HomeMy WebLinkAboutAgenda_HAB_10.19.2020Notice of Meeting for the
Housing Adv isory B oard
of the City of Georgetown
October 19, 2020 at 3:30 P M
at Teleconference
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Discussion on how the H ousing Advisory B oard virtual conference will be conducted, to include options for
public comments and how the public may address the Commission -- Sofia Nelson, C N U-A, P lanning
Director
P ublic Wishing to Address the B oard
O n a s ubjec t that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found at the
Board meeting. C learly print your name, the letter of the item on which you wish to speak, and pres ent it to the
S taff Liais on, preferably prior to the start of the meeting. You will be c alled forward to speak when the Board
cons iders that item.
O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written
request with the S taff Liais on no later than one week prior to the Board meeting. T he reques t must include the
s peaker's name and the spec ific topic to be addres s ed with sufficient information to inform the board and the
public . F or Board Liaison c ontact information, pleas e logon to
http://government.georgetown.org/c ategory/boards -commissions /.
B At the time of posting, no persons had signed up to speak on items not on the agenda.
L egislativ e Regular Agenda
C C ons ideration and possible action to approve the minutes from the S eptember 21, 2020 meeting. - Mirna
G arcia, Management Analys t
D Update from the Hous ing Advisory Board C hair. Lou S nead, C hairperson.
E P resentation and dis cus s ion on neighborhood assoc iation programs . S usan Watkins, AI C P, Hous ing
C oordinator
F P resentation and dis cus s ion of planning activities for the S an Jose and Track R idge G ras s hopper
neighborhood plans -- Nat Waggoner, P MP, AI C P Long R ange P lanning Manager and S usan Watkins,
AI C P, Housing C oordinator
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
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__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Housing Advisory Board
October 19, 2020
S UB J E C T:
D iscussion on how the Housing Advisory Board virtual conference will be conducted, to include options for
public comments and how the public may address the C ommission -- S ofia N elson, C N U -A, P lanning
D irector
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Andreina Dávila-Q uintero, AI C P, C urrent P lanning Manager
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City of Georgetown, Texas
Housing Advisory Board
October 19, 2020
S UB J E C T:
C onsideration and pos s ible ac tion to approve the minutes from the S eptember 21, 2020 meeting. - Mirna
G arc ia, Management Analyst
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Mirna G arcia, Management Analys t
AT TAC H ME N T S:
Description Type
Meeting Minutes Backup Material
Page 5 of 60
Housing Advisory Board Page 1
Minutes September 21, 2020
City of Georgetown, Texas
Housing Advisory Board
Minutes
September 21, 2020, at 3:30 p.m.
Teleconference: https://bit.ly/318GmZs
The regular meeting convened at 3:30PM on September 21, 2020 via teleconference at
https://bit.ly/318GmZs. Webinar ID: 963-9574-1966. To participate by phone: Call-In number:
(346)248-7799, (253)215-8782, (669)900-6833, (312)626-6799. Password: 915259. Public Comment
was allowed via the teleconference option; no in-person input was allowed.
Board Members present: Lou Snead, Chair; Mary Calixtro; Wendy Cash; Grayson Smith; Linda
Sloan; Nikki Brennan; Charles Collins
Staff present in-person: Susan Watkins, AICP, Housing Coordinator; Nat Waggoner, AICP, Long
Range Planning Manager; Sofia Nelson, Planning Director; Mirna Garcia, Management Analyst
The Meeting was opened by Chair Snead at 3:33 p.m.
Regular Session
A. Discussion on how the Housing Advisory Board virtual conference will be conducted, to
include options for public comments and how they public may address the Commission – Sofia
Nelson, Planning Director
Public Wishing to Address the Board
B. As of the deadline, no persons were signed up to speak on items other than those posted on the
agenda.
Legislative Regular Agenda
C. Consideration and possible action to approve the minutes from the July 20, 2020 meeting.
Mirna Garcia, Management Analyst
Motion to approve Item C as presented by Smith. Second by Brennan. Approved (7–0).
