The URL can be used to link to this page

Home My WebLink AboutAgenda_HAB_01.15.2014Notice of Meeting for the Housing Advisory Board of the City of Georgetown January 15, 2014 at 3:30 PM at 103 W. 7th Street, Georgetown, TX 78626; Convention & Visitors Bureau The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Members: Tim Todd; Chair, Clay Woodard; Vice-chair, Brad Curlee; Secretary, Walt Doering, Judy Finnell, Larry Gambone, Harry Nelson, Monica Williamson This is a meeting of the Housing Advisory Board. The Board, appointed by the Mayor and the City Council, makes recommendations to the City Council on affordable housing matters. Regular Session - To begin no earlier than 3:30 p.m. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Consideration and possible action to approve minutes from the December 11, 2013 meeting. B Consideration and possible action to forward to City Council a recommendation regarding Northwest Apartments Low-Income Housing Tax Credit Resolution Request to City Council.-- Jennifer C. Bills, AICP, LEED AP, Housing Coordinator C Consideration and possible action to recommend to City Council changes to the Home Repair Program scope and conditions.--Jennifer C. Bills, AICP, LEED AP, Housing Coordinator D Update and discussion on next steps to create a workforce housing incentive plan and work to clarify affordable housing information.--Jennifer C. Bills, AICP, LEED AP, Housing Coordinator E Reminder of the next regular meeting date of February 19, 2014. --Jennifer C. Bills, Housing Coordinator Adjournment Adjournment. CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Consideration and possible action to approve minutes from the December 11, 2013 meeting. ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: ATTACHMENTS: Description Type Draft Housing Advisory Board December Minutes Cover Memo Housing Advisory Board Minutes, December 11, 2013 1 City of Georgetown Housing Advisory Board Minutes December 11, 2013 at 3:30 p.m. Convention and Visitors Bureau Conference Room 103 W. 7th Street, Georgetown, Texas 78626 Members present: Tim Todd, Walt Doering, Larry Gambone, Judy Finnell, Monica Williamson Members absent: Brad Curlee, Clay Woodard, Harry Nelson Staff present: Jennifer C. Bills, Housing Coordinator; Laurie Brewer, Assistant City Manager; This is a regular meeting of the Housing Advisory Board of the City of Georgetown. The Board, appointed by the Mayor and the City Council, makes recommendations to the City Council on affordable housing matters. Regular Session - To begin no earlier than 3:30 p.m. The meeting was called to order at 3:41 by Todd. Agenda A. Consideration and possible action to approve minutes from the November 20, 2013 meeting. A correction was made to the purpose statement noted in item C that should have read “has housing affordable for residents at all income levels.” Motion to approve the minutes by Gambone, seconded by Doering. Approved with correction 5-0. Staff will check to make sure the purpose statement is consistent in all publications. B. Discussion and possible action on the presentation to be made to City Council on November 26, 2013. a. Comments and concerns heard from City Council members. Bills opened up discuss regarding the responses from council members at the workshop session. Woodard and Doering had both compiled notes from the meeting and Doering presented a list of priorities and concerns he had distilled from the workshop. The list was further broken down into items that needed responses of either more information or just a clarification of the facts, factors that needed to be considered while completing a workforce housing plan, and input from specific groups that will be impacted, namely, GISD and housing developers. Housing Advisory Board Minutes, December 11, 2013 2 b. Next steps to address comments. o Develop a workforce housing incentive plan. Invite developers to speak with board members to advise what kind of incentives and development standards make a project more cost effective. Conduct an analysis on how any incentives or standards offered will impact the city, both on hard costs and economic gain. Explain how any alternative standards will affect the final product of the building and site. o Create an easy to read fact sheet on affordable and workforce housing terms and statistics. o Approach the Georgetown Independent School District and request input on the Locations for Multifamily Housing plan. c. Form