HomeMy WebLinkAboutAgenda_LAB_11.17.2014Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
November 17, 2014 at 6:30 PM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Consideration of minutes of October 20, 2014 meeting.
C Consideration of Library Director's report -- Eric Lashley
D Report on vacant Fine Arts Librarian and Administrative Assistant positions. --Eric Lashley
E Report on the Library Journal's Lead the Change workshop in Houston.-- Eric Lashley
F Report on Sno-Isle Libraries one page strategic plan. --Eric Lashley
G Consideration of dates of future Board meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2014, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Consideration of minutes of October 20, 2014 meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes October 2014 Backup Material
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown, Texas
October 20, 2014
The Library Advisory Board met on Monday, October 20, 2014 at 6:30 p.m. in the staff
conference room of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Michael Barnes, Stephanie Blanck, Linda Nix, Margaret Thompson
Regular Session
A. Citizens wishing to address the Board. None were present.
B. Consideration of minutes of the September 15, 2014 meeting. – Michael Barnes made
the motion to accept the minutes of the September 2014 Library Advisory Board Meeting
and Margaret Thompson seconded the motion. The motion passed unanimously.
C. Consideration of Library Director’s report – Eric Lashley – Lashley reported that the library’s
fiscal year ended on September 30, 2014. Lashley went over the 2013-14 fiscal year stats
with the board and reported that both visitation and circulation were up over the previous
year. Lashley also reported that from February 14 th to October 20, 2014 the bikes have had
328 check-outs.
Lashley discussed the month’s events such as the Maketember event held on September
20, the Williamson County Art guild display and the Le Grosse Tete musical performance.
Lashley also noted that Melissa Mote, Bethni King and Toni Nietfeld attended at CTLS
regarding technology in libraries.
Lashley reported that some librarians would be attending the “Lead the Change” Library
Journal training in Houston on October 23.
Lashley noted that the Art Hop is currently at the library. The most popular sculpture is
Whimsical Spherical by Art Fairchild, located in the middle of the lobby.
Lashley reported that the inventory, which took place October 7 – 10, was very successful.
All items were inventoried. Lashley reported that the highest loss rate came from the DVD
collection for both children and adults. The other collections had a very low loss rate.
Lashley said it was obvious that some of the missing items were not being properly
checked out at the self-check machines.
D. Consideration and possible action authorizing library staff to purchase books from Ingram,
Inc. in a total amount not to exceed $110,000 for fiscal year 2014 -2015. - Eric Lashley –
Lashley reported that the library has two major vendors to purchase library materials from;
Baker and Taylor and Ingram, Inc, with the greatest cost-savings being with Ingram.
Michael Barnes asked about purchasing music CDs with Ingram. Lashley responded that
the library purchased most of its music CDs and DVDs through Mid-West Tape, Wal-Mart,
or Amazon. Lashley reported the library was happy with the service we received from
Ingram. Stephanie Blanck made the motion to authorize the library staff to purchase
library materials from Ingram, Inc. in an amount not to exceed $110,000 and Margaret
T hompson seconded the motion. The motion passed unanimously.
E. Consideration of changes to Library Advisory Board bylaws – Eric Lashley – Lashley
handed out a copy (attached to these minutes) of the changes to the Library Advisory
Board bylaws. There were only minor changes, including the board’s name changing from
City Library Board to the more commonly used Library Advisory Board.
F. Report on Sno-Isle Libraries one-page strategic plan. – Eric Lashley – Lashley handed out
Sno-Isle’s plan (attached to these minutes). Lashley explained that he tried to contact the
Assistant Director of Sno-Isle several times, to learn more about how their one page
strategic plan was formulated and developed, but he did not receive a response.
G. Report on City of Georgetown’s Website Survey. – Eric Lashley – Lashley reported that he
had not heard back from Erin McDonald, the City Webmaster, about the results of the
website survey. Board members expressed that they felt the survey did not seem to be
very useful. Lashley said he would relay the message to the Public Communications
department.
H. Report on CTLS (Connecting Texas Libraries Statewide). – Eric Lashley, Linda Nix – Nix
reported that she and Lashley attended the annual CTLS meeting in Kyle and visited the
new Kyle Publi c Library. Lashley and Nix reported on the layout of the new facility and
commented on the numerous signs warning patrons they were being recorded by security
cameras. Nix reported CTLS now has 93 members. Nix reported that former director Pat
Tuohy had joined the board of the Tocker Foundation , which provides financial grants to
small and rural libraries. Nix said that the State Library gave a report about the Talking
Book program for the Blind and Learning Disabled and also that the Performer’s Showcase
for Summer Reading performers would be held at the Georgetown Public Library in
November.
