HomeMy WebLinkAboutAgenda_HAB_03.18.2015Notice of Meeting for the
Housing Advisory Board
of the City of Georgetown
March 18, 2015 at 3:30 PM
at 103 W. 7th Street, Georgetown, TX 78626; Convention & Visitors Bureau
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be
found at the Board meeting. Clearly print your name, the letter of the item on which you wish to speak,
and present it to the Staff Liaison, preferably prior to the start of the meeting. You will be called
forward to speak when the Board considers that item.
On a subject not posted on the agenda: Persons may add an item to a future Board agenda by filing a
written request with the Staff Liaison no later than one week prior to the Board meeting. The request
must include the speaker's name and the specific topic to be addressed with sufficient information to
inform the board and the public. For Board Liaison contact information, please logon to
http://government.georgetown.org/category/boards-commissions/.
A Welcome to guests.
Legislative Regular Agenda
B Introduction of the current and new Housing Advisory Board members.
C Consideration and possible action to approve minutes from the February 18, 2015 meeting.
D Consideration and possible action to elect a Vice-Chair for the 2015-16 term.
E Consideration and possible action to elect a Secretary for the 2015-16 term.
F Consideration and possible action to set the regular meeting time and date for the Housing
Advisory Board.
G Discussion on the purpose of the Housing Advisory Board, the duties of members and meeting
requirements.--Jennifer C. Bills, Housing Coordinator
H Discussion on the presentation to City Council on February 24th, 2015.--Jennifer C. Bills,
Housing Coordinator
I Discussion and possible action on the implementation steps:
1. Forwarding the Workforce Housing Location through the annual Comprehensive
Plan Amendment process with the Planning Department
2. Adopting the site and development incentives in the Unified Development Code
(UDC).
J Discussion and possible action on mini-information session to develop a knowledge base on
affordable housing topics.--Walt Doering, Board Chair
K Housing trends, trainings and upcoming topics:
1. Key takeaways from session on the "Access to Fair Housing." --Richard Glasco and Walt
Doering
2. "Website #1 for Expanding Knowledge Base." --Walt Doering
3. Update on issues related to the Downtown Parking Study. --Jennifer Bills
4. Affordable Housing Tour by Housing Works in Austin.--Monica Williamson
L Reminder of the next regular meeting date of April 15, 2015.--Tammy Glanville, Recording
Secretary
Adjournment
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Welcome to guests.
ITEM SUMMARY:
FINANCIAL IMPACT:
None.
SUBMITTED BY:
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Introduction of the current and new Housing Advisory Board members.
ITEM SUMMARY:
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jennifer C. Bills, Housing Coordinator
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Consideration and possible action to approve minutes from the February 18, 2015 meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
None.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Draft Housing Advisory Board Minutes_February 18, 2015 Cover Memo
Housing Advisory Board Minutes, February 18, 2015 1
City of Georgetown
Housing Advisory Board
Minutes
February 18, 2015 at 3:30 p.m.
Convention & Visitors Bureau
103 W. 7th Street, Georgetown, Texas 78626
Members present: Clay Woodard, Brenda Baxter, Walt Doering, Harry Nelson, Monica Martin,
Lawrence Gambone
Members absent: Brad Curlee, John Gavurnik, Joe Ruiz
Staff present: Jennifer C. Bills, Housing Coordinator, Laurie Brewer, Assistant City Manager,
Skye Masson, Assistant City Attorney, Tammy Glanville, Recording Secretary
This is a regular meeting of the Housing Advisory Board of the City of Georgetown. The Board,
appointed by the Mayor and the City Council, makes recommendations to the City Council on
affordable housing matters.
Regular Session - To begin no earlier than 3:30 p.m.
The meeting was called to order at 3:32 by Clay Woodard.
Agenda
A. Consideration and possible action to approve minutes from the January 14, 2015
meeting.
Motion by Board Member Doering to approve the minutes from the January 14, 2015
Housing Advisory Board meeting. Second by Board Member Gambone. Approved. (6-
0).
