HomeMy WebLinkAboutAgenda_LAB_10.16.2017Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
October 16, 2017 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Board Chair.
B Introduction of new board memb er Thom Sinwell. -P ete Rose, Board C hair.
C Review of Lib rary Ad visory Board b ylaws and meeting p ro toc o ls . -Eric Las hley, Library Directo r.
D Review of minutes from the S ep tember 19, 2017 Library Advis o ry Bo ard meeting. -P ete Rose, Board
Chair.
E Co nsideration of Library Directo r's report. -Eric Lashley, Library Director.
F Review of C o mmunity Res o urc es Co o rdinator's rep o rt. -Eric Lashley, Lib rary Direc tor.
G Review of WOW!mobile rep o rt. -Eric Las hley, Lib rary Direc tor.
H Review of Lib rary Strategic Plan proc es s . Eric Las hley, Library Director.
I Co nsideration and possible actio n regard ing future meeting dates . -Pete Ros e, Board Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Library Advisory Board
October 16, 2017
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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City of Georgetown, Texas
Library Advisory Board
October 16, 2017
SUBJECT:
Intro d uc tion o f new b o ard member Thom Sinwell. -Pete Ro s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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City of Georgetown, Texas
Library Advisory Board
October 16, 2017
SUBJECT:
Review o f Library Advis o ry Bo ard bylaws and meeting proto cols. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Bylaws Backup Material
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City of Georgetown, Texas
Library Advisory Board
October 16, 2017
SUBJECT:
Review o f minutes fro m the Septemb er 19, 2017 Lib rary Ad visory Board meeting. -Pete Ro s e, Bo ard
Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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City of Georgetown, Texas
Library Advisory Board
October 16, 2017
SUBJECT:
Cons id eration o f Lib rary Direc tor's rep o rt. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Statis tics September 2017 Backup Material
Director's report September 2017 Backup Material
Memorials Log September 2017 Backup Material
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GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Annual Total
Current Year 22635 25379 22756 28673 31853 33022 29243 31661 36750 36949 45381 35845 380147
2015-2016 25180 21672 23173 25830 17923 19129 23348 20901 27962*26836 29049 28484 261525
Circulation Annual Total
Current Year 38883 37956 34844 39470 37137 42893 38359 42594 48760 48145 45341 42079 496461
2015-2016 43295 40538 38374 41508 39510 43111 39522 41144 49711 49188 46120 41704 513725
# of patron Annual Total
checkouts 3959 3931 3727 4073 4303 4234 4021 4199 4757 4718 4633 4340 50895
Bookmobile
Circulation 2266 2329 2073 2856 2376 2466 2673 1728 1142 1572 1392 2245 25118
Children's Programs
Attendance 1189 943 919 1237 1182 2059 1402 1587 2131 1602 269 1531 16051
Programs 5 6 9 8 8 11 7 7 20 16 4 10 111
Story Time Programs 16 21 15 24 22 24 23 24 23 20 0 26 238
Other (Tour, Movies, Crafts)8 8 3 8 8 8 8 8 0 0 0 8 67
After School Programs 4 3 3 4 4 4 4 4 4 4 4 5 47
Adult Programs
Programs 16 16 16 18 19 85
Attendance 390 314 421 272 764 2161
Other Services
ILL Ordered 36 30 34 53 46 34 53 20 26 34 45 35 446
ILL filled 31 22 29 32 34 37 45 9 37 23 25 15 339
Internet usage (persons)5565 5085 4682 5637 5568 6167 4705 6016 6513 6490 6558 5750 68736
Overdrive usage (E-books)2248 1970 2153 2165 1926 2233 2155 2362 2585 2818 2780 2587 27982
Overdrive usage (audiobooks)661 635 672 689 653 712 703 805 874 969 922 864 9159
Volunteer Hours
Adult 784.00 738.25 455.25 677.50 735.00 923.75 687.17 678.27 745.67 699.88 680.32 7805.06
Teen 46.75 84.50 33.25 92.75 35.50 78.00 25.47 29.42 70.82 113.93 89.17 22.00 721.56
Community Service 0.00 0.00 16.25 0.00 4.00 2.00 0.00 0.00 0.00 0.00 0.00 22.25
Total 830.75 822.75 504.75 770.25 774.50 1003.75 712.64 707.69 816.49 813.81 769.49 22.00 8548.87
Registrations
City Residents-new 184.00 156.00 108.00 205.00 166.00 211.00 193.00 173.00 277.00 320.00 274.00 203.00 2470.00
GISD Kids' Cards 9.00 4.00 3.00 6.00 7.00 8.00 12.00 13.00 20.00 14.00 6.00 14.00 116.00
2017
FY 2016-2017Statistics
2016
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Non-residents-new 88.00 55.00 49.00 55.00 59.00 66.00 59.00 51.00 176.00 129.00 90.00 66.00 943.00
Total 281.00 215.00 160.00 266.00 232.00 285.00 264.00 237.00 473.00 463.00 370.00 283.00 3529.00
Cash Receipts
Fines/Misc. Revenue1394.79 1448.26 1372.34 2122.36 1884.28 2286.25 1846.05 1916.75 2041.42 1845.96 1772.15 1868.77 21799.38
Non-resident fees 2155.00 2125.00 1790.00 2610.00 2595.00 2550.00 2525.00 3138.00 5140.00 3740.00 3085.00 3065.00 34518.00
Donations 177.02 2116.38 1965.53 1857.81 7286.96 14185.74 5166.94 2827.15 2239.91 2577.78 1897.53 1739.12 44037.87
Gifts/Memorials 174.00 4750.00 4079.00 4360.00 355.00 1200.00 305.00 1650.00 325.00 18455.00 325.00 1000.00 36978.00
Meeting Room Use
persons attdg meetings 4373 3115 3095 3536 4181 4095 4255 4738.00 3691.00 3403.00 2309.00 4583.00 45374
Library Collection Changes
Copies Added 1399 1502 1271 1308 1655 1496 1400 1019 1526 1020 1448 1002 16046
Copies Discarded 1277 1223 2815 2135 3475 1702 1177 1388 946 1175 2375 1889 21577
189 242 147 268 138 437 197 77 183 178 253 74 2383 Donations Added
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DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
September 2017
SEPTEMBER- HIGHLIGHTS
The library was closed on September 4 for Labor Day.
The Williamson County Art Guild displayed their members’ pieces in the library during September.
Peter Fletcher performed Sunday, September 17 in the Live Music at the Library series.
Storytime resumed on September 6.
The children’s team hosted a “Kindness Rocks” program on Sept. 23 where patrons could paint a rock
and hide it somewhere in Georgetown for others to enjoy. Teens played in a Super Smash Bros. Brawl
Tournament on Sept. 16 while tweens enjoyed a Lego Day on Sept. 30.
Adult programming continues with Knitting, Graphic Novel Book Club, Wired Wednesday, Live Music
Sunday, Adult Coloring Circle, Games for Grown Ups and an artist reception.
The library partnered with Parks and Rec. to host an outdoor movie event featuring Star Wars: The
Force Awakens, complete with crafts, refreshments and activates before the film. About 350 people
attended this film screening in San Gabriel Park.
SEPTEMBER PATRON COMMENTS
1. Comment: We need a club for adults ages 18-29 either Anime/Movie/Book. Second comment related
to this comment: 18-29 year clubs Anime – 53 votes, book – 17 votes, movie – 8 votes, Graphic novels
– 10 votes, and games -3 votes.
2. Comment: Please show the movie “The Book Thief”.
3. Comment: Can handicap stickers use the wounded warrior spot. It is always empty.
4. Comment: We have been used to two great libraries in Sarasota, FL and Westpoint, CT before we
moved to Sun City 9 years hence. BUT the Gtown Library exceeds in new ways (unreadable) service
to its patrons! Thank Y’all.
