HomeMy WebLinkAboutAgenda_LAB_11.15.2016Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
Nov ember 15, 2016 at 6:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Board Chair
B Introduction of new board memb er Teres a Robins o n. -Eric Lashley, Lib rary Direc tor
C Co nsideration and possible actio n to approve minutes from the Oc tober 18, 2016 Library Advis o ry Board
meeting. -P ete Ros e, Board Chair.
D Co nsideration of the Lib rary Direc tor's R ep o rt. -Eric Lashley, Library Direc tor
E Rep o rt on Lib rary Community Resources C o o rd inato r positio n. -Eric Las hley, Lib rary Direc tor
F Rep o rt on S trategic P lan Survey. -Eric Las hley, Lib rary Direc tor.
G Co nsideration of future meeting d ates. -Pete R o s e, Bo ard Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 13
City of Georgetown, Texas
Library Advisory Board
November 15, 2016
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Pete R o s e, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 13
City of Georgetown, Texas
Library Advisory Board
November 15, 2016
SUBJECT:
Intro d uc tion o f new b o ard member Teresa R o b ins on. -Eric Las hley, Lib rary Directo r
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 3 of 13
City of Georgetown, Texas
Library Advisory Board
November 15, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve minutes fro m the Octo b er 18, 2016 Lib rary Ad visory Board
meeting. -Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes October 2016 Backup Material
Page 4 of 13
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
October 18, 2016
The Library Advisory Board met on Tuesday, October 18, 2016 at 6:30 p.m. in the Small Conference Room of
the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Tom Hagen and Tom Milburn
MEMBERS ABSENT: Pete Rose and Lindsay Cooper STAFF PRESENT: Eric Lashley- Library Director
Vice Chair Tom Hagen called the meeting to order at 6:30 P.M.
A. Citizens wishing to address the Board. – None were present.
B. Consideration of the minutes from the September 20, 2016 Library Advisory board meeting. –Tom Hagen,
Vice Chair. Michael Barnes moved to accept the September 2016 minutes as distributed. Pat Baldwin
seconded the motion, which passed unanimously.
C. Review of correspondence from the City Manager. –Eric Lashley, Library Director. The board reviewed a
letter from City Manager David Morgan, responding to Chair Rose’s letter regarding Lashley’s participation
in the Texas Library Association’s Texas Accelerated Library Leaders (TALL)/ Texas Leadership
Development Institute Program as a mentor to the participants. Lashley expressed appreciation for the
recognition from both the Board and City Manager. No action required.
D. Consideration of Library Director’s Report. – Eric Lashley, Library Director. Lashley reminded members
Baldwin and Rose that they must re-apply to remain on the Library Advisory Board for another term. After
some discussion, the Board recommended inviting Teresa Robinson to apply to the Board to fill a vacancy
left by Jonathan Sherwin last month.
Lashley reviewed the monthly statistics with the Board and announced upcoming library events and staff
conferences. Lashley announced that the library had received a donation of $1,000 from the Sun City
Kiwanis for children’s programming. The library also participated in a bike study with a University of Texas
Urban Planning graduate class.
September’s comments from the library’s suggestion box were read. No action required.
E. Report on Library Community Resources Coordinator position. –Eric Lashley, Library Director.
Lashley handed out Patrick Lloyd’s resume (attached to these minutes), the candidate selected for
the new Community Resources Coordinator p osition. Lashley informed the Board that Patrick
was one of seven candidates interviewed out of more than 70 applicants. A panel of staff and
nonprofit directors interviewed the candidates and unanimously sele cted Mr. Lloyd. Lloyd will
begin work on Monday, November 14. Lashley and the board discussed the job duties Lloyd will
provide for the library and area nonprofits. No action required.
F. Report on inventory. –Eric Lashley, Library Director. Lashley reported the staff completed an
inventory of the entire library in two and a half days. The loss rate was under 2 percent and
Lashley expects the loss rate will continue to drop in the weeks ahead. A list of missing items will
be distributed to the librarians to decide whether or not to reorder missing items and those that are
not replaced will be removed from the catalog.
Page 5 of 13
G. Report on the Strategic Plan Survey. –Eric Lashley, Library Director. Lashley reported that Sally
Miculek and Suzette Davidson are working on the strategic plan survey. The library plans to have
the survey out in November. No action required.
H. Consideration of future meeting dates. – Tom Hagen, Vice Chair. The next Library Advisory Board
meeting will be Tuesday, November 15, 2016 at 6:30 p.m. No action taken.
Chair Rose adjourned the meeting at 7:25 PM.
Respectfully submitted,
Lindsay Cooper Pete Rose
Secretary Chair
Page 6 of 13
City of Georgetown, Texas
Library Advisory Board
November 15, 2016
SUBJECT:
Cons id eration o f the Library Directo r's Report. -Eric Las hley, Lib rary Direc to r
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Director's report October 2016 Backup Material
Statis tics October 2016 Backup Material
Memorials Log October 2016 Backup Material
Page 7 of 13
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
OCTOBER 2016
OCTOBER- HIGHLIGHTS
The library was closed October 11-14 for inventory.
Cain & Asbury performed on October 16, in the library’s Live Music Series.
Art Hop competitors’ pieces were displayed at the library and Georgetown Art Center during October. A
multi-location reception and award ceremony was held at the library and Art Center on October 1.
GPL Cinema presented a double feature on October 22 with Hotel Transylvania at 2 pm and a Viewer’s
Choice Hitchcock film at 6:30 pm. Viewers chose to watch Dial M for Murder (Psycho and Rear Window
were the other two options).
Children’s staff hosted 3 Harry Potter themed parties this month for f amilies, tweens and teens.
Lashley attended the Fast Pitch event coordinated by Chisholm Trail Communities Foundation. The
library was nominated for an arts and culture grand from the organization, and won $3,000. The
promotional video will also be used by the library.
PATRON COMMENTS
1. Patron Comment: Please extend the On Hold period for pickup to seven days.
2. Patron Comment: Please mark the front row Handicap – Please, Please, Please
3. Patron Comment: Sell Georgetown Library teeshirts for a fund raiser
4. Patron Comment: Dump VALUE LINE. Buy MORNINGSTAR.
5. Patron Comment: Comics in Spanish please!
Page 8 of 13
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Annual Total
Current Year 22635
2015-2016 25180 21672 23173 261525
2014-2015 27404 25057 29346 344433
2013-2014 26554 29893 24808 361444
2012-2013 26729 27473 19786 350225
Circulation Annual Total
Current Year 38883
2015-2016 43295 40538 38374 513725
2014-2015 40634 41409 39820 527987
2013-2014 46597 42212 40366 559209
2012-2013 41909 42277 38971 550683
Children's Programs Annual Total
Attendance 1189 1189
Programs 5 5
Story Time Programs 16 16
Other (Tour, Movies, Crafts)8 8
After School Programs 4 4
Other Services
ILL Ordered 36 36
ILL filled 31 31
Internet usage (persons)5565 5565
Overdrive usage (E-books)2248 2248
Overdrive usage (audiobooks)661 661
Bookmobile circulation 2266 2266
Volunteer Hours
Adult 784.00 784.00
Teen 46.75 46.75
Community Service 0.00 0.00
Total 830.75 0.00 0.00 830.75
Registrations
City Residents-new 184.00 184.00
GISD Kids' Cards 9.00 9.00
Non-residents-new 88.00 88.00
Total 281.00 0.00 0.00 281.00
Cash Receipts
Fines/Misc. Revenue1394.79 1394.79
Non-resident fees 2155.00 2155.00
Donations 177.02 177.02
Gifts/Memorials 174.00 174.00
Meeting Room Use
persons attdg meetings 4373 4373
Library Collection Changes
Copies Added 1399 1399
Copies Discarded 1277 1277
189 189
FY 2016-2017Statistics
Donations Added
2016
Page 9 of 13
DONOR DONATION
Lynn Snyder A Lifelong Passion in honor of R.L. Bob Snyder
Native Plant Society Flip, Float, Fly & $74 for purchase of 2 ebooks
Native Texas Plants, Landscaping Region-Wasowski &
Landscaping with Native Plants-Miller
Karen S. Swensson Copy of her book Conversations Loosely Translated
Judy Shepherd $100 greatest need
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- October 2016
Page 10 of 13
City of Georgetown, Texas
Library Advisory Board
November 15, 2016
SUBJECT:
Report on Library C o mmunity Res o urc es Coordinator p o s ition. -Eric Las hley, Library Directo r
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 11 of 13
City of Georgetown, Texas
Library Advisory Board
November 15, 2016
SUBJECT:
Report on Strategic Plan S urvey. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 12 of 13
City of Georgetown, Texas
Library Advisory Board
November 15, 2016
SUBJECT:
Cons id eration o f future meeting dates . -Pete Ros e, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 13 of 13