At this time agenda item C was presented
C. Discussion on the amended board bylaws and the revised Code of Ordinances. --Jennifer
C. Bills, Housing Coordinator
Masson assisted board members questions and concerns regarding the amended bylaws
and revised Code of Ordinance. Masson explained that changing the Code of
Ordinances to be gender neutral would require a huge undertaking to ensure all boards
and codes are consistent.
Board Member Doering discussed his concern and is hopeful in time the city will move
towards more neutral gender wording. (Example: Chairman and Vice-chairman).
Doering suggested perhaps in the future it could be done incremental as new documents
come up. Masson replied it is something to consider as we move forward and we can
make that suggestion.
Housing Advisory Board Minutes, February 18, 2015 2
Board and staff discussed some of the pros and cons of neutral gender wording and how
in some context it becomes cumbersome and confusing for readers.
Board member Doering also had questions regarding the duties of members in the Code
of Ordinances and would like to incorporate language from the charter into the bylaws.
Masson briefly explained bylaws are consistent across all boards and are redundant to
the ordinance. Masson emphasized the ordinance is what’s important.
Masson indicated Council will pass a resolution next week officially adopting the new
bylaws.
B. Consideration and possible action on creating a presentation to City Council on
February 24, 2015.--Jennifer C. Bills, Housing Coordinator
Board and staff discussed revisions and made final edits to the PowerPoint presentation.
Board and staff discussed who will be presenting the item to council on February 24,
2015.
D. Update from staff on housing projects:
Gateway Northwest Apartments Construction
Georgetown Square and Northwest Apartments Tax Credit resolutions
Bills provided a brief update from City Council approving both Georgetown Square and
Northwest Apartments Tax Credit resolutions.
Bills discussed arranging a tour with the developer of Gateway Northwest Apartments
once the club house and pool are close to being completed. The developer is planning to
start leasing units in June.
E. Reminder of the next regular meeting date of March 18, 2015.
F. Adjournment.
Motion by Board Member Gambone to adjourn. Second by Board Member Doering.
Approved. (6-0).
Adjourned at 4:14
__________________________________ _______________________________________
Approved, Clay Woodard, Chair Attest, Lawrence Gambone, Secretary
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Consideration and possible action to elect a Vice-Chair for the 2015-16 term.
ITEM SUMMARY:
Per the Housing Advisory Board Bylaws
Section 3.1. Officers. The Board Officers are Chairman, Vice-Chairman and Secretary. The
Chairman is appointed by the City Council during the annual appointment process. The other
Board Officers are elected by a majority vote of the Members at the first meeting after the annual
appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one year. In
the event of vacancy in the office of Chairman, the Vice-Chairman shall serve as Chairman until
the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected
by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably
practical for the unexpired term. If possible, a Board Officer shall continue to serve until the
vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage the business
of the Board. The Chairman shall perform the duties delegated to the Chairman by the Board.
b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman by the Board. The
Vice-Chairman presides at Board meetings in the Chairman’s absence. The Vice-Chairman shall
perform the duties of the Chairman in the Chairman’s absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jennifer C. Bills, Housing Coordinator
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Consideration and possible action to elect a Secretary for the 2015-16 term.
ITEM SUMMARY:
Per the Housing Advisory Board Bylaws
Section 3.1. Officers. The Board Officers are Chairman, Vice-Chairman and Secretary. The
Chairman is appointed by the City Council during the annual appointment process. The other
Board Officers are elected by a majority vote of the Members at the first meeting after the annual
appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one year. In
the event of vacancy in the office of Chairman, the Vice-Chairman shall serve as Chairman until
the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected
by majority vote of the Members at the next regularly scheduled meeting, or as soon as reasonably
practical for the unexpired term. If possible, a Board Officer shall continue to serve until the
vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage the business
of the Board. The Chairman shall perform the duties delegated to the Chairman by the Board.
b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman by the Board. The
Vice-Chairman presides at Board meetings in the Chairman’s absence. The Vice-Chairman shall
perform the duties of the Chairman in the Chairman’s absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jennifer C. Bills, Housing Coordinator
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Consideration and possible action to set the regular meeting time and date for the Housing
Advisory Board.
