HomeMy WebLinkAboutAgenda_LAB_10.18.2016Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
October 18, 2016 at 6:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Board Chair
B Co nsideration and possible actio n regard ing minutes from the Sep tember 20, 2016 meeting. -Pete Ros e,
Board Chair
C Review of c o rres p o ndence fro m the City Manager. -Eric Las hley, Lib rary Directo r.
D Co nsideration of the Lib rary Direc tor's report. -Eric Las hley, Lib rary Direc to r
E Rep o rt on Lib rary Community Resources C o o rd inato r positio n. -Eric Las hley, Lib rary Direc tor.
F Rep o rt on inventory. -Eric Lashley, Library Direc tor.
G Rep o rt on the Strategic Plan survey. -Eric Las hley, Lib rary Direc tor.
H Co nsideration of future meeting d ates. -Pete R o s e, Bo ard Chair
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 15
City of Georgetown, Texas
Library Advisory Board
October 18, 2016
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Pete R o s e, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 15
City of Georgetown, Texas
Library Advisory Board
October 18, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing minutes fro m the Septemb er 20, 2016 meeting. -Pete Ro s e,
Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes September 2016 Backup Material
Page 3 of 15
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
September 20, 2016
The Library Advisory Board met on Tuesday, September 20, 2016 at 6:30 p.m. in the Small Conference Room
of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Hagen and Pete Rose.
MEMBERS ABSENT: Tom Milburn STAFF PRESENT: Eric Lashley- Library Director
Chair Rose called the meeting to order at 6:00 P.M.
A. Citizens wishing to address the Board. – None were present.
B. Consideration of the minutes from the August 16, 2016 Library Advisory board meeting. –Pete Rose, Board
Chair. Tom Hagen moved to accept the August 2016 minutes as distributed. Michael Barnes seconded
the motion, which passed unanimously.
C. Consideration of Library Director’s Report. – Eric Lashley, Library Director. Lashley reported that board
member Jonathan Sherwin had resigned from the Library Advisory Board due to work obligations. Lashley
reviewed the monthly statistics with the Board and announced upcoming library events. A short video
featuring Chair Rose was shown. The video was produced by the Chisholm Trail Communities Foundation
as part of their Fast Pitch grant event. Staff members will be able to use the video on the website and
Facebook page to promote and market what the library has to offer. There were no patron comments to
read this month from the library’s suggestion box. No action required.
D. Consideration and possible action to draft a letter to City Manager David Morgan concerning the
Library Director. –Pete Rose, Board Chair and Tom Hagen, Board Member. Board members
reviewed a draft letter created by Hagen. After discussing a few minor changes, Michael Barnes
moved to send the letter to City Manager David Morgan. Pat Baldwin seconded the motion,
which passed unanimously.
E. Report on the library Community Resources Coordinator position. –Eric Lashley, Library Director.
Lashley passed out a copy of the job description for the Community Resource Coordinator
position. Duties of the position were discussed, along with recent instances when a person in this
position would have been helpful to our patrons. No action required.
F. Report on the Strategic Plan Survey. –Eric Lashley, Library Director. Lashley reviewed the
Anacortes Public Library’s recent survey used to create their new strategic plan. Lashley will
reference this example to design the library’s upcoming survey. No action required.
G. Consideration of future board meetings. – Pete Rose, Board Chair. Rose will not be in attendance
for October’s meeting. The next Library Advisory Board meeting will be Tuesday, October 18,
2016 at 6:30 p.m. No action taken.
Chair Rose adjourned the meeting at 7:27 PM.
Respectfully submitted,
Lindsay Cooper Pete Rose
Secretary Chair
Page 4 of 15
City of Georgetown, Texas
Library Advisory Board
October 18, 2016
SUBJECT:
Review o f c orres pond enc e from the City Manager. -Eric Lashley, Library Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Letter from City Manager Backup Material
Page 5 of 15
Page 6 of 15
Page 7 of 15
City of Georgetown, Texas
Library Advisory Board
October 18, 2016
SUBJECT:
Cons id eration o f the Library Directo r's report. -Eric Lashley, Library Director
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Stats September 2016 Backup Material
Director's report September 2016 Backup Material
Memorials Log September 2016 Backup Material
Page 8 of 15
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Feb Mar Apr May Jun Jul Aug Sep Annual Total
Current Year 17923 19129 23348 20901 27962*26836 29049 28484 261525
2014-2015 23173 24513 24639 27168 35237 33868 39184 31889 344433
2013-2014 28508 32771 29993 32224 34833 34543 28227 29538 361444
2012-2013 27534 32142 29052 31322 27364 34402 33680 33514 350225
Circulation Annual Total
Current Year 39510 43111 39522 41144 49711 49188 46120 41704 513725
2014-2015 39834 45358 41654 43891 53730 50360 46153 43198 527987
2013-2014 40648 46748 42575 44837 55464 55912 53094 46024 559209
2012-2013 40288 45324 44749 44932 54345 56862 51078 44975 550683
Children's Programs Annual Total
Attendance 1018 1697 931 1343 1819 2014 108 1300 12453
Programs 6 9 4 8 17 22 1 7 96
Story Time Programs 22 22 30 26 24 24 0 24 248
Other (Tour, Movies, Crafts)4 4 4 5 3 1 0 8 42
After School Programs 4 4 4 4 4 4 4 4 46
Other Services
ILL Ordered 47 37 25 43 44 31 37 21 414
ILL filled 34 5 24 35 27 23 32 16 293
Internet usage (persons)5691 6213 5709 6011 8146 8202 8056 6234 77241
Overdrive usage (E-books)2067 2224 2171 2372 2339 2248 2323 2122 26200
Overdrive usage (audiobooks)526 574 622 569 572 624 669 692 7053
Bookmobile circulation 2993 2948 2563 2320 2043 1917 1983 2493 30150
Volunteer Hours
Adult 691.00 706.25 625.25 773.80 769.50 703.00 796.50 712.75 8181.80
Teen 48.50 57.50 62.25 109.00 74.50 111.75 59.75 92.25 883.75
Community Service 15.25 14.75 20.50 0.00 14.00 0.00 0.00 0.00 196.50
Total 754.75 778.50 708.00 882.80 858.00 814.75 856.25 805.00 9262.05
Registrations
City Residents-new 200.00 213.00 147.00 196.00 329.00 287.00 328.00 253.00 2686.00
GISD Kids' Cards 8.00 8.00 1.00 10.00 37.00 14.00 9.00 20.00 139.00
Non-residents-new 92.00 88.00 67.00 55.00 117.00 142.00 95.00 106.00 989.00
Total 300.00 309.00 215.00 261.00 483.00 443.00 432.00 379.00 3814.00
Cash Receipts
Fines/Misc. Revenue 2258.12 2204.34 2009.38 1996.04 2069.51 2065.17 2201.81 2041.55 24845.17
Non-resident fees 2980.00 2555.00 2585.00 2710.00 4542.50 3974.00 3130.00 3230.00 34429.50
Donations 3357.90 2988.61 2438.97 2694.91 2146.97 2302.15 2205.60 1805.78 28959.13
Gifts/Memorials 1020.00 180.00 2784.60 15000.00 11037.00 10000.00 5050.00 1475.00 52711.16
Meeting Room Use
persons attdg meetings 3083 3144 2988 3865.00 6585.00 6052.00 2383.00 3408.00 40839
Library Collection Changes
Copies Added 1305 814 1132 2349 1772 1432 1368 1925 15470
Copies Discarded 2192 841 861 959 978 1319 937 1103 13523
324 70 78 201 166 333 366 439 2275
2016
FY 2015-2016Statistics
Donations Added
Page 9 of 15
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
SEPTEMBER 2016
SEPTEMBER- HIGHLIGHTS
The library was closed Monday, September 5 for Labor Day.
Storytime resumed on September 6, with a change to the names of each session. (Baby & Me is now
Baby Bounce- ages 0-18 months. Wobbles is now Tales for Tots- ages 18-24 months. Story Pals is
now Preschool Storytime- ages 3-5. Storytime Friday is now Family Fun Storytime- all ages.)
Williamson County Art Guild provided art in the library’s galleries during September.(Correction to last
month’s report: The Hidden Collection of Richard H. Rodgers was on display during August, not
WCAG)
Texas Society of Sculptors show wraps at the end of this month, and Art Hop pieces will be installed
immediately following. TSOS provided free sculpture demonstrations to the public on September 17.
The Sieker Band provided live music on September 18 at 2 p.m.
Community Resource Coordinator position is posted for applications.
GPL Cinema screened Matilda on September 16, and Meet Me in St. Louis on September 23.
Children’s staff coordinated Maketember events again this year.
o 9/10- Tweens Minute to Make It: Kids ages 9-12 used wits and creativity to solve a
series of timed engineering challenges.
o 9/17- Teen Tech Take Apart: Kids ages 12-18 destroyed and rebuilt tech to make robot
sculptures or art.
o 9/24- Maker Day: An all ages event that featured science experiments, paper crafts,
antique technology, Legos, Makey Makeys, a giant Lite Brite and more.
PATRON COMMENTS
1. Patron Comment: What an amazing idea to hire a social worker!
2. Patron Comment: Clean the arms of the upholstered chairs.
3. Patron Comment: Printed 2 pages and stood forever at the counter waiting to retrieve them.
4. Patron Comment: Need more help.
Page 10 of 15
DONOR DONATION
Sun City Kiwanis $1000 for kids programming
Lester Frazier $250 for staff Christmas party
Glenn & Mary Margaret Norman $25 in memory of Zora Ann Evans
Rosie Rocke $200 in memory of Joe Pessarra
GEORGETOWN PUBLIC LIBRARY
DONATIONS --September 2016
Page 11 of 15
City of Georgetown, Texas
Library Advisory Board
October 18, 2016
SUBJECT:
Report on Library C o mmunity Res o urc es Coordinator p o s ition. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 12 of 15
City of Georgetown, Texas
Library Advisory Board
October 18, 2016
SUBJECT:
Report on invento ry. -Eric Las hley, Lib rary Direc to r.
ITEM SUMMARY:
Lashley will give a report on inventory, comp leted Octo b er 11-14, 2016.
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 13 of 15
City of Georgetown, Texas
Library Advisory Board
October 18, 2016
SUBJECT:
Report on the S trategic P lan s urvey. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 14 of 15
City of Georgetown, Texas
Library Advisory Board
October 18, 2016
SUBJECT:
Cons id eration o f future meeting dates . -Pete Ros e, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 15 of 15