HomeMy WebLinkAboutAgenda_GVPID_06.11.2018Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
June 11, 2018 at 6:00 PM
at West Side Serv ice Center, located at 5501 Williams Dr Georgetown, TX 78633
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Co nsideration and possible actio n to approve the minutes o f the May 14, 2018 regular meeting - Karen
Fro s t, Rec o rd ing S ecretary
B Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f May 2018. La'Mar Kemp
C Dis cus s ion and pos s ible recommend ation to Counc il of the draft FY 2019 GVPID Bud get. Jim Briggs ,
General Manager of Utilities
D Pro ject Updates - Octavio Garza, Pub lic Works Directo r
E Developer's Up d ate - Gary Newman
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 15
City of Georgetown, Texas
Georgetown Village Improvement District
June 11, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes of the May 14, 2018 regular meeting - Karen
Frost, Rec o rding Sec retary
ITEM SUMMARY:
FINANCIAL IMPACT:
.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
ATTACHMENTS:
Description Type
Minutes _GVPID_05.14.2018 Backup Material
Page 2 of 15
Georgetown Village PID Page 1 of 3
May 14, 2018
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, May 14, 2018 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Norma Baker; Melinda Marler, Chair; Marlene McMichael, Vice-chair; Gary
Newman, Developer Rep; Penny Evans, Developer Rep; William Laing, Alternate and Marsi
Liddell, Alternate
Members Absent: Cara McKinney; and Katie Porter
Staff present: Jim Briggs, General Manager of Utilities; Eric Nuner, Asst. Parks Director;
Octavio Garza, Public Works Director; Christi Rawls, Controller; Chris Fusco, Customer Service
Supervisor; Leticia Zavala, Customer Care Director and Karen Frost, Recording Secretary.
The meeting was called to order by Chair Marler at 6:02 p.m.
A. Consideration and possible action to approve the minutes of the April 9, 2018 regular
meeting.
Motion by McMichael, second by Baker to approve the minutes as presented. Approved
5 – 0. (McKinney and Porter absent.)
B. Discussion and possible recommendation for ranking of the proposed GVPID Master Plan
priorities. Eric Nuner, Assistant Parks and Recreation Director
Marler gave her concerns and comments and asked questions of staff regarding items that
were not included in the master plan that she felt were supposed to be included. There was
discussion of irrigation in parks, including Beretta Circle, which was noted as not an actual
park but is a dedicated open space.
There was discussion of getting the fence along Shell Road painted or improved. This is
private property and the PID cannot fund this. There was discussion about putting in
screening plants to mask the fence appearance. Newman suggested waiting for the new
section developer to install the new section. It was discussed that the Homeowner’s
Association can paint it. The PID Board can set aside funds for future plantings if they want
to delay the installation.
Items for possible expenditures were discussed.
Chair Marler opened the discussion for public comments.
Michael Charles, 244 Beretta, brought survey results and said 25% of Section 9 asked for
improved signage. Says revenue projections are not accurate. Beretta Circle area still has
problems. Newman says they are working with the home builder in that area to get that
cleaned up.
Adam Samuels, 1405 Naranjo Drive, just moved into the area. Says it is nice to walk around
but there needs to be a sidewalk along Shell Rd. by Rosedale. He asked the difference
between a PID and an HOA. He wants a meeting to explain and asks for HOA information.
He was directed to the website, the brochure and was given contact information of city staff
and the HOA representative that could assist him.
Page 3 of 15
Georgetown Village PID Page 2 of 3
May 14, 2018
Brian Ortego, 125 Cedar Elm Lane, speaks to the master plan and states he believes the
Beretta open space was dedicated as a proposed park. He asks that the board consider the
equity of Section 9 and add more green space and make it park land. He thinks the painted
fence was built by the developer and dedicated to the PID. He thinks it is PID property and
should be maintained by it. He wants the ROW along Shell Rd maintained.
Michael Laing, 714 Namboca Way, thinks Rowan Park should be maintained and not
ignored. It feels like a pass-through. It is used a lot and should be considered a priority. He
expressed his opinion that the entire neighborhood should be made to look alike on each
side of Shell Road, they are different styles and money should not be spent to make it the
same. McMichael and Marler spoke to the history of the Village.
Marilyn Lidell (alternate), Rosedale Blvd, commends staff for working on this with all the
suggestions. This is a long-term, dynamic plan that will be constantly changing. She would
like to see the parks in Section 9 brought up to standards of the other side of the Village.
Her priorities would be Rowan and Madrone. She expressed that the signage is not as
important to her as the landscaping.
The Public comments were completed.
McMichael gave her suggestions: Landscaping on Shell Road for $200K; an east side park
for $200K; park and parklet signage.
Evans wanted the landscaping from Bellaire to Madrid to be added, and the parklet
upgrades.
Baker asked to complete Madrone and Rowan parks, and clean up signage with added
landscaping.
Newman wants to visit the landscaping. Briggs explained that these numbers will be part of
a bid package and will be put to bid before ever being spent.
Marler lists Rowan Park updates for $143K; Madrone playscape and shade for $80K; and
entry signage. It was suggested that the existing signage could just be updated.
Motion by Baker that Rowan Park becomes the priority. No second. Marler asks to add the
parklets, park signage and Shell Road landscaping. She suggests that the Shell Road
landscaping can include lighting of the entrance signs.
Marler asks about the fence. Briggs stated it will be clarified before the next meeting.
Newman asked about irrigation. Nuner says trees, landscaping and playing fields are
irrigated within standard parks. This estimated cost is for irrigating native turf, but will
need additional soil for keeping the grass. He reminded the group that irrigation gets
turned off during any drought conditions.
Briggs repeated the items that were up for consideration from this discussion. Rowan Park
for FY 2019, parklets and Shell Rd landscape. Repairs and maintenance are budget items.
Adding a playscape in Madrone in this year could improve that park. Briggs says staff will
look at numbers and phasing and bring back to next meeting.
Page 4 of 15
Georgetown Village PID Page 3 of 3
May 14, 2018
Motion by Marler and McMichael to fund the upgrade of Rowan Park, improve Shell
Road fence screening (landscaping) and upgrade the parklets. Second by Newman. This
was amended to add a playscape to Madrone Park if there is room in the budget,
clarifying this is a multi-year project plan.
Approved 5 – 0 (Porter and McKinney absent).
C. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of April 2018. Elaine Wilson, Controller
Christi Rawls, Assistant Controller, reports 98% of taxes have come in. The budget is less
than 50% in the 7th month of the year.
D. Developer's Update - Gary Newman
Same status as before. An investment company is looking at the residential. His company
will keep commercial and multi-family areas. They are working on an amenity for the west
side, near McCoy. There will be a waterline that runs along Shell Road. All the property
will be annexed in June. Avanti is being planned also which is on the north side of Berry
Creek, along Shell Road, almost to Hwy 195.
They are working on the new PID that will be different. Working on the new section.
Arbors, Estates and Hills are going through the platting process. Looking at July for
starting. Newman and Evans will come off the board once this is complete.
Adjournment
Motion by Newman to adjourn. Second by McMichael. The meeting was adjourned at
8:20 p.m.
__________________________________ ______________________________
Approved, Melinda Marler, Chair Attest,
Page 5 of 15
City of Georgetown, Texas
Georgetown Village Improvement District
June 11, 2018
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of May 2018. La'Mar Kemp
ITEM SUMMARY:
FINANCIAL IMPACT:
None.
SUBMITTED BY:
La'Mar Kemp , Ac c o untant
ATTACHMENTS:
Description Type
Financial Packet of May 2018 Backup Material
Page 6 of 15
17/18 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 388,128$ 382,903$ (5,225)$
Interest Earned 2,000 5,591 3,591
Total Revenues 390,128 388,494 (1,634)
Expenditures:
Administrative Fee- General Fund 47,858 26,879 20,979
Office Supplies 500 - 500
Brochures, Advertising 3,000 1,863 1,137
Insurance 2,000 362 1,638
Contracts & Leases, Primary 90,160 90,113 47
Contracts & Leases, Secondary 28,479 542 27,938
Park Master Plan 70,000 59,490 10,510
Above Ground Improvements 38,000 - 38,000
Signs 4,813 - 4,813
Utilities/Irrigation 36,000 29,117 6,883
Maintenance, Sidewalks 42,164 1,746 40,418
Maintenance, Irrigation 10,900 955 9,946
Maintenance, Ponds 3,000 - 3,000
Maintenance, Alleys 20,000 3,050 16,950
Maintenance, Street Trees 60,000 21,600 38,400
Administrative Fee - Joint Service 8,966 5,976 2,990
Total Expenditures 465,840 241,692 224,148
Current Year Variance (75,712) 146,802 222,514
Beginning Fund Balance 677,161 713,772 [A]36,611
Current Funds Available 601,449$ 860,574$ 259,125$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of June 04, 2018.
[A]Audited budgetary basis fund balance.
Financial Statement
Village PID
May 31, 2018
Page 7 of 15
6-04-2018 10:29 AM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: MAY 31ST, 2018
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 388,128.00 0.00 382,903.27 98.65 0.00 5,224.73
TOTAL PRIMARY REVENUE 388,128.00 0.00 382,903.27 98.65 0.00 5,224.73
INTEREST
4-0001-42-100 ALLOCATED INTEREST 2,000.00 0.00 5,406.04 270.30 0.00 ( 3,406.04)
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 185.08 0.00 0.00 ( 185.08)
TOTAL INTEREST 2,000.00 0.00 5,591.12 279.56 0.00 ( 3,591.12)
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 390,128.00 0.00 388,494.39 99.58 0.00 1,633.61
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 390,128.00 0.00 388,494.39 99.58 0.00 1,633.61
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 8 of 15
6-04-2018 10:29 AM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: MAY 31ST, 2018
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 47,858.00 2,313.00 26,879.00 56.16 0.00 20,979.00
5-0211-51-111 OFFICE SUPPLIES 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-130 BROCHURES, ADVERTISING 3,000.00 0.00 0.00 62.12 1,863.49 1,136.51
5-0211-51-200 INSURANCE 2,000.00 0.00 361.65 18.08 0.00 1,638.35
5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,160.00 7,882.01 53,066.85 99.95 37,046.22 46.93
5-0211-51-311 CONTRACT & LEASES, SECONDA 28,479.00 0.00 23,189.00 1.90 ( 22,647.50) 27,937.50
5-0211-51-315 PARK MASTER PLAN 70,000.00 9,985.00 59,490.00 84.99 0.00 10,510.00
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 38,000.00 0.00 0.00 0.00 0.00 38,000.00
5-0211-51-342 SIGNS 4,813.00 0.00 0.00 0.00 0.00 4,813.00
5-0211-51-430 UTILITIES 36,000.00 4,011.57 29,116.70 80.88 0.00 6,883.30
5-0211-51-501 MAINT, SIDEWALKS 42,164.00 0.00 32,833.08 4.14 ( 31,086.74) 40,417.66
5-0211-51-502 MAINT, IRRIGATION 10,900.00 0.00 799.50 8.76 155.00 9,945.50
5-0211-51-503 MAINT , PONDS 3,000.00 0.00 0.00 0.00 0.00 3,000.00
5-0211-51-506 MAINT, ALLEYS 20,000.00 0.00 6,537.13 15.25 ( 3,487.13) 16,950.00
5-0211-51-507 MAINT, STREET TREES 60,000.00 0.00 21,600.00 36.00 0.00 38,400.00
5-0211-51-950 JOINT SERVICES ALLOCATION 8,966.00 747.00 5,976.00 66.65 0.00 2,990.00
TOTAL OPERATIONS 465,840.00 24,938.58 259,848.91 51.88 ( 18,156.66) 224,147.75
____________________________________________________________________________________
TOTAL VILLAGE PID 465,840.00 24,938.58 259,848.91 51.88 ( 18,156.66) 224,147.75
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 465,840.00 24,938.58 259,848.91 51.88 ( 18,156.66) 224,147.75
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 465,840.00 24,938.58 259,848.91 51.88 ( 18,156.66) 224,147.75
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 75,712.00)( 24,938.58 128,645.48 193.90- 18,156.66 ( 222,514.14)
*** END OF REPORT ***
Page 9 of 15
City of Georgetown, Texas
Georgetown Village Improvement District
June 11, 2018
SUBJECT:
Disc ussion and p o s s ib le rec o mmendatio n to C o uncil o f the d raft FY 2019 G VP ID Budget. Jim Briggs ,
General Manager o f Utilities
ITEM SUMMARY:
The final mas ter plan rec o mmendatio ns are p res ented and disc ussed. Onc e rankings and priorities are
id entified , the b o ard will make a recommendatio n to City Counc il for imp rovements and proposed
expend itures .
FINANCIAL IMPACT:
NA
SUBMITTED BY:
Eric Nuner, As s is tant Parks and Recreatio n Direc to r
ATTACHMENTS:
Description Type
FY 2018/2019 City Budget Adoption Calendar Backup Material
FY 2018/2019 Draft Budget Backup Material
Page 10 of 15
2019 GVPID Service Plan, Assessment Plan and Budget Schedule
January – March 2018 Consultants present Master Plan inventory and provide recommendations on
enhancements that may be included in the annual budget, to include the 5-year
Service Plan and Assessment Plan
April -May, 2018 Review consultant recommendations with the GVPID Advisory Board and
determine recommendation on items to include in the annual Budget
June 11, 2018 GVPID Advisory Board Regular meeting recommendation on the annual Budget,
5-year Service Plan and Assessment Plan
June/July City Council review of proposed budgets
July 9, 2018 GVPID Advisory Board Regular meeting Final Recommendation to City Council
on the 5-year Service Plan, Assessment Plan and Budget
July 17 and 18, 2018 Council has Special Working Sessions on Budget
July 25, 2018 Send public hearing notification to the Sun to be published in the July 29th
edition
July 24, 2018 Resolution authorizing the filing of the Assessment Roll in the City Secretary’s
Office, and setting the public hearing date for the assessment plan and service
plan for August 14, 2018
July 29, 2018 Public Hearing Notification Published in the Sun (before the 10th day before the
date of the hearing)
Mail out notices to all the property owners within the GVPID
August 7, 2018 Council Special Meeting to approve City Manager’s Budget and set Max Tax
Rate.
August 14, 21, 2018 Council Public Hearings on Tax Rate and Budget
August 28, 2018 Public Hearing and First Reading of the Ordinance approving the Service Plan,
Assessment Roll and Levy of Assessment
September 11, 2018 Second Reading of the Ordinance approving the Service Plan, Assessment Roll
and Levy of Assessment
Resolution – Approval of Annual Budget
Green – GVPID action
Blue – Staff action
Black – CC action
Page 11 of 15
Prepared by: LKemp
6/5/2018 L:\Division\Finance\Share2\ACCT\MISC\Village PID\Budget\VPID 2019\FY2018-19 GVPID Budget Draft
Beginning Fund Balance - Projected 762,996
Revenue:
Ad Valorem Taxes 426,392
Interest 4,000
Total Revenue 430,392
Expenditures:
Administrative Fee 54,134
Office Supplies 300
Insurance 500
Contracts & Leases, Primary 90,160
Contracts & Leases, Secondary 15,000
Special Services 5,000
Utilities / Irrigation 41,000
Maintenance, Alleys 500
Maintenance, Sidewalks 30,000
Maintenance, Irrigation 6,000
Maintenance, Ponds 6,300
Maintenance, Street Trees 50,000
Maintenance, Repairs 10,000
Projects:
Rowan Park Improvements 143,141
Parklets 279,794
Madrone Park 195,227
Total Expenditures 927,056
Contingency
Reserve 106,000
Shell Landscape 160,000
Available Fund Balance 332
Georgetown Village Public Improvement District #1
FY 2018/2019 Budget
August 21, 2018
DRAFT
Page 12 of 15
Prepared by: LKemp
6/5/2018 L:\Division\Finance\Share2\ACCT\MISC\Village PID\Budget\VPID 2019\FY2018-19 GVPID Budget Draft
Georgetown Village Public Improvement District
Budget Projected VAR to BUD Proposed Parking Adjusted Projected Projected Projected Projected
FY18 FY18 FY18 FY19 Lot FY19 FY20 FY21 FY22 FY23 Notes:
Beginning Fund Balance 677,161 713,772 36,611 762,996 - 762,996 332 24,143 57,731 85,643
Revenue:
Ad Valorem Taxes 388,128 388,128 - 426,392 - 426,392 439,184 452,359 465,930 479,908
Interest 2,000 6,000 4,000 4,000 - 4,000 4,000 4,000 4,000 4,000
Other Revenue - -
Total Revenue 390,128 394,128 4,000 430,392 - 430,392 443,184 456,359 469,930 483,908
Expense:
Administrative Fee 56,824 45,579 (11,245) 54,134 - 54,134 55,217 56,321 57,448 58,597
Office Supplies 500 500 - 300 - 300 300 300 300 300
PID Brochure 3,000 1,863 (1,137) -
Insurance 2,000 362 (1,638) 500 - 500 600 600 600 600
Contracts & Leases, Primary 90,160 90,160 - 90,160 - 90,160 90,160 90,160 98,889 108,490
Contracts & Leases, Secondary 28,479 10,000 (18,479) 15,000 - 15,000 15,000 15,000 15,000 15,000
Park Master Plan 70,000 59,490 (10,510) - - - - -
Special Services - 5,000 - 5,000 5,000 5,500 5,500 5,500
Above Ground Improvements 38,000 30,000 (8,000) - - - - 20,000 20,000
Signs 4,813 - (4,813) - - - - - - -
Utilities / Irrigation 36,000 36,000 - 41,000 - 41,000 41,000 42,000 42,000 42,500
Maintenance, Alleys 20,000 3,050 (16,950) 500 - 500 5,000 5,000 15,000 15,000
Maintenance, Sidewalks 42,164 30,000 (12,164) 30,000 - 30,000 30,000 25,000 20,000 20,000
Maintenance, Irrigation 10,900 4,900 (6,000) 6,000 - 6,000 6,000 8,500 8,500 8,500
Maintenance, Ponds 3,000 3,000 - 6,300 - 6,300 6,300 6,300 10,300 10,300
Pond Rehabilitation - - - - - - - - - 90,360
Maintenance, Street Trees 60,000 30,000 (30,000) 50,000 50,000 35,000 35,000 12,000 15,000
Maintenance, Repairs - 10,000 - 10,000 20,000 20,000 20,000 20,000
-
Expense Subtotal 465,840 344,904 (120,936) 308,894 - 308,894 309,577 309,681 325,536 430,147
Projects:
Rowan Park Improvements 143,141 143,141
Parklets 279,794 279,794
Madrone Park 195,227 195,227
- -
Improvement Projects Subtotal - - - - 618,162 618,162 - - - -
Total Expense 465,840 344,904 (120,936) 308,894 618,162 927,056 309,577 309,681 325,536 430,147
Contingency
Reserve 106,000 106,000 109,796 113,090 116,483 119,977
Shell Landscape 160,000 160,000
Ending Fund Balance 601,449 762,996 161,547 884,494 (884,162) 332 24,143 57,731 85,643 19,427
Page 13 of 15
Accounts Amounts Parking Lot Breakout of combined
Administrative Fee 54,134
City Staff 54,134
Office Supplies 300
Insurance Prop 500
Contracts & Leases, Primary 90,160
Landscaping 87,285
Additional Parks
Plant replacement 2,875
Park Tree Trimming
Contracts & Leases, Secondary 15,000
Landscaping -minor add'l 15,000
Special Services 5,000
City and County Taxes/Fees 3,500
Mail-outs (assessment letters)1,500
Utilities (Water and Electric)41,000
Maintenance, Alleys 500
Maintenance, Sidewalks 30,000
Trails
Trip Hazards "all grinding"
Grinding Pavement 30,000
Trimming roots
Maintenance, Repairs 10,000
Maintenance, Irrigation 6,000
Maintenance, Ponds 6,300
6,300
Pond Rehabilitation (to working order)
Maintenance, Street Trees 50,000
Neighborhood trees trimming 50,000
Total Expense 308,894
Georgetown Village Public Improvement District Adjusted Budget Breakout
("Parking Lot" Items)
Page 14 of 15
City of Georgetown, Texas
Georgetown Village Improvement District
June 11, 2018
SUBJECT:
Projec t Updates - Oc tavio Garza, Public Wo rks Direc tor
ITEM SUMMARY:
FINANCIAL IMPACT:
.
SUBMITTED BY:
Page 15 of 15