D. Presentation and discussion on the City of Georgetown Housing Tax Credit Resolution Request
Process – Susan Watkins, Housing Coordinator
During the meeting, the Board will review the updated Housing Tax Credit Resolution Request
application based on recommendations from the Board at the July 20 meeting. Additional
questions include:
- Will there be a non-profit or government partner? Please provide the partner information
details of the community benefit. If the partner is yet to be determined, please provide
scenarios of who the partner might be, criteria for selecting the partner, how funds will be
reinvested in the community and examples of previous partnerships.
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Housing Advisory Board Page 2
Minutes September 21, 2020
- Do any of your other HTC developments have PILOT agreements? If so, please provide
information about the agreement.
- Please provide information on factors that influenced the selection of this site.
Modified questions include:
- Provide two letters of support from existing developments similar to the proposal. If seeking
a tax exemption, provide a letter of support from a non-profit or government partner from a previous
tax-exempt development.
Chair Snead commented that these questions are a step in the right direction. The Board
discussed the objectives for the application, and items to keep in mind for answers we want to
obtain. The Board also discussed obtaining more information related to market feasibility. The
Board discussed the intent of the letters of support. Watkins explained they are meant to
provide more information, and often speak to property management or development quality.
E. Presentation and discussion of planning activities for the San Jose and Track Ridge
Grasshopper neighborhood plans – Nat Waggoner, PMP, AICP Long Range Planning
Manager and Susan Watkins, AICP, Housing Coordinator
Watkins read a public comment received from Landon Smith into the recording.
Watkins introduced newest member to the Board, Chuck Collins. He has filled the vacant
position from Bob Weimer’s resignation.
Waggoner introduced the item. On August 11, staff provided the Council an update on the
outreach and budget activities completed since the July 14 workshop including feedback
from neighborhood representatives. Staff sought support from the Council to begin formally
engaging both neighborhoods. Staff will provide the feedback from Council including:
- Identify neighborhood representatives and leaders
- Broad initial outreach
- Share examples of neighborhood plan – what a neighborhood plan is/does
- Ensure that feedback will translate to action
- Explain implications of plan, both sides of possible restrictions
Waggoner also provided information on the initial survey efforts to the neighborhoods.
There were 24 surveys completed for the San Jose surveys, 81 addresses visited with a 30%
response rate. For the TRG initial survey, there were 91 surveys completed, 417 addresses
visited with a 22% response rate. The next steps include calls with neighborhood
representatives to discuss the insights from the survey and obtain feedback. Waggoner also
explained there are Spanish resources on the 2030 website.
Page 7 of 60
Housing Advisory Board Page 3
Minutes September 21, 2020
Chair Snead wanted to know how the neighborhood boundaries were identified, and if
community leaders include residents, or business owners? Waggoner explained with the
TRG neighborhood, staff started with the boundaries the University of Texas graduate
students identified in 2019. Some representatives of the neighborhoods recommend the
boundaries be extended to Leander Road. Staff stated they would like to get direction from
the Council to make the decision on the boundary lines for these neighborhoods.
F. Presentation and discussion on the FY20 Home Repair Program. – Susan Watkins, AICP,
Housing Coordinator
Staff will provide an update on the progress of the Home Repair Program for FY20 and funding
budgeted for FY21. The Home Repair Program had a total allocation of $130,000 from City of
Georgetown ($55,000) and CDBG funds ($75,000) for FY20.
Watkins explained that external-only repairs were made during Covid. In addition, income
eligibility is proposed to increase from 50% to 80% AMI, a recommendation from the 2030 Plan
Housing Element that allows more workforce homeowners to apply. Sloan provided more
information about the repairs, and what happens when funds run out. Calixtro asked if there is
a waitlist now. Sloan explained there is, and they have tried to slow down with how the funds
are used to ensure the funds last for the year and more homes are served. Calixtro asked if the
owners are asked to help. Sloan added that they are asked to help by doing some hands-on
work and be willing to commit some time.
Collins asked if there is a way for people to contribute to the fund. Sloan explained that the
organization does receive funds from various sources. However, some of the money is to be
used for specific areas.
G. Presentation and discussion of 0-2 year implementation items from the 2030 Plan Housing
Element. - Susan Watkins, AICP, Housing Coordinator
The Board will review the 2030 Plan Housing Element Implementation Items with a term of
0-2 years. Staff introduced information for items included in the Board’s work plan for the
remainder of 2020.
H. Update from the Housing Advisory Board Chair. Lou Snead, Chairperson
No update at this time.
Adjournment
Motion to Adjourn by Collins. Second by Sloan. Approved (7-0). The meeting was adjourned at
5:20p.m.
__________________________________ _______________________________________
Approved, Lou Snead, Chair Attest, Linda Sloan, Secretary
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City of Georgetown, Texas
Housing Advisory Board
October 19, 2020
S UB J E C T:
P res entation and disc ussion on neighborhood as s ociation programs. S us an Watkins , AI C P, Housing
C oordinator
IT E M S UMMARY:
S taff will provide the Board bac kground and the purpose of developing a program to s upport interested
neighborhoods in developing a neighborhood assoc iation.
F eedback reques ted from the Board is :
1. W hat is the mos t important s ervic e we c an provide to neighborhoods interested in establis hing an
as s ociation?
2. Do you have additional ideas for how c ity c an s upport establis hment of neighborhood as s ociations?
3. Are there neighborhoods you can identify that would benefit from creation of a neighborhood
as s ociation?
T he Board will review examples of neighborhood as s ociation programs from several c ities:
Bryan
https://www.bryantx.gov/city-sec retarys -office/neighborhood-as s ociation-partnership-
program/
Amarillo
https://www.amarillo.gov/departments/development-services/planning-and-development-
s ervic es -department/neighborhood-planning/rna-faq
P lano
https://www.plano.gov/988/R egis tered-Neighborhoods
S an Antonio
https://www.s anantonio.gov/NHS D/Neighborhoods /neighborhoodassoc iations
F IN AN C IAL IMPAC T:
None at this time.
S UB MIT T E D B Y:
S usan Watkins, AI C P, Hous ing C oordinator
AT TAC H ME N T S:
Description Type
Pres entation Pres entation
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NEIGHBORHOOD ASSOCIATION
PROGRAMS
HOUSING ADVISORY BOARD: OCTOBER 19, 2020
Page 10 of 60
PRESENTATION AGENDA
•Review purpose and background
•Review neighborhood association program examples
•Discuss options for a potential program
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FEEDBACK REQUESTED
•What is the most important service we can provide to
interested neighborhoods?
•Do you have additional ideas for how city can support
establishment of neighborhood associations?
•Are there neighborhoods you can identify that would
benefit from creation of a neighborhood association?
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BACKGROUND
2030 Plan Goals
Goal 6: Ensure access to diverse housing options and preserve existing
neighborhoods for residents of all ages, backgrounds and income levels.
Housing Element
Policy H.4: Maintain and promote neighborhood character and quality.
Implementation action
H.4.c. Support the establishment of neighborhood associations.
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Neighborhood Association (NA)
•Voluntary
•Provides communication and
organizing opportunities
•Hosts community events
•Organizes projects
Homeowner’s Association (HOA)
•Registered with state
•Can issue assessments
•Enforces restrictions
•Maintains common amenities
•Collects mandatory fees
NEIGHBORHOOD ASSOCIATION VS HOA
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PURPOSE
•Maintain and promote neighborhood character and quality
by supporting existing neighborhoods.
•Provide opportunity for community engagement through
outreach and communication.
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NEIGHBORHOOD ASSOCIATION BENEFITS
From housing.georgetown.org:
•Building relationships among neighbors.
•Creating a unified voice (a collective voice is a stronger voice).
•Providing an effective communication link with the City of Georgetown.
•Strengthening communication within the neighborhood.
•Resolving neighborhood issues together.
