HomeMy WebLinkAboutAgenda_GVPID_08.12.2019Notice of Meeting for the
Georgetown Village P ublic I mprov ement District
of the City of Georgetown
August 12, 2019 at 6:00 P M
at West Side Serv ice Center, located at 5501 Williams D r Georgetown, T X 78633
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's
O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A C all to O rd er
B P resentation of the G eo rgeto wn Village P ub lic Improvement District (G VP ID) monthly financial reports
for the mo nth o f July 2019. - Lac i G ro bler
L egislativ e Regular Agenda
C P ublic Wishing to Address the Board
O n a subject that is posted on this agenda: P leas e fill o ut a s p eaker regis tratio n fo rm whic h can be
found o n the table at the entrance to the Board Meeting. C learly p rint your name and the letter of the item
on whic h yo u wis h to speak and present it to the S taff Liais o n, prior to the start of the meeting. You
will be called forward to speak when the Bo ard c o nsiders that item. O nly p ers o ns who have d elivered the
speaker fo rm prior to the meeting being called to order may speak.
On a subject not posted on the agenda: P ers o ns may ad d an item to a future R egular s ched uled Bo ard
agenda by filing a written req uest with the S taff Liaison no later than one week prior to the Board
meeting. T he req ues t mus t inc lude the sp eaker ’s name and the s p ecific topic to be ad d res s ed with
sufficient info rmation to info rm the b o ard and the pub lic. Only those persons who have submitted a
timely request will be allowed to speak. F or Board Liais o n contac t info rmation, p leas e logo n to
https://governm ent.georgetow n.org/gvpid/
-At time of p ostin g , n o p erson/s h a d sign ed up to address T h e B oard
D C ons id eratio n and p o s s ib le ac tion to rec ommend ac ceptanc e of 5 lo ts in P has es 1, 2, & 3 of the
G eo rgetown Village, inc luding water quality, d rainage, and o p en s p ace lots , lo cated along Bowline Drive,
C rown Anc hor Bend , and S heepshank Drive.-Travis Baird, R eal Es tate S ervic es Manager
E C ons id eratio n and p o s s ib le ac tion to app ro ve the Minutes o f the regular meeting July 15, 2019 - Tina
Davis , Bo ard Liais on
Adjournment
Page 1 of 15
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2019, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
Page 2 of 15
18/19 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 426,392$ 424,588$ (1,804)$
Interest Earned 4,000 15,111 11,111
Total Revenues 430,392 439,699 9,307
Expenditures:
Administrative Fee- General Fund 38,210 28,738 9,472
Office Supplies 300 275 25
Brochures, Advertising 142 142 0
Insurance 500 - 500
Contracts & Leases, Primary 90,160 87,611 2,549
Contracts & Leases, Secondary 15,000 - 15,000
Special Services 4,858 2,550 2,308
Utilities/Irrigation 41,000 30,971 10,029
Maintenance, Sidewalks 30,000 29,897 103
Maintenance, Irrigation 6,000 1,739 4,261
Maintenance, Ponds 6,300 - 6,300
Maintenance, Repairs 10,000 - 10,000
Maintenance, Alleys 500 - 500
Maintenance, Street Trees 50,000 - 50,000
Administrative Fee - Joint Service 15,924 11,943 3,981
Total Expenditures 308,894 193,866 115,028
Capital:
Park Improvements - Madrone Park 160,000 103,250 56,750
Park Improvements - Shell Rd 195,227 - 195,227
Park Improvements - Parklets 279,794 - 279,794
Park Improvements - Rowan Park 143,141 - 143,141
Total Expenditures 778,162 103,250 674,912
Current Year Variance (656,664) 142,583 799,247
Beginning Fund Balance 763,359 797,650 [A]34,291
Current Funds Available 106,695$ 940,233$ 833,538$
Contingency
Reserve 106,000 106,000 -
Current Funds Available 695$ 834,233$ 833,538$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of 8/01/19
[A]Unaudited beginning fund balance.
Financial Statement
Village PID
July 31, 2019
Page 3 of 15
8-05-2019 08:53 AM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
AS OF: JULY 31ST, 2019
234-VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 426,392.00 0.00 424,587.64 99.58 0.00 1,804.36
TOTAL PRIMARY REVENUE 426,392.00 0.00 424,587.64 99.58 0.00 1,804.36
INTEREST
4-0001-42-100 ALLOCATED INTEREST 4,000.00 0.00 14,897.09 372.43 0.00 ( 10,897.09)
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 214.28 0.00 0.00 ( 214.28)
TOTAL INTEREST 4,000.00 0.00 15,111.37 377.78 0.00 ( 11,111.37)
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 430,392.00 0.00 439,699.01 102.16 0.00 ( 9,307.01)
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 430,392.00 0.00 439,699.01 102.16 0.00 ( 9,307.01)
============= ============= ============= ====== ============== ===============
Page 4 of 15
8-05-2019 08:53 AM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
AS OF: JULY 31ST, 2019
234-VILLAGE PID
REVENUE
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
Page 5 of 15
8-05-2019 08:53 AM C I T Y O F G E O R G E T O W N PAGE: 3
FINANCIAL STATEMENT (UNAUDITED)
AS OF: JULY 31ST, 2019
234-VILLAGE PID
COMMUNITY SERVICES
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
VILLAGE PID
===========
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 38,210.00 0.00 28,738.44 75.21 0.00 9,471.56
5-0211-51-111 OFFICE SUPPLIES 300.00 0.00 199.98 91.66 75.00 25.02
5-0211-51-130 BROCHURES, ADVERTISING 142.00 0.00 141.90 99.93 0.00 0.10
5-0211-51-200 INSURANCE 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,160.00 7,273.75 65,789.79 97.17 21,821.29 2,548.92
5-0211-51-311 CONTRACT & LEASES, SECONDA 15,000.00 0.00 0.00 0.00 0.00 15,000.00
5-0211-51-330 SPECIAL SERVICES 4,858.00 0.00 1,912.50 52.49 637.50 2,308.00
5-0211-51-430 UTILITIES 41,000.00 3,355.60 30,970.61 75.54 0.00 10,029.39
5-0211-51-501 MAINT, SIDEWALKS 30,000.00 20,901.74 39,794.09 99.66 ( 9,897.20) 103.11
5-0211-51-502 MAINT, IRRIGATION 6,000.00 0.00 1,193.75 28.98 545.00 4,261.25
5-0211-51-503 MAINT , PONDS 6,300.00 0.00 0.00 0.00 0.00 6,300.00
5-0211-51-504 MAINT, REPAIRS 10,000.00 0.00 0.00 0.00 0.00 10,000.00
5-0211-51-506 MAINT, ALLEYS 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-507 MAINT, STREET TREES 50,000.00 0.00 0.00 0.00 0.00 50,000.00
5-0211-51-950 JOINT SERVICES ALLOCATION 15,924.00 0.00 11,943.00 75.00 0.00 3,981.00
TOTAL OPERATIONS 308,894.00 31,531.09 180,684.06 62.76 13,181.59 115,028.35
CAPITAL
5-0211-52-820 PARK IMPROVEMENTS- MADRONE 160,000.00 16,050.00 18,050.00 64.53 85,200.00 56,750.00
5-0211-52-821 PARK IMPROVEMENTS PARKLETS 279,794.00 0.00 0.00 0.00 0.00 279,794.00
5-0211-52-822 PARK IMPROVEMENTS-ROWAN PA 143,141.00 0.00 0.00 0.00 0.00 143,141.00
5-0211-52-823 IMPROVEMENT - SHELL RD 195,227.00 0.00 0.00 0.00 0.00 195,227.00
TOTAL CAPITAL 778,162.00 16,050.00 18,050.00 13.27 85,200.00 674,912.00
____________________________________________________________________________________
TOTAL VILLAGE PID 1,087,056.00 47,581.09 198,734.06 27.33 98,381.59 789,940.35
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 1,087,056.00 47,581.09 198,734.06 27.33 98,381.59 789,940.35
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 1,087,056.00 47,581.09 198,734.06 27.33 98,381.59 789,940.35
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 656,664.00)( 47,581.09 240,964.95 21.71-( 98,381.59)( 799,247.36)
*** END OF REPORT ***
Page 6 of 15
City of Georgetown, Texas
Georgetown Village I mprovement District
August 12, 2019
S UB J E C T:
C o nsideration and pos s ible actio n to recommend acc ep tance o f 5 lots in P has es 1, 2, & 3 o f the
G eorgetown Village, includ ing water q uality, drainage, and open spac e lots , loc ated alo ng Bo wline Drive,
C ro wn Anc ho r Bend, and S heep s hank Drive.-Travis Baird , R eal Estate S ervic es Manager
IT E M S UMMARY:
KB Ho mes , Develo p er of P hases 1-3 of G eo rgeto wn Village, is nearing co mp letion of its d evelopment.
As part of that projec t completio n, they mus t turn over c ertain lots to the C ity fo r maintenanc e by the P I D,
inc luding all water quality and poc ket park lo ts . T hes e lo ts inc lude P hase 1, Lo t 1, Blo ck B; P hase 2, Lot
19, Bloc k B; P has e 3, Lot 10, Blo ck H, Lot 1, Blo ck J, & Lot 21, Blo ck E. T hes e tracts will be
trans ferred , via deed, to the C ity for maintenanc e by the P I D. S taff has ins pec ted all lots and found them
to meet nec es s ary s tandards o f c are for trans fer.
S taff recommends ap p ro val o f this item.
F IN AN C IAL IMPAC T:
F inancial Imp ac t:
T he c o s t o f maintenance o f these p ro p erties will be inc o rp o rated into the ongoing maintenance costs to be
fund ed by the G VP I D Assessment.
S UB MIT T E D B Y:
Travis Baird, R eal Es tate S ervic es Manager
AT TAC H ME N T S:
D escription Type
GTV PID Aerial Exhibits Backup Material
GTV Plat Phs 1 Exhibit
GTV Plat Phs 2 Exhibit
GTV Plat Phs 3 Backup Material
Page 7 of 15
GTV PID phs 1-3 Lots
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus
Parcels
City Limits
AUSTIN
BARTLETT
CEDAR PARK
COUPLAND
FLORENCE
GEORGETOWN
GRANGER
HUTTO
JARRELL
LEANDER
LIBERTY HILL
PFLUGERVILLE
ROUND ROCK
TAYLOR
THRALL
WEIR
8/5/2019, 11:18:21 AM 0 0.07 0.130.03 mi
0 0.1 0.20.05 km
1:4,514
Web AppBuilder for ArcGIS
Georgetown | USDA FSA, DigitalGlobe, GeoEye |
Bowline
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City of Georgetown, Texas
Georgetown Village I mprovement District
August 12, 2019
S UB J E C T:
C o nsideration and pos s ible actio n to ap p rove the Minutes of the regular meeting July 15, 2019 - Tina
Davis, Bo ard Liais o n
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Tina Davis, Board Liais o n
AT TAC H ME N T S:
D escription Type
GVPID Minutes 07.15.2019 Backup Material
Page 12 of 15
Georgetown Village PID
July 15, 2019
Page 1 of 3
Board Members Present: Marlene McMichael, Chair; Michael Charles; Cara McKinney; Penny
Evans, Developer Rep; Steve Taylor
Board Members Absent: Norma Baker; Marsi Liddell; Gary Newman, Developer Rep
Staff Members Present: Wayne Reed, Assistant City Manager; Ray Miller; Transportation
Planning Coordinator; Seth Gipson, Management Analyst; Lacy Grobler, Senior Accountant;
Christi Rawls, Assistant Controller; Paul Diaz, Budget Manager; Jamie Beran, Parks
Superintendent; Heather Brewer-McFarling; Urban Forester; Tina Davis, Board Liaison
Staff Members Absent: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order - called to order by Chair 6:03 PM.
B. GVPID Landscape Maintenance Services – Jamie Beran – When City took over PID
landscape in 2016 they continued using the hired contactor who did not have a unit price for
mowing in their contract. In 2017 when the City went out for bid on its landscape
maintenance for mowing of City parks and facilities, it redefined a map to outline GVPID
parks and Georgetown parks to show who was responsible for financing the landscape of
specific parks and it matched up unit pricing, schedules and frequency of maintenance. The
current contract is with Heart of Texas. It includes service for mulch and is up for 2
additional renewals. All City parks, GVPID parks, Shell Road, Parklets and non-irrigated
areas are on the same cycle now. These areas are also on the same 43 cycle schedule. Beran
said he will check into concerns that some areas were not being landscaped as scheduled.
C. Presentation of the Georgetown Village Public Improvement District (GVPID) monthly
financial reports for the month of June, 2019 – Laci Grobler - Grobler gave overview of June
financials.
D. June GVPID Sub-Committee Meeting – UPDATE- NOT ACTION TAKEN – Board asked
and Davis agreed to correct “D” caption from May to June GVPID Sub-Committee Meeting
update. Met June 25th, mapped out more on what will happen in Parklets, and Shell Road.
GVPID would like to have enough additional beds on Shell Road to indicate improvements
all the way down to Bellaire Drive, have a irrigated ball field on the East side. Will have
final designs to show at September 9th GVPID Board Meeting for approval. Sub-Committee
agreed to ask about a water fountain in Madrone Park at their August 14th meeting.
City of Georgetown, Texas
Georgetown Village Public Improvement District Advisory Board Meeting
Minutes
Monday, July 15, 2019 at 6:00 p.m.
West Side Service Center located at 5501 Williams Dr. Georgetown, TX 78633
Page 13 of 15
Georgetown Village PID
July 15, 2019
Page 2 of 3
Legislative Regular Agenda
E. Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form which
can be found on the table at the entrance to the Board Meeting. Clearly print your name and
the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to
the start of the meeting. You will be called forward to speak when the Board considers that
item. Only persons who have delivered the speaker form prior to the meeting being called
to order may speak.
On a subject not posted on the agenda: Persons may add an item to a future Regular
scheduled Board agenda by filing a written request with the Staff Liaison no later than one
week prior to the Board meeting. The request must include the speaker’s name and the
specific topic to be addressed with sufficient information to inform the Board and the
Public. Only those persons who have submitted a timely request will be allowed to
speak. For the Board Liaison contact information, please logon to
https://government.georgetown.org/gvpid/
-At time of posting, no person/s had signed up to address the Board.
F. Consideration and possible action to approve the Minutes of the GVPID Sub-Committee
Meeting of May 10, 2019 – Tina Davis – Davis agreed to remove Penny Evans from
“present”, she is not part of the Sub-Committee. Motion to approve the minutes with
correction by McMichael, seconded by McKinney. Approved 5-0-0
G. Consideration and possible action to approve the Minutes of the regular meeting June 10,
2019 – Davis agreed to correct the minutes to show Evans as “present”. Motion to approve
minutes with correction by Charles, seconded by McKinney. Approved 5-0-0
H. Discussion and possible recommendation on street tree pruning and care in Georgetown
Village Public Improvement District (GVPID) - Heather Brewer-McFarling – McFarling
demonstrated (with a map) of the trees that were pruned 2 yrs. Ago. Have a winning bid of
$17,040 to finish pruning the trees (that were not pruned 2 years ago) on the green road
ways. Need GVPID to confirm if they want to complete the project or not. There is a bid
“not to exceed $6000” to remove the metal T-post in front of street trees that have not been
removed. Beran explained the removal of T-post will show uniformity throughout
Georgetown Village. Discussion to remove stakes from the ground. McFarling will be bring
a list of trees that are blocking stop signs to the next meeting. Motion called by McMichael
for those in favor to complete tree pruning project for $17,040. Approved 4-1-0; Motion to
approve removal of T-post as a one-time project not to exceed $6000 by Taylor, seconded by
McKinney. Approved 4-1-0
Page 14 of 15
Georgetown Village PID
July 15, 2019
Page 3 of 3
I. Discussion and possible action to recommend the FY 2020 proposed budget – Paul Diaz
Gibson, handed out amended budget at the meeting today. Diaz invited everyone to
upcoming budget presentation by City Manager. Gave overview of GVPID budget, how
FY ‘18 ended after comprehensive financial audit with $797,000 in fund balance, projected to
be right at budget for FY ’19 based on tax rate of $.14 ending $45,000 and the budget for
FY ’20 projecting end balance of $195,000. Discussion on budget. Motion to recommend the
amendment and FY 2020 proposed budget to Council by McKinney seconded by
McMichael. Approved 5-1-0
J. Discussion and possible recommendation to the City Council on the annual review of the
Georgetown Village Public Improvement District No. 1 (GVPID) Service and Assessment
Plan. Noted the updated plan handed out earlier today. Gave general overview of what
services are projected over a 5 yr. period using the handout. Discussion on future service
and assessment plan - Seth Gipson- Motion to recommend Assessment Plan approved by
McMichael with the amendment from street trees to trees, seconded by Mckinney.
Approved 5-1-0
Adjournment
Motion to adjourn by McMichael. The meeting adjourned at 7:11 p.m.
Marlene McMichael, Chair
Board Liaison
Page 15 of 15