groups to work on specific issues. No groups were formed at this time. C. Presentation of basic information about the Home Repair Program to be discussed at the January meeting. Bills handed out the application forms and summary of repairs and costs made to eligible houses from 2009 through 2013. She explained the basic premise of the program as background to review before the January meeting. At the next meeting the board will review the program and make a recommendation for staff to take forward to City Council for possible changes that need to be made to the program. Some houses are requiring more repair work than was originally intended for the program and any expansion of the scope could result in additional restrictions needed to ensure future homeowner affordability and approval by City Council. D. Reminder of the next meeting date of January 15, 2014. E. Adjournment Meeting adjourned 4:50 pm. __________________________________ _______________________________________ Approved, Tim Todd, Chair Attest, Brad Curlee, Secretary City of Georgetown, Texas SUBJECT: Consideration and possible action to forward to City Council a recommendation regarding Northwest Apartments Low-Income Housing Tax Credit Resolution Request to City Council.--Jennifer C. Bills, AICP, LEED AP, Housing Coordinator ITEM SUMMARY: Hamilton Valley Mangement, Inc is requesting a resolution of support from the Georgetown City Council to apply for the Low-Income Housing Tax Credit (LIHTC) program through the Texas Department of Housing and Community Affairs (TDHCA). FINANCIAL IMPACT: None. SUBMITTED BY: Jennifer C. Bills, Housing Coordinator City of Georgetown, Texas SUBJECT: Consideration and possible action to recommend to City Council changes to the Home Repair Program scope and conditions.--Jennifer C. Bills, AICP, LEED AP, Housing Coordinator ITEM SUMMARY: In 2008, the City Council voted to implement an in-house Home Repair Program, using fund that had been previously granted most recently to The Caring Place to perform minor home repair and energy efficiency improvements to owner-occupied homes within the city limits. Previous agencies that had received the funds relied solely on volunteer labor and were only utilizing a portion of the funds available. Moving the program in-house, City Council discussed that repairs could be done by volunteers or contractors, whichever would be the most effective in completing repairs in a timely fashion. Additionally, staff can work with Code Enforcement to help homeowners stay in compliance with building codes. A list of criteria for eligibly was established (Attachment 1). For requests to be considered, applicants must 1) own and occupied the home, 2) total household income cannot exceed 80% of Area Median Income and 3) property taxes must not be delinquent. Once basic eligibility is confirmed, staff conducts a site visit to determine repairs that the program can cover. The scope of repairs is largely based on funds and volunteers available. For fiscal year 2012-2013, the Home Repair budget was $25,000. For FY 2013- 14, this has increased to $40,000. Generally, the type of repairs that the Home Repair Program can complete are minor plumbing or electrical, re-roofing, siding repair, window/door replacement or accessibility additions (ramps, grab bars, etc). Extensive structural damage, foundation or non-safety related HVAC issues are not eligible due to expense. Since 2010, 20 repair projects have been completed and four are currently in process (Attachment 2). The average amount spent per house was approximately $3,300, with the most spent on any one property of $8,400. One of the homes currently in the process has extensive structural damage that will possibly require foundation work, re-framing, re-roofing (including decking), new siding and electrical work. Preliminary staff cost estimates are approximately $25,000. The house has open code enforcement violations that left unrepaired would require legal action to be taken by the City. Staff time, legal actions and possible demolition costs the City would incur may be greater than repair costs. Staff is recommending that City Council review the program guidelines to create a procedure that would allow projects with a larger scope. For projects with repairs over $10,000 to be considered, two conditions must be met: 1. An analysis conducted by staff indicates that the investment by the City has a greater value to the city than the results of non-repair (code enforcement staff time, legal costs, relocation, liens resulting from City-initiated demolition). 