HomeMy WebLinkAboutAgenda_GVPID_06.12.2017Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
June 12, 2017 at 6:00 PM
at West Side Serv ice Center located at 5501 Williams Dr. Georgetown, TX 78633
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A Public wis hing to address the Board. - Melind a Marler, Chair
At the p ostin g of this a g en d a , n o person s h a d signed u p to a d dress the B oard.
Legislativ e Regular Agenda
B Co nsideration and possible actio n to approve the minutes o f the May 8, 2017 regular meeting. Karen
Fro s t, Rec o rd ing S ecretary
C Co nsideration and possible actio n to reco mmend acc ep tance o f a 6.333 ac re tract of land, includ ing a
water q uality pond , lo cated along Bo wline Drive - Travis Baird, Real Es tate Services Coordinator
D Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f May 2017 - La'Mar Kemp, Ac countant
E Developer's Up d ate - Gary Newman
F Dis cus s ion regard ing the Contrac ts Progres s Report - Jim Briggs , General Manager o f Utilities
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
Page 1 of 23
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 23
City of Georgetown, Texas
Georgetown Village Improvement District
June 12, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes of the May 8, 2017 regular meeting. Karen
Frost, Rec o rding Sec retary
ITEM SUMMARY:
FINANCIAL IMPACT:
.
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
ATTACHMENTS:
Description Type
Minutes _GVPID_05.08.2017 Backup Material
Page 3 of 23
Georgetown Village PID Page 1 of 3
Meeting: May 8, 2017
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, April 10, 2017 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Members present: Melinda Marler, Chair; Richard Harrison; Gary Newman, Developer Rep;
Katie Porter, Penny Evans, Developer Rep.; Cara McKinney, Alternate and Marlene McMichael,
Alternate.
Members Absent: Brian Ortego; Steve Goodman
Staff present: Jim Briggs, GM Utilities; La’Mar Kemp, Accountant; Andreina Davila, Project
Coordinator; Mark Miller, Transportation Services Manager; Eric Nuner, Assistant Parks
Director; Jamie Beran, Parks Superintendent; and Karen Frost, Planning Specialist.
Meeting called to order by Chair Marler at 6:02 p.m.
A. Public wishing to address the Board on non-posted items. – Melinda Marler, Chair
At the posting of this agenda, no persons had signed up to address the Board.
B. Consideration and possible action to approve the minutes of the April 10, 2017 regular
meeting. - Karen Frost, Recording Secretary
Corrections: Harrison, McMichael’s and McKinney’s attendance were incorrect.
Motion by Newman to approve the minutes of the April 10th Regular Meeting with
the corrections as noted, second by Porter. Approved 5-0-2 (Goodman and Ortego
absent.)
C. Consideration and possible action to recommend acceptance of a water quality pond
and detention pond located at the corner of Naranjo and Rosedale – Travis Baird, Real
Estate Services Coordinator
Baird reported that the ponds had been brought up to code and passed inspections.
Maintenance will be scheduled by the drainage department.
Motion by Marler to recommend to City Council acceptance by the City of
Georgetown of a 1.925 acre tract of land and a 6.749 acre tract of land out of the Joseph
Fish Survey, from Green Builders, Inc. Second by Harrison. Approved 5 – 0 – 2.
(Goodman and Ortego absent)
D. Discussion and possible recommendation on the annual review of the GVPID No. 1
Service Plan, and annual budget. La’Mar Kemp, Accountant
Jim Briggs led the discussion and La’Mar Kemp made changes to the projected budget
numbers. The budget numbers were changed as each item was discussed, along with
the 5 Year Service Plan.
Page 4 of 23
Georgetown Village PID Page 2 of 3
Meeting: May 8, 2017
Street Tree Maintenance, with trimming and standard replacement was discussed at
length. Several different options were weighed, including why the PID money was
being used for maintenance of trees on private property, the types of trees that would be
used for replacement, the cost of trimming trees based on the number of trees to be
trimmed per year and the size of the trees, and the maintenance of sick and dead trees
versus trimming of street trees. The Board chose to recommend $30,000 for Street Tree
Maintenance in the first year. They also allocated $30,000 for Street Tree removal and
preparation of the hole for a new tree, if a tree is damaged by work being done on the
adjacent sidewalk.
The Board had a lengthy discussion about who should pay for the replacement trees that
would be necessary if sidewalk correction causes the tree to be damaged or die. The
Board declared that at this point, the resident would replace the tree.
Administrative fees were discussed and the estimates explained based on the number of
hours that the Parks and Recreation Department staff were dedicating to the PID area.
Contracts and Leases, secondary was left at $30,000 to incorporate additional
landscaping for Shell Rd, Bellaire and Madrid. Future year budgets will be reduced for
this line item. Above ground improvements were reduced to $38,000 for FY 18 for
possible improvements to the gazebo, mutt mitt dispensers, picnic tables, benches and
trash cans. It was decided that no new signage would be purchased until the Master
Plan for the area was developed. Alley Maintenance was reduced to $20,000 per year
until FY 21/22 when it would increase to $50,000.
The Board discussed a probably cost for the desired GV Parks Master Plan. Nuner
estimated the cost based on design of signage, trail connectivity, opportunities for
capital improvements, landscaping, entry way landscaping and gateway design. He
estimated the plan would cost 15% of the estimated construction costs of approximately
$70,000 for the design. That amount was added to the budget.
The Board wanted to keep $3000 for the development and publication of the GVPID
brochure. They also discussed the fences along Shell Road. The general consensus was
that the fences should all be painted/stained the same color. Jim Briggs said he would
research and determine whether the PID could pay for maintenance of that fence, to
maintain a consistent look along Shell Road. This would be allocated under “Above
Ground Improvements”.
Motion by Harrison to adopt the changes as discussed and noted and to move the
budget through the Council adoption process. Second by Newman. Approved 5 – 0.
E. Presentation of the GVPID monthly financial reports for the month of April 2017.
La’Mar Kemp, Accountant
Page 5 of 23
Georgetown Village PID Page 3 of 3
Meeting: May 8, 2017
Kemp presented the financial statements. He showed that 99% of the tax assessments
have been collected and that the revenues will most likely be over what the budget
projected.
F. Developer’s Update – Gary Newman
Newman showed a map of the Concept Plan, establishing the Arbors, Estates and Hills
of Georgetown Village. He says it would double the size of the current Georgetown
Village and they are trying to design it so that it all “feels the same”. He is hoping to
have construction begin in January.
G. Discussion regarding the Contracts Progress Report - Jim Briggs, General Manager of
Utilities
Jim Briggs reported Code Enforcement has been more active in this area and is working
with the Building Department to insure construction sites are cleaned up and kept
better.
Mark Miller reported work on the pond rehabilitation was complete and TCEQ
inspected and approved the work. He will be working on the sidewalk correction
contract next. The alley aprons would be the project after the sidewalks.
Jamie Beran reported that the Landscape Maintenance contract for the entire city was let
and Heart of Texas would start on May 1st. The contractor would be working in the
Village on Fridays. The PID’s portion of the contract was just short of $90,000 and
included mulching twice a year. He would be doing a monthly walk-thru with the
project manager and reviewing all irrigation systems within the next month.
Beran reported that the contractor for the roundabouts left the job and would not be
returning to finish the contract. He is recommending two tiers of the rock wall be
removed. He will be looking for a contractor to fix the rock wall and one to install the
lighting.
Adjournment
Motion by Newman to adjourn. Second by Harrison. The meeting was adjourned at
9:00 p.m.