ITEM SUMMARY:
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on the
same week of the month, the same day of the week, at the same time, and at the same place. The
regular date, time and place of the Board meeting will be decided by the Members at the first
meeting of the Board after the annual appointment process.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jennifer C. Bills, Housing Coordinator
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Discussion on the purpose of the Housing Advisory Board, the duties of members and meeting
requirements.--Jennifer C. Bills, Housing Coordinator
ITEM SUMMARY:
Attached are the Housing Advisory Board Bylaws, which provide information on the purpose and
procedures for the board. Also attached is Chapter 2.36 of the Code of Ordinances, which provides
more detail on the duties of members for all boards and commissions of the city.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jennifer C. Bills, Housing Coordinator
ATTACHMENTS:
Description Type
2015 Housing Advisory Board Bylaws Backup Material
Chapter 2.36 of the Code of Ordinances: City Commissions,
Committees and Board
Backup Material
Housing Advisory Board Bylaws
Revised February 2015
Page 1 of 6
CITY OF GEORGETOWN
HOUSING ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Housing Advisory Board (“Board”).
Section 1.2. Purpose. The Board is established for the purpose of ensuring that the
City has affordable housing for residents at all income levels. The Board is responsible
for providing long‐range housing research and policy recommendations with the
housing element of the City’s comprehensive plan. The Board is also responsible for
reviewing and making recommendations regarding housing developments that request
City support for state and federal funding. See Ordinance Chapter 2.116.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of seven (7)
Members.
Section 2.2. Eligibility. Whenever possible, the Members shall include the following
categories: a representative from Habitat for Humanity, a representative from the
Georgetown Housing Authority, a person with knowledge of the home building and/or
development industry, and a person with knowledge of mortgage business. It is
recommended that the other three members have knowledge of senior housing, real
estate and/or social services.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Housing Advisory Board Bylaws
Revised February 2015
Page 2 of 6
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice‐Chairman and Secretary.
The Chairman is appointed by the City Council during the annual appointment process.
The other Board Officers are elected by a majority vote of the Members at the first
meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice‐Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice‐Chairman shall perform the duties delegated to the Vice‐Chairman by the
Board. The Vice‐Chairman presides at Board meetings in the Chairman’s absence.
The Vice‐Chairman shall perform the duties of the Chairman in the Chairman’s
absence or disability.
Housing Advisory Board Bylaws
Revised February 2015
Page 3 of 6
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice‐Chairman. In the absence of both the Chairman and Vice‐
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
Housing Advisory Board Bylaws
Revised February 2015
Page 4 of 6
interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member’s option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign‐up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
Housing Advisory Board Bylaws
Revised February 2015
Page 5 of 6
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non‐Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board’s proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board’s approval.
Bylaw amendments are not effective until approved by City Council.
Housing Advisory Board Bylaws
Revised February 2015
Page 6 of 6
Approved and adopted at a meeting of the City Council on the _____ day of
____________________, 2015.
ATTEST: THE CITY OF GEORGETOWN
_____ _____
City Secretary Mayor
Approved and adopted at a meeting of the Board on the ______ day of
_________________, 2015.
ATTEST: BOARD
_____ _____
Board Secretary Board Chairman
Page 1
CHAPTER 2.36 - CITY COMMISSIONS, COMMITTEES AND BOARDS
FOOTNOTE(S):
--- (5) ---
Editor's note— Ord. No. 2011-20, § 2(Exh. A), adopted May 10, 2011, amended Chapter 2.36 in its
entirety to read as herein set out. Formerly, Chapter 2.36 pertained to similar subject matter and derived
from Ord. No. 870144.019, § 2; Ord. No. 900021, §§ 3—6; Ord. No. 92-32, § 2; Ord. No. 2002-09, § 2;
Ord. No. 2002-20, §§ 2—5; Ord. No. 2002-47, § 2; Ord. No. 2004-41, § 2; Ord. No. 2007-16, §§ 2—4,
and Ord. No. 2007-64, § 5
Sec. 2.36.010. - Duties of members.
A. Commission, committee, and board members (hereinafter referred to as "Members") will represent
unconflicted loyalty to the interests of the residents of Georgetown. This accountability supersedes
any- conflicting loyalty such as that to advocacy or interest groups and membership on other boards
or staffs. This accountability supersedes the personal interest of any Board Member acting as an
individual.
B. Unless otherwise specified by federal law, state law, the City Charter, or other provisions of this
Code of Ordinances, committees, commissions, and boards are responsible to and shall act as an
advisory body to the Council and shall perform such duties and exercise such additional powers as
may be described by ordinances and the Local Government Code not inconsistent with the
provisions of the City Charter Committees, commissions, and boards play a unique and important
role in this advisory capacity, assisting the Council to carry out its responsibilities for making the
decisions which shape City policy.
C. Each Member is responsible to attend meetings prepared to discuss the issues on the agenda.
D. Attendance by Members is integral to success of the commission, committee or board. It is Council
policy to require a minimum of 75 percent attendance of each Member at each regularly scheduled
meeting including subcommittee meetings. A Member shall be allowed two excused absences for
the Member's personal medical care, required medical care of a Member's immediate family member
(as defined by City Ordinance), or Member's military service that shall not count against the 75
percent attendance requirement. Written notice shall be sent to a Member and the Member's City
Council representative when it appears the Member may violate the attendance policy by being
absent from more than 25 percent of regularly scheduled meetings, including subcommittee
meetings. Excessive absenteeism may result in the Member being replaced by the Council. If a
Member is removed from a committee, commission or board, that position shall be considered
vacant and a new Member shall be appointed to the Board in accordance with Section 2.36.040
E. Committees, commissions, and boards, and their Members, shall comply with applicable City
ordinances, rules and policies.
F. Members shall act and conduct themselves in a manner which will promote trust in their integrity,
impartiality, and their devotion to the best interests of the City. During meetings, Members shall
preserve order and decorum and shall conduct themselves in a manner which will not, either by
conversation or activity, delay or interrupt the proceedings. Members shall not indulge in
personalities, use offensive language, arraign the motives of other Members, charge deliberate
misrepresentation, or use language tending to hold any Members, Council Members, the public, or
the staff, in contempt. Members will comply with the directions of the presiding office.
G. Each Member shall vote on all agenda items, except on matters involving a conflict of interest,
substantial financial interest or substantial economic interest under state law, the City's Ethics
Ordinance (Chapter 2.20, Code of Ordinances), or other applicable Laws, Rules and Policies. In
such instances the Member shall make the required disclosures and shall refrain from participating in
Page 2
both the discussion and vote on the matter. The Member may remain at the dais or leave the dais, at
the Member's option, while the matter is being considered and voted on by the other Board
Members. Unless otherwise provided by law, if a quorum is present, an agenda item must be
approved by a majority of the Board Members present at the meeting.
H. Members are encouraged to be active in discussions and activities of the commission, committee or
board, seeking to be innovative, creative, and freely sharing the skills and knowledge which
prompted their appointment.
I. Communication between the Council and the committees, commissions and boards is important to
fulfilling their purpose. Committees, commissions and boards shall meet with City Council, as
requested, to determine how to best serve and assist City Council. City Council shall hear reports
from the committees, commissions and boards at regularly scheduled Council meetings.
J. Unless otherwise required by law, committees, commissions, and boards shall meet once a month.
Meetings will be conducted in accordance with the bylaws of the committee, commission or board,
and City Council Meeting Rules and Procedures (Chapter 2.24, Code of Ordinances), as applicable.
A quorum shall consist of a majority of the Members and is required for the committee, commission
or board to convene a meeting and to conduct business at a meeting. Committee, commission and
board meetings shall be noticed, conducted and recorded in accordance with the provisions of the
Texas Open Meetings Act.
K. Committees, commissions, and boards, and their Members, have no authority to expend funds or
make obligations on behalf of the City unless authorized and approved by City Council.
L. Members shall serve without compensation, but may be reimbursed for expenses reasonably
incurred by them in the performance of their duties as Members when authorized by their respective
committee, commission or board and the City Council.
(Ord. No. 2012-85, § 2; Ord. No. 2012-52, § 2; Ord. No. 2011-20, § 2(Exh. A))
Sec. 2.36.020. - Eligibility.
A. It is the past practice and the present intent of the City Council that Section 9.01 of the City Charter
(relating to Nepotism) shall not apply to appointments of persons to City boards, commissions, or
committees that are advisory only and that exercise no final authority on behalf of the City.
