HomeMy WebLinkAboutAgenda_LAB_10.02.2018Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
October 2, 2018 at 6:00 PM
at Staff conference room, First floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizen wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Chair.
B Co nsideration and possible actio n to approve minutes from the Sep temb er 4, 2018 meeting. -Pete Ros e,
Chair.
C Co nsideration of Library Directo r's report. -Eric Lashley, Library Director.
D Co nsideration and possible actio n to approve Ingram, Inc. as the preferred vendor fo r purchas ing library
materials fo r fis c al year 2018-19. -Eric Las hley, Lib rary Direc tor.
E Dis cus s ion of the City's On the Table proc es s and the lib rary's Strategic P lan Update. -Eric Las hley,
Lib rary Direc to r.
F Co nsideration and possible actio n regard ing future meeting dates . -Pete Ros e, C hair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 11
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
September 4, 2018
The Library Advisory Board met on Tuesday, September 4, 2018 at 6:00 p.m. in the first floor Conference
Room, Georgetown Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Pat Baldwin, Lindsay Cooper, Michael Kelley, Pete Rose, Linda Schaffer, and
Thom Sinwell.
MEMBERS ABSENT: John Hudson.
STAFF IN ATTENDANCE: Eric Lashley – Library Director and Susan Watkins, Housing Coordinator.
Chair Rose called the meeting to order at 6:00 p.m.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak
on items other than what was posted on the agenda. No action required.
B. Consideration and possible action to approve minutes from the August 7, 2018 Library Advisory
Board meeting. – Pete Rose, Chair. Motion by Sinwell; second by Kelley to approve the
minutes of the August 7, 2018 meeting. Approved 6-0 (Hudson absent).
C. Presentation and discussion on the 2030 Comprehensive Plan update. – Susan Watkins, Housing
Coordinator and Nat Waggoner, Long-Range Planner. Susan Watkins, Housing Coordinator for
the City of Georgetown, gave a PowerPoint presentation explaining the process the City is using
to update the 2030 Comprehensive Plan. The Comprehensive Plan helps guide future
development and assists the City with allocating resources. Some elements of the current plan
have not been addressed: Health and Human Services and Public Buildings and Facilities. Both
of these areas are of concern for the Library Advisory Board. Board members had questions
concerning the current demographics of Georgetown and demographic projections for 2030.
Board members shared concerns about affordability of housing for young families as well as job
opportunities and entertainment venues for young professionals. Watkins encouraged board
members to participate in a survey at 2030.georgetown.org or participate in an On the Table
event happening October 2, 2018. The On the Table event will coincide with National Night Out.
No action required.
D. Consideration of Library Director’s report. - Eric Lashley, Library Director. Lashley reviewed
patron comments from the library’s suggestion box. Lashley did not have the monthly
circulation statistics available to the board but will review August’s statistics during the October
meeting. Lashley reviewed the Library employee’s survey results. Overall, the survey showed
Page 2 of 11
employees are very satisfied with many aspects of their jobs. They are proud to work for the
City of Georgetown and feel their work is important to our residents. They enjoy working with
their co-workers and feel empowered to do their jobs well. Some of the barriers listed were
that they feel the library is understaffed and they are under compensated.
Lashley demonstrated a new tool for collecting customer satisfaction ratings. The library is using
a simple software product that uses emoticons to represent positive and negative levels of
service received at the library. The current set-up only captures the patron’s emotions and does
not capture any data as to why they were happy or unhappy with the library’s service. In the
future, an option may include a comment box if the patron selects a frowning emoticon.
Lashley noted a new teen program called Teen Hang will start on September 6 at 5:30 p.m.
where teens will be encouraged to hang out at the library and play video games. Retro Game
Day will be held Saturday, September 8 between 1:00 and 3:00 p.m.
No action required.
E. Discussion of the library’s Strategic Plan Update. – Eric Lashley, Library Director. Lashley handed
out a draft copy of the major goals, objectives, and strategies for the library (attached). Lashley
asked the board to review the draft and come prepared to discuss at the October meeting.
Board members discussed whether to tie some of the objectives to national or state statistics.
Lashley will look at some of the national statistics surrounding staffing and collection sizes. No
action required.
F. Consideration of future meeting dates. – Pete Rose, Chair. The next regularly scheduled
meeting will be Tuesday, October 2 at 6:00 p.m.
Chair Rose adjourned the meeting at 7:24 p.m.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
Page 3 of 11
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Oct Nov Dec Jan Feb Mar Apr May Jun
Patron Visits
Current Year 29114 28197 27459 58231 33028 27693 36839 26622 30929
2016-2017 22635 25379 22756 28673 31853 33022 29243 31661 36750
Circulation
Current Year 41038 34474 34140 40354 37950 41310 38139 41307 50913
2016-2017 38883 37956 34844 39470 37137 42893 38359 42594 48760
# of patron 4318 3800 3751 3744 4162 4267 4067 4176 4912
checkouts
Bookmobile
Circulation 2194 1465 1658 2051 2036 2220 2597 1579 1332
Children's Programs
Attendance 1248 893 888 1451 942 1594 1857 1476 2851
Programs 9 10 8 9 13 11 11 7 22
Story Time Programs 25 19 15 29 27 24 24 31 21
Other (Tour, Movies, Crafts)8 8 4 8 8 8 8 6 1
After School Programs 4 4 4 4 4 5 4 4 5
Adult Programs
Programs 19 14 15 9 16 14 17 17 12
Attendance 303 279 265 287 266 316 689 591 211
Other Services
GPL ILL Req. filled 46 42 42 42 36 37 14 21 22
Outgoing ILL 32 26 22 11 36 25 11 10 21
Internet usage (persons)5842 4025 4204 5235 5523 5832 4266 5354 6694
Overdrive usage (E-books)2422 2417 2583 2712 2609 2539 2565 2749 2915
Overdrive usage (audiobooks)982 861 911 948 866 1116 1128 1236 1297
Volunteer Hours
Adult 637.01 563.47 580.53 698.58 835.57 834.38 739.05 685.90 718.17
Teen 37.12 42.72 45.95 75.17 57.92 52.75 56.58 44.20 83.83
Community Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16.75 10.25
Total 674.13 606.19 626.48 773.75 893.49 887.13 795.63 746.85 812.25
Registrations
City Residents-new 220.00 150.00 107.00 219.00 221.00 207.00 165.00 217.00 342.00
Non-residents-new 88.00 67.00 45.00 73.00 96.00 112.00 97.00 122.00 164.00
GISD Student memb.18 5 5 2 16 4 4 3 15
Total 326.00 222.00 157.00 294.00 333.00 323.00 266.00 342.00 521.00
Cash Receipts
Fines/Misc. Revenue1934.78 1934.78 1314.17 1883.26 2334.54 2201.48 2111.55 1739.97 1748.69
Non-resident fees 2335.00 2335.00 1915.00 2700.00 2660.00 3575.00 2835.00 3705.00 4785.00
Donations 1923.87 1923.87 2251.11 2081.39 2469.13 2622.53 1767.87 2764.13 2819.71
Gifts/Memorials 2045.00 2045.00 5938.36 3132.71 103000.00 9075.00 4145.00 11330.00 15921.00
Meeting Room Use
persons attdg meetings 4168 3395 2811 2959 4901 5619 8692 4996.00 6189.00
Library Collection Changes
Copies Added 1300 1346 1093 943 1229 1374 1064 1397 995
Copies Discarded 1479 1350 1109 1104 751 1010 1776 1350 1962
29 113 127 222 55 211 234 204 112
2017 2018
FY 2017-2018Statistics
Donations Added
Page 4 of 11
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Jul Aug Annual Total
29615 31031 358758
36949 45381 380147
Annual Total
50592 46017 456234
48145 45341 496461
4590 4670 Annual Total
46457
786 1417 19335
2127 127 15454
21 1 122
18 0 233
0 2 61
4 2 44
12 16 161
367 418 3992
36 98 436
25 23 242
6975 6970 60920
3074 3240 29825
1366 1467 12178
733.03 982.45 8008.14
102.33 44.27 642.84
35.75 24.50 87.25
871.11 1051.22 8738.23
345.00 333.00 2526.00
119.00 122.00 1105.00
15 7 94.00
479.00 462.00 3631.00
1442.68 2053.39 20699.29
3800.00 3665.00 34310.00
2063.08 3138.62 25825.31
30815.00 11550.00 198997.07
5844.00 3703.00 53277
1013 1166 12920
1277 1710 14878
153 65 1525
2018
FY 2017-2018Statistics
Page 5 of 11
Director’s Monthly Report
Georgetown Public Library
September 2018
September Highlights
Live Music Sunday: Mariachi Jalisco on 9/16/18
Art exhibits: Texas Society of Sculptors Summer Show and Williamson County Art Guild shows come
down at the end of September and Art Hop is installed.
Storytime resumed September 4
Retro Game Day was held on September 8 for all ages, with an estimated attendance of 225 people.
The event included electronic games, yard games and a very popular escape room.
Programs for adults in August included:
o Recurring events such as Live Music Sunday, artist reception, Knitting Club, Games for Grown
Ups/Adult Coloring Circle and Wired Wednesday
Library staff worked with the League of Women Voters and other Volunteer Deputy Registrars to
encourage the public to register to vote. National Voter Registration Day was 9/25, and the League of
Women Voters had a decorated table and photo props for participants.
Patron Comments
1. I recommend you do something about your café. Bad service. Bad coffee.
2. You need a map of the library.
3. Cool bookmarks for adults that are sitting out somewhere available.
4. Is it possible to cut down older publications to 1 copy on Clancy, Cussler, and
Patterson?
5. This library has too much noise.
6. I wanted to compliment Robert Barber’s assistance in helping me this morning. He is a
real asset!
7. please get Grit and Mother Earth magazines.
8. Can you do a display (particularly in the kids section of books by authors who will be at
the Texas Book Festival in October?
9. Give a Mandatory “Telephone Operation” class to stop the busy signal over the
intercom.
10. Please get better help at café.
Page 6 of 11
11. Put some “Dynamat” on the trolleys – install pneumatic wheels on the book carts or
silicon! Do a decibel level reading (record it) on several average days. I mention again
the LOUD latch on the door to room 113.
12. Some signs, especially in the Large Print area, should have larger text for those with
low vision who have trouble navigating. Maybe something lower on the shelves?
13. It is very unsanitary to have a dog in the food area. Should not be allowed!
14. (Referring to Tiffany Haddish’s The Last Black Unicorn) MY VERY FIRST ATTEMPT
TO ASK ANY LIBRARY EVER: (I am 80) The language in this piece of trash, the picture
of her BUST on the cover back, the unbelievable 4 letter plus words and the fear of
more youth copying her SO CALLED TALENT IS AGAINST EVERY Teacher’s attempt
to STUDENT CLASS!
Page 7 of 11
DONOR DONATION
Anna Aiken $1000 in memory of Goldie Mann
Robin & Bob Schuellein $50 in memory of Sherrell Hendricks
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- August 2018
Page 8 of 11
Page 9 of 11
Page 10 of 11
Page 11 of 11