I. Consideration of dates of future Board meetings. – Eric Lashley – The board noted that the
next meeting will be held on November 17, 2014. There was no motion to move the
meeting date or time.
Chair Linda Nix adjourned the meeting at 7:35 P.M.
Respectfully submitted,
Margaret Thompson, Secretary Linda Nix, Chair
City of Georgetown, Texas
SUBJECT:
Consideration of Library Director's report -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Director's report October 2014 Backup Material
Statistics October 2014 Backup Material
Memorials Log October 2014 Backup Material
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
OCTOBER 2014
HIGHLIGHTS
The staff conducted an inventory of the entire library collection October 7 – 10.
The library was a display location for the annual Georgetown Art Hop which ran October 3 –
30.
The monthly live music series featured Katie Gosnell, who performed on Sunday, October 19.
Eric Lashley, Bethni King, Sally Bernier, Sally Miculek , and Melissa Mote attended the
Library Journal’s Lead the Change workshop at the Houston Public Library o n October 23.
The library hosted a number of Halloween parties which were well attended. The children’s
services staff performed a number of puppet shows and the performances have been placed
on the City’s YouTube channel.
Judy Fabry’s last day at the library was Thursday, October 30. The staff gave her a private
party and a scrapbook with photos of Judy’s 20 plus years of service.
PATRON COMMENTS FOR OCTOBER 2014
1. Patron comment: Recibi muy Buena atencion y Ayuda de la empleada Gloria. Gracias
2. Patron comment: No shoes, no socks, 2nd floor center! This is very wrong. Please!
3. Patron comment: Put form on-line for new card form.
4. Patron comment: Get a new sign in book for the A-L sufferes!! I will be happy to pay the cost.
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2014
Oct Nov Dec Annual Total
Patron Visits
Current Year 54807 54807
2013-2014 26554 29893 24808 361444
2012-2013 26729 27473 19786 350225
2011-2012 30822 27674 22499 396094
2010-2011 31410 27524 28878 362923
Circulation 2014
Current Year 40634 40634
2013-2014 46597 42212 40366 559209
2012-2013 41909 42277 38971 550683
2011-2012 45280 42854 38880 552032
2010-2011 40965 40697 35963 527746
Children's Programs Annual Total
Attendance 988 988
Programs 41 41
Story Time 21 21
Other (Tour, Movies, Crafts)4 4
After School Programs 4 4
Other Services
ILL Ordered 63 63
ILL filled 43 43
Internet usage (persons)5152 5152
Overdrive usage (E-books)1540 1540
Overdrive usage (audiobooks)392 392
Bookmobile circulation 2626 2626
Volunteer Hours
Adult 613.50 613.50
Teen 124.25 124.25
Community Service 20.00 20.00
Total 757.75 0.00 0.00 757.75
Registrations
City Residents-new 159.00 159.00
GISD Kids' Cards 14.00 14.00
Non-residents-new 49.00 49.00
Total 222.00 0.00 0.00 222.00
Cash Receipts
Fines/Misc. Revenue 3342.16 3342.16
FY 2014-2015Statistics
Non-resident fees 2550.70 2550.70
Donations 1295.90 1295.90
Gifts/Memorials 390.00 390.00
Meeting Room Use
persons attdg meetings 2978 2978
Library Collection Changes
Copies Added 616 616
Copies Discarded 1658 1658
159 159 Donations Added
DONOR DONATION
Jean Brashear Copy of her novel, Texas Blaze
Native Plant Society of Texas--Wilco Chapter 14 children's books about birds, butterflies, amphibians,
and botanical subjects
Marian and Larry Kobrin $15 in memory of Bill Limbaugh
Gretchen Cormier Copy of Modern Essentials: A Contempory Guide to
the Theraputic Use of Essential Oils
Georgetown Heritage Society $350 for cart for Gael Dillard Collection
The Woman's Club $25 in honor of Kimberly Garrett
Milton Jordan Copy of his novel, If Not Me, Who?
The Grant Family Fund $2,000 in honor of Master Caleb Plank-Grant
Lester Frazier $250 for staff Christmas party
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- October 2014
City of Georgetown, Texas
SUBJECT:
Report on vacant Fine Arts Librarian and Administrative Assistant positions. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Report on the Library Journal's Lead the Change workshop in Houston.-- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Report on Sno-Isle Libraries one page strategic plan. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Consideration of dates of future Board meetings -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no financial impact.
SUBMITTED BY:
Lawren Weiss