HomeMy WebLinkAboutAgenda_GVPID_09.10.2018Notice of Meeting for the
Georgetown Village Public Improv ement District
of the City of Georgetown
September 10, 2018 at 6:00 PM
at the West Side Serv ice Center, 5501 Williams Driv e, Georgetown, Texas
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
B Pro ject Updates - Octavio Garza, Pub lic Works Directo r
C Developer's Up d ate - Gary Newman
D Pres entatio n o f the Geo rgeto wn Village Pub lic Imp ro vement District (G VP ID) mo nthly financ ial reports
for the mo nth o f Augus t, 2018.-- Christi Rawls – As s is tant Controller
Public Wishing to Address the Board
On a sub ject that is pos ted on this agend a: Pleas e fill out a speaker regis tration form which c an b e found at the
Bo ard meeting. C learly p rint yo ur name, the letter o f the item o n which yo u wis h to s p eak, and present it to the
Staff Liais o n, p referab ly p rio r to the s tart of the meeting. You will be called forward to speak when the Board
cons id ers that item.
On a sub ject not pos ted on the agend a: Pers ons may add an item to a future Bo ard agenda b y filing a written
req uest with the S taff Liaison no later than one week prior to the Board meeting. T he req uest mus t inc lude the
s p eaker's name and the s p ecific to p ic to b e ad d res s ed with sufficient information to info rm the b o ard and the
p ublic . For Board Liais on c o ntact info rmatio n, pleas e lo gon to
http://go vernment.georgetown.o rg/category/b o ard s -commissions /.
E At the time of posting, no on e had sig ned u p to speak.
Legislativ e Regular Agenda
F Dis cus s ion and pos s ible actio n regarding the Parks Master P lan and the p revious month's Open Ho use
rec ap .
Adjournment
Page 1 of 8
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Georgetown Village Improvement District
September 10, 2018
SUBJECT:
Call to Ord er
ITEM SUMMARY:
FINANCIAL IMPACT:
NONE
SUBMITTED BY:
Page 3 of 8
City of Georgetown, Texas
Georgetown Village Improvement District
September 10, 2018
SUBJECT:
Presentatio n of the Georgetown Village Public Improvement Dis tric t (GVPID) monthly financial rep o rts for
the month of Augus t, 2018.-- Christi Rawls – As s is tant Controller
ITEM SUMMARY:
FINANCIAL IMPACT:
NONE
SUBMITTED BY:
Chris ti Rawls - As s is tant Co ntro ller (ljw)
ATTACHMENTS:
Description Type
GVPID - Augus t 2018 Financial Report Backup Material
Page 4 of 8
17/18 Budget YTD Activity Variance
Revenues:
Ad Valorem Taxes 388,128$ 387,261$ (867)$
Interest Earned 2,000 9,187 7,187
Total Revenues 390,128 396,449 6,321
Expenditures:
Administrative Fee- General Fund 47,858 33,818 14,040
Office Supplies 500 - 500
Brochures, Advertising 3,000 3,905 (905)
Insurance 2,000 362 1,638
Contracts & Leases, Primary 90,160 90,113 47
Contracts & Leases, Secondary 28,479 4,906 23,573
Park Master Plan 70,000 59,490 10,510
Above Ground Improvements 38,000 7,950 30,050
Signs 4,813 67 4,746
Utilities/Irrigation 36,000 42,515 (6,515)
Maintenance, Sidewalks 42,164 31,231 10,933
Maintenance, Irrigation 10,900 2,961 7,939
Maintenance, Ponds 3,000 - 3,000
Maintenance, Alleys 20,000 3,050 16,950
Maintenance, Street Trees 60,000 21,990 38,010
Administrative Fee - Joint Service 8,966 8,217 749
Total Expenditures 465,840 310,576 155,264
Current Year Variance (75,712) 85,873 161,585
Beginning Fund Balance 677,161 713,772 [A]36,611
Current Funds Available 601,449$ 799,645$ 198,196$
Notes:
•The majority of property tax collections occur in January.
•YTD activity includes encumbrances.
•Year End YTD activity becomes audited activity each following January.
•Fiscal year is from October 1 to September 30.
•Unaudited financial statements prepared by the City of Georgetown, as of September 04, 2018.
[A]Audited budgetary basis fund balance.
Financial Statement
Village PID
August 31, 2018
Page 5 of 8
9-04-2018 11:34 AM C I T Y O F G E O R G E T O W N PAGE: 1
FINANCIAL STATEMENT (UNAUDITED)
AS OF: AUGUST 31ST, 2018
234-VILLAGE PID
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
REVENUE
=======
PRIMARY REVENUE
4-0001-40-100 AD VALOREM TAX 388,128.00 0.00 387,261.24 99.78 0.00 866.76
TOTAL PRIMARY REVENUE 388,128.00 0.00 387,261.24 99.78 0.00 866.76
INTEREST
4-0001-42-100 ALLOCATED INTEREST 2,000.00 0.00 8,757.71 437.89 0.00 ( 6,757.71)
4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 429.58 0.00 0.00 ( 429.58)
TOTAL INTEREST 2,000.00 0.00 9,187.29 459.36 0.00 ( 7,187.29)
DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
TOTAL REVENUE 390,128.00 0.00 396,448.53 101.62 0.00 ( 6,320.53)
VILLAGE PID
===========
OTHER _____________ _____________ _____________ ______ ______________ _______________
____________________________________________________________________________________
_____________________________________________________________________________________________________________________________
*** TOTAL REVENUES *** 390,128.00 0.00 396,448.53 101.62 0.00 ( 6,320.53)
============= ============= ============= ====== ============== ===============
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9-04-2018 11:34 AM C I T Y O F G E O R G E T O W N PAGE: 2
FINANCIAL STATEMENT (UNAUDITED)
AS OF: AUGUST 31ST, 2018
234-VILLAGE PID
REVENUE
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________
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9-04-2018 11:34 AM C I T Y O F G E O R G E T O W N PAGE: 3
FINANCIAL STATEMENT (UNAUDITED)
AS OF: AUGUST 31ST, 2018
234-VILLAGE PID
COMMUNITY SERVICES
ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET
EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE
_____________________________________________________________________________________________________________________________
VILLAGE PID
===========
OPERATIONS
5-0211-51-110 GENERAL FUND ALLOCATION 47,858.00 2,313.00 33,818.00 70.66 0.00 14,040.00
5-0211-51-111 OFFICE SUPPLIES 500.00 0.00 0.00 0.00 0.00 500.00
5-0211-51-130 BROCHURES, ADVERTISING 3,905.09 2,162.06 3,905.09 100.00 0.00 0.00
5-0211-51-200 INSURANCE 2,000.00 0.00 361.65 18.08 0.00 1,638.35
5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,160.00 0.00 67,614.37 99.95 22,498.70 46.93
5-0211-51-311 CONTRACT & LEASES, SECONDA 28,479.00 0.00 23,721.00 17.23 ( 18,814.64) 23,572.64
5-0211-51-315 PARK MASTER PLAN 70,000.00 0.00 59,490.00 84.99 0.00 10,510.00
5-0211-51-341 ABOVE GROUND IMPROVEMENTS 38,000.00 2,950.00 2,950.00 20.92 5,000.00 30,050.00
5-0211-51-342 SIGNS 3,907.91 67.25 67.25 1.72 0.00 3,840.66
5-0211-51-430 UTILITIES 36,000.00 0.00 42,515.27 118.10 0.00 ( 6,515.27)
5-0211-51-501 MAINT, SIDEWALKS 42,164.00 0.00 56,527.66 74.07 ( 25,296.74) 10,933.08
5-0211-51-502 MAINT, IRRIGATION 10,900.00 0.00 2,961.00 27.17 0.00 7,939.00
5-0211-51-503 MAINT , PONDS 3,000.00 0.00 0.00 0.00 0.00 3,000.00
5-0211-51-506 MAINT, ALLEYS 20,000.00 0.00 6,537.13 15.25 ( 3,487.13) 16,950.00
5-0211-51-507 MAINT, STREET TREES 60,000.00 0.00 21,990.00 36.65 0.00 38,010.00
5-0211-51-950 JOINT SERVICES ALLOCATION 8,966.00 747.00 8,217.00 91.65 0.00 749.00
TOTAL OPERATIONS 465,840.00 8,239.31 330,675.42 66.67 ( 20,099.81) 155,264.39
____________________________________________________________________________________
TOTAL VILLAGE PID 465,840.00 8,239.31 330,675.42 66.67 ( 20,099.81) 155,264.39
_____________________________________________________________________________________________________________________________
TOTAL COMMUNITY SERVICES 465,840.00 8,239.31 330,675.42 66.67 ( 20,099.81) 155,264.39
_____________________________________________________________________________________________________________________________
*** TOTAL EXPENSES *** 465,840.00 8,239.31 330,675.42 66.67 ( 20,099.81) 155,264.39
============= ============= ============= ====== ============== ===============
*** REVENUES OVER/(UNDER) EXPENSES( 75,712.00)( 8,239.31 65,773.11 113.42- 20,099.81 ( 161,584.92)
*** END OF REPORT ***
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