B. It is the intent of the City Council that as many persons as possible be invited to serve on the City's
various boards, committees and commissions. To that end, no person shall serve as a Member of
more than one board, commission or committee if other qualified applicants are available to serve,
unless the ordinance or bylaws of one board, committee, or commission require the participation of a
Member from another board, committee, or commission. If a person who serves on a board,
committee or commission is appointed to another board committee or commission before the end of
his or her existing term, acceptance of the new appointment shall operate as an automatic
resignation from the position previously held. Notwithstanding the foregoing, the provisions of this
Subsection shall not apply to persons appointed by the City Council to ad hoc or non-permanent
advisory committees and such ad hoc committees may be comprised in whole or in part of persons
who serve on the City's standing boards, committees, and commissions.
C. City employees are not eligible to serve as board, commission or committee Members, unless
otherwise required by law.
(Ord. No. 2011-20, § 2(Exh. A))
Sec. 2.36.030. - Appointment, terms and organization.
A. Unless otherwise approved by the City Council, the term of office for all committees, boards, and
commissions of the City shall be two years in length with normal, yearly appointments. Unless
otherwise approved by the City Council, no member shall serve more than two consecutive terms on
the same board, committee, or commission. If reappointment beyond the original two consecutive
terms is approved by City Council or if a vacancy occurs, appointments shall be made to preserve
Page 3
staggered membership terms on the board and ensure a balance between new and continuing
members.
B. Members shall continue to serve until reappointment for that position takes place.
C. Members of the City's commissions, committees, and boards shall be appointed pursuant to the City
Charter.
D. Annual new member orientation shall occur within two weeks after the annual appointments are
made to each commission, committee, or board.
E. The City Council shall appoint a Chairman of the board, committee, or commission during the annual
appointment process. Other officers are elected by a majority vote of the Members at the first
meeting after the annual appointment process. The board, committee or commission shall select a
vice-chairman, secretary and such other officers as it deems necessary. Officers serve for a term of
one year.
F. Unless otherwise required by law. A Member of a committee, board or commission may be removed
from their office or position for any reason or for no reason by a majority vote of the City Council.
G. Except as otherwise required by law, if any provisions of the Code of Ordinances, or the bylaws of a
board, committee, or commission require the appointment of individuals with certain qualifications,
and no such qualified individual is available to serve at the time that the appointments are made,
then such other individual, otherwise qualified to serve, may be appointed.
(Ord. No. 2011-20, § 2(Exh. A))
Sec. 2.36.040. - Filling vacated term.
A. Vacancies that arise during the year shall be filled as soon as reasonably possible in accordance
with the City Charter and Section 2.36.030 for original appointments.
B. An appointment to fill a vacated term is not included as a term for purposes of counting consecutive
terms.
(Ord. No. 2011-20, § 2(Exh. A))
Sec. 2.36.050. - Standing meeting date.
Each March, the City Council shall recognize all outgoing members, introduce new members, and
honor the volunteer effort of the commission, committee, and Board Members.
(Ord. No. 2011-20, § 2(Exh. A))
Sec. 2.36.060. - Adoption of bylaws, rules or procedures.
A. The Council may, after the effective date of the ordinance codified in this Chapter, adopt any rule or
procedure to effectuate the provisions of this Chapter.
B. Each board, committee, or commission shall adopt bylaws, subject to review and approval by City
Council, in conformity with the City Charter, the Code of Ordinances, and with any other applicable
law. The bylaws may be amended by majority vote of the Members at any regular meeting of the
Board, subject to approval by City Council.
(Ord. No. 2011-20, § 2(Exh. A))
Sec. 2.36.070. - Conflict of Law.
If any provision of this Chapter conflicts with state law then it shall be and is amended to comply with
and conform to state law.
(Ord. No. 2011-20, § 2(Exh. A))
Page 4
Sec. 2.36.080. - Applicability of this Chapter to economic development corporations.
The provisions of this Chapter shall not apply to corporations created by the City Council pursuant to
the Development Corporation Act of 1979, as amended (Tex. Rev. Civ. Stat. Ann., Art. 5190.6).
