HomeMy WebLinkAboutAgenda UDCAC 11.04.2014Notice of Meeting for the
Unified Development Code Advisory Committee
of the City of Georgetown
November 4, 2014 at 3:00 PM
at Williamson Room, Georgetown Municipal Complex, 300-1 Industrial Ave.,
Georgetown, Texas 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
B Consideration of the minutes of the May 6, 2014, meeting of the Unified Development Code
Advisory Committee.
C HARC Process Review Update -- Laurie Brewer, Assistant City Manager
D Discussion of various items on the current UDC General Amendments List for direction including
minimum district sizes, gateway overlay district standards, specific use limitations, nonresidential
setback requirements, and residential accessory structures and dwelling units.
Adjournment
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2014, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
HARC Process Review Update -- Laurie Brewer, Assistant City Manager
ITEM SUMMARY:
On May 27, 2014, Council approved Resolution No. 052714-N directing staff to initiate a Unified
Development Code (UDC) amendment to address concerns raised during the May 13, 2014 City
Council workshop regarding the rules and regulations governing the Historic and Architectural
Review Commission (HARC), historic structures, and historic overlay districts.
Since then, a number of steps have been taken to clarify, improve, and ensure consistency in the
historic regulations and review process, including the following:
1. Staff has reviewed Council feedback, as well as feedback from the HARC, internal staff, the
Zucker report, and HARC applicants;
2. Standard operating procedures and customer bulletins have been issued to clarify processes
for completing certificates of design compliance (CDCs) to ensure consistency;
3. The Main Street Advisory Board has worked with staff to draft a downtown businesses
guide to clarify the process for securing CDCs in the downtown overlay;
4. Consultants have been brought in to complete various trainings with the commissioners on
several topics including: The National Register of Historic Places; Americans with
Disabilities Act and Historic Buildings; and Historic Architecture, Compatibility, and
Alterations;
5. The HARC has revived and emphasized the availability of conceptual review for major
projects that come before the Commission;
6. Council approved installing blade signs at intersections throughout the historic districts to
assist with wayfinding and identifying historic districts boundaries;
7. Council appropriated funds to complete an update to the historic resource survey in FY
2014-15 in September 2014, and approved minor adjustments to the Commission's bylaws
in October 2014.
8. At its October 28, 2014 Workshop Session, City Council provided additional feedback and
direction to staff on possible changes to existing processes and regulations for historic
properties. Major focus areas discussed included staff level reviews for minor projects;
inventory of resources; local designations (landmarks); resources, programs and incentives
to promote preservation of the city’s historic resources; and HARC power and duties.
Staff is proposing to use the updated Historic Resource Survey to designate individual structures
as a Historic Landmark. These will be structures that are designated via ordinance as the highest
priority historic resources. Due to notification requirements, property owners will become apprised
of the historic status of their property, and will have opportunities to comment at public hearings.
In conjunction with the development of the Historic Landmark designation process, the UDC
language related to demolition will be restructured and amended for process clarity. The process
will be modified to simplify the properties that must secure CDCs for demolition, penalties for
demolition without a CDC, expand demolition by neglect, and make the demolition subcommittee
a recommending body to the full commission, with members from different backgrounds including
a structural engineer, an architect, or a historic preservationist.
In addition, proposed changes include increased staff review for signage and site features,
demolition of non-historic structures, and alternative parking plans. Staff will also propose
changing CDCs to Certificates of Appropriateness (COAs) to be consistent with state and national
standards.
Finally, the UDC will be amended to clarify HARC’s purpose, which includes the review of
exterior building alterations. Review for building use, zoning, or Special Use Permits shall be in
accordance with current UDC requirements.
FINANCIAL IMPACT:
None at this time.
SUBMITTED BY:
Laurie Brewer/jd
ATTACHMENTS:
Description Type
Resolution 052714-N Resolution Letter
Summary of Proposed UDC Changes Backup Material
Standard Operating Procedures for Certificates of Design
Compliance
Backup Material
Customer Bulletin 112 CDC Review Process Backup Material
Customer Bulletin 113 CDC for Demolition Review Process Backup Material
Bulletin 114 CDC Application Submittal Requirements Backup Material
DRAFT Downtown Business Guide Backup Material
Historic District Blade Sign Prototype Backup Material
RESOLUTION NO. DSI I y -N
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, PURSUANT TO THE CODE OF ORDINANCES OF
GEORGETOWN, TEXAS, RECOMMENDING INITIATION OF
AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE ("UDC")
RELATIVE TO DEVELOPMENT STANDARDS, RULES AND PROCEDURES
THAT AFFECT PROPERTIES LOCATED IN HISTORIC OVERLAY
DISTRICTS AND/OR ARE LISTED ON THE LIST OF PRIORITY
STRUCTURE ("HISTORIC RESOURCE SURVEY"); MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING
AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, on March 11, 2003, the City Council of the City of Georgetown, Texas,
adopted a set of comprehensive development regulations known as the UDC via Ordinance No.
2003-16, which codified various zoning and subdivision standards; and
WHEREAS, the City Council held a posted Workshop on May 13, 2014, to review the
Historic and Architectural Review Commission's policies and procedures within the City of
Georgetown; and
WHEREAS, the City Council voiced concerns regarding regulations and procedures that
affect development on properties located in a Historic Overlay District, the Historic Resource
Survey, the Historic and Architectural Review Commission's powers and duties, property
rights, and the incentives allotted for historic preservation in the City; and
WHEREAS, the City Council finds that a comprehensive review and modification of the
development standards, rules, and procedures that affect properties located in a Historic
Overlay District and/or listed on the Historic Resource Survey is needed to create a balance
between land use regulations and historic preservation; and
WHEREAS, the City Council established a Unified Development Code Advisory
Committee on November 12, 2013, to review proposed or requested amendments to the UDC
other than executive amendments, which are those amendments that are nondiscretionary,
mandatory, or legislative revisions to address state statutes or case laws, ratify published
directors determinations, incorporate recently approved Council ordinances, process City
Council designated emergency items, or address revisions otherwise determined necessary by
legal counsel;
RESOLUTION NO. 0 S PAGE 1 OF 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1: The facts and recitations contained in the preamble of this resolution are hereby
found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
resolution implements Chapter 3 of the City of Georgetown 2030 Comprehensive Plan relative
to Land Use.
SECTION 2: City Council hereby designates amendments to the UDC relative to the
development standards, rules, and procedures that affect properties located in a Historic
Overlay District and/or listed on the Historic Resource Survey as an emergency item.
SECTION 3: This resolution shall become effective from and after its passage.
PASSED and APPROVED thisAday of
J
2014.
Dale Ross, Mayor
ATTEST:
aI
a
T{J
Jed, ica Brettle, IVCity Secretary
RESOLUTION NO. 0 50-7 H —1 V PAGE 2 OF 2
Proposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and Districts
ChapterChapterChapterChapter SectionSectionSectionSection General Topic General Topic General Topic General Topic Current RequirementsCurrent RequirementsCurrent RequirementsCurrent Requirements
Chapter 2 Review
Authority
2.01.020 Review Authority Allow staff review for signs and small projects
Include a chart identifying Review Authority (Powers
and Duties) of HPO, HARC and Subcommittees
Demolition Subcommittee - Appointed by HARC; Must
include Building Official, HARC member, and a
Structural Engineer, Historic Preservationist or Architect
2.02 Administrative
Officials
Planning Director acts as the Historic
Preservation Officer
Include the HPO as an administrative official
(Designation, Powers and Duties, etc.)
Clarify that the Planning Direc tor is the HPO or may
be designated by the Planning Director
2.03.010.A.
3
Heritage Tree
Protection
HARC is final authority to allow site
alterations to accommodate Heritage Trees
Transfer to Planning Director (consistent with site plan
review)
Chapter 3 Applications
and Permits
3.01.020 Applicability of
Procedures
Include a Historic Landmark designation process (similar
to Historic District designation)
Change Certificate of Design Compliance (CDC) term
to Certificate of Appropriateness (consistency with state
and national standards)
3.03.010.D Posted Notice All CDCs (to include Administrative CDCs)
require public notification
Remove posted notice (and public hearing
requirements) for Administrative CDCs - Only require
public notification for CDCs reviewed by HARC
3.03.020 Required Public
Hearing
HARC CDCs and Historic District
designations require public hearing
Require public hearing for Historic Landmark
designations (similar to Historic District designations)
3.06.020 Review Process
(Zoning Map
Amendment)
May be initiated by applicant or
recommendation from City Council,
Planning and Zoning Commission or
Director
Include recommendation from the HARC in the event
of a Historic District or Historic Landmark designation
Requires recommendation from Planning
and Zoning Commission
3.13.010 Applicability CDC required for any development of
property in a historic district (with certain
exceptions)
Clarify Applicability Section - Clearly delineate types of
CDC required and when required
Staff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended Amendments
Printed on 10/21/2014 Page 1 of 7
Proposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and Districts
ChapterChapterChapterChapter SectionSectionSectionSection General Topic General Topic General Topic General Topic Current RequirementsCurrent RequirementsCurrent RequirementsCurrent Requirements Staff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended Amendments
CDCs required only for reconstruction, alterations,
changes, removal, relocation, demolition of an existing
structure, new construction (structure) and signage -
Remove any requirements for site alterations or site
features
Revise and move Database of Priority Structures
(Subsection F) to new HPO subsection in Ch. 2
Clarify Removal vs Relocation (term) of a structure -
Provide consistency throughout document
Exclude demolition of a structure that is not designated
(or eligible to be designated) a Historic Landmark, or
that is non-contributing to the Historic district
3.13.010.B Any building or structure on the List of
Priority Structures
Move Section 3.13.010.D.1 (demolition) to
Applicability subsection to clarify applicability of
structures in Historic Districts
Clarify "List of Priority Structures" - not be all-inclusive.
Different types of review depending on the structure
(contributing vs non-contributing structures)
Define building and structures - Structures within a
Historic District and individually identified as Historic
Landmarks. Contributing vs Non-Contributing.
Clearly identify structures that are exempt from CDC
for Demolition requirement (i.e. non-contributing
structures)
Identify structures that require review by Demolition
Subcommittee and approval by HARC vs approval by
HPO
3.13.010.C No building permit issued unless
application reviewed by HARC
Clarify that there are permits eligible for administrative
(staff) review - only applicable when scope of work
requires approval by the HARC
3.13.010.D CDC for Demolition Applicability - Building or structure within
any Historic Overlay District or on List of
Priority Structures
Demolition subsection - Remove from Applicability
Section (create own (new) subsection); Restructure to
be consistent with other processes identified in UDC
(applicability, review process, criteria for approval, etc.)
Printed on 10/21/2014 Page 2 of 7
Proposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and Districts
ChapterChapterChapterChapter SectionSectionSectionSection General Topic General Topic General Topic General Topic Current RequirementsCurrent RequirementsCurrent RequirementsCurrent Requirements Staff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended Amendments
Does not supersede Dangerous Building
Ordinance
Incorporate CLG delay period requirements (HARC
consideration immediately following end of 60-day
delay period)
Delay Period varies per level of priority
(denied CDCs)
Move and clarify applicability portion to the
Applicability Section (see above)
Demolition and permit delay period due to
work completed with no CDC
Clarify relationship with Dangerous Building Ordinance -
Remove CDC requirement if structure is a dangerous
building and necessary for the preservation of public
health, safety and welfare as determined by the
Building Official
Justification (criteria to initiate demolition request) -
Loss of Significance or Unreasonable Economic
Hardship
Move delay period to beginning of subsection. Remove
delay period requirement if CDC is denied.
Clarify delay periods - purpose, longevity, actions that
can (and should) occurred during delay period,
outcome; consistency with CLG demolition delay
period.
Move Demolition by Neglect regulations to Demolition
subsection (process)
Notification Requirements - Include mail notices for
demolition requests
3.13.020 Review Process Include review process for Administrative CDCs, and
clarify review process for HARC approved CDCs, to
include CDCs for Demolition (own subsections)
3.13.020.B Major Projects Define major projects as those exceeding 50% of the
value of the structure
Clearly define what are considered minor and major
projects - Include chart table
3.13.020.D Application for
Demolition or
Relocation
Justification Statement - one or more may
be applicable
Relocate section to new demolition subsection
Application requirements - Vary per
justification; optional (TBD by Demolition
Subcommittee)
Revise economically viable use to economically feasible
to (renovate, relocate, etc.)
Printed on 10/21/2014 Page 3 of 7
Proposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and Districts
ChapterChapterChapterChapter SectionSectionSectionSection General Topic General Topic General Topic General Topic Current RequirementsCurrent RequirementsCurrent RequirementsCurrent Requirements Staff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended Amendments
Revise application requirements to be consistent for all
demolition requests
Remove agreement requirements
Clarify requirements for demolition vs relocation;
Relocation within same, different and outside Historic
District
Clarify difference between Subsections 1 and 4 for
Relocation
Remove "Other Evidence Requested" (Subsection 5)
Make subsections 3 and 6 part of applicability
requirements
Move Subsection 7 to Applicability Section
Revise reference to subcommittee - Make Demolition
Subcommittee a (review) recommending body.
Subcommittee makes recommendation to HARC
3.13.020.F.1 Administrative
Review
Clarify - Signs, UDC required site and structural features,
demo of non-historic structures, alternative parking
plans
Clearly identify scope of work that required
Administrative CDCs
3.13.020.F.
2
Minor Projects
Subcommittee
Paint, exterior projects not requiring a building permit
3.13.020.G Economic Review
Panel
Review financial portions of applications of
no economically viable use of the property
Look at other CDC applications that may require
review of this subcommittee - Purpose of
Subcommittee?
Look at designating the subcommittee at the same time
as other subcommittees (if needed)
Streamline the process of the Economic Review Panel
Remove if not needed
3.13.040 Supplemental
Criteria - Demolition
or Relocation
Approval
Consider 3 criteria related to uniqueness of
structure, condition of structure, and Ch. 15
status; and make applicable findings (as
determined by justification statement)
Clarify and revise approval criteria - Include
supplemental criteria for Contributing Structures and
Historic Landmarks
Establish clear and consistent approval criteria/findings
Approval criteria for demolition vs relocation
Printed on 10/21/2014 Page 4 of 7
Proposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and Districts
ChapterChapterChapterChapter SectionSectionSectionSection General Topic General Topic General Topic General Topic Current RequirementsCurrent RequirementsCurrent RequirementsCurrent Requirements Staff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended Amendments
3.13.050 Criteria for Delayed
Demolitions or
Removal
Applicant must address criteria prior to
going back to HARC for approval
Move to Delay period Section (or vice versa). Place all
delay period requirements under one section
Revise delay period requirements - Remove references
to requirements that were needed to deem application
complete; Make requirements consistent with purpose
of delay period
365-delay period due to demolition by neglect may
defeat purpose as these buildings may have an adverse
impact on the subject property and area. Also is in
conflict with 90-day delay period to bring property
into compliance.
Delay period only applicable to historic properties
(contributing structures in historic district or identified
as individual landmarks)
3.13.070 After approval of a
Demolition or
Relocation
Applicant must complete the following: Make post-approval requirements part of the technical
review of a request. Tasks may be accomplished as the
case is under review.
Clarify requirements vs recommendations
Some requirements may be conditional approval by
HARC
3.13.070.A For Demolition: Clarify; provide clear guidelines of the salvage strategy
plan.
Permanent record of a significant structure
prior to demolition
Salvage strategy only applicable to structures with
national registration, contributing structures, and
historic landmarks.
Removal of all salvageable building
materials - Prepare a salvage strategy
Remove salvage strategy plan for buildings to be
relocated - unless portion of building will be
demolished
Clear structure quickly and thoroughly
Plant site and maintain until reused
3.13.070.B For Relocation (Removal): Clarify what happens if assessment of structural
condition determines that the structure cannot be
moved - Make part of technical review
Document site conditions prior to removal Provide guidelines on how a building proposed to be
relocated will be protected
Prepare salvage strategy for reusable
materials
Time limit for when building must be relocated
Printed on 10/21/2014 Page 5 of 7
Proposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and Districts
ChapterChapterChapterChapter SectionSectionSectionSection General Topic General Topic General Topic General Topic Current RequirementsCurrent RequirementsCurrent RequirementsCurrent Requirements Staff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended Amendments
Assess structural condition prior to moving
structure
Protect building from weather damage and
vandalism
3.13.110 Appeals Clarify -----
Chapter 4 Zoning
Districts
Clarify that Ch. 4 is only related to the specific
development standards that apply to a zoning district -
processes and application requirements are outlined in
Ch. 3
Remove all references to applications and processes
4.08.010.C Review Authority Clarify administrative reviews allowed
Remove from Ch. 4 and include in Ch. 2 (Review
Authority)
CDC Required Exempt City projects in the ROW from HARC review,
require site plan review based upon UDC and Design
Guidelines
Remove from Ch. 4 and include in Ch. 3 (Applications
and Permits)
4.08.010.F Demolition by
Neglect
No property owner shall permit the
property to fall into a serious state of
disrepair so as to result in deterioration
Move to new Demolition section in Ch. 3 (process)
4.08.020 UDC/Guidelines
Conflict
Clarify role of guidelines/UDC
4.09.020.B Applicability Clarify Staff review in Ch. 3 - Remove review processes
from Ch. 4
4.09.020.D Land Use HARC shall not have the authority to
approve the specific use of a site.
Clarify to "HARC shall not have the authority to
approve or disapproveor disapproveor disapproveor disapprove the specific use of a site."
4.09.020.F BO and HPO determine "serious state of
disrepair"
Revise 90-day period to include CDC, building permit,
and construction periods to bring property into
compliance.
4.09.040 Setback
Modifications
ZBA grants setback modification, HARC
approves construction
Combine review authority to make it easier for the
applicant
4.10.010E Historic Overlay Secretary of Interior standards Change language to match Secretary of the Interior
Standards for the Treatment of Historic Properties.
Current language paraphrases and combines several in
to one.
Printed on 10/21/2014 Page 6 of 7
Proposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and DistrictsProposed revisions to UDC requirements related to HARC and Historic Structures and Districts
ChapterChapterChapterChapter SectionSectionSectionSection General Topic General Topic General Topic General Topic Current RequirementsCurrent RequirementsCurrent RequirementsCurrent Requirements Staff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended AmendmentsStaff Notes/Recommended Amendments
4.10.010.G Property owner given 90 days to bring
property into compliance. Failure to
comply will result in enforcement
proceedings under Ch. 15.40
Conflict with 365-delay period to bring property into
compliance (compliance may include demolition of
structure)
Remove requirement for CDC if enforcement is
conducted under Ch. 15.40 of City Code
Provide different CDC requirements if it is only to
address code violations
Chapter 8 Tree
Preservation,
Landscaping
and Fencing
8.02.050.B.
1
Site alterations to
protect Heritage
Trees
HARC is final authority to allow site
alterations to accommodate Heritage Trees
Transfer to Planning Director (consistent with site plan
review)
Chapter 9 Off-Street
Parking and
Loading
9.02.060 Alternative Parking
Plans in the
Downtown Overlay
District
HARC reviews Alternative Parking Plans in
Downtown, while Director reviews
throughout the city
Change approval to Planning Director
Chapter 16 Definitions 16.02 Definitions Revise and clarify definition of Demolition
Include definitions for Historic Landmark, and
contributing and non-contributing structures
Printed on 10/21/2014 Page 7 of 7
SOP 105: Processing CDC Applications Page 1 of 10
Issued: September 26, 2014
TO: Reviewers and Coordinators of Certificate of Design Compliance (“CDC”)
applications
SUBJECT: Staff Operating Procedures (SOP) #105: Processing CDC Applications
DATE: September 26, 2014
This SOP has been prepared to establish uniform procedures and consistency in the review and
processing of Certificate of Design Compliance (“CDC”) applications.
Sections 3.13, 4.08, 4.09 and 4.10 of the City’s Unified Development Code (“UDC”) outline the
applicability, regulations, review process, and approval criteria of a CDC. All CDC requests will
be reviewed and approved by the Historic and Architectural Review Commission (“HARC”)
with the exception of landscaping, residential fences, exterior paint colors for residential
properties in the Downtown Overlay District, and demolition of a non-historic accessory
structure, which are reviewed administratively (Administrative CDCs).
The CDC process takes approximately thirty-five (35) days from application submittal
(Attachment I); approximately sixty (60) days for CDC for Demolition or Relocation of a
Historic Structure (Attachment II). However, projects that require further review may need
additional processing time. Applications for a CDC shall be processed in accordance with the
deadlines outlined in Attachment III, as amended.
Additional information about the CDC processes and application submittal requirements may
be found in Customer Bulletins 112, 113 and 114.
It is important to note that City staff shall remain neutral and impartial (not take sides)
throughout the process. Any appearance of impropriety is in violation of the City’s governance
policy and subject to disciplinary action.
Pre-Application Conference
1) Prior to initiating the CDC application submittal and review process, a property owner must
submit to the Planning Department a request for a Pre-Application Conference.
a) A Pre-Application Conference is required for all development applications, to include
CDC applications except as noted in 1(b) below. One (1) Pre-Application Conference
SOP 105: Processing CDC Applications Page 2 of 10
Issued: September 26, 2014
may be scheduled for multiple development applications, as may be required depending
on the scope of work.
b) A Pre-Application Conference may not be required in the event that the scope of work
does not require the submittal of other development applications in addition to the CDC
application, or the review of other staff members in addition to the Historic Planner.
c) The Pre-Application Conference Request form may be submitted in person at the
Planning Department’s front desk, or via email at planning@georgetown.org.There is no
fee associated with a request for a Pre-Application Conference. Pre-Application
Conferences are scheduled in accordance with the Planning Department’s policy for pre-
application conferences, found in Customer Bulletin 109 available online at
http://planning.georgetown.org/planning-department-correspondence/.
2) During the Pre-Application Conference, the Historic Planner shall record notes of the
proposed project, applicable code requirements, procedures and types of development
applications required, and complete and sign the Submittal Authorization Form. The
Historic Planner and property owner or representative must sign and date the notes form at
the end of the meeting.
a) For CDC applications that do not require a Pre-Application Conference as noted in 1(b)
above, the Historic Planner must provide a signed Submittal Authorization Form to the
applicant when the applicant is ready to proceed with the CDC application.
b) No CDC application shall be accepted without the signed Submittal Authorization
Form.
c) Type of project (administrative, minor, major, signage or demolition), required material
samples (to include number of samples required), and applicable fees shall be indicated
in the staff notes and signed Submittal Authorization Form.
3) The Historic Planner must scan the staff notes and signed Submittal Authorization Form,
and save a copy in the Planning Department’s “L:” drive at
L:\Division\cd\PLANNING\Pre-Application Conferences\Pre-Application form with STAFF
NOTES, under the applicable year.
4) The Historic Planner shall provide the original copy of the staff notes and signed Submittal
Authorization Form to the applicant at the end of the meeting.
HARC Demolition Subcommittee Pre-Application Conference
5) Projects that include the demolition of a structure located in any of the City’s Historic
Overlay districts, or that is listed in the List of Priority Structures (aka Historic Resources
Survey) require a Pre-Application meeting with the HARC Demolition Subcommittee, in
addition to the Pre-Application meeting with staff noted above.
a) This requirement does not apply to requests for the demolition of a non-historic
accessory structure.
SOP 105: Processing CDC Applications Page 3 of 10
Issued: September 26, 2014
6) To request a Pre-Application Conference with the HARC Demolition Subcommittee, the
property owner or representative must indicate in the Pre-Application Conference Request
form that the scope of work includes the demolition of a (historic) structure(s), and submit
supporting document(s) to the Planning Department.
7) In the event that the Pre-Application Conference Request form includes the demolition of a
(historic) structure(s), a copy of the form shall be provided to the HARC’s Recording
Secretary, who in turn will coordinate with the property owner or representative and
Historic Planner to schedule the Pre-Application Conference. The Pre-Application
Conference may not be scheduled less than five (5) working days from the following
business date of receipt of the request.
8) The HARC’s Recording Secretary will notify the property owner or representative, Historic
Planner and members of the HARC Demolition Subcommittee of the scheduled Pre-
Application Conference date.
a) The HARC’s Recording Secretary will route a digital copy of the submitted supporting
document(s) to each member of the HARC Demolition Subcommittee and Historic
Planner via email.
b) In the email, the HARC’s Recording Secretary must include the address, applicant,
request details, and the date, time and location of the scheduled Pre-Application
Conference.
c) In accordance with Section 3.13.020.D.8 of the UDC, in the event that members of the
HARC Demolition Subcommittee are unable to attend the scheduled Pre-Application
Conference, the Historic Planner and other applicable staff members present at the
meeting shall determine the application submission requirements.
9) The HARC’s Recording Secretary will post the meeting agenda on the City’s website and at
City Hall no less than 72 hours prior to the scheduled meeting in accordance with the City’s
policy for public meetings.
10) At the Pre-Application Conference, the Historic Planner or HARC Demolition
Subcommittee may determine that a site visit is needed. If said determination is made, a site
visit may be completed at any time during the meeting. The HARC’s Recording Secretary is
responsible for arranging the appropriate transportation with Vehicle Services prior to the
meeting in the event that a site visit is needed.
11) During the Pre-Application Conference, the Historic Planner must take notes of the
proposed project, applicable submittal requirements as determined by the Subcommittee
and complete and sign the Submittal Authorization Form. The Historic Planner and the
property owner or representative must sign and date the form at the end of the meeting.
a) No application for a CDC for Demolition or Relocation of a Structure shall be accepted
without the signed Submittal Authorization Form.
SOP 105: Processing CDC Applications Page 4 of 10
Issued: September 26, 2014
12) The Historic Planner shall scan the staff notes and signed Submittal Authorization Form,
and save a copy in the Planning Department’s “L:” drive at
L:\Division\cd\PLANNING\Pre-Application Conferences\Pre-Application form with STAFF
NOTES under the applicable year.
13) The Historic Planner must provide the original copy of the staff notes and signed Submittal
Authorization Form to the applicant at the end of the meeting.
HARC Pre-Application Conceptual Review
14) Infill construction, substantial rehabilitation of an existing structure and other major
projects, require conceptual review by the HARC of the proposed scope of work prior to
submitting an official CDC application. The purpose of the conceptual review is for the
HARC to give guidance and feedback on a potential project prior to submitting an official
application.
a) When not required, property owners may elect to submit a request for conceptual
review by the HARC.
15) For purposes of scheduling this conceptual review, major projects are determined by the
value of the proposed scope of work. If the declared work value exceeds fifty percent (50%)
of the market value of the structure as determined by the Williamson County Appraisal
District, conceptual review by the HARC will be required.
16) The property owner or representative must submit to the customer counter located at the
Planning Department a digital copy of the letter of intent and preliminary plans no less than
seven (7) days prior to a regularly scheduled HARC meeting. Requests for conceptual
review may be submitted in person at the Planning Department’s customer counter, or via
email to planning@georgetown.org.There is no fee associated with a request for a conceptual
review.
17) The Planning Technician will upload the files to the Planning Department’s “L:” drive at
L:\Division\cd\PLANNING\HARC & Historic Preservation under the applicable year and
HARC meeting date folders, and notify the Historic Planner and HARC Recording Secretary
via email.
a) All files must be labeled appropriately with the property address and date of receipt.
18) The Historic Planner will create a Novus Agenda Item for discussion and conceptual review
for the next available agenda (no final action is to be taken by the HARC), and upload the
submitted documents to the Novus Agenda Item.
a) The Novus Agenda item must include a brief description of the proposed scope of work,
and a list of applicable UDC and Downtown and Old Town Design Guidelines
requirements.
b) All attached documents must be properly labeled with the file name and property
address.
SOP 105: Processing CDC Applications Page 5 of 10
Issued: September 26, 2014
c) Items for discussion and conceptual review are to be placed towards the end of the
agenda.
Application Submittal (MyPermitNow Priority 1)
19) To initiate the CDC review process, the property owner or representative must submit in
person a complete CDC application packet to the Planning Department at the Planning
Department’s customer counter.
a) Submittal of a complete application packet includes:
i) A CD or USB flash drive with three (3) PDF files containing the following
information:
(1) Application Information – Includes complete, signed and notarized Master
Application Form, signed Submittal Authorization Form, and CDC Checklist;
(2) Letter of intent – Detailed description and justification of the request(s); and
(3) Plan Review and Supporting materials – all drawings, specifications and other
supporting documents as specified in the checklist.
(4) CDs or USB flash drives must be labeled with the project name and address.
ii) Required application fee based on the pre-application notes. All fees must be paid
prior to progressing to the next MyPermitNow (“MPN”) Priority.
iii) When determined during the Pre-Application meeting and as indicated in the
application checklists, samples of each material to be used in the proposed scope of
work.
b) CDC applications that require consideration by the HARC must be submitted a
minimum of thirty-five (35) days prior to the scheduled meeting.
c) Incomplete applications may not be accepted, and must be returned to the applicant.
20) Upon receipt of a complete application, the Planning Technician will create a new case and
associated case number in MPN, upload all submitted documents, calculate the fee, and
assign the Historic Planner as the Case Manager to initiate Completeness Review (Priority
1). Any non-digital submittal materials, such as building materials samples, shall be placed
in the drop box provided for the Historic Planner. Application fee must be paid or the case
will not be progressed to the next priority level.
Completeness Review (MyPermitNow Priority 2)
21) Within the subsequent five (5) working days, the Historic Planner will review the
application to determine if the minimum required documents needed to review the
application (supporting materials listed in the checklist for a specific type of application)
were submitted, and deem the application complete or incomplete.
SOP 105: Processing CDC Applications Page 6 of 10
Issued: September 26, 2014
22) In the event that the application is deemed incomplete, the Historic Planner must submit a
list of the missing items/documents to the applicant in writing, and update MPN (Priority
2). The Historic Planner shall cease any additional reviews until incomplete application
materials are provided and uploaded into MPN.
23) When the application is deemed complete, the Historic Planner must update MPN (Priority
2), notify the applicant on the completeness status and proceed to Technical Review.
Technical Review (MyPermitNow Priorities 3, 4 and 5)
24) Within the following five (5) working days from deeming the application complete, the
Historic Planner will review the application to determine compliance with applicable
Downtown and Old Town Design Guidelines and UDC requirements.
a) The Historic Planner must also review the application to determine if the request must
be revised to include additional items that require a CDC.
i) If it is determined that additional requests for a CDC are needed for the proposed
scope of work, the Historic Planner shall notify the applicant in writing and make a
note in MPN.
ii) After discussing with the applicant the additional requests required, these items
shall be included in the current (open) application provided the applicant agrees, or
a new CDC application will need to be submitted for the additional items.
25) In the event that the request does not meet the Downtown and Old Town Design Guidelines
or UDC requirements, the Historic Planner will redline the submitted plans and supporting
documents identifying the items that need to be revised and addressed, and update MPN
(Priority 3).
a) A copy of the revised plans with staff’s plan review comments shall be emailed to the
applicant.
b) The applicant must submit revised plans and specification, a response letter addressing
all plan review comments, and signed Application Resubmittal Form.
i) Resubmittals must be submitted to the Planning Department’s customer counter.
ii) All revised documents must be submitted digitally on a CD or USB flash drive
labeled with the project name and number.
c) Upon receipt of the revised set of plans, the Historic Planner shall review the revised
documents as noted in 24 above.
26) When the Historic Planner determines that the request meets the Downtown and Old Town
Design Guidelines and UDC requirements, the Historic Planner will update MPN (Priorities
3 and 4), and notify the HARC Recording Secretary of the status. In the event the request is
for an Administrative CDC, the Historic Planner shall notify the HARC Recording Secretary
the expected decision making date to include in the notification sign.
SOP 105: Processing CDC Applications Page 7 of 10
Issued: September 26, 2014
27) The HARC Recording Secretary shall create notification signs to be posted on site by the
applicant.
a) The notification sign(s) must include the case number, the expected date City Staff will
make a determination or the scheduled HARC public hearing date, as applicable, staff
contact information, and other information in accordance with UDC Section 3.03.
b) When ready, the applicant must pick-up the sign(s) at the Planning Department’s
customer counter on or before seventeen (17) days prior to the decision making or public
hearing date (Priority 5).
c) All signs must be maintained on site for a minimum of fifteen (15) days prior to the
decision making or public hearing date.
28) In addition, the Historic Planner shall:
a) For Administrative CDCs:
i) Post a copy of the request online for public comment and review. Online posting
must include the project description, plans and supporting documents, public
comment deadline and staff contact information.
ii) Within the following 15-day public comment period, gather any feedback received
and forward a copy to the applicant with additional recommendations (as
applicable).
(1) The Historic Planner and applicant must work together to address any concerns
and make any necessary revisions to the plans, as applicable.
iii) Make findings that the proposed request meets the approval criteria of UDC Section
3.13.030.
b) For HARC CDCs:
i) Place the request on the next available HARC public hearing agenda (Priority 5).
ii) Draft the staff report and recommendation to the HARC using the Staff Report
Template located in the Planning Department’s L: drive at
L:\Division\cd\PLANNING\HARC & Historic Preservation\Templates (Priority 5).
(1) Staff report must include findings that the proposed request meets the approval
criteria of UDC Section 3.13.030 and 3.13.040, when applicable.
iii) Submit a draft copy of the staff report and recommendation to the members of the
HARC agenda review group at least 3 working days prior to the agenda review
meeting for review and comment. The Historic Planner must address each and
every comment and finalize the staff report no later than 8 days prior to the
scheduled meeting.
iv) Create the Novus agenda item using the Novus Agenda Item Template located in
the Planning Department’s L: drive at L:\Division\cd\PLANNING\HARC & Historic
Preservation\Templates, and upload the staff report with all attachments. The Novus
Agenda item shall be finalized no later than 7 days prior to the scheduled meeting.
SOP 105: Processing CDC Applications Page 8 of 10
Issued: September 26, 2014
v) CDC applications must be placed in the order received (by case number); continued
cases shall be placed before regular cases. Relevant back-up material for continued
cases shall be provided again with the agenda.
vi) Create the Power Point Presentation using the City’s Power Point template. All plans
and exhibits shown on the Power Point Presentation must include a title, north
arrow and legend, as applicable.
vii) When required (as determined at the Pre-Application Conference and application
submittal checklist), create a packet with all the sample materials related to cases
scheduled for consideration for each HARC member. Each sample material must be
identified with the applicable Case Number and property address.
Agenda Review Meeting
29) An agenda review meeting shall be scheduled by the Downtown & Community Services
Executive Assistant at least 10 days prior to the date of the HARC meeting. Example when a
meeting is on a Thursday, agenda review shall occur no later than Tuesday the week before.
30) The HARC agenda review meeting shall include the Downtown & Community Services
Division Director, Executive Assistant, Historic Planner and the Recording Secretary. The
Project Coordinator shall be notified of the meetings and attend only as necessary.
31) At least 3 working days prior to the agenda review committee meeting, the Historic Planner
shall provide copies of the staff reports to the members of the review meetings as discussed
in 28)(b)(iii) above.
32) The consensus of the discussion at the agenda review meeting shall be considered the final
determination with staff recommendations, submittal materials and agenda placement.
HARC Agenda
33) When all cases have been uploaded to the Novus Agenda, the HARC Recording Secretary
will add the previous meeting minutes and all other administrative items, and finalize the
HARC meeting agenda using the Novus Agenda Template located in the Planning
Department’s L: drive at L:\Division\cd\PLANNING\HARC & Historic
Preservation\Templates.
34) The HARC Recording Secretary will post the agenda online and at City Hall no less than 72
hours prior to the scheduled hearing with a goal of posting it sooner. The HARC Sign
Subcommittee meetings are currently held on Mondays and Thursdays, and the HARC (full
commission) meetings are currently held on Thursdays. Staff shall strive to post agenda
materials the Friday before the week of the HARC meeting.
35) In addition, the HARC Recording Secretary will email the link of the agenda with staff
recommendations to all members of the HARC, Historic Planner, and Assistant City
Manager. The Recording Secretary shall not post any agenda items that are known to be
missing required materials, missing authorizations, nor that have unpaid fees. Also no
SOP 105: Processing CDC Applications Page 9 of 10
Issued: September 26, 2014
agenda items shall be posted that have not been corrected to reflect discussions of the
agenda review meeting.
a) When required (as determined at the Pre-Application Conference and application
submittal checklist), the HARC Recording Secretary will notify the HARC members of
all sample materials available for pick-up at the Planning Department’s front counter for
cases posted in the Agenda.
36) The Historic Planner will send the link to the posted agenda and staff recommendation to
the applicant and remind the applicant that if they choose to present at HARC that they are
limited to 3 minutes, unless a specific request in writing is made for 10 minutes of
presentation time one week in advance of the meeting.
37) The Historic Planner will coordinate with appropriate City Staff to attend the HARC
meeting to provide additional backup information on specific projects as needed.
Meeting Procedures
38) The HARC’s Recording Secretary shall load the electronic packets on to each computer or
iPad prior to the meeting. The packets must be saved on each computer or iPad to ensure
efficient meetings in a manner consistent with other City Boards and Commissions.
39) The HARC’s Recording Secretary shall take the minutes and assist the Commission Chair
with the public hearing, collecting speaker forms and monitoring the time allotted for each
speaker.
40) The Historic Planner shall present the cases and assist the HARC with technical review
during the decision making process.
Decision Making
41) For Administrative CDCs:
a) Upon completion of the Technical Review, the Historic Planner will approve, approve
with conditions or deny the CDC.
b) If approved, the Historic Planner will draft and sign the Certificate of Design
Compliance form located in the Planning Department’s “L:” drive at
L:\Division\cd\PLANNING\HARC & Historic Preservation\Templates
i) Approved CDC must include the approved set of plans and supporting documents.
ii) If the CDC is approved with conditions, all conditions must be listed in the CDC.
Conditions must include a sunset or expiration date to complete the conditions, and
sufficient details to be enforceable.
c) If denied, the Historic Planner will draft the Decision of the Historic Planner form
located in the Planning Department’s “L:” drive at L:\Division\cd\PLANNING\HARC
& Historic Preservation\Templates.
ȱ ȱȬȱCDC Process FlowchartǰȱStaff Review
Applicant submits CDC
application to the
Planning Department
35 days prior to
meeting.
Planning Technician (PT) creates CDC file in MPN,
uploads information and supporting documents,
and assesses fees. If one of the required documents
for submittal is missing, incomplete application will
be returned to the applicant.
Applicant pays required
application fee.
PT assigns application to
Historic Planner (HP) and
progresses application to
Completeness Review.
Within 5 working days of submittal,
HP reviews application for completeness
and deems the application complete or
incomplete.
Within 5 working days from deeming
the application complete, the HP
reviews application to determine
compliance with the applicable
Guidelines and UDC requirements.
HP finalizes report,
creates Novus agenda
item, and uploads report
and attachments to the
Novus agenda item.
If deemed incomplete, HP emails list of
missing items to the applicant and makes
updates MPN. Application may not
proceed until application is deemed
complete.
INCOMPLETE
COMPLETE
When deemed complete, HP
checks-off requirement in MPN,
and proceeds the application to
technical review.
APPROVED
DENIED
The Applicant collects
notification signs and posts them
on the property no less than 17
days prior to the meeting.
If HP determines the request does not meet
the Guidelines or UDC requirements, the
HP will provide a list of outstanding items
to the applicant in writing, and update
MPN. The request will not proceed for
Administrative or HARC consideration.
When HP determines the request meets
the Guidelines and UDC requirements, the
HP will post the item online (Administrative
CDCs) or place the item on the next HARC
meeting agenda; and updates MPN.
The HARC Recording Secretary will prepare
the notification signs.
Agenda Review panel
reviews the Staff Report
and provides comments
to the HP, if necessary.
HARC Recording Secretary
finalizes Novus agenda and
packet, posts agenda
online, and (e)mails agenda
packets to HARC members.
HP sends the applicant
the link to the posted
agenda and staff report,
and prepares the power
point presentation.
HARC considers the request and
approves, approves with conditions, or
denies the request.
If denied, HP drafts and signs the
“Decision of the HARC/Historic
Planner” memo. A signed copy is
emailed to the applicant and uploaded
to MPN.
If approved, HP drafts and signs the
approved CDC, to include any
conditions. A signed copy is emailed to
the applicant and uploaded to MPN.
NOT IN COMPLIANCE
IN COMPLIANCE
HP drafts
recommendation to
HARC (Staff Report).
Within the following 15 days from
notification, HP gathers public
comments on proposed request, and
makes additional recommendations
to applicant (as applicable).
ADMINISTRATIVE CDC
HARC CDC
If applicable, applicant
revises plans.
APPROVED
DENIED
ȱ ȱȬȱCDC for Demolition Process FlowchartǰȱStaff Review
Applicant submits CDC
application to the
Planning Department
60 days prior to
meeting.
Planning Technician (PT) creates CDC file in MPN,
uploads information and supporting documents,
and assesses fees. If one of the required documents
for submittal is missing, incomplete application will
be returned to the applicant.
Applicant pays required
application fee.
PT assigns application to
Historic Planner (HP) and
progresses application to
Completeness Review.
Within 5 working days of submittal,
HP reviews application for completeness
and deems the application complete or
incomplete.
Within 5 working days from deeming
the application complete, the HP
reviews application to determine
compliance with the applicable
Guidelines and UDC requirements.
HP finalizes report,
creates Novus agenda
item, and uploads report
and attachments to the
Novus agenda item.
If deemed incomplete, HP emails list of
missing items to the applicant and makes
updates MPN. Application may not
proceed until application is deemed
complete.
INCOMPLETE
COMPLETE
When deemed complete, HP
checks-off requirement in MPN,
creates CLG notification sign,
and proceeds the application to
technical review.
APPROVED
DENIED
The Applicant collects
notification signs and posts them
on the property no less than 17
days prior to the meeting.
If HP determines the request does not
meet the Guidelines or UDC requirements,
the HP will provide a list of outstanding
items to the applicant in writing, and
update MPN. The request will not proceed
for Administrative or HARC consideration.
When HP determines the request meets
the Guidelines and UDC requirements, the
HP will post the item online (Administrative
CDCs) or place the item on the next HARC
meeting agenda; and updates MPN.
The HARC Recording Secretary will prepare
the notification signs.
Agenda Review panel
reviews the Staff Report
and provides comments
to the HP, if necessary.
HARC Recording Secretary
finalizes Novus agenda and
packet, posts agenda
online, and (e)mails agenda
packets to HARC members.
HP sends the applicant
the link to the posted
agenda and staff report,
and prepares the power
point presentation.
HARC considers the request and
approves, approves with
conditions, or denies the
request.
If denied, HP drafts and signs the “Decision of
the HARC/Historic Planner” memo. A signed
copy is emailed to the applicant and uploaded
to MPN.
If approved and following conclusion of 60-day
delay period, HP drafts and signs the approved
CDC, to include any conditions. A signed copy is
emailed to the applicant and uploaded to MPN.
NOT IN
COMPLIANCE
IN COMPLIANCE
HP drafts
recommendation to
HARC (Staff Report).
HARC CDC
The Applicant collects
CLG notification signs
and posts them on the
property for 60 days.
HARC
Meeting
Date
Public
Notice
Agenda
Deadline
CR
Deadline
1st TR
Deadline
Staff finalizes
notice items
on Agenda
Signs ready
for pick up
after
12 PM
Final TR
Deadline
Agenda
Review
Meeting
Staff reports
finalized
Items finalized
by 12 PM and
given to the
HARC Recording
Secretary
Packet ready for
delivery by
12 PM.
Agenda posted
online and City
Hall by 5 PM
2nd Mondays (SS)
& 4th Thursdays 35 days prior 28 days prior 21 days prior 20 days prior 17 days prior 13 days prior 10 days prior 8 days prior 7 days prior 6 days prior
SS Jan 13 Dec 9 Dec 16 Dec 23 Dec 23 Dec 27 Dec 31 Jan 3 Jan 6 Jan 6 Jan 7
SS & HARC Jan 23 Dec 19 Dec 26 Jan 2 Jan 3 Jan 6 Jan 10 Jan 13 Jan 15 Jan 16 Jan 17
SS Feb 10 Jan 6 Jan 13 Jan 17 Jan 21 Jan 24 Jan 28 Jan 31 Feb 3 Feb 3 Feb 4
SS & HARC Feb 27 Jan 23 Jan 30 Feb 6 Feb 7 Feb 10 Feb 14 Feb 17 Feb 19 Feb 20 Feb 21
SS Mar 17 Feb 10 Feb 17 Feb 24 Feb 25 Feb 28 Mar 4 Mar 7 Mar 10 Mar 10 Mar 11
SS & HARC Mar 28 Feb 21 Feb 28 Mar 7 Mar 8 Mar 11 Mar 15 Mar 18 Mar 20 Mar 21 Mar 22
SS Apr 14 Mar 10 Mar 17 Mar 24 Mar 25 Mar 28 Apr 1 Apr 4 Apr 7 Apr 7 Apr 8
SS & HARC Apr 24 Mar 20 Mar 27 Apr 3 Apr 4 Apr 7 Apr 11 Apr 14 Apr 16 Apr 17 Apr 18
SS May 12 Apr 7 Apr 14 Apr 21 Apr 22 Apr 25 Apr 29 May 2 May 5 May 5 May 6
SS & HARC May 22 Apr 17 Apr 24 May 1 May 2 May 5 May 9 May 12 May 14 May 15 May 16
SS Jun 9 May 5 May 12 May 19 May 20 May 23 May 27 May 30 Jun 2 Jun 2 Jun 3
SS & HARC Jun 26 May 22 May 29 Jun 5 Jun 6 Jun 9 Jun 13 Jun 16 Jun 18 Jun 19 Jun 20
SS Jul 14 Jun 9 Jun 16 Jun 23 Jun 24 Jun 27 Jul 1 Jul 3 Jul 7 Jul 7 Jul 8
SS & HARC Jul 24 Jun 19 Jun 26 Jul 3 Jul 3 Jul 7 Jul 11 Jul 14 Jul 16 Jul 17 Jul 18
SS Aug 11 Jul 7 Jul 14 Jul 21 Jul 22 Jul 25 Jul 29 Aug 1 Aug 4 Aug 4 Aug 5
SS & HARC Aug 28 Jul 24 Jul 31 Aug 7 Aug 8 Aug 11 Aug 15 Aug 18 Aug 20 Aug 21 Aug 22
SS Sep 8 Aug 4 Aug 11 Aug 18 Aug 19 Aug 22 Aug 26 Aug 29 Aug 29 Aug 29 Sep 2
SS & HARC Sep 25 Aug 21 Aug 28 Sep 4 Sep 5 Sep 8 Sep 12 Sep 15 Sep 17 Sep 18 Sep 19
SS Oct 13 Sep 8 Sep 15 Sep 22 Sep 23 Sep 26 Sep 30 Oct 3 Oct 6 Oct 6 Oct 7
SS & HARC Oct 23 Sep 18 Sep 25 Oct 2 Oct 3 Oct 6 Oct 10 Oct 13 Oct 15 Oct 16 Oct 17
SS Nov 10 Oct 6 Oct 13 Oct 20 Oct 21 Oct 24 Oct 28 Oct 31 Nov 3 Nov 3 Nov 4
SS & HARC Dec 11 Nov 6 Nov 13 Nov 20 Nov 21 Nov 24 Nov 26 Dec 1 Dec 3 Dec 4 Dec 5
SS Dec 8
SS & HARC Dec 25
SS Jan 12, 2015 Dec 8 Dec 15 Dec 22 Dec 23 Dec 26 Dec 30 Jan 2, 2015 Jan 5, 2015 Jan 5, 2015 Jan 6, 2015
SS & HARC Jan 22, 2015 Dec 18 Dec 25 Dec 31 Jan 2, 2015 Jan 5, 2015 Jan 9, 2015 Jan 12, 2015 Jan 14, 2015 Jan 15, 2015 Jan 16, 2015
* Dates adjusted due to holiday or weekend - subject to change depending on updates to holiday calendars, etc.
*** Meeting cancelled ***
*** Meeting cancelled ***AA
ATTACHMENT III - HISTORIC AND ARCHITECTURAL REVIEW COMMISSION (HARC) 2014
CB 112 – CDC Process Page 1 of 7
Issued: May 6, 2014
TO: Planning and Downtown and Community Services departments Customers
SUBJECT: Customer Bulletin #112 – The Certificate of Design Compliance (“CDC”) Process
DATE: May 6, 2014
This Customer Bulletin was created as a customer service initiative to provide a guide on the
Certificate of Design Compliance (“CDC”) process to property and business owners located
within the Downtown and Old Town Overlay districts.
A location map of each overlay district and of properties listed in the Historic Resources Survey
may be viewed online using the City’s interactive online maps located at
https://maps.georgetown.org/interactive-maps/ (Geoguide: Historic Resources Survey Map).
Information available includes the district boundaries, as well as a structure’s level of priority,
construction year, architect, architectural style and building materials.
For questions and further information, please contact the Historic Planner at (512) 930-3581.
THE CDC PROCESS
Sections 3.13, 4.08, 4.09 and 4.10 of the City’s Unified Development Code (“UDC”) outline the
applicability, regulations, review process, and approval criteria of a CDC. The UDC may be
viewed online at https://udc.georgetown.org/unified-development-code/.
In accordance with UDC Sections 3.13.010(A)(1) and (B), 4.08.010(C), 4.09.020(B) and 4.10.010(B),
a CDC is required before a property may be developed or work is made upon any building or
structure under the circumstances identified in the table below:
TYPE OF REQUEST TOWN SQUARE HISTORIC
& DOWNTOWN OVERLAY
DISTRICTS
OLD TOWN OVERLAY
DISTRICT
Awnings and Canopies (single and two-
dwelling unit uses/structures)
Awnings and Canopies (all other
uses/structures)
Demolition of a historic resource*
CB 112 – CDC Process Page 2 of 7
Issued: May 6, 2014
TYPE OF REQUEST TOWN SQUARE HISTORIC
& DOWNTOWN OVERLAY
DISTRICTS
OLD TOWN OVERLAY
DISTRICT
Demolition or Relocation of a historic
structure†
Demolition or removal of a building
façade with street frontage (single and
two-dwelling unit uses/structures)
Exterior Building or Site Alterations (single
and two-dwelling unit uses/structures)‡
Exterior Building or Site Alterations (all
other uses/structures)‡
Exterior Paint Color (single and two-
dwelling unit uses/structures)
Exterior Paint Color (all other
uses/structures)
Fence (related to a non-residential outside
eating or sitting area, or front yard fence)
Landscaping (not applicable to single-
family and two-family residential uses)
New Construction - Additions (single and
two-dwelling unit uses/structures)
(only required if addition is made to a street
facing façade; or
if the single or two-dwelling unit structure
exceeds the height, setback or FAR limitations of
the Overlay)
New Construction - Additions (all other
uses/structures)
New Construction – Infill (single and two-
dwelling unit uses/structures)
(only if the single or two-dwelling unit structure
exceeds the height, setback or FAR limitations of
the Overlay)
New Construction - Infill (all other
uses/structures)
(only for non-residential uses, or if the property is
in the TH, MF or other non-residential base
zoning district)
Ordinary Maintenance and Repair§
Signage
*Historic Resource is any property, structure, feature, object or district that is determined to be of historical significance.
†Demolition or Relocation of a Historic Structure listed in the Historic Resources Survey requires the approval of a CDC
regardless if the property is located in the Downtown or Old Town Overlay Districts. For additional information on the CDC for
Demolition process, please refer to Customer Bulletin 113 available online at https://planning.georgetown.org/planning-
department-correspondence/.
‡Exterior Building or Site Alterations only include the following: alteration or restoration of any exterior features of a historic
resource; applying a new exterior siding material; adding a new window, door or dormer; a change to the dimensions or
configuration of the roof height or building footprint; a change in the primary structural frame or secondary members of a
CB 112 – CDC Process Page 3 of 7
Issued: May 6, 2014
building, such as columns, beams and girders; creating a driveway or parking area; adding mechanical equipment; building or
enclosing a porch, carport, deck, fence or garage; and adding outdoor heaters or electronic items.
§Ordinary Maintenance and Repair is any work, the sole purpose of which is to prevent or correct deterioration, decay or
damage, including repair of damage caused by fire or other disaster and which does not result in a change in the existing
appearance and materials of a property.
The CDC process takes approximately thirty-five (35) days from application submittal to final
decision (see attached EXHIBIT). However, please note that projects that require further review
may require additional processing time. All CDC requests will be reviewed and approved by
the Historic and Architectural Review Commission (“HARC”) with the exception of
landscaping, residential fences, exterior paint colors for residential properties in the Downtown
Overlay District and demolition of a non-historic accessory structure, which are reviewed
administratively (Administrative CDCs).
Please be advised that any development or modification to a property or structure located in
one of the historic districts must comply with the applicable UDC regulations and should be
consistent with the Downtown and Old Town Guidelines, as amended, even when a CDC is not
required for the proposed scope of work.
Pre-Application Conference
Prior to submitting a CDC application, a request for a Pre-Application Conference must be
completed and submitted to the Planning Department to schedule a meeting with appropriate
staff members. Pre-Application Conference Request forms may be submitted in person at 300-1
Industrial Avenue, or via email at planning@georgetown.org. The purpose of this meeting is to
provide an applicant the opportunity to present the proposed project to City Staff, and obtain
the City’s professional opinion and input on potential code requirements and procedures that
an applicant must undertake to complete the project. There is no fee associated with a request
for a Pre-Application Conference. Additional information about the Pre-Application Conference
may be found in Customer Bulletin 109 available online at
http://planning.georgetown.org/planning-department-correspondence/.
When completing the request form, it is highly recommended that the applicant provide as
much detail and information as possible. Once the Pre-Application Conference is complete, an
applicant will have up to ninety (90) days from the date of the staff comments and signature(s)
to submit the related applications or a new Pre-Application Conference will be required. The
Pre-Application Conference Request form is available online at
http://udc.georgetown.org/development-manual/.
HARC Pre-Application Conceptual Review
Infill construction, substantial rehabilitation of an existing structure and other major projects,
require conceptual review by the HARC of the proposed scope of work prior to submitting an
official CDC application. For this purpose, major projects are determined by the value of the
proposed scope of work. If the value of the scope of work exceeds fifty percent (50%) of the
market value of the structure as determined by the Williamson County Appraisal District,
conceptual review by the HARC will be required.
CB 112 – CDC Process Page 4 of 7
Issued: May 6, 2014
The HARC Pre-Application Conceptual Review is in addition to the Pre-Application
Conference with staff referenced in the section above, as other requirements and procedures
may be applicable (depending on the scope of work) that are beyond the purview of the HARC.
Both meetings may be scheduled simultaneously and do not require consideration by one prior
to the other. Materials for the conceptual review must be submitted in digital format (PDF) at
least seven (7) days before the regularly scheduled HARC meeting. Requests for Conceptual
Review and supporting materials may be submitted to the Planning Department in person at
300-1 Industrial Avenue, or via email at planning@georgetown.org. To learn if your project will
require conceptual review by the HARC, please contact the City’s Historic Planner at (512) 930-
3581.
Application Submittal
In order to facilitate the application submittal process, completed applications may be
submitted at any time. Submittal of a complete application includes the Application Form, all
supporting documents as listed in the application checklist, and applicable fees. For
applications that require HARC review and consideration, it is recommended that an
application be submitted a minimum of thirty-five (35) days prior to a scheduled HARC Public
Hearing. This is to allow for sufficient time to review the application, create the HARC staff
report and packet when applicable, and comply with the public notice requirements of UDC
Section 3.03. The City strives to process your request efficiently to avoid any unnecessary
delays; however, please be advised that projects that require further review may require
additional processing time.
Completeness Review
Upon receipt of an application, City Staff will review all submitted information within five (5)
working days to determine if the minimum items needed for proper review (submittal
requirements) are present in the application packet. In the event the application is deemed
incomplete, a list of missing items will be provided to the applicant in writing. Additionally,
the request will be placed on hold and not scheduled for consideration by the HARC, when
applicable, until such time the missing items are submitted and the application is deemed
complete. When the application is deemed complete, the request will proceed to technical
review and be placed on the next available HARC Public Hearing agenda, when applicable.
Technical Review
Technical review of the application consists of the review of the request to determine if and how
the proposed scope of work meets the approval criteria outlined in the UDC and the Downtown
and Old Town Design Guidelines. City staff may contact the applicant to obtain additional
information, further clarification or revisions of the plans if deemed necessary. Please be
advised that a site visit may be completed by staff during this time.
Administrative CDCs will be issued upon completion of the technical review no earlier than
fifteen (15) days after the posted notice, provided the UDC approval criteria are met and the
request complies with the Downtown and Old Town Design Guidelines. Appeals of an
CB 112 – CDC Process Page 5 of 7
Issued: May 6, 2014
administratively issued CDC will be considered by the HARC in accordance with procedures
established for new applications. Such appeal must be submitted within fifteen (15) days of an
administrative action.
For CDC applications that require consideration by the HARC, staff will draft a
recommendation to the HARC as part of the staff report that is written during this stage of the
review process.
Public Notification
In accordance with Section 3.03.010(D) of the UDC, all CDC applications require public
notification. Each applicant is required to post public notice of the CDC application no less than
fifteen (15) days prior to the expected date City Staff will make a determination or the
scheduled HARC public hearing, as applicable, on the property. The public notice to post on the
property will be provided by City Staff and may be picked-up at the Planning Department,
located at 300-1 Industrial Avenue, Georgetown, Texas 78626. City Staff will notify the applicant
when the sign(s) is(are) ready for pick-up. Please note that public notice signs must be kept on
the property until final action is made by City Staff or the HARC, as applicable. It is the
responsibility of the applicant to remove the sign(s) after City Staff or the HARC takes final
action.
In addition, CDC applications that require administrative review will be posted online fifteen
(15) days prior to making a final decision for public review/comment to comply with the Public
Notification requirements of the UDC [Section 3.03.010(D)].
HARC
The HARC Public Hearing includes the presentation of the staff recommendation, explanation
of the proposed scope of work by the applicant and/or property owner [up to ten (10) minutes],
and public comments in support or in opposition of the request. During the public hearing, each
constituent that signs up to speak on the request will have three (3) minutes to present their
comments to the HARC. A speaker may allot their time to another speaker for a maximum time
of six (6) minutes. Upon closing of the public hearing, the HARC will deliberate and discuss the
case, and vote to take final action on the application.
It is important to note that the HARC may only consider and take action on the specific items
presented before them; any new or additional item(s) will require the submittal of a new
application, or postponement of the current application so it may be amended and rescheduled
at a future public hearing. In both cases, new public notification will be required.
The HARC may approve, approve with conditions, or deny the request by a majority vote of all
members of the HARC; a minimum of four (4) votes is required to approve a CDC. Should the
request be approved or approved with conditions, the applicant may proceed to obtain the
necessary approvals to complete the project (i.e. Building Permit). When applicable, the
conditions of the CDC must be met within the time frame established by the HARC.
However, should the request be denied, no application for the same project may be considered
within one hundred eighty (180) days of the date the request was denied by the HARC. In this
CB 112 – CDC Process Page 6 of 7
Issued: May 6, 2014
case, the applicant may submit a design for a new project or revised design that substantially
responds to the reasons for denial.
Approved CDCs will expire if no work is commenced within twenty-four (24) months from the
date of the approval.
Any person aggrieved by the HARC’s final decision on a CDC may appeal to the City Council
within thirty (30) days in accordance with Section 3.13.0110 of the UDC.
For information on the HARC’s role on a CDC for Demolition or Relocation of a Historic
Structure, please refer to Customer Bulletin 113.
Approval Criteria
UDC Section 3.13.030 establishes the approval criteria for all CDC requests. City staff and the
HARC must use the criteria outlined in this Section to determine whether to grant a CDC.
Additionally, any property within the boundaries of the Districts must also meet the standards
set forth in the UDC and the Downtown and Old Town Design Guidelines.
Postponed Cases
An applicant may postpone a case by submitting a written request to the Historic Planner prior
to the posting of the HARC meeting agenda, or by making the request before the HARC at the
dais in the event that the agenda has already been posted. When the applicant is ready to move
forward with the postponed application, the request will be placed on the next available HARC
Public Hearing. In addition, the applicant will be responsible for obtaining from the Planning
Department and placing on the posted public notice sign a revised notification with the new
hearing date no less than fifteen (15) days prior to the new scheduled hearing.
Continued Cases
At the HARC Public Hearing, the HARC or applicant may request a continuance to the next
regularly scheduled meeting, which allows the request to be considered at a future date without
incurring additional fees or re-notification requirements. Cases may only be continued under
limited circumstances, such as the applicant wishing to submit new and/or additional
information, or revise the request or plans to show an alternate design.
It should be noted that the HARC must make a final action within forty-five (45) days of the
public hearing, unless the applicant agrees to extend the time. Thus, when requesting a
continuance, please note that all requests must be to a date certain of a regularly scheduled
HARC meeting, as agreed by both the HARC and applicant.
Application Withdrawal
An applicant may withdraw an application at any time during the CDC process, prior to the
request being called forward for consideration at the HARC Public Hearing. Please note that if a
request to withdraw the application is received after an application is deemed complete, all
paid application fees will be forfeited.
CB 112 – CDC Process Page 7 of 7
Issued: May 6, 2014
REFERENCES AND RESOURCES
The following is a list of additional resources available to provide guidance on historic
buildings and sites, as well as design guidelines and preservation:
• City of Georgetown Downtown Master Plan - https://historic.georgetown.org/downtown-
master-plan
• City of Georgetown Unified Development Code - https://udc.georgetown.org/unified-
development-code
• City of Georgetown Downtown and Old Town Design Guidelines -
https://historic.georgetown.org/downtown-design-guidelines
• National Alliance of Preservation Commissions - http://napc.uga.edu
• National Trust for Historic Preservation - www.preservationnation.org
• National Main Street - www.mainstreet.org
• Texas Historical Commission - www.thc.state.tx.us
• Texas Main Street - www.thc.state.tx.us/preserve/projects-and-programs/texas-main-street
• Georgetown Heritage Society - www.georgetownheritagesociety.com
• American Planning Association - www.planning.org
CB 113 – CDC for Demolition or Relocation of a Structure Process Page 1 of 7
Issued: May 6, 2014
TO: Planning and Downtown and Community Services departments Customers
SUBJECT: Customer Bulletin #113 – The Certificate of Design Compliance (“CDC”) for
Demolition or Relocation of a Structure Process
DATE: May 6, 2014
This Customer Bulletin was created as a customer service initiative on the Certificate of Design
Compliance (“CDC”) for Demolition or Relocation of a Structure process to provide a guide to
property and business owners located within the Downtown and Old Town Overlay districts,
or that own a building listed in the City’s List of Priority Structures (Historic Resources Survey).
This Customer Bulletin does not apply to requests for the demolition of a non-historic accessory
structure.
A location map of each overlay district and of properties listed in the Historic Resources Survey
may be viewed online using the City’s interactive online maps located at
https://maps.georgetown.org/interactive-maps/ (Geoguide: Historic Resources Survey Map).
Information available includes the district boundaries, as well as a structure’s level of priority,
construction year, archite ct, architectural style and building materials.
For questions and further information, please contact the Historic Planner at (512) 930-3581.
THE CDC FOR DEMOLITION OR RELOCATION OF A STRUCTURE PROCESS
Section 3.13 of the City’s Unified Development Code (“UDC”) outlines the applicability,
regulations, review process, and approval criteria of a CDC for Demolition or Relocation of a
Structure. The UDC may be viewed online at https://udc.georgetown.org/unified-development-
code/.
In accordance with UDC Sections 3.13.010(B) and (D)(1), a CDC is required to demolish or
relocate a structure that is in the Downtown or Old Town Overlay Districts, or that is on the
City’s List of Priority Structures (Historic Resources Survey).
The CDC for Demolition or Relocation of a Structure process takes approximately sixty (60)
days from application submittal to final decision (see attached EXHIBIT). However, please note
CB 113 – CDC for Demolition or Relocation of a Structure Process Page 2 of 7
Issued: May 6, 2014
that projects that require further review may require additional processing time. All CDCs for a
demolition or relocation will be reviewed and approved by the Historic and Architectural
Review Commission (“HARC”).
Please be advised that any development or modification to a property or structure located in
one of the historic districts must comply with the applicable UDC regulations and should be
consistent with the Downtown and Old Town Guidelines, as amended, even when a CDC is not
required for the proposed scope of work. For additional information on other CDC applications
and processes, please refer to Customer Bulletin 112 available online at
https://planning.georgetown.org/planning-department-correspondence/.
Pre-Application Conference
Prior to submitting a CDC for Demolition or Relocation of a Structure application, a request for
a Pre-Application Conference must be completed and submitted to the Planning Department to
schedule a meeting with appropriate staff members. Pre-Application Conference Request forms
may be submitted in person at 300-1 Industrial Avenue, or via email at
planning@georgetown.org. The purpose of this meeting is to provide an applicant the
opportunity to present the proposed project to City Staff, and obtain the City’s professional
opinion and input on potential code requirements and procedures that an applicant must
undertake to complete the project. There is no fee associated with a request for a Pre-
Application Conference. Additional information about the Pre-Application Conference may be
found in Customer Bulletin 109 available online at http://planning.georgetown.org/planning-
department-correspondence/.
When completing the request form, it is highly recommended that the applicant provide as
much detail and information as possible. Once the Pre-Application Conference is complete, an
applicant will have up to ninety (90) days from the date of the staff comments and signature(s)
to submit the related applications or a new Pre-Application Conference will be required. The
Pre-Application Conference Request form is available online at
http://udc.georgetown.org/development-manual/.
HARC Demolition Subcommittee Pre-Application Conference
In addition to the Pre-Application Conference with staff referenced above, the applicant must
meet with the HARC Demolition Subcommittee prior to submitting the application. The
purpose of this meeting is to establish the minimum submission requirements to be included in
the application for a CDC for Demolition or Relocation of a Structure . A site visit may be
completed during this meeting if deemed necessary. All required Pre-Application conferences
may be scheduled simultaneously and do not require consideration by one prior to the other.
When completing the request form, it is highly recommended that the applicant include with
the Pre-Application Conference Request form one (1) digital copy of the detailed scope of work,
photographs of the structure and site, and other supporting documents that detail the structural
and historical condition of the structure to be demolished or relocated. This information should
be submitted in advance so that it may be distributed to the Subcommittee and staff members
prior to the meeting.
CB 113 – CDC for Demolition or Relocation of a Structure Process Page 3 of 7
Issued: May 6, 2014
HARC Pre-Application Conceptual Review
If a structure is proposed to be relocated within a historic overlay district, a CDC for the
structure to be relocated may be required. Likewise, if the structure to be demolished or
relocated will be replaced by a new structure, a CDC for the new structure may be required.
When applicable, requirement of a CDC prior to approval of a CDC for Demolition or
Relocation will be determined by the HARC Demolition Subcommittee at the Pre-Application
Conference. In this event, the conceptual review by the HARC will be required. Please refer to
Customer Bulletin 112 for additional information on the process of other CDC applications.
Application Submittal
In order to facilitate the application submittal process, completed applications may be
submitted at any time. Submittal of a complete application includes the Application Form, all
supporting documents as listed in the application checklist including those required by the
HARC Demolition Subcommittee , and applicable fees. The application must be submitted a
minimum of sixty (60) days prior to a scheduled HARC Public Hearing. This is to allow for
sufficient time to review the application, create the HARC staff report and packet, and comply
with the public notice requirements of UDC Section 3.03, as well as the City’s Certified Local
Government (CLG) Program Certification Agreement.
Completeness Review
Upon receipt of an application, City Staff will review all submitted information within five (5)
working days to determine if the minimum items needed for proper review (submittal
requirements) are present in the application packet. In the event the application is deemed
incomplete, a list of missing items will be provided to the applicant in writing. Additionally,
the request will be placed on hold and not scheduled for consideration by the HARC until such
time the missing items are submitted and the application is deemed complete. When the
application is deemed complete, the request will proceed to technical review, and be placed on
the next available HARC Public Hearing agenda.
CLG Delay Period and Public Notice
Per the City’s CLG Program Certification Agreement, all demolition requests require a 60-day
delay period prior to the issuance of a demolition permit. The purpose of this delay period is to
allow the opportunity to reach a satisfactory resolution that preserves the structure while
addressing the property owner’s individual rights. As part of this effort, a sign must be posted
on site to give notification to the public, and allow the public the opportunity to propose
alternatives for preserving or relocating the existing structure. Signs will be provided by the
Historic Planner after the application is deemed complete. It is the responsibility of the
applicant to post the sign on the subject property; the sign must be kept until the end of the 60-
day delay period, which may be after the HARC final action.
CB 113 – CDC for Demolition or Relocation of a Structure Process Page 4 of 7
Issued: May 6, 2014
Technical Review
Technical review of the application consists of the review of the request to determine if and how
the proposed scope of work meets the approval criteria outlined in the UDC and the Downtown
and Old Town Design Guidelines, when applicable. City staff may contact the applicant to
obtain additional information, further clarification or revisions of the plans if deemed necessary.
Please be advised that a site visit may be completed by staff during this time. Staff will draft a
recommendation to the HARC as part of the staff report that is written during this stage of the
review process.
Public Notification
In accordance with Section 3.03.010(D) of the UDC, all CDC applications require public
notification. Each applicant is required to post public notice of the CDC application on the
property no less than fifteen (15) days prior to the scheduled HARC public hearing. The public
notice to post on the property will be provided by City Staff and may be picked-up at the
Planning Department, located at 300-1 Industrial Avenue, Georgetown, Texas 78626. City Staff
will notify the applicant when the sign(s) is(are) ready for pick-up. Please note that public
notice signs must be kept on the property until final action is made by the HARC, as
applicable. It is the responsibility of the applicant to remove the sign(s) after the HARC takes
final action.
HARC
The HARC Public Hearing includes the presentation of the staff recommendation, explanation
of the proposed scope of work by the applicant and/or property owner [up to ten (10) minutes],
and public comments in support or in opposition of the request. During the public hearing, each
constituent that signs up to speak on the request will have three (3) minutes to present their
comments to the HARC. A speaker may allot their time to another speaker for a maximum time
of six (6) minutes. Upon closing of the public hearing, the HARC will deliberate and discuss the
case, and vote to take final action on the application.
The HARC may approve, approve with conditions, or deny the request by a majority vote of all
members of the HARC; a minimum of four (4) votes is required to approve a CDC for
Demolition or Relocation of a Structure. Should the request be approved or approved with
conditions, the applicant must meet the post-demolition requirements outlined in UDC Section
3.13.070 (see Post-requirements section below), and may proceed to apply for the necessary
approvals to complete the project (i.e. Demolition Permit). When applicable, the conditions of
the CDC must be met within the time frame established by the HARC.
However, should the request be denied, the demolition delay period outlined in UDC Section
3.13.010(D)(2) will come into effect. The HARC may impose conditions to be met during the
delay period, the extent of which will be determined by the HARC (see UDC’s Demolition
delay period below).
Please note that applications for a CDC for Demolition or Relocation of a Structure submitted
based on no economically viable use of the property exists, will be presented to the HARC at a public
CB 113 – CDC for Demolition or Relocation of a Structure Process Page 5 of 7
Issued: May 6, 2014
hearing within forty-five (45) days of the date the application is deemed complete. The purpose
of this public hearing is to select the HARC’s appointee to the Economic Review Panel [please
refer to UDC Section 3.13.020(G) for additional information on the Panel’s review process]. The
proposed appointee will be forwarded to City Council at their next available meeting for
confirmation. If the City Council does not agree with the selected appointee, it will designate
the panel representative for the HARC. The HARC will hold a public hearing within forty-five
(45) days of the hearing held by the Economic Review Panel, and approve or deny the request.
Approved CDCs will expire if a Demolition Permit is not issued, or work authorized by the
CDC is not commenced within one hundred eighty (180) days.
Any person aggrieved by the HARC’s final decision on a CDC for Demolition or Relocation of a
Structure may appeal to the City Council within thirty (30) days in accordance with UDC
Section 3.13.0110.
Approval Criteria
UDC Section 3.13.030 establishes the approval criteria for all CDC requests; UDC Section
3.13.040 establishes the supplemental approval criteria specifically for a CDC for Demolition or
Relocation of a Structure request. The HARC must use the criteria outline in these sections to
determine whether to grant a CDC for Demolition or Relocation of a Structure. Additionally,
the HARC must make the applicable findings specified in UDC Section 3.13.040(D), which
varies depending on the justification and basis of the demolition request as determined by the
applicant.
Post-requirements for an APPROVED CDC for Demolition or Relocation of a Structure
In accordance with Section 3.13.070 of the UDC, once a CDC for Demolition or Relocation of a
Structure is approved, the applicant must complete a set of requirements with the purpose of
documenting the structure to be demolished and its historical features, to include construction
style and materials. Additionally, the applicant and Historic Planner will assess the structure to
determine any materials that may be salvaged and 1) use on the new (proposed) structure, or 2)
use on other preservation and restoration activities. The proposed plan for salvageable
materials must be reviewed and approved by the Historic Planner prior to the issuance of a
demolition permit.
UDC’s Demolition Delay Period (DENIED CDCs)
In accordance with UDC Section 3.13.010(D), if a CDC for Demolition or Relocation of a
Structure is denied, a demolition delay period will come into effect that prohibits the demolition
of the structure for an established period of time as determined by the HARC. The purpose of
the delay period is to find an alternative to demolition or relocation of the structure. The delay
period will depend on the (historic) priority level; however, this period may not exceed the
maximum number of days established by the UDC (175 for low priority structures, and 365
days for medium and high priority structures). During the delay period, the applicant must
meet a set of conditions as established in the UDC (please refer to Section 3.13.050), as well as
any additional conditions imposed by the HARC.
CB 113 – CDC for Demolition or Relocation of a Structure Process Page 6 of 7
Issued: May 6, 2014
At the end of the delay period or when all the conditions have been met by the applicant, the
request will be placed on the next regularly scheduled HARC meeting for final action. The
applicant will be notified of the scheduled hearing date, and provided with the public notice
signs to be posted on site no less than fifteen (15) days prior to the scheduled meeting.
Postponed Cases
An applicant may postpone a case by submitting a written request to the Historic Planner prior
to the posting of the HARC meeting agenda, or by making the request before the HARC at the
dais in the event that the agenda has already been posted. When the applicant is ready to move
forward with the postponed application, the request will be placed on the next available HARC
public hearing. In addition, the applicant will be responsible for obtaining from the Planning
Department and placing on the posted public notice sign a revised notification with the new
hearing date no later than fifteen (15) days prior to the new scheduled hearing.
Continued Cases
At the HARC Public Hearing, the HARC or applicant may request a continuance to the next
regularly scheduled meeting, which allows the request to be considered at a future date without
incurring additional fees or re-notification requirements. Cases may only be continued under
limited circumstances, such as the applicant wishing to submit new and/or additional
information, or revise the request or plans to show an alternate design.
It should be noted that the HARC must make a final action within forty-five (45) days of the
public hearing, unless the applicant agrees to extend the time. Thus, when requesting a
continuance, please note that all requests must be to a date certain of a regularly scheduled
HARC meeting, as agreed by both the HARC and applicant.
Application Withdrawal
An applicant may withdraw an application at any time during the CDC for Demolition or
Relocation of a Structure process, prior to the request being called forward for consideration at
the HARC Public Hearing. Please note that if a request to withdraw the application is received
after an application is deemed complete, all paid application fees will be forfeited.
REFERENCES AND RESOURCES
The following is a list of additional resources available to provide guidance on historic
buildings and sites, as well as design guidelines and preservation:
• City of Georgetown Downtown Master Plan - https://historic.georgetown.org/downtown-
master-plan
• City of Georgetown Unified Development Code - https://udc.georgetown.org/unified-
development-code
• City of Georgetown Downtown and Old Town Design Guidelines -
https://historic.georgetown.org/downtown-design-guidelines
CB 113 – CDC for Demolition or Relocation of a Structure Process Page 7 of 7
Issued: May 6, 2014
• National Alliance of Preservation Commissions - http://napc.uga.edu
• National Trust for Historic Preservation - www.preservationnation.org
• National Main Street - www.mainstreet.org
• Texas Historical Commission - www.thc.state.tx.us
• Texas Main Street - www.thc.state.tx.us/preserve/projects-and-programs/texas-main-street
• Georgetown Heritage Society - www.georgetownheritagesociety.com American Planning
Association - www.planning.org
EXHIBIT—CDC for Demolition or Relocation of a Structure Review Process Flowchart ₍overview₎
Pre-Application Conference
Prior to submitting a CDC application, a Pre-Application Conference is
required. The purpose of the meeting is to go over the project with City
staff from various Departments to obtain information and guidance on
applicable requirements and procedures. Pre-Application Conferences
are valid for up to 90 days.
HARC Pre-Application Conceptual Review
If a CDC is required for a new structure, or existing structure to be
relocated in the District, a conceptual review by the HARC will be
required prior to submitting a CDC application for the new/relocated
structure.
CDC Application Submittal
Complete applications may be submitted at any time (no application
deadline). For applications that require HARC consideration, it is
recommended that applications are submitted at least 30 days prior to
the scheduled public hearing. Complete applications will be scheduled
for the next available scheduled HARC meeting.
Completeness Review
Within 5 working days from receipt of an application, City
staff will review the submitted information to determine if the
minimum items needed for review were included in the
packet. An incomplete application will be placed on hold until
it is deemed complete for processing.
Technical Review
When an application is deemed complete, staff will review the request to
determine if it complies with the UDC’s approval criteria and the
Downtown and Old Town Design Guidelines. Additional information or
revisions may be requested of the applicant. A site visit may also be
completed during this time.
Applicant revises application & plans
Proposed project must comply with all applicable
requirements of the UDC and Guidelines. If
necessary, revised plans or additional information
may be required.
Public Notice
All CDCs require public notification. No less than 15 days prior to the
meeting, City staff will provide the applicant a public notice sign to be
posted on site. Public notice signs must be kept on site until final action
(determination) is made on the request or 5 days after the public hearing.
HARC
Public Hearing
Final action must be taken
within 45 days of public
hearing.
Post-Approval requirements:
1) Document existing structure and historic
resources
2) Create a salvage strategy for the reuse of building
materials (to be approved by the Historic Planner)
3) Plant (landscape) and maintain the property, if
applicable
Demolition Delay Period
Structure may not be demolished during the established
delayed period. Additionally, any conditions established by
the HARC must be met.
Appeal Decision to City Council
Request for an appeal must be submitted to the
Planning Department within 30 days of HARC’s
decision.
Applicant addresses missing information
If an application is deemed incomplete, a list of
missing items will be provided to the applicant in
writing, and the request will not proceed to
Technical Review until all items are submitted.
INCOMPLETE
COMPLETE
DENIED
APPROVED
Staff Recommendation
For CDCs that require HARC consideration, staff will draft a
recommendation to the HARC. Agendas with staff reports and
recommendations will be posted online the Friday before the scheduled
public hearing.
HARC Demolition Subcommittee Pre-Application Conference
CDC for Demolition or Relocation of a Structure requires a Pre-Application
Conference with the HARC Demolition Subcommittee to establish the
minimum application submittal requirements. A site visit may be completed
if deemed necessary.
CLG Delay Period and Public Notice
All demolition requests require a 60-day delay period prior to
the issuance of a demolition permit per the City’s CLG Program
Certification Agreement. Signs must be posted on site during
this period to allow the public to propose alternatives for
preserving the existing structure .
HARC (re)consideration
Upon completion of the
delay period, the HARC will
reconsider the request to
determine if the conditions
have been met.
Proceed to obtain Demolition Permit,
Site Plan, Building Permit, etc., as required
for proposed project
APPROVED
DENIED
Appeal Decision to City Council
Request for an appeal must be submitted to the
Planning Department within 30 days of decision.
DENIED
CB 113 - CDC for Demolition or Relocation of a Structure Process
Issued: May 6, 2014
CB 114 – CDC Application Submittal Requirements Page 1 of 10
Issued: May 8, 2014
TO: Planning and Downtown and Community Services departments Customers
SUBJECT: Customer Bulletin #114 – Procedures for completing and submitting a Certificate
of Design Compliance (“CDC”) Application (Submittal Requirements)
DATE: May 8, 2014
This Customer Bulletin was created as a customer service initiative to provide a guide to
property and business owners located within the Downtown and Old Town Overlay Districts,
or that own a building listed in the City’s List of Priority Structures (Historic Resources Survey)
on the application submittal requirements when requesting a Certificate of Design Compliance
(“CDC”).
A location map of each overlay district and of properties listed in the Historic Resources Survey
may be viewed online using the City’s interactive online maps located at
https://maps.georgetown.org/interactive-maps/ (Geoguide: Historic Resources Survey Map).
Information available includes the district boundaries, as well as a structure’s level of priority,
construction year, architect, architectural style and building materials.
For questions and further information, please contact the Historic Planner at (512) 930-3581.
APPLICATION REQUIREMENTS
Please refer to the table below to determine the materials required for a specific type of CDC
request. The application may not move forward until all required information is provided
and the application is deemed complete.
The applicability of each type of request will be based on the applicable Overlay District as
determined in the UDC, in the Pre-Application Conference with staff and the Demolition
Subcommittee when applicable, and application checklists. Please refer to Customer Bulletins
112: The CDC Process, and 113: The CDC for Demolition or Relocation of a Structure Process,
for additional information. Customer Bulletins are available online at
https://planning.georgetown.org/planning-department-correspondence/.
CB 114 – CDC Application Submittal Requirements Page 2 of 10
Issued: May 8, 2014
TYPE OF REQUEST
LEV
E
L
O
F
REV
I
E
W
HA
R
C
PRE
-APP
L
I
C
A
T
I
O
N
CON
C
E
P
T
U
A
L
REV
I
E
W
HA
R
C
SUB
C
O
M
M
I
T
T
E
E
REV
I
E
W
/A
PP
R
O
V
A
L
APP
L
I
C
A
T
I
O
N
FOR
M
CD
C
CHE
C
K
L
I
S
T
SIG
N
E
D
SUB
M
I
T
T
A
L
AUT
H
O
R
I
Z
A
T
I
O
N
FOR
M
LET
T
E
R
O
F
INT
E
N
T
SIT
E DES
I
G
N
(P
LO
T
) PLA
N
LAN
D
S
C
A
P
E
PLA
N
ARC
H
I
T
E
C
T
U
R
A
L
DRA
W
I
N
G
S
(E
LE
V
A
T
I
O
N
S
)
ARC
H
I
T
E
C
T
U
R
A
L
DRA
W
I
N
G
S
(F
LO
O
R
PLA
N
S
)
SPE
C
I
F
I
C
A
T
I
O
N
S
A
N
D
DET
A
I
L
S
REN
D
E
R
I
N
G
S
MAT
E
R
I
A
L
(S) SAM
P
L
E
S
PHO
T
O
G
R
A
P
H
S
OTH
E
R
INF
O
R
M
A
T
I
O
N
APP
L
I
C
A
T
I
O
N
FEE
(IN
C
L
U
D
E
S
TE
C
H
N
I
C
A
L
F
E
E
)
A B C D E F G H I J K L M N O P Q
Awnings and Canopies HARC * * * * * * * * * * $160
Demolition of a Historic
Resource; or removal of a
building façade with street
frontage
HARC * * * * ~ * ~ * ~ $160
Demolition or Relocation of a
Historic Structure HARC ~ * * * * * * ~ * * $160
Demolition of a Non-Historic
Accessory Structure Staff * * * * * * * $160
Exterior Building Alterations
(<5,000 sq.ft.) HARC ~ * * * * * * ~ * * * * ~ $160
Exterior Building Alterations
(>5,000 sq.ft.) HARC ~ * * * * * * ~ * * * * ~ $265
Exterior Site Alterations HARC ~ * * * * * ~ * ~ * * ~ $160
Exterior Paint Color HARC * * * * * * * * * $31
Exterior Paint Color
(Residential in Downtown
Overlay District)
Staff * * * * * * * * * $31
Fence (Residential) Staff * * * * * * ~ * $31
Fence (Non-Residential) HARC * * * * * * * * $31
Landscaping Staff * * * * * * * $160
New Construction - Additions HARC ~ * * * * * * ~ * ~ * * ~ $265
New Construction - Infill HARC * * * * * * * * ~ * * ~ $265
Signage HARC * * * * * * * * * * * $31
LEGEND: [*] ITEM IS REQUIRED [~] ITEM MAY BE REQUIRED (TO BE DETERMINED AT THE PRE-APPLICATION CONFERENCE)
A copy of the application form and all supporting documents (exhibits, drawings, photos,
etc.) must be submitted on a compact disc (CD) or USB flash drive in PDF format (maximum
file size 50MB; 300 dpi resolution; no layers, digital signatures or passwords).
Master Application form, signed Submittal Authorization Form and Checklist must be saved
as one PDF file; letter of intent, plans, specification of details, renderings and photographs
must be saved as a second separate PDF file (only two (2) files on CD or drive). Each required
set of documents must be appropriately labeled as specified in the application checklist.
CDs or drives must be clearly labeled with the project name on the outside.
Required plans do not need to be prepared, signed or sealed by a licensed architect or
registered engineer for the CDC application process. Plans may be hand drawn provided
they are legible, to scale and with dimensions, and properly labeled.
CB 114 – CDC Application Submittal Requirements Page 3 of 10
Issued: May 8, 2014
A. LEVEL OF REVIEW
CDC applications that are related to landscaping, residential fences, exterior paint colors of
residential properties in the Downtown Overlay District, and demolition of a non-historic
accessory structure will be reviewed and considered administratively (Administrative
CDCs). All other CDC applications will be reviewed and considered by the Historic and
Architectural Review Commission (“HARC”) for final action. In all cases, a public notice of
the CDC application will be posted on the property.
B. HARC PRE-APPLICATION CONCEPTUAL REVIEW
Materials to be submitted for Conceptual Review should include, at a minimum, Letter of
Intent, preliminary Site Plan and Architectural Drawings, Specification of Materials, and
Photographs. Materials for the conceptual review must be submitted at least seven (7) days
before the regularly scheduled HARC meeting. There is no fee for a Conceptual Review. For
additional information on the HARC Pre-Application Conceptual Review, please refer to
Customer Bulletins 112 and 113.
C. HARC SUBCOMMITTEE REVIEW OR APPROVAL
CDC Applications for signage are reviewed and approved by the HARC Sign
Subcommittee, unless the Subcommittee determines that the request requires review and
consideration from the HARC (full commission). Applications to be considered by the
HARC Sign Subcommittee will follow the same review process and timeline as other CDC
applications (the HARC Sign Subcommittee meets twice a month for expediency).
CDC Applications for Demolition of Relocation of a Structure require a Pre-Application
meeting with the HARC Demolition Subcommittee to establish the minimum submission
application requirements for the application. When submitting a request for the HARC
Demolition Subcommittee Pre-Application meeting, one (1) digital copy of the detailed
scope of work, photographs, and other supporting documents (i.e. details of the structural
and historical condition of the structure to be demolished or relocated) must be submitted
with the Pre-Application Conference request form. Please be advised that the minimum
requirements established in this meeting must be submitted with the CDC Application for
Demolition or Relocation of a Structure for processing. Please see Other Requirements (Item
P) below. For additional information on the demolition or relocation process, please refer to
Customer Bulletin 113.
D. APPLICATION FORM
All fields of the application form must be completed accurately and signed by the applicant
and/or property owner. All applicable information must be legibly printed or typed for
processing. Incomplete application forms will not be accepted. Please be advised that any
inaccurate information may cause a delay in processing the request.
Required property information such as the legal description of the property may be found
in the Williamson County Appraisal District’s website at http://www.wcad.org/property-
CB 114 – CDC Application Submittal Requirements Page 4 of 10
Issued: May 8, 2014
search. Historic, Zoning and City Council district information may be found in the City’s
interactive map website at https://maps.georgetown.org/interactive-maps/.
E. CDC CHECKLIST
The applicant must complete the CDC Checklist acknowledging submittal of all required
documents. The application may not move forward or be scheduled for a public hearing
until all required information is provided and the application is deemed complete.
F. SIGNED SUBMITTAL AUTHORIZATION FORM
A signed copy of the Submittal Authorization Form and staff notes provided at the Pre-
Application Conference must be included in the submittal packet.
G. LETTER OF INTENT
A detailed description of the proposed construction, external changes or signage, and how it
meets the Design Guidelines and applicable UDC requirements must be included with the
submittal packet. For applications with multiple items (landscaping, signage, paint,
addition, etc.), each item being sought must be included as a part of the application.
H. SITE DESIGN (PLOT) PLAN
Site Design or Plot plans must be dated, drawn to scale and have north arrows and
directional labels. In addition, Site Plans must include the following information:
Graphic Scale
Dimensions of the site and all improvements, to include setbacks (existing and
proposed) and building separation
Location of property lines, streets, walkways, parking, driveways, mechanical
equipment, fences, and other hardscape features.
Existing and proposed buildings and additions
Portion(s) of structure to be demolished (if applicable)
Location and dimensions of existing and proposed signage
* For a CDC for Demolition or Relocation of a Structure application, the Site Design (Plot)
Plan must be a post-demolition site plan addressing what will be developed on the site
after the demolition or removal of the existing structure is complete.
CB 114 – CDC Application Submittal Requirements Page 5 of 10
Issued: May 8, 2014
DISCLAIMER: Please note that the drawing above is only for reference purposes on information and details that must be included
on a Site Design (Plot) Plan, and does not necessarily show compliance with applicable requirements of the UDC, Downtown and
Old Town Design Guidelines, or building codes. For other graphic samples, please refer to the Downtown and Old Town Design
Guidelines.
I. LANDSCAPE PLAN
Landscape plans must be dated, drawn to scale and have north arrows and directional
labels. In addition, Landscape Plans must include the following information:
Graphic Scale
Dimensions of the site and landscape improvements
Location of property lines, streets, walkways, driveways, and other landscape features
Existing and proposed buildings and additions
Proposed plantings with corresponding legend
Non-residential planting requirements summary table
Calculation formulas for each landscaping requirement
List of species, sizes and quantities of all plantings
CB 114 – CDC Application Submittal Requirements Page 6 of 10
Issued: May 8, 2014
J. ARCHITECTURAL DRAWINGS (ELEVATIONS)
Elevation of each building façade must be dated, drawn to scale and have directional labels.
In addition, Elevations must include the following information:
Graphic Scale
Dimensions of the building and architectural features, to include overall building height,
width and depth of doors, windows and other openings
Materials
Roof Pitch
Types of windows, doors and dormers (i.e. aluminum, vinyl, wood, one over one, etc.)
Location and dimensions of existing and proposed signage
* For a CDC for Demolition or Relocation of a Structure application, the Elevation must be a
post-demolition elevation addressing what will be developed on the site after the
demolition or removal of the existing structure is complete.
DISCLAIMER: Please note that the drawing above is only for reference purposes on information and details that must be included
on an Elevation, and does not necessarily show compliance with applicable requirements of the UDC, Downtown and Old Town
Design Guidelines, or building codes. For other graphic samples, please refer to the Downtown and Old Town Design Guidelines.
K. ARCHITECTURAL DRAWINGS (FLOOR PLANS)
Floor Plans must be dated, drawn to scale and have directional labels. In addition, Floor
Plans must include the following information:
Graphic Scale
Dimensions of the building and openings on exterior walls
Room Labels
Proposed alterations (if applicable)
CB 114 – CDC Application Submittal Requirements Page 7 of 10
Issued: May 8, 2014
DISCLAIMER: Please note that the drawing above is only for reference purposes on information and details that must be included
on a Floor Plan, and does not necessarily show compliance with applicable requirements of the UDC, Downtown and Old Town
Design Guidelines, or building codes. For other graphic samples, please refer to the Downtown and Old Town Design Guidelines.
L. SPECIFICATIONS AND DETAILS
Specifications and details of architectural features, doors and windows, lighting, signage
and other applicable hardscape and landscape features and improvements must be included
in the submittal packet. Details must be dated, drawn to scale and labeled accordingly. All
details must include dimensions, materials, type, color, and proposed location.
For proposed replacement and/or installation of windows, doors, dormers, awnings or
shutters, please provide a window and door opening schedule. The schedule should consist
of a sketch of each floor and/or elevation of the structure with openings clearly defined as
existing in terms of quantity, size, style and material corresponding appropriately to a
proposed window and door schedule as a result of the requested action.
CB 114 – CDC Application Submittal Requirements Page 8 of 10
Issued: May 8, 2014
Source: Building Elevation – City of Georgetown Downtown and Old Town Design Guidelines.
DISCLAIMER: Please note that the drawing above is only for reference purposes on information that must be included on
specifications and details, and does not necessarily show compliance with applicable requirements of the UDC, Downtown and Old
Town Design Guidelines, or building codes. For other graphic samples, please refer to the Downtown and Old Town Design
Guidelines.
M. RENDERINGS
A three-dimensional sketch or drawing of the Street View or Street Elevation must be
included with the submittal packet. All renderings provided shall be an accurate
representation of the property and any proposed changes.
N. MATERIAL(S) SAMPLES
Fifteen (15) samples of each material to be used in the proposed scope of work, to include
paint color chips must be submitted with the application. All color renderings and samples
must be an accurate representation of the proposed or existing color. In the event that
material samples are not available (i.e. materials for a proposed type of stone or brick),
photographs or catalog pictures and specifications identifying the proposed material may be
submitted. Each (set of) sample must be submitted in an 8” by 10” envelope with the name
of the project and property address written on the top right corner of the envelope.
CB 114 – CDC Application Submittal Requirements Page 9 of 10
Issued: May 8, 2014
O. PHOTOGRAPHS
Photographs of all sides of the structure and site, as well as of the sign structure and all
other improvements must be included in the submittal packet. Photographs must be in color
and no smaller than 4” by 6”.
P. OTHER REQUIREMENTS
These types of applications must include the following information:
Demolition/Relocation of
a Structure
The following items are required:
1) Justification Statement in accordance with UDC Section
3.13.020(D)(1).
2) A post-demolition Site Plan addressing what will be
developed on site.
3) In the event the structure will be relocated in a Historic
District, supporting documentation that addresses the
architectural compatibility of the structure to be relocated
with adjacent buildings; site development standards
according to the Guidelines; and buildings and character of
the district, in accordance with UDC Section 3.13.020(D)(4).
4) Application requirements and additional information as
determined by the HARC Demolition Subcommittee (see
application checklist).
It is also recommended that the following information be
provided:
1) Study, report or assessment on the historic value and
significance of the structure completed by a qualified
Historian, Historic Preservation Architect or Preservation
Consultant.
2) A certified engineer’s report testifying to the structural
condition of the structure.
3) Letters of support from the surrounding property owners.
Demolition of a non-
historic accessory
structure
Documentation identifying the date of construction.
Exterior Building
Alterations (Remodel of
structure)
For substantial rehabilitation and other major projects (50% or
more of the value of the structure), additional
application/submittal requirements as recommended at the
HARC Pre-Application Conceptual Review.
Infill/New Construction Additional application/submittal requirements as recommended
at the HARC Pre-Application Conceptual Review.
CB 114 – CDC Application Submittal Requirements Page 10 of 10
Issued: May 8, 2014
Q. APPLICATION FEE
Required fees must be paid to the City at the time of application submittal. For a detailed list
of application fees, please refer to the Fee Schedule in the UDC’s Development Manual
available online at http://udc.georgetown.org/development-manual/. Applications that are
not accompanied with the appropriate fee will not be accepted by the City. Fees may be
paid in person by check (payable to the City of Georgetown) or credit card, or
arrangements may be made to pay over the phone. The fees for a specific application will
also be noted by staff at the Pre-Application Conference.
WO
R
K
WO
R
K
The Georgetown Main Street Program works
to enhance downtown vibrancy and historic
preservation through a proven economic
development and historic preservation approach.
Main Street makes the following grants and
services available to downtown businesses:
Facade Reimbursement Grant
Available to property owners and some tenants for
proposed exterior work on storefronts and for roof and
foundation work on commercial buildings located in the
Downtown Overlay District (see map). Reimbursements
are provided on a 50/50 matching basis up to $10,000
per grant. Grants must be approved prior to initiating
work on the project.
Sign Reimbursement Grant
Available to business owners for proposed business
signage on commercial buildings located in the
Downtown Overlay District. Funds are provided on a
50/50 matching basis up to $500 per grant.
Texas Main Street Design Assistance
Free design assistance (not for regulatory approval,
permit or construction) to property owners or tenants of
commercial buildings located in the Downtown Overlay
District. Assistance includes building investigation,
preservation consultation, facade renderings, business
sign design and graphics, investment tax-credit
assistance and ADA accessibility on-site consultation.
Federal Rehabilitation Tax Credit Program
A 20% tax credit is available for the costs associated
with substantially rehabilitating income producing
properties that are certified historic structures. A 10%
tax credit is available for the rehabilitation of non-
historic, income producing buildings built before 1936.
State of Texas Historic Preservation Tax Credit
A 25% business franchise tax credit is available for
income producing certified historic properties. The
property must be designated at the Federal, State or
local level to be eligible.
Preservation Incentives 512.930.2027
Georgetown Utility Systems
512.930.3558
gus.georgetown.org
Inspection Services
512.930.2550
inspections.georgetown.org
Planning Department
512.930.3575
planning.georgetown.org
Historic Planner
512.930.3581
historic.georgetown.org
Texas Disposal Systems
512.930.1715
texasdisposal.com
Atmos Energy
1.888.286.6700
atmosenergy.com
Texas Historical Commission
512.463.6047
thc.state.tx.us
National Park Service
202.513.7270
nps.gov
Gu
i
d
e
f
o
r
N
e
w
Do
w
n
t
o
w
n
B
u
s
i
n
e
s
s
Ow
n
e
r
s
Preservation Incentives
512.930.2027 | MainStreet@Georgetown.org
LIVE WORK PLAY
Before changing any building or property in the
Downtown Overlay District (see map), please contact:
Historic Planner in the Downtown
& Community Services Department
512.930.3581
A Pre-Application Meeting will determine what is
needed to complete your project. All projects in the
Downtown Overlay District require an approved
Certificate of Design Compliance (CDC) before work
may begin. We recommend you allow a minimum of
60 days from the time of your Pre-Application Meeting
for the review process and CDC approval. Please review
Customer Bulletin 114 for more information on CDCs.
What is a Certificate of
Design Compliance?
A Certificate of Design
Compliance (CDC) is a permit
obtained from the Historic
Planner documenting
approval of a project within
the Downtown Overlay District.
CDC approval is based upon conformance with
the City of Georgetown Unified Development Code and the
Downtown and Old Town Design Guidelines. Please review
Customer Bulletin 114 for more information on CDCs.
What is the Historic and Architectural Review
Commission (HARC)? HARC is a City Council appointed
commission tasked with reviewing CDC applications. The
HARC meets once a month to review CDCs for projects
located within the Downtown Overlay District.
I want to put up a new business sign. Do I need to
get approval for it? Yes, an approved CDC is required
prior to putting up your sign. The Historic Planner will go
over what materials are needed for your CDC application
and how to get your sign permit from Inspection Services.
I want to make changes to the outside of my
building. Does this need to be approved?
Yes, you will need an approved CDC and permits from
Inspection Services prior to commencing work. The
Historic Planner will discuss materials needed for your
CDC application and how to obtain all the proper
building permits.
How do I get my Certificate of Occupancy?
As soon as you know that you are moving into a new
building, visit the Inspection Services office. The application
review process takes up to 10 business days. During this
time, staff from Inspection Services, as well as the Historic
Planner, will review the business for compliance with
zoning regulations and building codes.
I want to make changes to my building. Who do
I need to talk to first? The project begins with a Pre
Application meeting, arranged through the Planning
Department. The appropriate staff members will attend
the meeting to discuss your project and the required
permits. You are encouraged to bring any conceptual
materials to the meeting.
Do I need a permit for my new business sign?
Yes, in addition to HARC approval, a sign permit is
required for all new signs being installed. You will need
to contact the Historic Planner for details on what is
required for the sign permit.
Can I put up a banner? Yes, but only for a limited time.
You will need to fill out an application for a temporary
banner with the Inspection Services office. For quick
review and possible approval, please submit a digital
rendering of the banner, including dimensions and
proposed location. A fee will be charged upon permit
approval and your banner will be good for 45 days. All
banners are subject to review from the Historic Planner.
Schedule a Pre Application Meeting
with the Planning Department. The
Historic Planner and any additional city staff will attend
the meeting to discuss the project. You are encouraged
to bring any conceptual materials to the meeting for
review. Staff will identify the necessary applications to
complete your project.
Submit all required applications for
the project. Each component of the project
will be reviewed by the appropriate city staff to ensure
compliance with all local regulations, including local
development codes and building codes. The application
process may require additional review by the Historic
and Architectural Review Commission, Planning and
Zoning Commission or other City commissions.
Once the applications are complete,
all permits are issued. You may then begin
work on your project. Please be sure to schedule the
appropriate inspections throughout the process to avoid
any unnecessary delays.
FREE retail business listing on city websites:
MainStreetGeorgetown.com
VisitGeorgetown.com
Town Square Directory sign business listing
Quarterly networking & training opportunities:
Downtown Low Down Meetings and Breakfast Bites
small business trainings
FRequently Asked Questions
The P roject Process
1
2
3
Building Projects and Planning
Other Resources and Opportunities
Application Type CDC Building Permit
Certificate of Occupancy
Business Signage
Exterior Alterations
Interior Alterations
City Facebook page postings:
Downtown Georgetown Texas, Shop Georgetown
and Live and Play in Georgetown, Texas
512.930.2027 | MainStreet@Georgetown.org
LIVE WORK PLAY