2. The homeowner must be willing for the City to place a lien against the property for the cost of the repair that will be forgiven if the owner continues to live and own the home for a minimum of 10 years. FINANCIAL IMPACT: None at this time. SUBMITTED BY: Jennifer C. Bills, Housing Coordinator ATTACHMENTS: Description Type Attachment 1: Home Repair Program Guidelines and Application Backup Material Attachment 2: 2010-2014 Home Repair Statistics Backup Material City of Georgetown Home Repair Program Guidelines July 2013 CITY OF GEORGETOWN HOME REPAIR PROGRAM GUIDELINES 1. Residents are to fill out an application and to be interviewed by the City of Georgetown for eligibility. a. Eligibility is defined as low‐income households (by Federal guidelines, see attached income limits). A household is defined as anyone that resides in the house. Household income is the total income of everyone in the household that is 18 years or older. Proof of income must be submitted. b. The home on the application must be owner occupied (person who lives there owns the home) and the applicant must be the homeowner(s). Property taxes must not be outstanding on the property, or the owner must be enrolled in a program with the Tax Assessor office. Proof of identification, ownership and payment of property taxes must be submitted. c. The applicant must be willing to agree to reimburse the City for cost expended on their behalf if they place their house on the market within one year of the date repairs are initiated. 2. Once the City reviews and approves the initial application, staff will inspect the home to determine a list of repair priorities. With this list, the applicant will solicit three (3) bids for the requested work and submit them to the City. City staff will review the project costs and determine if repairs can be funded. 3. Some repairs may be conducted by volunteer contactors and workers authorized by the Home Repair Program, as available. 4. The City will send a letter to the applicant either approving or denying the project. Once the homeowner agrees to the approved repairs, the City will contact the selected contractor. 5. The City will contract with the lowest acceptable bidder for the work. 6. Once completed, the contractor will submit to the City itemized invoices for all completed work. The City will then pay the invoice directly to the contractor. 7. City permits shall be obtained for all projects that require permitting. Permit fees for approved projects shall be waived. 8. The City will take pictures of the property prior to work, as well as upon completion. Home Repair Program Application July 2013 1 of 2 CITY OF GEORGETOWN HOME REPAIR PROGRAM HOMEOWNER APPLICATION Date: All information provided within this application is intended to be voluntary and confidential. Additional information provided by the homeowner may be attached to this page. Homeowner Name: Age of Home: Address: Telephone Number: Cell Phone: E‐mail address: Number of occupants living in the house: (Clarify Relationship, i.e. child, sibling, roommate, etc. in the box below) Occupant Name and Relationship Age Income Disabilities: Occupation: Income of all occupants of the house: Monthly: or Annually: Home Repair Program Application July 2013 2 of 2 Home Repair Needs: Is this in response to a code enforcement violation? Yes No I/We understand that this is an application process only and that the requested repairs may not be made (1) eligibility requirements are not met (2) other homes have greater need for repairs and/or (3) there is not enough money in the program to make all repairs requested. Homeowner Signature Homeowners Signature Return this application by mail: Downtown & Community Services C/O Jennifer C. Bills PO Box 409 Georgetown, TX 78627 Or in person: Planning Department front desk Georgetown Municipal Complex 300‐1 Industrial Ave. Georgetown, TX 78626 City of Georgetown Home Repair Income Limits July 2013 CITY OF GEORGETOWN HOME REPAIR PROGRAM INCOME LIMITS Number of Persons in Household Annual Income before taxes (80% AMI) Monthly Income Limit before taxes 1 $42,500 $3,542 2 $48,600 $4,050 3 $54,650 $4,554 4 $60,700 $5,058 5 $65,600 $5,467 6 $70,450 $5,871 7 $75,300 $6,275 8 $80,150 $6,679 *Household income is the total income of everyone in the household that is 18 years or older. Proof of income must be submitted for all occupants. City of Georgetown Home Repair Program Checklist July 2013 CITY OF GEORGETOWN HOME REPAIR PROGRAM ITEMS TO SUBMIT CHECKLIST  Home Repair Application  Proof of ownership of home (deed, tax bill)  Copy of ID (driver’s license, social security card, etc.)  Proof of income (pay stubs, Income Tax Return)  Any supporting documentation for repairs requested (pictures, etc.) 2010‐2013 Home Repair Summary Fiscal Year Address Amount Work performed by Repairs Notes Referral? FY 10‐11 1904.5 Pine 4,025.00$ Contractor Roof reshingling FY 10‐11 2011 S. Pine 3,500.00$ Contractor Roof reshingling, soffet repair FY 10‐11 502 W. 16th 2,370.00$ Contractor metal roof repair, front door replacement FY 10‐11 1504 Walnut Street 1,125.69$ Volunteers Painting, soffet repair, screening repair 2011 Community Restore FY 10‐11 406 Golden Oaks 2,590.53$ Volunteers roof reshingling and door repair 2011 Community Restore FY 10‐11 1108 E. 15 St 1,125.69$ Volunteers painting, window trim repair 2011 Community Restore FY 10‐11 901 Elm Street 5,017.76$ Volunteers roof removal, decking and shingles 2011 Community Restore FY 10‐11 706 E. 15th Street 1,043.46$ Volunteers siding repair, window/screen replacement, yard clean up, door repair 2011 Community Restore Code enforcement FY 10‐11 911 W. 22nd St 1,892.43$ Volunteers Painting, handicapped ramp installation 2011 Community Restore Weatherization grant Total 22,690.56$ 2,000.00$ Encumbered from FY 10‐11 25,000.00$ Starting Budget FY 11‐12 2000 S. Pine 5,625.00$ Contractor Heating repair, outstanding issue not covered by EECGB grant. Weatherization grant FY 11‐12 2000 S. Pine 4,590.37$ Volunteers Re‐shingle/redeck (two composite, one shake removed) and siding repair 2012 Summer Community Restore FY 11‐12 1211 S. Church Street 3,668.97$ Volunteers Re‐shingle, rebuild wood screens, painting, tree trimming/yard clean up 2012 Summer Community Restore FY 11‐12 1001 W. 18th Street 2,252.65$ Volunteers Repaired siding, replace part of roof, repaint 2012 Summer Community Restore FY 11‐12 517 W. 8th Street 8,401.25$ Contractor Replaced unsafe unvented space heaters with window units; fixed orignal windows to provide ventalation and egress (windows would not open), plumbing repair, replaced door FY 11‐12 2000 S. Pine 2,007.06$ Volunteers Re‐shingle, replaced some decking, blew insulation into attic. 2012 Fall Weekend Community Restore FY 11‐12 1410 Forest 250.00$ Contractor Tree removal for branch falling on house. Total 26,795.30$ 25,000.00$ Starting Budget FY 12‐13 1919 Leander St. 1,786.67$ Volunteers Re‐shingle 600 sf. 2013 Summer Community Restore‐‐ last week in June FY 12‐13 400 CR152 2,872.17$ Volunteers Re‐shingling; yard clean up, bee removal 2013 Summer Community Restore‐‐ last week in June Code enforcement FY 12‐13 517 W. 8th Street 540.05$ Volunteers Fix back steps 2013 Summer Community Restore‐‐ last week in June FY 12‐13 901 W. 17th 5,246.08$ Volunteers Painting, siding repair, roofing, remove accessory structure, yard clean up 2013 Summer Community Restore‐‐ last week in June Total 10,444.97$ McCoyʹs donated $500 in materials, plus tools to the volunteer group. McCoyʹs donated $3000 worth of materials to the summer volunteer projects. 2010‐2013 Home Repair Summary 14,000.00$ Encumbered from FY 12‐13 40,000.00$ Budget Estimates FY 13‐14 400 CR152 5,000.00$ Contractor Stucco siding repair Getting estimate from contractor Code enforcement FY 13‐14 1302 Hart 1,500.00$ Contractor Energy efficiency/weatherization improvements FY 13‐14 705 W. 15th 25,000.00$ Contractor Demo/rebuild 25% of the back portion of the house, new roof, siding, tree removal Code enforcement FY 13‐14 801 W. 9th St 8,000.00$ Contractor Bathrooms not up to code, unacceptable range, exposed electrical sockets, smoke detectors Getting estimate from contractor Code enforcement 39,500.00$ City of Georgetown, Texas SUBJECT: Update and discussion on next steps to create a workforce housing incentive plan and work to clarify affordable housing information.--Jennifer C. Bills, AICP, LEED AP, Housing Coordinator ITEM SUMMARY: FINANCIAL IMPACT: None. SUBMITTED BY: Jennifer C. Bills, Housing Coordinator City of Georgetown, Texas SUBJECT: Reminder of the next regular meeting date of February 19, 2014. --Jennifer C. Bills, Housing Coordinator ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: City of Georgetown, Texas SUBJECT: Adjournment. ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: