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Home My WebLink AboutAgenda_GVPID_09.09.2019Notice of Meeting for the Georgetown Village P ublic I mprov ement District of the City of Georgetown September 9, 2019 at 6:00 P M at West Side Serv ice Center, located at 5501 Williams Dr Georgetown, T X 78633 T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to O rder B P resentation of the G eorgetown Village P ublic Improvement District (G VP I D) monthly financ ial reports for the month of Augus t 2019. - Lac i G robler C Update and presentation from the Augus t S ub-C ommittee Meeting.-- Eric Nuner, As s is tant P arks Direc tor L egislativ e Regular Agenda D P ublic Wishing to Address the Board O n a subject that is posted on this agenda: P leas e fill out a s peaker registration form which c an be found on the table at the entranc e to the Board Meeting. C learly print your name and the letter of the item on whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board meeting. T he reques t must include the s peaker ’s name and the s pecific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. F or Board Liais on contac t information, please logon to https://governm ent.georgetow n.org/gvpid/ -At time of posting, no person/s had signed up to address T he B oard E C ons ideration and possible action to approve the Updated Minutes for R egular June 2019 & July 2019 Meeting and the Minutes of the R egular Meeting for August 12, 2019, - Tina Davis, Board Liaison F C ons ideration and possible action to approve the Corrected Minutes of the S ub-C ommittee for May 2019 & Minutes of the S ub C ommittee for June 2019 & August 2019- Tina Davis, Board Liaison Page 1 of 70 Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 70 City of Georgetown, Texas Georgetown Village Improvement District September 9, 2019 S UB J E C T: C all to O rder IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Marlene Mc Michael, C hair P ers on Page 3 of 70 City of Georgetown, Texas Georgetown Village Improvement District September 9, 2019 S UB J E C T: P res entation of the G eorgetown Village P ublic Improvement Dis tric t (G VP I D) monthly financial reports for the month of August 2019. - Laci G robler IT E M S UMMARY: F inancial report for the month of August 2019 F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Laci G robler, S enior Ac countant AT TAC H ME N T S: Description Type GVPID Financials July 2019 Backup Material Page 4 of 70 18/19 Budget YTD Activity Variance Revenues: Ad Valorem Taxes 426,392$ 424,588$ (1,804)$ Interest Earned 4,000 15,111 11,111 Total Revenues 430,392 439,699 9,307 Expenditures: Administrative Fee- General Fund 38,210 28,738 9,472 Office Supplies 300 275 25 Brochures, Advertising 142 142 0 Insurance 500 - 500 Contracts & Leases, Primary 90,160 87,611 2,549 Contracts & Leases, Secondary 15,000 - 15,000 Special Services 4,858 2,550 2,308 Utilities/Irrigation 41,000 30,971 10,029 Maintenance, Sidewalks 30,000 29,897 103 Maintenance, Irrigation 6,000 1,739 4,261 Maintenance, Ponds 6,300 - 6,300 Maintenance, Repairs 10,000 - 10,000 Maintenance, Alleys 500 - 500 Maintenance, Street Trees 50,000 - 50,000 Administrative Fee - Joint Service 15,924 11,943 3,981 Total Expenditures 308,894 193,866 115,028 Capital: Park Improvements - Madrone Park 160,000 103,250 56,750 Park Improvements - Shell Rd 195,227 - 195,227 Park Improvements - Parklets 279,794 - 279,794 Park Improvements - Rowan Park 143,141 - 143,141 Total Expenditures 778,162 103,250 674,912 Current Year Variance (656,664) 142,583 799,247 Beginning Fund Balance 763,359 797,650 [A]34,291 Current Funds Available 106,695$ 940,233$ 833,538$ Contingency Reserve 106,000 106,000 - Current Funds Available 695$ 834,233$ 833,538$ Notes: •The majority of property tax collections occur in January. •YTD activity includes encumbrances. •Year End YTD activity becomes audited activity each following January. •Fiscal year is from October 1 to September 30. •Unaudited financial statements prepared by the City of Georgetown, as of 8/01/19 [A]Unaudited beginning fund balance. Financial Statement Village PID July 31, 2019 Page 5 of 70 8-05-2019 08:53 AM C I T Y O F G E O R G E T O W N PAGE: 1 FINANCIAL STATEMENT (UNAUDITED) AS OF: JULY 31ST, 2019 234-VILLAGE PID ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET REVENUES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE _____________________________________________________________________________________________________________________________ REVENUE ======= PRIMARY REVENUE 4-0001-40-100 AD VALOREM TAX 426,392.00 0.00 424,587.64 99.58 0.00 1,804.36 TOTAL PRIMARY REVENUE 426,392.00 0.00 424,587.64 99.58 0.00 1,804.36 INTEREST 4-0001-42-100 ALLOCATED INTEREST 4,000.00 0.00 14,897.09 372.43 0.00 ( 10,897.09) 4-0001-42-152 GISD TAX (PID) INTEREST 0.00 0.00 214.28 0.00 0.00 ( 214.28) TOTAL INTEREST 4,000.00 0.00 15,111.37 377.78 0.00 ( 11,111.37) DEVELOPMENT FEE _____________ _____________ _____________ ______ ______________ _______________ ____________________________________________________________________________________ TOTAL REVENUE 430,392.00 0.00 439,699.01 102.16 0.00 ( 9,307.01) VILLAGE PID =========== OTHER _____________ _____________ _____________ ______ ______________ _______________ ____________________________________________________________________________________ _____________________________________________________________________________________________________________________________ *** TOTAL REVENUES *** 430,392.00 0.00 439,699.01 102.16 0.00 ( 9,307.01) ============= ============= ============= ====== ============== =============== Page 6 of 70 8-05-2019 08:53 AM C I T Y O F G E O R G E T O W N PAGE: 2 FINANCIAL STATEMENT (UNAUDITED) AS OF: JULY 31ST, 2019 234-VILLAGE PID REVENUE ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE _____________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________ Page 7 of 70 8-05-2019 08:53 AM C I T Y O F G E O R G E T O W N PAGE: 3 FINANCIAL STATEMENT (UNAUDITED) AS OF: JULY 31ST, 2019 234-VILLAGE PID COMMUNITY SERVICES ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET EXPENSES BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE _____________________________________________________________________________________________________________________________ VILLAGE PID =========== OPERATIONS 5-0211-51-110 GENERAL FUND ALLOCATION 38,210.00 0.00 28,738.44 75.21 0.00 9,471.56 5-0211-51-111 OFFICE SUPPLIES 300.00 0.00 199.98 91.66 75.00 25.02 5-0211-51-130 BROCHURES, ADVERTISING 142.00 0.00 141.90 99.93 0.00 0.10 5-0211-51-200 INSURANCE 500.00 0.00 0.00 0.00 0.00 500.00 5-0211-51-310 CONTRACT & LEASES, PRIMARY 90,160.00 7,273.75 65,789.79 97.17 21,821.29 2,548.92 5-0211-51-311 CONTRACT & LEASES, SECONDA 15,000.00 0.00 0.00 0.00 0.00 15,000.00 5-0211-51-330 SPECIAL SERVICES 4,858.00 0.00 1,912.50 52.49 637.50 2,308.00 5-0211-51-430 UTILITIES 41,000.00 3,355.60 30,970.61 75.54 0.00 10,029.39 5-0211-51-501 MAINT, SIDEWALKS 30,000.00 20,901.74 39,794.09 99.66 ( 9,897.20) 103.11 5-0211-51-502 MAINT, IRRIGATION 6,000.00 0.00 1,193.75 28.98 545.00 4,261.25 5-0211-51-503 MAINT , PONDS 6,300.00 0.00 0.00 0.00 0.00 6,300.00 5-0211-51-504 MAINT, REPAIRS 10,000.00 0.00 0.00 0.00 0.00 10,000.00 5-0211-51-506 MAINT, ALLEYS 500.00 0.00 0.00 0.00 0.00 500.00 5-0211-51-507 MAINT, STREET TREES 50,000.00 0.00 0.00 0.00 0.00 50,000.00 5-0211-51-950 JOINT SERVICES ALLOCATION 15,924.00 0.00 11,943.00 75.00 0.00 3,981.00 TOTAL OPERATIONS 308,894.00 31,531.09 180,684.06 62.76 13,181.59 115,028.35 CAPITAL 5-0211-52-820 PARK IMPROVEMENTS- MADRONE 160,000.00 16,050.00 18,050.00 64.53 85,200.00 56,750.00 5-0211-52-821 PARK IMPROVEMENTS PARKLETS 279,794.00 0.00 0.00 0.00 0.00 279,794.00 5-0211-52-822 PARK IMPROVEMENTS-ROWAN PA 143,141.00 0.00 0.00 0.00 0.00 143,141.00 5-0211-52-823 IMPROVEMENT - SHELL RD 195,227.00 0.00 0.00 0.00 0.00 195,227.00 TOTAL CAPITAL 778,162.00 16,050.00 18,050.00 13.27 85,200.00 674,912.00 ____________________________________________________________________________________ TOTAL VILLAGE PID 1,087,056.00 47,581.09 198,734.06 27.33 98,381.59 789,940.35 _____________________________________________________________________________________________________________________________ TOTAL COMMUNITY SERVICES 1,087,056.00 47,581.09 198,734.06 27.33 98,381.59 789,940.35 _____________________________________________________________________________________________________________________________ *** TOTAL EXPENSES *** 1,087,056.00 47,581.09 198,734.06 27.33 98,381.59 789,940.35 ============= ============= ============= ====== ============== =============== *** REVENUES OVER/(UNDER) EXPENSES( 656,664.00)( 47,581.09 240,964.95 21.71-( 98,381.59)( 799,247.36) *** END OF REPORT *** Page 8 of 70 City of Georgetown, Texas Georgetown Village Improvement District September 9, 2019 S UB J E C T: Update and pres entation from the August S ub-C ommittee Meeting.