5. Comment: Any chance of getting bookmarks for adults that are cute like the ones in the children’s
section? Maybe with animals, or holidays or nature and science subjects----adults need a smile too on
their bookmarks! Thanks! I LOVE THE GTOWN LIBRARY! (smiley face)
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DONOR DONATION
Ann Hagmann Copy of her book A Way to Being Us
Wayne Talbot Some Answered Questions in memory of Bobby Bradford
Anna Aiken $1000 unspecified-greatest need
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- September 2017
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City of Georgetown, Texas
Library Advisory Board
October 16, 2017
SUBJECT:
Review o f Community Resources Coordinato r's report. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 17 of 22
City of Georgetown, Texas
Library Advisory Board
October 16, 2017
SUBJECT:
Review o f WO W!mo b ile report. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
WOW! report September 2017 Backup Material
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LIBRARY ADVISORY BOARD
WOW!MOBILE REPORT
KALENA POWELL 10/09/17
THURSDAY 10/12/17
Sheila Gauntt, our wonderful home delivery component of the Community Outreach
Team will be offering a short presentation of the history of GPL at Park Place Assisted
Living to celebrate National Book Month with the beautiful people who reside there.
****REMINDER***
OCTOBER 24-27
ABOS (Association of Bookmobile and Outreach Services)
In October (24-27) I will be the proud representative of the GPL Outreach Team at the
2017 ABOS convention in Pittsburgh, PA. Toni and I have looked over the workshop
agenda and have highlighted topics we are interested in learning about to further
develop our Outreach Team. We are both focused on learning about how to create
successful outreach programming especially for our senior population. Topics include:
Astronomical Outreach: Collaboration Across our Library System.
At the Madison County Public Library, collaboration across departments is something that
we are absolutely passWhat hionate about. This presentation will not only showcase a
number of fun, educational, and enriching library programs that we offer to our community,
but will also tell the story of team-building and collaboration as each new program is
created and reaches its fruition!
Grab and Go: Expanding and Strengthening Senior Programming.
Participants will be introduced to creative and fun ways to expand and strengthen
programming at senior facilities and at the library, especially for patrons living with
dementia.
Outreach Revolution: Integrating Outreach and In-House Programming for
Underserved Populations.
Outreach and Program Services (OPS) at Suffolk Public Library strives to reach underserved
populations including adults with disabilities and recently incarcerated citizens. We will
share how we have established relationships through outreach and created a welcoming,
enriching environment in the library addressing the varying needs of underserved
populations.
The Silver Tsunami: Learn to Surf or Be Swept Away!
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How can libraries meet the challenge of serving an aging and diverse demographic? Learn
how rural and suburban libraries are stepping up and how you can do the same. This
program will cover the needs of older adults, report the findings of nationwide study of
older adult services, and share ways to create partnerships and services to those in their
"3rd act."
BLAST: Bringing Libraries and Schools Together.
BLAST (Bringing Libraries and Schools Together) is a partnership between Carnegie Library
of Pittsburgh and Pittsburgh Public Schools that began in 2002 and continues to reach
thousands of students each year. This session will highlight how the program was
established and the strategies that were used to build a strong relationship between the
public library and school administrators, teachers, and librarians.
I’m Here, Now What? How to Grow or Expand Your Department.
What happens when the department you inherit, has done 1 thing for 30 years? Now you
want to expand it! How to grow your services without time, money or staff?
WINTER ART PROJECT
This January, Toni and I are planning to collaborate with the 7 independent and assisted
living facilities we visit to create some inspirational public art. Aligned with the “kindness
rocks” project we will pre-paint medium sized stones of varying colors and visit the facilities
to let patrons decorate the stones with a word of inspiration or affirmation along with
whatever else they may wish. Paint, glitter, glue, love. That’s all we need. Oh, and rocks.
Similar to the stuffed animal road trip we will take pictures of where the stones are placed
in the community and deliver the photos to the patrons so that our home bound patrons
can see where their art “lives” in the community.
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City of Georgetown, Texas
Library Advisory Board
October 16, 2017
SUBJECT:
Review o f Library S trategic P lan p ro cess. Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 21 of 22
City of Georgetown, Texas
Library Advisory Board
October 16, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing future meeting d ates. -Pete Ro s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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