•Creating a sense of community among residents.
•Keeping informed of news that affects the neighborhood.
•Increasing awareness of decisions that impact the neighborhood.
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CURRENT CITY SUPPORT
•Current registration program for existing
HOAs/NA to register to receive notification of
land use changes
•Registered associations receive notification for
any land use change request within 300 feet of
the Association’s adopted boundary
•Must submit:
•Neighborhood boundary map
•Association officers
•Association meeting times
•Communications & Public Engagement
Department quarterly meetings
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City of Bryan
Neighborhood Association Partnership Program
•Website describes benefits and provides instructions on:
•How to Organize a Neighborhood Association
•How to Start Developing a Neighborhood Plan
•Develop 3-5 goals for neighborhood, prioritize, brainstorm options
and develop a timeline
•“Send a copy of your neighborhood plan to the City of Bryan so that
we will know the interests and goals of your community.”
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City of Bryan
Neighborhood Association Partnership Program
Source: https://www.bryantx.gov/city-secretarys-office/neighborhood-association-partnership-program/
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City of Amarillo
Registered Neighborhood Association Program
•Formalize the relationship between
the City and neighborhoods with
adopted neighborhood plans;
•Increase communication between the
City and neighborhood associations;
•Provide other resources and benefits
that help older neighborhoods
organize and become more civically
engaged.
Source: https://www.amarillo.gov/departments/development-services/planning-and-development-
services-department/neighborhood-planning/rna-faq
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City of San Antonio
•Registration benefits
•City communication
•Land use change notifications
•Helps connect new residents with their Association
•Allows prospective developers to connect with
affected Associations regarding proposed projects
•Provides the Association with free meeting space at
City libraries
•Resources
•Meeting sign template
•FAQs
Source: https://www.sanantonio.gov/NHSD/Neighborhoods/neighborhoodassociations
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City of Plano Registered Neighborhoods
•Neighborhood Resources Map
•Neighborhood Leadership Council
•Access to Neighborhood Programs
•Pop -Up Party Trailer
•Neighborhood Vitality and Beautification Grant Program
•BEST Neighborhoods Designation
•Neighborhood Sign Toppers
Source: https://www.plano.gov/988/Registered-Neighborhoods
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OPTIONS FOR POTENTIAL PROGRAM
1.Provide resources on website
1.Steps for association creation
2.By-law, sign templates
2.Provide staff support
1.Create boundary maps
2.Review association documents
3.Assist with outreach
3.Provide connection to city resources
1.Placemaking –for example, sign topper program
2.Grant opportunities
3.Neighborhood plan program
Page 23 of 60
FEEDBACK REQUESTED
•What is the most important service we can provide to
interested neighborhoods?
•Do you have additional ideas for how city can support
establishment of neighborhood associations?
•Are there neighborhoods you can identify that would
benefit from creation of a neighborhood association?
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NEXT STEPS
•Return with potential program options
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City of Georgetown, Texas
Housing Advisory Board
October 19, 2020
S UB J E C T:
P res entation and disc ussion of planning ac tivities for the S an Jos e and Trac k R idge G rasshopper
neighborhood plans -- Nat Waggoner, P MP, AI C P Long R ange P lanning Manager and S us an Watkins ,
AI C P, Hous ing C oordinator
IT E M S UMMARY:
S taff will provide an overview of the pres entation given at the O c tober 13th C ity C ouncil Works hop where
S taff provided the C ounc il an update on the outreac h and project plan ac tivities completed with
neighborhood representatives s inc e the Augus t 11th works hop.
Neighborhood repres entatives partnered with city s taff to s urvey both the S an Jos e and Trac k R idge
G rasshopper (T R G ) neighborhoods to gather resident concerns and expectations for a neighborhood
plan. S urvey results for eac h neighborhood are attached (Attac hment 1 - S an Jose Neighborhood Initial
S urvey R es ults and Attachment 2 - T R G Neighborhood Initial S urvey R esults). T he res ident input was
used to develop objective s tatements for each neighborhood and inform the plan sc ope. T he proposed
s cope was reviewed by the neighborhood leader core teams.
S an Jos e Neighborhood P lan S c ope:
- P reserve and promote S an Jose as a s afe, quiet neighborhood with caring neighbors, through information
s haring and intentional engagement
- C elebrate S an Jose as a place of c ulture and history
- S upport acc es s to homes , S an Jos e P ark and Annie P url Elementary through improved traffic, parking
and s idewalk solutions
- Enable S an Jose res idents to stay in the neighborhood and promote compatible development and
inves tments in rehabilitation and infras tructure
T R G Neighborhood P lan S c ope:
- P rotect T R G long term residents by reduc ing and removing c hallenges to s taying within the
neighborhood
- Identify and pres erve the key character defining c omponents of the neighborhood and ens uring
compatible new development
- Improve mobility including transportation and parking, s idewalks and streetlights
- Maintain and promote T R G as a plac e of culture and his tory
- Maintain and promote T R G as a safe place to live
- Maintain public spac es and infras tructure
Based on preliminary disc ussions with planning profes s ionals, it is es timated that a budget of $60-90K per
plan would address the outlined objec tives with a qualified team and complete the planning ac tivities below:
-Engagement of neighborhood
-Document exis ting conditions
-Evaluate alternatives
-Develop a layered implementation plan
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- Implementation of high impact, s hort term rec ommendations
C ouncil gave direc tion for s taff to move forward with a R eques t for P roposals for both plans and return to
C ouncil on December 8, 2020.
F IN AN C IAL IMPAC T:
S taff will utilize exis ting budgeted funds for outreach outlined in this pres entation. T he sc ope of the
neighborhood plans will drive the cost to prepare both plans . P reliminary estimates identify a need for
$200,000 to c omplete both neighborhood plans.
S UB MIT T E D B Y:
S usan Watkins, AI C P, Hous ing C oordinator
AT TAC H ME N T S:
Description Type
Attachment 1 - San Jos e Neighborhood Initial Survey Res ults Backup Material
Attachment 2 - TRG Neighborhood Initial Survey Results Backup Material
Pres entation Pres entation
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Page 28 of 60
safe.
Maintain Safety
Traffic and Parking
Maintain Safety
New Development and rehabilitation
Noise
Infrastructure and City servicesPage 29 of 60
safet y
Hispanic heritage
Page 30 of 60
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SMALL AREA PLAN UPDATE
TRACK RIDGE GRASSHOPPER (TRG)
& SAN JOSE NEIGHBORHOODS
HOUSING ADVISORY BOARD: OCTOBER 19, 2020
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TRG San Jose
NEIGHBORHOOD PARTNERS –THANK YOU!!!
Page 36 of 60
People, Place, and Investment
Photo Credit: Community Impact News
Page 37 of 60
HISTORIC GEORGETOWN
San Jose neighborhood
TRG neighborhood
Page 38 of 60
PRESENTATION AGENDA
•Share actions since 8/11/2020 workshop
•Present key neighborhood findings and proposed work plan
scope
•City Council feedback on next steps
Page 39 of 60
FEEDBACK REQUESTED ON 10/13/20
•Do you need additional information prior to proceeding
with both small area plans?
•Do you support the proposed scope for each
neighborhood?
•Is this partnership going to achieve the vision for the
small area plan project?
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ACTIONS SINCE AUGUST 2020
CITY COUNCIL WORKSHOP
Page 41 of 60
PATH TO PARTNERSHIP
Meet
Listen
Learn
Plan
Ask questions
Be present
Show interest
Trusted
leaders
Concerns
Values
Vision
Develop a
partnership to
co-achieve
vision
Develop a plan
scope
Is this
partnership
going to
achieve the
vision?
Jul Aug Sept Oct
Confirm
Page 42 of 60
SAN JOSE NEIGHBORHOOD
Page 43 of 60
•Founded in 1947
•Original families established a grocery
store and churches, to this day, a
multi -generational neighborhood
•Notable leaders in the neighborhood
served on the City Council and within
GISD, County and US
SAN JOSE -PEOPLE, PLACE & HISTORY
Recuerdos Mexicanos, Williamson
County Museum, 1991.Page 44 of 60
SAN JOSE INITIAL SURVEY
Surveys completed 24
Addresses visited 81
Response rate 30%
Volunteers 11
Spanish only responses 17%
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PRIDE AND CONCERNS
Page 46 of 60
SURVEY RESULTS
Page 47 of 60
•The traditional multi -generation households, which have created a
strong sense of place and history are under pressure.
•Close proximity to Old Town and Downtown overlay districts is
creating development pressure within the San Jose neighborhood.
•Opportunity to improve access to information and city services.
•Opportunity to promote the cultural and historical contributions of
the neighborhood for the benefit of the entire Georgetown
community.
INITIAL INSIGHTS
Page 48 of 60
•Preserve and promote San Jose as a safe, quiet neighborhood with
caring neighbors, through information sharing and intentional
engagement
•Celebrate San Jose as a place of culture and history
•Support access to homes, San Jose Park and Annie Purl Elementary
through improved traffic, parking and sidewalk solutions
•Enable San Jose residents to stay in the neighborhood and promote
compatible development and investments in rehabilitation and
infrastructure
SAN JOSE PLAN SCOPE
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TRG NEIGHBORHOOD
Page 50 of 60
HISTORIC GEORGETOWN
TRG neighborhood
Page 51 of 60
•Many living in this neighborhood were born
and raised and have raised their own families
in this neighborhood since the 1870s.
•The federal urban renewal effort created
widespread demolition and relocation of the
Ridge community starting in the late 1960s.
•Commercial land uses along MLK Street,
county and city government campuses, and
the popularity of proximity to key community
destinations (parks and downtown) have
transitioned a single -family neighborhood into
an area that is experiencing change.
TRG -PEOPLE, PLACE & HISTORY
Macedonia Baptist Church
Past and Present Day
Source: Texas Historical Commission
Page 52 of 60
TRG INITIAL SURVEY
Surveys completed 91
Addresses visited 417
Response rate 22%
Volunteers 20
Spanish only responses 9%
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RANK THE FOLLOWING NEIGHBORHOOD ISSUES/CONCERNS
BY IMPORTANCE
Other Responses:
Streetlights
Sidewalks
Public Safety
Homelessness issues
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IF THIS PLAN IS ABLE TO ACCOMPLISH ONE THING,
WHAT SHOULD IT BE?
Page 55 of 60
HOW LONG HAVE YOU LIVED IN THE TRG NEIGHBORHOOD?
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TRG PLAN SCOPE
•Protect TRG long term residents by reducing and removing
challenges to staying within the neighborhood
•Identify and preserve the key character defining components of
the neighborhood and ensuring compatible new development
•Improve mobility including transportation and parking, sidewalks
and streetlights
•Maintain and promote TRG as a place of culture and history
•Maintain and promote TRG as a safe place to live
•Maintain public spaces and infrastructure
Page 57 of 60
TRG REPRESENTATIVE CONCERNS
•Rapid redevelopment/commercial
encroachment of neighborhood
during time it takes to develop plan
•Legal options/restrictions for
development regulation within the
time period of plan
•Boundaries of neighborhood
•Track portion of TRG (south of 29
to Leander Rd not accurately
incorporated/included)
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TRG
•Protect long time residents
and preserve the
neighborhood
•$60-90K
•6-9 months
•Possible short-term
solutions
San Jose
•Preserve the San Jose
neighborhood
•$60-90K
•6-9 months
SUMMARY
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FEEDBACK REQUESTED ON 10/13/20
•Do you need additional information prior to proceeding with both small area
plans?
•Do you support the proposed scope for each neighborhood?
•Is this partnership going to achieve the vision for the small area plan project?
FEEDBACK
Support for proceeding with Request for Proposal for services to address
described scopes and return to Council with responses the first meeting in
December.
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