______________________________ ______________________________
Approved, Melinda Marler, Chair Attest, Katie Porter, Secretary
Page 6 of 23
City of Georgetown, Texas
Georgetown Village Improvement District
June 12, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to rec o mmend ac ceptanc e of a 6.333 ac re trac t o f land , inc luding a
water quality p o nd, loc ated alo ng Bowline Drive - Travis Baird , Real Estate S ervic es Co o rd inato r
ITEM SUMMARY:
There is a water q uality p o nd lo cated along Bowline Drive (see Bowlin e Pond E xh ibit 1 & 2, and Plat
map ). This p o nd is loc ated o n a 6.333 ac re trac t kno wn as Lot 19, Bloc k B, C reeks ide at Geo rgeto wn
P.U.D. Phase 2. This tract is to b e c o nveyed by deed fro m KB Ho mes to the C ity of Geo rgeto wn for
maintenance through the PID, upon c o mp letio n and acc ep tance o f rehab ilitation of the pond s . S taff has
reviewed the improvements as installed and ap p ro ves o f their cond ition, and all o ther requirements for
acc ep tance have b een met. Acc ep tance o f the properties is recommend ed b y s taff.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Travis Baird, Real Es tate Services Coordinato r
ATTACHMENTS:
Description Type
Bowline Pond Exhibit 1 Exhibit
Bowline Pond Exhibit 2 Exhibit
Plat Map Exhibit
Page 7 of 23
Bowl ine Po nd
Sou rce s: Esri, HERE, De Lo rme, Int ermap, in crement P Corp., GEB CO,US GS, FAO , NPS , NRCA N, GeoB ase, IGN, Kad ast er NL, Ordna nce Su rvey,
May 3 0, 20 17
0 0.0 35 0.0 70.017 5 mi
0 0.04 0.0 80.02 km
1:2,25 7
Page 8 of 23
Bowl ine Po nd 2
City of G eorgeto wn S ystem s E ng in ee rin gSource: E sri, Dig it alGlobe, GeoEye , Ea rthst ar Geographics, CNE S/A irb us
Pa rc els
May 3 0, 20 17
City of G eo rg eto wn | City of Georg et own S yste ms E ng in ee rin g | TX Orth oimag ery Program, Digita lG lo be , Micro sof t | We b A ppB uilder for A rcGI S
0 0.0 35 0.0 70.017 5 mi
0 0.04 0.0 80.02 km
1:2,25 7
Page 9 of 23
Page 10 of 23
City of Georgetown, Texas
Georgetown Village Improvement District
June 12, 2017
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of May 2017 - La'Mar Kemp , Acc ountant
ITEM SUMMARY:
For the Board 's review, attached are the Dis tric t's financ ial reports for the mo nth o f Marc h 2017 includ ing:
Financ ial Summary,
Detail Lis ting of the exp enses, and
Utility Us age R ep o rt
FINANCIAL IMPACT:
None.
SUBMITTED BY:
La'Mar Kemp , Ac c o untant
ATTACHMENTS:
Description Type
May 2017 Financial Summary Backup Material
May 2017 Financial Statement Backup Material
May 2017 PID Utility Us age Report Backup Material
Page 11 of 23
16/17 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 334,713$ 330,353$ (4,360)$
Interest Earned 1,500 2,157 657
Total Revenues 336,213 332,509 (3,704)
Expenditures:
Administrative Fee- General Fund 27,636 18,424 9,212
Administrative Fee - Joint Service 13,279 8,855 4,424
Office Supplies 500 - 500
Insurance 2,000 - 2,000
Contracts & Leases, Primary 108,000 57,879 50,121
Contracts & Leases, Secondary 30,000 806 29,194
Special Services 9,550 715 8,835
Above Ground Improvements 52,800 - 52,800
Signs 10,000 - 10,000
Utilities/Irrigation 46,000 19,452 26,548
Maintenance, Sidewalks 31,300 [A]- 31,300
Maintenance, Irrigation 22,000 2,272 19,728
Maintenance, Ponds 2,500 - 2,500
Pond Rehabilitation 108,432 102,665 5,767
Maintenance, Alleys 50,000 - 50,000
Total Expenditures 513,997 211,068 302,929
Current Year Variance (177,784) 121,442 299,226
Beginning Fund Balance 667,654 679,556 [B]11,902
Current Funds Available 489,870$ 800,998$ 311,128$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of June 7, 2017.
[A]Account increased by $30,000 thru budget amendment.
Financial Statement
Village PID
May 31, 2017
Page 12 of 23
6-07-2017 10:56 AM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: MAY 31ST, 2017
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 334,713.00 0.00 330,352.75 98.70 0.00 4,360.25
TOTAL PRIMARY REVENUE 334,713.00 0.00 330,352.75 98.70 0.00 4,360.25
INTEREST
4-0001-42-100 ALLOCATED INTEREST 1,500.00 0.00 1,962.35 130.82 0.00 ( 462.35)
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 194.38 0.00 0.00 ( 194.38)
TOTAL INTEREST 1,500.00 0.00 2,156.73 143.78 0.00 ( 656.73)
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 336,213.00 0.00 332,509.48 98.90 0.00 3,703.52
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 336,213.00 0.00 332,509.48 98.90 0.00 3,703.52
============= ============= ============= ====== ============== ===============
_____________________________________________________________________________________________________________________________
Page 13 of 23
6-07-2017 10:56 AM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
234-VILLAGE PID AS OF: MAY 31ST, 2017
COMMUNITY SERVICES
VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 27,636.00 2,303.00 18,423.94 66.67 0.00 9,212.06
5-0211-51-111 OFFICE SUPPLIES 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-200 INSURANCE 2,000.00 0.00 0.00 0.00 0.00 2,000.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 108,000.00 0.00 124,809.00 53.59 ( 66,930.31) 50,121.31
5-0211-51-311 CONTRACT & LEASES, SECONDA 30,000.00 793.34 13,043.34 2.69 ( 12,237.75) 29,194.41
5-0211-51-330 SPECIAL SERVICES 9,550.00 0.00 715.38 7.49 0.00 8,834.62
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 52,800.00 0.00 19,063.00 0.00 ( 19,063.00) 52,800.00
5-0211-51-342 SIGNS 10,000.00 0.00 0.00 0.00 0.00 10,000.00
5-0211-51-430 UTILITIES 46,000.00 ( 1,179.38 19,452.01 42.29 0.00 26,547.99
5-0211-51-501 MAINT, ALLEYS/SIDEWALKS 1,300.00 0.00 0.00 0.00 0.00 1,300.00
5-0211-51-502 MAINT, IRRIGATION 22,000.00 0.00 2,429.24 10.33 ( 157.15) 19,727.91
5-0211-51-503 MAINT , PONDS 2,500.00 0.00 0.00 0.00 0.00 2,500.00
5-0211-51-505 POND REHABILITATION 108,432.00 0.00 0.00 94.68 102,665.00 5,767.00
5-0211-51-506 MAINT, ALLEYS 50,000.00 0.00 0.00 0.00 0.00 50,000.00
5-0211-51-950 JOINT SERVICES ALLOCATION 13,279.00 1,107.00 8,855.16 66.69 0.00 4,423.84
TOTAL OPERATIONS 483,997.00 3,023.96 206,791.07 43.61 4,276.79 272,929.14
____________________________________________________________________________________
TOTAL VILLAGE PID 483,997.00 3,023.96 206,791.07 43.61 4,276.79 272,929.14
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 483,997.00 3,023.96 206,791.07 43.61 4,276.79 272,929.14
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 483,997.00 3,023.96 206,791.07 43.61 4,276.79 272,929.14
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 147,784.00)( 3,023.96 125,718.41 82.18-( 4,276.79)( 269,225.62)
*** END OF REPORT ***
Page 14 of 23
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 041-0700-02 COG PARKS VILLAGE PID Water meter 9609764
ADDRESS: 103 SYCAMORE ST (Sycamore Entrance-south; feeds north also)Electric meter R15063190
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
3/4 In Irrigation (thousands
of gallons)33.000 52.000 48.000 48.000 3.000 - 9.000 30.000 223.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)- - 1.000 - - - - 1.000
CHARGES:
Water $155.00 $231.00 $215.00 $215.00 $35.00 $23.00 $59.00 $143.00 $1,076.00
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.06 $125.00 $125.00 $125.00 $125.00 $1,000.06
TOTAL CHARGES $280.00 $356.00 $340.00 $340.06 $160.00 $148.00 $184.00 $268.00 $2,076.06
ACCOUNT #: 041-0778-00 COG PARKS VILLAGE PID Water meter 23112828
ADDRESS: 714 WESTBURY LN (Cedar Elm Park)Electric Meter R15844500
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)103.000 111.000 98.000 34.000 - 1.000 9.000 38.000 394.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)- 1.000 - - - - - 1.000 2.000
CHARGES:
Water $450.50 $482.50 $430.50 $174.50 $38.50 $42.50 $74.50 $190.50 $1,884.00
Electric (non-irrigation)$125.00 $125.06 $125.00 $125.00 $125.00 $125.00 $125.00 $125.06 $1,000.12
TOTAL CHARGES $575.50 $607.56 $555.50 $299.50 $163.50 $167.50 $199.50 $315.56 $2,884.12
ACCOUNT #: 048-0416-01 COG PARKS VILLAGE PID Water meter 8860987
ADDRESS: 4410 MADRID DR (Bedford Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)70.000 90.000 61.000 38.000 - 1.000 33.000 97.000 390.000
CHARGES:
Water $318.50 $398.50 $282.50 $190.50 $38.50 $42.50 $170.50 $426.50 $1,868.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $48.00
TOTAL CHARGES $324.50 $404.50 $288.50 $196.50 $44.50 $48.50 $176.50 $432.50 $1,916.00
3
2
1
Page 15 of 23
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 048-1713-00 COG PARKS VILLAGE PID Water meter 9555260
ADDRESS: 4912 MADRID DR Electric meter R15803297
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
3/4 In Irrigation (thousands
of gallons)73.000 61.000 61.000 26.000 14.000 9.000 15.000 37.000 296.000
CHARGES:Credit Balance as of 10/1
Water $315.00 $267.00 $267.00 $127.00 $79.00 $59.00 $83.00 $171.00 $1,368.00 ($3,833.94)
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $1,000.00 Credit Balance remaining
ACCOUNT CREDIT ($440.00)($392.00)($392.00)($252.00)($204.00)($184.00)($208.00)($296.00)($2,368.00)($1,465.94)
TOTAL CHARGES $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
ACCOUNT #: 048-1921-01 COG PARKS VILLAGE PID Water meter 8860997
ADDRESS: 1001 ELMWOOD DR (Rosedale Entrance-S+N)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)102.000 82.000 79.000 27.000 5.000 1.000 9.000 46.000 351.000
CHARGES:
Water $446.50 $366.50 $354.50 $146.50 $58.50 $42.50 $74.50 $222.50 $1,712.00
TOTAL CHARGES $446.50 $366.50 $354.50 $146.50 $58.50 $42.50 $74.50 $222.50 $1,712.00
ACCOUNT #: 084-0421-01 COG PARKS VILLAGE PID Water meter 8351475
ADDRESS: 506 WESTBURY LN (Chestnut Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)20.000 21.000 13.000 10.000 1.000 8.000 - - 73.000
CHARGES:
Water $118.50 $122.50 $90.50 $78.50 $42.50 $70.50 $38.50 $38.50 $600.00
TOTAL CHARGES $118.50 $122.50 $90.50 $78.50 $42.50 $70.50 $38.50 $38.50 $600.00
6
5
4
Page 16 of 23
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0424-00 COG PARKS VILLAGE PID Water meter 8351361
ADDRESS: 100 WESTBURY LN (Westbury Entrance-north)
(Water looped with 103 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)68.000 77.000 65.000 21.000 4.000 4.000 23.000 78.000 340.000
CHARGES:
Water $310.50 $346.50 $298.50 $122.50 $54.50 $54.50 $130.50 $350.50 $1,668.00
TOTAL CHARGES $310.50 $346.50 $298.50 $122.50 $54.50 $54.50 $130.50 $350.50 $1,668.00
ACCOUNT #: 084-0426-00 COG PARKS VILLAGE PID Water meter 8404600
ADDRESS: 103 WESTBURY LN (Westbury Entrance-south)Electric meter R15845171
(Water looped with 100 Westbury Ln & 100 Village Commons Blvd)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 1/2 In Irrigation
(thousands of gallons) 134.000 139.000 108.000 42.000 8.000 6.000 49.000 157.000 643.000
CHARGES:
Water $612.50 $632.50 $508.50 $244.50 $108.50 $100.50 $272.50 $704.50 $3,184.00
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $1,000.00
TOTAL CHARGES $737.50 $757.50 $633.50 $369.50 $233.50 $225.50 $397.50 $829.50 $4,184.00
ACCOUNT #: 084-0427-00 COG PARKS VILLAGE PID Water meter 8351362
ADDRESS: 107 WESTBURY LN (Fairfield Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)24.000 24.000 22.000 8.000 - - - 2.000 80.000
CHARGES:
Water $134.50 $134.50 $126.50 $70.50 $38.50 $38.50 $38.50 $46.50 $628.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $48.00
TOTAL CHARGES $140.50 $140.50 $132.50 $76.50 $44.50 $44.50 $44.50 $52.50 $676.00
9
8
7
Page 17 of 23
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0428-00 COG PARKS VILLAGE PID Water meter 8351301
ADDRESS: 219 WESTBURY LN (Shell Park & Westbury Park-batteries)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)15.000 16.000 16.000 9.000 - - 3.000 6.000 65.000
CHARGES:
Water $98.50 $102.50 $102.50 $74.50 $38.50 $38.50 $50.50 $62.50 $568.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $0.00 $42.00
ACCOUNT CREDIT $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($62.50)($62.50)
TOTAL CHARGES $104.50 $108.50 $108.50 $80.50 $44.50 $44.50 $56.50 $0.00 $547.50
ACCOUNT #: 084-0429-00 COG PARKS VILLAGE PID Water meter 8351345
ADDRESS: 275 WESTBURY LN (Green Grove Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)28.000 30.000 41.000 21.000 - - 4.000 16.000 140.000
CHARGES:
Water $150.50 $158.50 $202.50 $122.50 $38.50 $38.50 $54.50 $102.50 $868.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $48.00
TOTAL CHARGES $156.50 $164.50 $208.50 $128.50 $44.50 $44.50 $60.50 $108.50 $916.00
ACCOUNT #: 084-0431-00 COG PARKS VILLAGE PID Water meter 9660125
ADDRESS: 339 WESTBURY LN (round-about with tree)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
3/4 In Irrigation (thousands
of gallons)2.000 1.000 2.000 1.000 - - - - 6.000
CHARGES:
Water $31.00 $27.00 $31.00 $27.00 $23.00 $23.00 $23.00 $23.00 $208.00
TOTAL CHARGES $31.00 $27.00 $31.00 $27.00 $23.00 $23.00 $23.00 $23.00 $208.00
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Page 18 of 23
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0432-00 COG PARKS VILLAGE PID Water meter 8351363
ADDRESS: 395 WESTBURY LN (Village Glen Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)- 6.000 47.000 - - - - - 53.000
CHARGES:
Water $38.50 $62.50 $226.50 $38.50 $38.50 $38.50 $38.50 $38.50 $520.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $48.00
TOTAL CHARGES $44.50 $68.50 $232.50 $44.50 $44.50 $44.50 $44.50 $44.50 $568.00
ACCOUNT #: 084-0433-00 COG PARKS VILLAGE PID Water meter 8351364
ADDRESS: 376 WESTBURY LN (Spring Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)22.000 33.000 24.000 9.000 - - 3.000 11.000 102.000
CHARGES:
Water $126.50 $170.50 $134.50 $74.50 $38.50 $38.50 $50.50 $82.50 $716.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $48.00
TOTAL CHARGES $132.50 $176.50 $140.50 $80.50 $44.50 $44.50 $56.50 $88.50 $764.00
ACCOUNT #: 084-0436-00 COG PARKS VILLAGE PID Water meter 9660021
ADDRESS: 340 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
3/4 In Irrigation (thousands
of gallons)2.000 8.000 7.000 3.000 3.000 - 1.000 1.000 25.000
CHARGES:
Water $31.00 $55.00 $51.00 $35.00 $35.00 $23.00 $27.00 $27.00 $284.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $0.00 $42.00
ACCOUNT CREDIT $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($27.00)($27.00)
TOTAL CHARGES $37.00 $61.00 $57.00 $41.00 $41.00 $29.00 $33.00 $0.00 $299.00
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Page 19 of 23
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0437-00 COG PARKS VILLAGE PID Water meter 9659998
ADDRESS: 380 VILLAGE COMMONS BLVD (gazebo)Electric meter R15844841
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
3/4 In Irrigation (thousands
of gallons) - - 2.000 1.000 2.000 3.000 5.000 4.000 17.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)68.000 28.000 47.000 17.000 1.000 - - - 161.000
CHARGES:
Water $23.00 $23.00 $31.00 $27.00 $31.00 $35.00 $43.00 $39.00 $252.00
Electric (non-irrigation)$129.12 $126.70 $127.85 $126.03 $125.06 $125.00 $125.00 $125.00 $1,009.76
PCA $0.01 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.01
TOTAL CHARGES $152.13 $149.70 $158.85 $153.03 $156.06 $160.00 $168.00 $164.00 $1,261.77
ACCOUNT #: 084-0441-00 COG PARKS VILLAGE PID Water meter 8351458
ADDRESS: 105 VILLAGE COMMONS BLVD (Greenside Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)58.000 60.000 55.000 23.000 1.000 1.000 - - 198.000
CHARGES:
Water $270.50 $278.50 $258.50 $130.50 $42.50 $42.50 $38.50 $38.50 $1,100.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $48.00
TOTAL CHARGES $276.50 $284.50 $264.50 $136.50 $48.50 $48.50 $44.50 $44.50 $1,148.00
ACCOUNT #: 084-0442-00 COG PARKS VILLAGE PID Water meter 8351473
ADDRESS: 160 VILLAGE COMMONS BLVD (median strip with tree)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)- - - - - - - - -
CHARGES:
Water $38.50 $38.50 $38.50 $38.50 $38.50 $38.50 $38.50 $38.50 $308.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $0.00 $42.00
ACCOUNT CREDIT $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($38.50)($38.50)
TOTAL CHARGES $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $44.50 $0.00 $311.50
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Page 20 of 23
PID Utility Usage Report
2016-2017
PAID
ACCOUNT #: 084-0443-00 COG PARKS VILLAGE PID Water meter 8351474
ADDRESS: 176 VILLAGE COMMONS BLVD (Hanover Park)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)29.000 30.000 24.000 7.000 - - 4.000 7.000 101.000
CHARGES:
Water $154.50 $158.50 $134.50 $66.50 $38.50 $38.50 $54.50 $66.50 $712.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $48.00
TOTAL CHARGES $160.50 $164.50 $140.50 $72.50 $44.50 $44.50 $60.50 $72.50 $760.00
ACCOUNT #: 084-0444-00 COG PARKS VILLAGE PID Water meter 8351429
ADDRESS: 100 VILLAGE COMMONS BLVD (Village Commons Blvd Entrance-S+N)Electric meter R15845170
(Water looped with 100 Westbury Ln & 103 Westbury Ln)
USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
1 In Irrigation (thousands of
gallons)- - - - - - - - -
Electric Usage (non-
irrigation) Municipal Small
(kWh)- - - - - - - - -
CHARGES:
Water $38.50 $38.50 $38.50 $38.50 $38.50 $38.50 $38.50 $38.50 $308.00
Electric (non-irrigation)$125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $125.00 $1,000.00
Electric / irrigation $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $48.00
TOTAL CHARGES $169.50 $169.50 $169.50 $169.50 $169.50 $169.50 $169.50 $169.50 $1,356.00
TOTAL USAGE:Oct Nov Dec Jan Feb Mar Apr May TOTALS
Water Usage (thousands of
gallons)783.000 841.000 773.000 328.000 41.000 34.000 167.000 530.000 3,497.000
Electric Usage (non-
irrigation) Municipal Small
(kWh)68.000 29.000 47.000 18.000 1.000 - - 1.000 164.000
TOTAL CHARGES ($):
Water $3,862.50 $4,094.50 $3,822.50 $2,042.50 $894.50 $866.50 $1,398.50 $2,850.50 $19,832.00
Electric (non-irrigation)$754.12 $751.76 $752.85 $751.09 $750.06 $750.00 $750.00 $750.06 $6,009.94
Electric / irrigation $66.01 $66.00 $66.00 $66.00 $66.00 $66.00 $66.00 $48.00 $510.01
Credit ($440.00)($392.00)($392.00)($252.00)($204.00)($184.00)($208.00)($424.00)($2,496.00)
TOTAL CHARGES $4,242.63 $4,520.26 $4,249.35 $2,607.59 $1,506.56 $1,498.50 $2,006.50 $3,224.56 $23,855.95
TOTAL CHARGES
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Page 21 of 23
City of Georgetown, Texas
Georgetown Village Improvement District
June 12, 2017
SUBJECT:
Disc ussion regarding the Co ntracts Pro gress R ep o rt - Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
Geo rgeto wn Village Pub lic Imp ro vement Dis tric t (GVP ID) Contrac ts Update (Exhibit A):
Land s c ap e Maintenanc e
Roundab o ut Landsc ap e Renovation
Sidewalk Maintenanc e and Rep air
FINANCIAL IMPACT:
None.
SUBMITTED BY:
And reina Davila-Quintero , Projec t Coordinato r
ATTACHMENTS:
Description Type
Exhibit A - Contracts Progres s Report Exhibit
Page 22 of 23
Page 1 of 1 Printed on 6/8/2017
Georgetown Village Public Improvement District (GVPID)
Contracts Progress Report FY2016/17
Project Name Description Update Status Project Budget
Landscape Maintenance
Landscaping services for the GVPID parks
areas and road frontages. Contract terms are
May 1, 2017 through September 30, 2018
with 3 one year renewal options.
Heart of Texas began mowing on the week of May 1, 2017.
Meeting with HOT on May 8 and 30 to discuss the contract and
irrigation. Issues that were brought up by Mr. Ortego were
discussed and HOT is taking care of those mowing items. A PO
was created for payment through September. Parks staff
replaced decomposed granite at the washed out bench site in
Bedford and complacted the area along with a soil stabilizer to
increase the life of the granite. A bench near the Bedfor
playscape was reset and new mulch was installed under the
trees . Open 87,285.00$
Roundabouts Landscape Renovation
Landscape renovation of the two
roundabouts along Village Commons Blvd
H and R Masonry will beging removing the top two courses of
stone on the Village Commons Roundabout and will place a
thin capstone to "finish" the top of the wall. Have met with
two contractors to get pricing on finishing the lighting portion
of the project. Parks staff has replaced the smaller two man
boulders at the Gazebo with stones that match the vision of
the project.Open 88,622.44$
Sidewalk maintenance and repair
Trip hazard remediation and replacement
"Safe routes first"
Purchasing has advised the budget will allow informal bidding.
The superintendent is developing specifications for the bid and
will collect bids in June. Sidewalk work should be started in
July.Open $30,000
Sec. 6 WQ Pond Rehabilitation
Rehabilitation work to bring back pond into
working order per TCEQ requirements. Scope
of work includes engineering, soil testing,
removal/disposal of materials, pipe
replacement, concrete work and vegetation.
All work has been completed. Final revegetation to be
completed on May 5th. Closed 108,432.00$
Landscape Maintenance Contract
Landscaping services for all city properties
and facilities, to include areas located within
the GVPID (pocket parks, roundabouts and
medians, and landscape easement lots,
including irrigation repair)Heart of Texas was awarded the bid for Landscaping services.Closed
Tree Trimming
Tree trimming services of trees located in all
pocket parks, roundabouts and medians, and
landscape easement lots Tree trimming is complete.Closed 12,500.00$
Page 23 of 23