(Ord. No. 2011-20, § 2(Exh. A))
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Discussion on the presentation to City Council on February 24th, 2015.--Jennifer C. Bills, Housing
Coordinator
ITEM SUMMARY:
Attached are the notes, courtesy of Jack Daly, from the discussion on the presentation.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jennifer C. Bills, Housing Coordinator
ATTACHMENTS:
Description Type
Notes from Housing presentation February 24, 2015 Backup Material
COUNCIL WORKSHOP 2‐24‐2015
Housing
Gonzales
$30,000 ‐ $60,000 is broad, too huge a variable
o Staff: Cannot hem developers to target too specific a range of incomes
o Includes rental and owner‐occupied
Debt to income ratio – 41% includes all responsibilities
Use same reference point throughout presentation (e.g. $40,000 single‐income)
What percent of units should be available per federal guidelines?
o Staff: Georgetown is 2.38 times greater than the state average
The price point of homes is dependent on size and market forces
It is currently “cheaper” to own than to rent
There are lots of dynamics within a $50,000 salary
We need a range of housing options, but need truly comparable options
Fought
The 30% includes utilities?
Please send data to Council that says utilities are included
Rental property 30—41% of income, not including utilities
Acknowledges overall burden is different from gross income impact
Use Housing Affordability Index
o Score of 2.4 in Waco area
o Allows people to make a choice where they live
Look at regional affordability (within 20 miles)
Hesser
There is a difference between rental and owner‐occupied
Is there an inventory of affordable housing
o Staff: Rental at 3% vacancy, tough to identify single family (e.g. appraised value vs.
market value)
Targeted incomes will determine affordability
Brainard
Concerning the percentage of people making less than $50,000 per year, does the data make
any accommodation for wealth?
Eason
Interested in the rental affordability data
Rentals are only affordable at the low and high levels, not much available for middle income
Focus on rental gap
Mixing this presentation with owner‐occupied data is different
Transportation issues limit how far lower‐income can travel
Need categories and incentives for housing we need to have
Mayor
Obvious shortage of workforce housing
At these income levels, getting to work can be an issue
Young people cannot afford to buy a home
Transportation and affordability are two issues
Potential Action Items
Complete UDC Amendment process
o Once complete, secure P&Z approval for sites
Clarify with Council the 30% rule and include where standards come from
Incorporate Housing Affordability Index
Separate owner‐occupied and rental presentations
Per Mayor, run through UDC advisory board and do another workshop in a couple of months
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Discussion and possible action on the implementation steps:
1. Forwarding the Workforce Housing Location through the annual Comprehensive
Plan Amendment process with the Planning Department
2. Adopting the site and development incentives in the Unified Development Code
(UDC).
ITEM SUMMARY:
See attached report.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jennifer C. Bills, Housing Coordinator
ATTACHMENTS:
Description Type
Implementation steps Cover Memo
Attachment 1--Workfore Multifamily Location Map Backup Material
1
Housing Element Implementation Steps
Workforce Housing Locations
The board presented a map of potential sites for workforce multifamily development as step
towards Priority #2 (Attachment 1). The board considered four main factors to determine sites
that would serve the City, developers and future residents efficiently.
Distance from retail services and employment areas. These include grocery stores, major
shopping areas and smaller retail like Walgreens and CVS and areas with one or two
major employers or areas with manufacturing/industrial parks. Site should be no more
than 2 miles from retail or employment. This ensures a pool of available workers within
a practical proximity to their jobs.
Utilities. Sites within the Georgetown water and electric service territories will provide a
return through utility payments. Additionally, through review with utility engineering,
these sites have capacity already in place for multifamily development.
City limits. All sites are either with the city limits or have an agreement with the City to
annex when development occurs. Future developments will provide income to the city
through property taxes.
Other information provided on the map for consideration is the existing and proposed
transportation network, existing sidewalks, and locations of existing apartment and Multifamily
zoning districts.
To implement this plan and prioritize site for workforce multifamily uses, the board is
proposing an amendment to the Future Land Use Map to include these locations in long-range
planning efforts. Review of this sites and recommendations for including them on the Future
Land Use Map will be considered during the annual Comprehensive Plan update process lead
by the Planning Department.
Incentives for Workforce Housing
As the implementation step for Priority #1, the Housing Advisory Board has identified two areas in
which the city can offer incentives to encourage the development of Workforce Housing units.
1. Site Development Incentives.
2. Monetary Incentives in the form of Fee Waivers.
In order to codify these, staff is recommending submitted the following standard to the Unified
Development Code Advisory Committee to adopt these standards into the Code, along with some
revisions to the language existing incentives.
2
Adoption into the UDC
In Section 6.070.020 Housing Diversity Development standards (below) already exist, allowing
alternative lot widths, lot sizes and, setbacks for single-family, two-family and townhouse
development. An additional requirement of this section is that the entire development must
consist of a mix of housing types, which has made this section unattractive to developers. The text
will be revised to give incentives for affordability OR housing mix.
3
Multifamily Standards
Section 6.070.020 does not have any incentives for creation of Workforce Housing in the
multifamily districts. The board has recommended three alternatives that would allow for
increased density.
1. Increase the number of units per building.
2. Reduce the front setback.
3. Increase in Impervious Cover.
Lot Size, minimum 2 acre
Units per acre maximum 24
Apartments per Structure, max 24 Increase to 40 for 5% WF units
Lot width, minimum feet 50
Front Setback, minimum feet
25 Reduction of 5 feet per 10% workforce units to 15
feet, min.
Side Setback, minimum feet 15
Side Setback to Residential, minimum feet 30
Rear Setback, minimum feet 15
Rear Setback to Residential, minimum feet 30
Building Height, maximum feet 45
Accessory building height, max. feet 15
Impervious Cover, max
50%
Increase of 10% for 10% WF units, to 70% Imp
(will still require UDC water quality
improvements).
Workforce Incentives
*up to 70% with water quality improvements
MF-2
4
Fee Waivers
For fee waivers, the Board reviewed fees charged to recent multifamily developments. They
proposed that for eligible projects, the City waive a portion of the staff review and inspection
fees. No waiver of impact fees is being proposed.
• For each Workforce Housing Unit included in the project, the developer will receive a
$2,500 waiver of City review and inspection fees, up to a total of $100,000.
• Total incentivized units cannot be more than 50% of total project.
Examples:
200 unit apartment complex
– Up to 40 units (20%) can receive fee waivers
– 40 x $2,500 = $100,000
20 unit townhome/apt project
– Up to 10 units (50%) can receive fee waivers
– 10 x $2,500 = $25,000
A set amount for fee waivers will be budgeted per year. If the budget does not allow for
waivers, then only the site development incentives will be available to workforce developers.
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
^`
^`
^`^`
^`
^`
^`
^`
^`
^`
5
1
3
8
411
13
6
2 14 129
10
7
F M 9 7 1
S
H
1
3
0
T
O
L
L
S
B
S
H
1
3
0
T
O
L
L
N
B
WILLIAMS DR
CR 152N IH 35 SB
S IH 35 SB
E U N I V E R S I T Y A V E
N IH 35 FWY SB
N IH 35 FWY NB
W U N IV E R S I TY AV E
N
E
I
N
N
E
R
L
O
O
P
S
H 1
3
0 S
B
S
H 130 S
B
N AUSTIN AVE
S
H
1
3
0
N
B
S
H 130 N
B
S IH 35 FWY SB
S IH 35 FWY NB
S IH 35 FWY NB
C R 1 5 1
S AUSTIN AVE
SCENIC DR
L A K E W A Y D R
M
A
P
L
E
S
T
N
O
R
T
H
W
E
S
T
B
L
V
D
S
I
H
3
5
N
B
S IH 35 NB
FM 1460LEANDER R D
W S H 2 9
WOLF RANCH PKWY
N COLLEGE ST
S M
A
IN
ST
BOOTYS CROSSING RD
B O O T Y S C R O S SIN G R D
RAILROAD AVE
SHELL RD
N IH 35 NB
N IH 35 NB
H
O
L
L
Y
S
T
R
O
C
K
R
I
D
E
L
N
OLD AIRPORT RD
S M I T H C R E E K R D
S M I T H C R E E K R D S
M
I
T
H
C
R
E
E
K
R
D
E 7 T H S T
IN D U S T RIA L A V E
PATRIOT WAY
P
A
T
R
I
O
T
W
A
Y
SAN GABRIEL VILLAGE BLVD
EXIT 261 NB
E S H 2 9
Transportation Network
Exi sti ng Sidewalk
Throro ug hf are Plan
Road Classification
Pro p osed Frontage Road
Exist ing Frontage Ramp
Exist ing Collector
Exist ing Freeway
Exist ing Major Arterial
Exisi ti ng Minor Arter ial
Pro p osed C ollector
Pro p osed Freeway
Pro p osed M ajor Arter ial
Pro p osed M inor Arter ial
Pro p osed R ail line
±0 1,9 00 3,8 00Feet
Si te In fo rm ati on
Po ssib le ne w MF a re a s
Un d eve lop e d with MF Z on in g
^`Re tail Se rvice s
l Em plo ym e nt Are a s
City Lim its
Pa rks an d Op en Sp a ce
Wa ter & E le ctric S ervice A re a s
An ne xatio n A g re e me nts
Workforce Mul ti-family Locations
Apar tm ents a nd Zoning
Existin g A p a rtme n ts
To w n h o u se D istrict
Mu ltifa m ily D istrict
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Discussion and possible action on mini-information session to develop a knowledge base on
affordable housing topics.--Walt Doering, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jennifer C. Bills, Housing Coordinator
ATTACHMENTS:
Description Type
MIni Information Sessions Cover Memo
Page 1 of 2
Mini-Information Sessions
to
Expand Knowledge Base
Options for Further Study
1. HUD CDBG (Community Development Block Grants) funds.
a. Participation in the County CDBG program.
2. Texas HOME Investment Partnerships Program.
a. Homeowner Rehabilitation (HRA)
b. Homebuyer Assistance (HBA)
c. Tenant Based Rental Assistance
3. Housing Trust Fund.
4. Community Land Trust.
5. Low-Income Housing Tax Credits (LIHTC).
6. Financing Districts
a. Tax Increment Financing (TIF).
b. Tax Increment Redevelopment Zone (TIRZ).
c. Public Improvement District (PID).
d. Municipal Utility District (MUD).
7. Historical Preservation Districts.
8. Public Housing Authorities
9. Housing Choice Voucher Program – Section 8.
10. General Obligation Bonds.
11. Texas Department of Housing and Community Affairs (TDHCA).
12. Mortgage Scene in Georgetown.
13. Fair Housing Act.
a. Affirmatively Furthering Fair Housing requirements
b. Disparate Impact—Supreme Court to decide
14. Choice Neighborhoods Program.
15. Update from Planning Department: What's been done? What's on the drawing board?
Page 2 of 2
Study Process and Presentation Formats
Board can offer additional options for expansion of our knowledge base.
Presentations can be made by Jennifer, members of our Planning Department and related
departments. Resource persons from the community could also present.
Board members could present, too.
A brief summary of the topic would be provided containing:
1. Concise information on the purpose and content of each option,
2. Description of how the option serves to accelerate the creation of workforce housing
including infill development, retention of current inventory, plus pros and cons of each
option.
3. Eligibility, application deadlines and requirements for accessing options, plus
4. Two or three websites for further study by members at home.
Sessions would involve 10 -15 minutes of sharing followed by 15 minutes of Q & A.
More than one option could be presented and discussed at each session.
Summary information would be retained for new members who follow us as appointees to the
Board.
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
Housing trends, trainings and upcoming topics:
1. Key takeaways from session on the "Access to Fair Housing." --Richard Glasco and Walt
Doering
2. "Website #1 for Expanding Knowledge Base." --Walt Doering
3. Update on issues related to the Downtown Parking Study. --Jennifer Bills
4. Affordable Housing Tour by Housing Works in Austin.--Monica Williamson
ITEM SUMMARY:
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Jennifer C. Bills, Housing Coordinator
City of Georgetown, Texas
Housing Advisory Board
March 18, 2015
SUBJECT:
ITEM SUMMARY:
FINANCIAL IMPACT:
None.
SUBMITTED BY: