HomeMy WebLinkAboutAgenda_HAB_05.21.2018Notice of Meeting for the
Housing Adv isory Board
of the City of Georgetown
May 21, 2018 at 4:00 PM
at Historic Light and Waterworks Bldg, 406 W. 8th Street Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Public Wishing to Address the Board
On a sub ject that is pos ted on this agend a: Pleas e fill out a speaker regis tration form which c an b e found at the
Bo ard meeting. C learly p rint yo ur name, the letter o f the item o n which yo u wis h to s p eak, and present it to the
Staff Liais o n, p referab ly p rio r to the s tart of the meeting. You will be called forward to speak when the Board
cons id ers that item.
On a sub ject not pos ted on the agend a: Pers ons may add an item to a future Bo ard agenda b y filing a written
req uest with the S taff Liaison no later than one week prior to the Board meeting. T he req uest mus t inc lude the
s p eaker's name and the s p ecific to p ic to b e ad d res s ed with sufficient information to info rm the b o ard and the
p ublic . For Board Liais on c o ntact info rmatio n, pleas e lo gon to
http://go vernment.georgetown.o rg/category/b o ard s -commissions /.
A As of th e d ea d lin e, n o p ersons were sign ed up to sp ea k on items other than those p osted on the a g enda.
Legislativ e Regular Agenda
B Co nsideration and possible actio n to approve the minutes fro m the April 16, 2018 meeting. Karen Fro s t,
Recording S ec retary
C Co nsideration and disc ussion of the work of the Texas Hous ing Fo undatio n. Mark Mayfield ,
Pres id ent/CEO, Texas Ho using Foundation
D Up d ate on propos ed agreement fo r the Ho me R ep air partnership with Habitat fo r Humanity. Susan
Watkins , AIC P, Ho using Coordinator
E Pres entatio n and d is cus s io n o f a Cooperation Agreement with Williams on C o unty to c o ntinue
participation as p art o f the Urban Co unty Entitlement for the Co mmunity Develo p ment Bloc k Grant
Pro gram for FY2019-21 and CDBG Entitlement Analys is . Sus an Watkins , AICP, Hous ing Co o rd inator
F Up d ate on the 2030 P lan update.
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
Page 1 of 42
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 2 of 42
City of Georgetown, Texas
Housing Advisory Board
May 21, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes from the April 16, 2018 meeting. Karen Fro s t,
Rec o rd ing Sec retary
ITEM SUMMARY:
FINANCIAL IMPACT:
None
SUBMITTED BY:
Karen Fro s t, Rec o rd ing S ecretary
ATTACHMENTS:
Description Type
Minutes _HOUAB_04.16.2018 Backup Material
Page 3 of 42
Housing Advisory Board Page 1
Minutes April 16, 2018
City of Georgetown, Texas
Housing Advisory Board
Minutes
April 16, 2018, at 4:00 p.m.
Historic Light and Waterworks Building, 406 W. 8th Street
Georgetown, Texas 78626
Members present: Nathaniel Bonner; Nikki Brennan; Mary Calixtro; Randy Hachtel; Jennyce
Hume; and Lou Snead, Chair
Members absent: Nathaniel Bonner; Brian Ortego
Staff present: Sofia Nelson, Planning Director; Susan Watkins, Housing Coordinator; Karen
Frost, Recording Secretary and Patrick Lloyd, Community Resources Coordinator
Call to Order by Chair Snead at 4:00 pm. with reading of the meeting procedures.
Public Wishing to Address the Board
A. As of the deadline, no persons were signed up to speak on items other than those posted on
the agenda.
Chair Snead opened the meeting at 4:00 pm, explained the meeting procedures and welcomed
the new members.
Legislative Regular Agenda
B. Consideration and possible action to approve the minutes from the March 19, 2018 meeting.
Karen Frost, Recording Secretary
Motion by Hachtel to approve the minutes. Second by Brennan. Approved 5 – 0 (Ortego
and Bonner absent.)
C. Presentation and discussion of the Comprehensive Plan Update and HAB schedule for the
upcoming year. Susan Watkins, AICP, Housing Coordinator
Watkins introduced, via slide, Freese and Nichols. They will be subcontracting Community
Development Strategies from the Houston area for the Housing Element and Toolkit The
steering committee meetings will be the 1st Thursday of each month at 6 pm. There will be
joint sessions of Council and P&Z. There will be public meetings scheduled throughout the
next year, to gather input from the general public about the work being done. Watkins gave
a proposed HAB topic schedule. They are proposing the final recommendations to the
steering committee in November 2018. Information will be given to the HAB during the
summer to gain information for the recommendation. It was explained that the HAB will be
working separately from the steering committee to analyze and validate data specific to
Housing. Then the HAB will be making recommendations to the Steering Committee.
D. Update and general discussion on the Planning Department's End of Year Report for 2017.
Susan Watkins, Housing Coordinator.
Page 4 of 42
Housing Advisory Board Page 2
Minutes April 16, 2018
This report was presented by Watkins. She asked what information the HAB was interested
in seeing. She showed the development pipeline map. There were 9000 SF lots entitled,
4000 SF lots under development and 841 in-city SF lots platted in 2017. Georgetown
residential uses are 85% single family and 15% multi-family zoned. Different maps were
viewed and annexation discussed. Population density was also discussed.
Snead said that board members should send questions to Susan for responses.
Snead also brought up the Community Impact’s article on affordable housing and the
confusion that was caused by the article. It seems like the person quoted, Mark Mayfield,
has spoken about a program that was not clear and brings in the Georgetown Housing
Authority. This discussion was based on the fact that Mr. Mayfield is going to the County
Commissioner’s meeting tomorrow. Snead suggests bringing him in to the board for
discussion. He will reach out to him.
E. Presentation and discussion on the Home Repair program and a potential partnership with
Habitat for Humanity -- Susan Watkins, AICP Housing Coordinator
This item was discussed first since the guest speaker was present.
Watkins presented the benefits of partnering with Habitat for Humanity (HfH) as presented
to Council. She presented the program guidelines along with the requirements of the
program as required by HfH. The Habitat representative Debbie Hoffman was present and
helped explain their program. There are certain eligible activities, which do not include
flooring or foundation issues which are safety issues.
The board discussed measures of effectiveness and whether neighborhoods are targeted or
whether they are targeting certain number of homes per year.
Questions by board: Can there be more funding? Yes, staff is requesting more in the budget
process for the 2019 budget. The board discussed possible applicant criteria, specifically the
level of income is 50% eligibility of the average median income.
Snead asked to prioritize those efforts that improve energy improvements and to ask the
utility to subsidize or incentivize the energy improvements. Waggoner reminded the board
that the city has a good neighbor program that helps people who are having difficulty
paying utility bills. Waggoner will bring back a report that shows what is already being
given to residents.
Accessibility and safety are the most important identifiers of need. They like the existing
criteria that the city has established. Debbie explained that they generally spend about
$4500 - $5000 on each case. The city partnership would be the primary funding source for
the Georgetown Habitat program. They do take money and volunteer services from other
sources.
Motion by Brennan to recommend to Council this partnership with the 50% of average
median income requirement, at least 6 houses served in a year, and safety and
accessibility as priorities, also looking for energy improvement opportunities. The liens
for improvements over $10,000 would be created as per the city requirements. Social
service providers and the faith community will be notified. Second by Jennyce
Approved 5 – 0.
Page 5 of 42
Housing Advisory Board Page 3
Minutes April 16, 2018
Adjournment
Motion by Hachtel , second by Calixtro to adjourn. The meeting was adjourned at 5:48 pm.
__________________________________ _______________________________________
Approved, Lou Snead, Chair Attest, Randy Hachtel, Secretary
Page 6 of 42
City of Georgetown, Texas
Housing Advisory Board
May 21, 2018
SUBJECT:
Cons id eration and d is cus s io n o f the work of the Texas Ho using Foundation. Mark Mayfield,
President/CEO, Texas Hous ing F o und ation
ITEM SUMMARY:
Mark Mayfield , Pres ident/CEO of the Texas Ho us ing Foundatio n will d is cus s the wo rk o f the Texas
Hous ing Fo undatio n and the opportunities that might be available in Geo rgetown.