-- Eric Nuner, Assistant P arks Direc tor IT E M S UMMARY: C ity staff and C ovey Landsc ape Architec ts will provide an update on the progress of design process for the proposed G VP I D c apital improvement projects . F IN AN C IAL IMPAC T: NO NE S UB MIT T E D B Y: Eric Nuner - Assistant P arks Direc tor AT TAC H ME N T S: Description Type Sub-Committee Update - Parks/Parklets Information Backup Material Page 9 of 70 Large Parks Parklets City Parks- Creekside Summers Green Village Pool Bedford Rowan Madrone Adkins Park Greenside Green Grove Hanover Fairﬁ eld Westbury Shell Chestnut Village Glen Spring Court Cedar Elm City Park Parklet | Passive Parklet | Active Parklet | Gathering PID Boundary 1 7 8 9 10 11 12 13 14 15 16 17 2 3 4 5 6 Sh e l l R o a d 7 8 9 10 11 12 13 14 15 16 17 2 3 4 5 6 1 ROWAN CHESTNUT CEDAR ELM VILLAGE GLEN SPRING COURT WESTBURY SHELL HANOVER GREENSIDE ADKINS FAIRFIELD GREEN GROVE MADRID Georgetown Village PID | Page 10 of 70 Georgetown Village PID | Materials | Concepts Board Page 11 of 70 Georgetown Village PID | ExisƟ ng Furniture Page 12 of 70 Georgetown Village PID | Adkins Parklet 01020 40 Page 13 of 70 Page 14 of 70 Georgetown Village PID | Greenside Parklet 01020 40 Page 15 of 70 Page 16 of 70 Georgetown Village PID | Hanover Parklet 01020 40 Page 17 of 70 Page 18 of 70 Georgetown Village PID | Fairfi eld Parklet 01020 40 Page 19 of 70 Page 20 of 70 Georgetown Village PID | Westbury - Shell Parklet 01020 40 Page 21 of 70 Page 22 of 70 Page 23 of 70 Georgetown Village PID | Green Grove Parklet 01020 40 Page 24 of 70 Page 25 of 70 Georgetown Village PID | Spring Court Parklet 01020 40 Page 26 of 70 Page 27 of 70 Georgetown Village PID | Village Glen Parklet 01020 40 Page 28 of 70 Page 29 of 70 Georgetown Village PID | Chestnut Parklet 01020 40 Page 30 of 70 Georgetown Village PID | Chestnut Parklet 01020 40 Page 31 of 70 Page 32 of 70 Georgetown Village PID | Cedar Elm Parklet 01020 40 Page 33 of 70 Page 34 of 70 Georgetown Village PID | Rowan Parklet 01020 40 Page 35 of 70 Page 36 of 70 Page 37 of 70 Page 38 of 70 Georgetown Village PID | Madrone Parklet 01020 40 Page 39 of 70 Page 40 of 70 Page 41 of 70 Page 42 of 70 Page 43 of 70 City of Georgetown, Texas Georgetown Village Improvement District September 9, 2019 S UB J E C T: C onsideration and pos s ible ac tion to approve the Updated Minutes for R egular June 2019 & July 2019 Meeting and the Minutes of the R egular Meeting for Augus t 12, 2019, - Tina Davis , Board Liais on IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Tina Davis, Board Liaison AT TAC H ME N T S: Description Type GVPID Minutes 06.10.2019 and update Backup Material GVPID Minutes 07.15.2019 and updates Backup Material GVPID Minutes 08.12.2019 Backup Material Page 44 of 70 Page 45 of 70 Page 46 of 70 Page 47 of 70 Page 48 of 70 Page 49 of 70 Page 50 of 70 Page 51 of 70 Page 52 of 70 Page 53 of 70 Page 54 of 70 Page 55 of 70 Page 56 of 70 Page 57 of 70 Page 58 of 70 Page 59 of 70 Page 60 of 70 Page 61 of 70 City of Georgetown, Texas Georgetown Village Improvement District September 9, 2019 S UB J E C T: C onsideration and pos s ible ac tion to approve the Corrected Minutes of the S ub-C ommittee for May 2019 & Minutes of the S ub C ommittee for June 2019 & Augus t 2019- Tina Davis , Board Liais on IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: Tina Davis, Board Liaison AT TAC H ME N T S: Description Type GVPID Sub Committee Minutes 5.10.2019 Backup Material GVPID Sub Committee 6.25.2019 Backup Material GVPID Sub Committee Minutes 8.14.2019 Backup Material Page 62 of 70 Page 63 of 70 Page 64 of 70 Page 65 of 70 Page 66 of 70 Page 67 of 70 Page 68 of 70 Page 69 of 70 Page 70 of 70