Improvement District
June 10, 2019
S UB J E C T:
Dis cus s ion and pos s ible rec ommendation to C ity C ounc il regarding the F Y2020 G eorgetown Village
P ublic Improvement Dis tric t (P I D) Budget. - Wayne R eed, As s is tant C ity Manager
IT E M S UMMARY:
C ity staff have prepared a draft budget bas ed on proposed capital projec ts, maintenanc e programs , and
administrative c os ts for the P I D Board to dis cus s and c onsider.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
S eth G ips on, Management Analys t
AT TAC H ME N T S:
Description Type
FY19/20 City Budget Adoption Calendar Cover Memo
Revised FY 2020 Budget Cover Memo
Page 10 of 15
FY2020 GVPID Service Plan, Assessment Plan and Budget Schedule
June 10, 2019 GVPID Advisory Board Regular meeting recommendation on the annual Budget, 5-
year Service Plan and Assessment Plan
Sub-Committee update on FY19 landscape and amenity improvements.
June 25, 2019 Sub-Committee meeting to review and discuss design development for landscape
and amenity enhancements.
June/July City Council review of proposed budgets
July 8, 2019 GVPID Advisory Board Regular Meeting Final Recommendation to City Council on
the 5-year Service Plan, Assessment Plan and Budget
Sub-Committee update on FY19 landscape and amenity enhancements.
July 16 and 17, 2019 Council has Special Working Sessions on Budget
July 23, 2019 Resolution authorizing the filing of the Assessment Roll in the City Secretary’s
Office, and setting the public hearing date for the assessment plan and service plan
for August 27, 2019
July 25, 2019 Send public hearing notification to the Sun to be published in the August 11th
edition
August 6, 2019 Council Special Meeting to approve City Manager’s Budget and set Max Tax Rate.
August 11, 2019 Public Hearing Notification Published in the Sun (before the 10th day before the date
of the hearing)
Mail out notices to all the property owners within the GVPID
August 12, 2019 GVPID Advisory Board Regular Meeting final presentation and recommendation
from sub-committee, staff, and consultant for landscape and amenity
enhancements construction documents.
August 27, 2019 Public Hearing and First Reading of the Ordinance approving the Service Plan,
Assessment Roll and Levy of Assessment
September 3, 2019 Second Reading of the Ordinance approving the Service Plan, Assessment Roll and
Levy of Assessment
September 3, 10, 2019 Council Public Hearings on Tax Rate and Budget
Green – GVPID action
Blue – Staff action
Black – CC action
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