FINANCIAL IMPACT:
None at this time.
SUBMITTED BY:
Sus an Watkins , AICP, Hous ing Co o rd inator
Page 7 of 42
City of Georgetown, Texas
Housing Advisory Board
May 21, 2018
SUBJECT:
Update on pro p o s ed agreement for the Ho me Repair p artners hip with Habitat for Humanity. Sus an
Watkins, AICP, Hous ing Co o rd inato r
ITEM SUMMARY:
At their March 27, 2018, works hop meeting, Counc il was briefed o n the Home Repair Program and a
p o tential p artners hip opportunity with Hab itat fo r Humanity to adminis ter the City’s p ro gram. Co uncil
d irected staff to p ro ceed in exploring a partners hip and s upporting Hab itat in their mission.
At the Ap ril 16, 2018, meeting o f the Hous ing Ad vis ory Board (HAB), b o ard memb ers were presented with
informatio n regard ing the Home Repair Program and a potential partnership with Habitat fo r Humanity.
Habitat’s Direc to r, Deb b ie Ho ffman was p res ent to ans wer the Bo ard ’s ques tio ns and d is cus s potential
p ro gram p arameters includ ing eligib ility, go als and rep o rting. After disc ussio n, the Bo ard made a motio n to
recommend the partners hip to Co uncil with a lo wered inc o me thresho ld for eligib ility to match Hab itat’s
current program (fro m 60% to 50% median inc o me), req uire that Habitat repair at leas t s ix hous es in a year,
p rio ritize repairs related to s afety and ac cess ib ility, and maintain lien requirements and a $10,000 thresho ld
fo r Board review as s et out in current Ho me Repair Program guidelines .
The recommendatio ns fro m the HAB are reflec ted in the proposed agreement (Attachment 1) with the
exc ep tion that all ho mes with repairs o ver $500 have a lien p laced o n the home, as d irected by City Co unc il
d uring the Marc h 27th works hop and the req uirement to have HAB review rep air reques ts o ver $10,000.
Habitat has s tated they will not us e over $10,000 in city fund s for any one home rep air.
The p artners hip agreement (Attachment 1) between the City o f Georgetown and Hab itat for Humanity to
ad minister the C ity’s Ho me Rep air program o utlines goals, eligib ility requirements , eligib le ac tivities,
b udget, measures o f effec tiveness and a repo rting p ro cess fo r Hab itat to pro vide d o cumentation of its
activities to the C ity as o utlined b elo w:
Go als
Und er the agreement Hab itat will agree to further the City’s go als to :
(1) p ro vide ho me repairs to homeowners with limited resources;
(2) avoid d emolitio n b y neglect by c o d e enforc ement;
(3) maintain neighb o rhoods (neighborho o d revitalization);
(4) ensure safety; and
(5) p ro vide ac c es s ibility.
Eligib ility Requirements
The p artners hip agreement will maintain the C ity’s program guidelines for eligib ility. The ho me on the
ap p licatio n mus t b e owner o cc upied fo r at leas t two years (person who lives in the home o wns the home
and has d o ne s o fo r a minimum of two years ), and the ap p licant must be the homeowner(s). P ro p erty taxes
must no t b e o uts tand ing on the p ro p erty, or the o wner mus t b e enro lled in a program with the Tax
Assessor. Applic ant mus t s ubmit proof o f id entificatio n, ownership , and payment of p ro p erty taxes. The
p ro p o s ed partners hip agreement lo wers the inc o me eligib ility of ap p licants from 60% to 50% med ian
inc o me as rec o mmended b y the Ho using Advis o ry Bo ard .
Eligib le Ac tivities
Page 8 of 42
Eligib le repairs inc lud e exterior imp ro vements (roofing, siding); weatherizatio n (wind o ws); energy
efficiency/c ons ervatio n (p lumbing, elec tric al); ac c es s ibility; and safety.
Budget
Funding fo r the program, $24,000, was appro ved d uring the F Y2018 b udget proc es s . T he agreement
reflects Hab itat’s req ues t for an allo wance of 10% of the funds to b e spent to wards volunteer
insuranc e. Ad d itionally, the agreement maintains that p ermit fees will be waived, provid ed that is Counc il’s
d irectio n.
Meas ures o f effec tivenes s
Habitat will repair at leas t 6 homes fo r unduplic ated clients d uring the period of this Agreement.
Reporting Proc es s
Habitat will provid e a final rep o rt to the City in the format presc rib ed in the attac hed Exhibit A of the
agreement o n or b efo re December 31, 2018. The report will includ e: (1) how the City’s fund s were us ed ;
(2) an analys is o f the completed wo rk furthered the City goals, and (3) the to tal numb ers served and the
total number of Geo rgeto wn c itizens served.
FINANCIAL IMPACT:
The FY18 Budget fo r the Home Repair p rogram is $24,000.
SUBMITTED BY:
Sus an Watkins , Hous ing Co o rd inato r
ATTACHMENTS:
Description Type
Attachment 1 - Home Repair Partners hip Agreement Backup Material
Attachment 2 - Pres entation Pres entation
Page 9 of 42
{00009833 / v / EMAREK / LEGAL / GENERAL / 5/7/2018} 1
AGREEMENT BETWEEN THE CITY OF GEORGETOWN AND
HABITAT FOR HUMANITY OF WILLIAMSON COUNTY
STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
This Agreement (“Agreement”) by and between the City of Georgetown, Texas, a home-
rule municipal corporation located in Williamson County, Texas (the “City”), and Habitat for
Humanity of Williamson County, a Texas non-profit corporation (“Habitat”), (collectively, the
“Parties”), for the fiscal year from October 1, 2017 through September 30, 2018, and is as follows:
RECITALS:
The City values partnerships with organizations that are committed to addressing our
community’s greatest public challenges; and
The purpose of City funding to the nonprofit sector is to cultivate and sustain partnerships
with 501(c)(3) organizations that strengthen the City’s key priorities in public safety,
transportation, housing, parks and recreation, veteran services and safety net; and
The City finds that eligible organizations in the area of housing services include those that
offer emergency shelter, transitional or temporary housing, and affordable housing; and
The City finds that Habitat provides housing services for the community, accomplishes a
public purpose, and benefits the community of Georgetown, Texas as it enhances the quality of
life and overall economic development of the City per Chapter 380 of the Texas Local Government
Code and eliminates conditions detrimental to public health and safety per Chapter 373 of the
Texas Local Government Code; and
The City finds that the services Habitat will provide pursuant to this Agreement are services
that the City would provide, absent this Agreement, within the vision and limitations otherwise
placed upon the City.
The Parties agree as follows:
1. RECITALS ADOPTED
1.1 The recitals set out above in this instrument are hereby adopted in whole as though
each were set out herein.
2. CITY HOME REPAIR PROGRAM REQUIREMENTS AND ADMINISTRATION
2.1 The City established a Home Repair Program in 2008 to provide home repairs to
homeowners who are residents of the City and have limited resources. Habitat will administer the
City’s Program as established by the following City guidelines:
Page 10 of 42
{00009833 / v / EMAREK / LEGAL / GENERAL / 5/7/2018} 2
2.1.1 Applicants must be residents of the city (must live within the city limits) and
satisfy the set income eligibility requirements. Income eligibility is defined as
low-income households at 50% of the Median Income. A household is defined as
anyone that resides in the household. Household income is the total income of
everyone in the house that is 18 years or older. Proof of income must be submitted.
2.1.2 The home on the application must be owner occupied for at least two years
(person who lives in the home owns the home and has done so for a minimum of
two years), and the applicant must be the homeowner(s). Property taxes must not
be outstanding on the property, or the owner must be enrolled in a program with
the Tax Assessor. Applicant must submit proof of identification, ownership, and
payment of property taxes.
2.1.3 Eligible repairs include exterior improvements (roofing, siding); weatherization
(windows); energy efficiency/conservation (plumbing, electrical); accessibility;
and safety.
2.1.4 Habitat will obtain permits for all projects that require permitting. Upon proper
City Council approval, the City will waive permit fees for projects completed
pursuant to the City’s Home Repair Program.
2.1.5 Habitat will photograph the property prior to beginning home repairs and upon
completion of repairs.
2.1.6 Habitat will notify the City within 5 working days of completion of home repairs.
2.1.7 In addition to providing repairs, Habitat will increase outreach and awareness of
repair opportunities for low-income families in Georgetown and will further the
City’s goals of the City’s Home Repair Program, including (1) provide home
repairs to homeowners with limited resources; (2) avoid demolition by neglect by
code enforcement; (3) maintain neighborhoods (neighborhood revitalization); (4)
safety; and (5) accessibility.
2.1.8 Habitat will repair at least 6 homes for unduplicated clients during the period of
this Agreement.
2.1.9 Habitat will provide a final report to the City in the format prescribed in the
attached Exhibit A on or before December 31, 2018 that identifies and includes
(1) how the City’s funds were used; (2) an analysis of the goals set forth in section
2.1.7 of this Agreement; and (3) the total numbers served and the total number of
Georgetown citizens served.
3. CITY’S LIEN
3.1 The City will place a lien against the property for the value of repairs over $500.
The City will administer the lien process.
Page 11 of 42
{00009833 / v / EMAREK / LEGAL / GENERAL / 5/7/2018} 3
4. COSTS
4.1 The City agrees to pay Habitat an amount not to exceed $24,000 for use in the
City’s Home Repair Program. The City will make a one-time lump sum payment on or before June
15, 2018. Habitat may use up to 10% of the total award for volunteer insurance related to delivery
of repairs funded by this agreement.
5. INDEMNIFICATION
5.1 HABITAT SHALL INDEMNIFY, HOLD HARMLESS, AND DEFEND THE
CITY, ITS OFFICERS, AGENTS, VOLUNTEERS, AND EMPLOYEES FROM
AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, CAUSES OF
ACTION, SUITS, AND LIABILITY OF EVERY KIND, INCLUDING ALL
EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEYS’ FEES, FOR
INJURY TO OR DEATH OF ANY PERSON OR FOR DAMAGE TO ANY
PROPERTY ARISING OUT OF OR IN CONNECTION WITH THE WORK DONE
BY HABITAT, ITS AGENTS, REPRESENTATIVES, VOLUNTEERS,
EMPLOYEES, OR SUBCONTRACTORS UNDER THIS CONTRACT. SUCH
INDEMNITY SHALL APPLY REGARDLESS OF WHETHER THE CLAIMS,
LOSSES, DAMAGES, CAUSES OF ACTION, SUITS, OR LIABILITY ARISE IN
WHOLE OR IN PART FROM THE NEGLIGENCE OF THE CITY, ANY OTHER
PARTY INDEMNIFIED HEREUNDER, HABITAT, OR ANY THIRD PARTY.
6. TERMINATION
6.1 This Agreement may be terminated by either Party at any time after providing at
least 30 working days written notice to the other Party.
7. ASSIGNMENT
7.1 Habitat shall not assign, sublet, or transfer its interest in this Agreement without
prior written consent of the City, which may be withheld for any reason. If such consent is granted,
it shall then be the duty of Habitat, its successors and assigns, to give prompt written notice to the
City of any assignment or transfer of any of Habitat’s rights in this Agreement.
8. MISCELLANEOUS PROVISIONS
8.1 No Waiver. No waiver by the City of any default or breach of any covenant,
condition, or stipulation herein contained shall be treated as a waiver of any subsequent default or
breach of the same or any other covenant, condition, or stipulation hereof.
8.2 Severability. In case any one or more of the provisions contained in this Agreement
shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect any other provision thereof, and this Agreement shall
be considered as if such invalid, illegal, or unenforceable provision had never been contained
herein.
8.3 Notice. Any notices required or appropriate under this Agreement shall be given
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{00009833 / v / EMAREK / LEGAL / GENERAL / 5/7/2018} 4
in writing to Habitat at Habitat for Humanity of Williamson County, Attn. Debbie Hoffman, P.O.
Box 737, Georgetown, TX 78627, and to the City at City of Georgetown, Attn. City Manager, P.O.
Box 409, Georgetown, TX 78627.
8.4 Headings. The paragraph headings contained herein are for convenience of
reference and are not intended to define, extend, or limit any provisions of this Agreement.
8.5 Jurisdiction and Venue. This Agreement will be interpreted according to the
Constitution and laws of the State of Texas. Venue of any court action brought directly or
indirectly by reason of this Agreement shall be in Williamson County, Texas. This Agreement is
made and is to be performed in Williamson County, Texas, and is governed by the laws of the
State of Texas.
8.6 Authorization. The signers of this Agreement each hereby represents that he or she
has full authority to execute this Agreement on behalf of the party for which he or she is acting.
8.7 Entire Agreement. This Agreement and addenda contain the final and entire
agreement between the Parties hereto and contain all of the terms and conditions agreed upon, and
supersede all other agreements, oral or otherwise, none of which shall hereafter be deemed to exist
or to bind the Parties hereto; it being the intent of the Parties that neither shall be bound by any
term, condition, or representation not herein written.
EXECUTED effective as of the date of final signature below.
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{00009833 / v / EMAREK / LEGAL / GENERAL / 5/7/2018} 5
HABITAT FOR HUMANITY:
Habitat for Humanity of Williamson County,
a Texas non-profit corporation
By:
Name
Title
THE STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
This instrument was acknowledged before me this _____ day of ________________, 2018
by _________________, __________________ of Habitat for Humanity of Williamson County,
a Texas non-profit corporation on behalf of said company.
My Commission Expires:
NOTARY PUBLIC, STATE OF TEXAS
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{00009833 / v / EMAREK / LEGAL / GENERAL / 5/7/2018} 6
THE CITY OF GEORGETOWN
City of Georgetown, Texas,
a home-rule municipal corporation
By: ____________________________________
Dale Ross
Mayor
ATTEST:
__________________________________________
Shelley Nowling
City Secretary
APPROVED AS TO FORM:
__________________________________________
Charlie McNabb
City Attorney
THE STATE OF TEXAS §
§
COUNTY OF WILLIAMSON §
This instrument was acknowledged before me this _____ day of ________________, 2018
by Dale Ross, Mayor of the City of Georgetown, Texas, a home-rule city, on behalf of the city.
My Commission Expires:
NOTARY PUBLIC, STATE OF TEXAS
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{00009833 / v / EMAREK / LEGAL / GENERAL / 5/7/2018} 7
Exhibit A: Final Report
Habitat will take photos of each home before and after repairs are made to submit with the Final Report to the City. In addition,
Habitat will report information for each home repair as outlined in the table below.
Fiscal
Year Address
Repair
Amount
Work
performed
by Repair Detail Goal met
Number of
Georgetown
Residents
served
Program
referral?
Page 16 of 42
Home Repair Program
Partnership Agreement with
Habitat for Humanity
Housing Advisory Board
May 21, 2018
Page 17 of 42
Agenda
•Agreement overview
Page 18 of 42
Benefits to Partnering with
Habitat for Humanity
1.Established program with available staff
2.Access to volunteer pool
3.Experience managing contractor
relationships
4.Available capacity to administer
Georgetown program
5.Minimal (voluntary) administration fee
provided
Page 19 of 42
Agreement Guidelines
•Goals
•Eligible activities
•Income eligibility
•Budget
•Measures of effectiveness
•Reporting process
Page 20 of 42
HAB recommendation
•Agreement approval by Council
•Lower income threshold for eligibility from
60% to 50% median income (to match
Habitat’s program)
•Require repair of at least six houses in a year
•Prioritize repairs related to safety and
accessibility
•Maintain current lien requirements
Page 21 of 42
Proposed Goals
(1) provide home repairs to homeowners
with limited resources
(2) avoid demolition by neglect by code
enforcement
(3) maintain neighborhoods (neighborhood
revitalization)
(4) ensure safety
(5) provide accessibility
Page 22 of 42
Eligible Activities
•Exterior Improvements
–Roofing
–Siding
•Weatherization
–Windows
•Energy efficiency/conservation
–Plumbing
–Electrical
•Accessibility
•Safety
Page 23 of 42
Income eligibility
•50% AMI
–Consistent with Habitat guidelines
–Efficiency of administration
–Targets need at lower income levels
Page 24 of 42
FY18 Budget
•$24,000
–Home Repair Program allocation within the
Planning Department budget
–Allowance of 10% to be used for volunteer
insurance
Page 25 of 42
Liens
•Lien will be filed on all homes with repairs
over $500
•City will administer lien process
Page 26 of 42
Permit fee waiver
•Fees will be waived for repairs needing
permits
Page 27 of 42
Measures of Effectiveness
•Six (6) repairs of unduplicated homes per
year
Page 28 of 42
Reporting Process
•Before and after photos
•Final report
–how the City’s funds were used
–an analysis of the completed work furthered
the City goals
–the total numbers served and the total number
of Georgetown citizens served
Page 29 of 42
City in kind contributions
•Staff time
–Planning/Building/Code Enforcement
–Legal
–Finance
•Fee waivers
Page 30 of 42
City of Georgetown, Texas
Housing Advisory Board
May 21, 2018
SUBJECT:
Presentatio n and dis c us sion of a Co o p eratio n Agreement with Williamson County to continue p artic ip ation
as part of the Urban C o unty Entitlement fo r the C o mmunity Development Bloc k Grant P ro gram fo r
FY2019-21 and CDBG Entitlement Analys is . S us an Watkins , AICP, Hous ing Coordinator
ITEM SUMMARY:
At the May 8, 2018 wo rksho p , s taff p ro vided C ity C o uncil an update on the U.S . Department of Hous ing
and Urban Develo p ment (HUD) Co mmunity Develo p ment Bloc k Grant Program for FY2019-2021 and
reviewed the exis ting Cooperatio n Agreement with Williams o n County. Staff rec ommend s renewing the
agreement with Williams o n County fo r FY2019-2021 to allow the City o f G eo rgeto wn to remain a s ub-
recipient in order to meet the Co unty’s reporting req uirements and continue to apply for CDBG funds
thro ugh Williams o n County.
Background
A Co o p eratio n Agreement with Williamson County allo ws the Co unty to inc lude Geo rgeto wn in its Urb an
County CDBG req ualific ation proc es s for 2019-2021 and allo ws Geo rgetown to ap p ly fo r CDBG fund s
thro ugh Williams o n County.
As p art o f the on-going CDBG c o o rd ination with Williams o n County, s taff was advis ed by Williams o n
County o f a need to c o nfirm continuatio n of the exis ting agreement in the summer o f 2019 fo llo wing
notificatio n of eligibility b y the U.S Dep artment of Hous ing and Urb an Development (HUD). HUD
o riginally es timated notifying the c ity of entitlement s tatus and eligib le funding levels in April 2018.
However, d ue to late adoptio n o f the Federal bud get, the timeline fo r HUD to d etermine whic h cities qualify
as entitlement c ities has been delayed . HUD has rec ently informed the City that it will b e May or June
b efo re the City will be notified about entitlement eligib ility and the as s o ciated award amo unt. S ubsequently,
Sally Bardwell, Williams o n County Grants Coordinator, notified the City in early April, that a res p o nse to
renew the Coo p eration Agreement with Williams on C o unty is needed b y June 1, 2018. Becaus e of the
b udgeting and eligib ility no tific ation delay, the C ity will likely need to notify Williams o n County o f the intent
to renew the C DBG Cooperatio n Agreement before kno wing whether the city is eligible fo r direc t
entitlement and the amo unt o f funding the c ity is entitled to rec eive d irectly.
Continuing the Cooperatio n Agreement with Williams o n County allo ws the County to inc lude Geo rgeto wn
in its Urban County CDBG requalificatio n proc es s for 2019-2021 and allows Geo rgeto wn to apply for
CDBG funds through Williams o n County (Attac hment 1); p ro viding p ro ced ural and fund ing assuranc es fo r
b o th parties . A letter d eferring the City’s Entitlement Status is als o required with the s igned Cooperative
Agreement with Williamson Co unty. (Attachment 2).
Sho uld the City renew the Cooperatio n Agreement with Williams o n County prior to b eing no tified o f
entitlement s tatus , a c lause exists in the agreement that releases the City if later no tified o f entitlement status
b y HUD. When the City is no tified b y HUD of its entitlement eligibility, s taff will bring a c o s t b enefit
evaluation to Counc il for its evaluation and req ues t direc tion to either continue the s ub-rec ip ient relatio nship
with Williamso n County o r bec o me a d irect rec ipient o f funds fro m HUD. The deadline to ac cept eligib ility
and b e released from the three year agreement is July 27, 2018.
History of Funding
Page 31 of 42
Williamson County was awarded Entitlement County Status by the U.S. Department of Hous ing and Urban
Develo p ment (HUD) in 2004. As such, the County ap p lies for and ad ministers Community Develo p ment
Blo ck Grant (C DBG) fund s to participating c ities and c o unties. The City of Georgetown has p artic ip ated
with the Co unty’s p ro gram s inc e the p ro gram began. The Williams o n County C o ns olidated P lan req uires
that p artic ip ating c ities s ign a Cooperatio n Agreement every three years .
The City o f G eo rgeto wn has c o nsistently applied fo r CDBG fund ing through Williamson Co unty and been
awarded b etween $50,000 and $392,370 annually, with the to tal amo unt award ed being $1,816,639.
FINANCIAL IMPACT:
CDBG program d o es no t req uire lo cal funds .
SUBMITTED BY:
Sus an Watkins , AICP, Hous ing Co o rd inator
ATTACHMENTS:
Description Type
Attachment 1 - Pres entation Pres entation
Page 32 of 42
Williamson County
Community Development
Block Grant (CDBG)
Cooperation Agreement
FY2019-2021
Housing Advisory Board
May 21, 2018
Page 33 of 42
Purpose
•Overview of Cooperation Agreement
•Next steps for future of CDBG programs
2Page 34 of 42
Agenda
•Recap of recent CDBG activity
•Williamson County Cooperation
Agreement
•Next steps
3Page 35 of 42
Recap of recent CDBG Activity
4
•February workshop –presented two public
improvement projects for Council approval
–17th St
–Maple St
•Late notice from HUD shifted dates for
entitlement discussion
•Cooperation Agreement deadline
Page 36 of 42
Williamson County Entitlement
•Urban County Entitlement
–In 2004, Williamson County was identified as
an Urban County Entitlement for CDBG
program
–Since then, it has received yearly CDBG
allocation
–Georgetown population is included in
qualifying population
–County must re-qualify every three years
5Page 37 of 42
Cooperation Agreement
•Non-entitlement communities can be sub-
recipients of the Urban County through a
cooperation agreement
–Agreements are for 3 years and renew
automatically
–Last executed in 2015
•Cooperation agreement is necessary for
Williamson County’s requalification as an
Urban County
6Page 38 of 42
April 4,
2018
June 1,
2018
Oct. 1,
2018
CDBG Cooperation Agreement
Timeline
July 27,
2018
HUD
notification of
entitlement
eligibility
May or June 2018
Page 39 of 42
Funding History under Agreement
•City of Georgetown has applied for CDBG
funds through Williamson County from
FY2005-2016
–Allocations between $50,000-$392,000
–Total of $1,816,639 spent on projects in the
City of Georgetown
8Page 40 of 42
Next steps
•Return 5/22
–Sign FY2019-2021 Cooperation Agreement
–Sign letter deferring CDBG entitlement status
•Evaluate entitlement status if notified
by HUD of eligibility and funding
amount
9Page 41 of 42
City of Georgetown, Texas
Housing Advisory Board
May 21, 2018
SUBJECT:
Update on the 2030 Plan up d ate.
ITEM SUMMARY:
Staff will brief board memb ers on the recent ac tivities related to the c o mp rehens ive plan up d ate.
FINANCIAL IMPACT:
None at this time.
SUBMITTED BY:
Sus an Watkins , AICP, Hous ing Co o rd inator
Page 42 of 42