HomeMy WebLinkAboutAgenda_LAB_11.20.2017Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
Nov ember 20, 2017 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Review of minutes from the Oc tober 16, 2017 Library Advis o ry Bo ard meeting. -P ete Rose, Board Chair.
C Co nsideration of Library Directo r's report. -Eric Lashley, Library Director.
D Review of C o mmunity Res o urc es Co o rdinator's rep o rt. -Eric Lashley, Lib rary Direc tor.
E Review of WOW!mobile rep o rt. -Eric Las hley, Lib rary Direc tor.
F Review of library's Co mmunity Survey as p art o f the s trategic planning proc es s . -Eric Las hley, Lib rary
Directo r.
G Co nsideration and possible actio n to s chedule a tour of the new Central Lib rary and a branch library
within the Aus tin Pub lic Library sys tem. -Eric Las hley, Lib rary Direc tor.
H Co nsideration of future meeting d ates. -Pete R o s e, Bo ard Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 14
City of Georgetown, Texas
Library Advisory Board
November 20, 2017
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 14
City of Georgetown, Texas
Library Advisory Board
November 20, 2017
SUBJECT:
Review o f minutes fro m the Octo b er 16, 2017 Lib rary Ad visory Board meeting. -Pete Ro s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes October 2017 Backup Material
Page 3 of 14
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
October 16, 2017
The Library Advisory Board met on Tuesday, October 16, 2017 at 6 p.m. in the second floor Small
Conference Room, Georgetown Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Pat Baldwin, Lindsay Cooper, John Hudson, Pete Rose, Linda
Schaffer, and Thom Sinwell.
MEMBERS ABSENT: Michael Barnes.
STAFF IN ATTEND ANCE: Eric Lashley - Library Director and Nat Waggoner – Long Range Planner.
Chair Rose called the meeting to order at 6:00 P.M.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to
speak on items other than what was posted on the agenda.
B. Introduction of new board member Thom Sinwell. – Pete Rose, Board Chair. Sinwell
introduced himself to the board and discussed his work and volunteer history. Sinwell has
been a Georgetown Public library volunteer since 2015. No action required.
C. Review of Library Strategic Plan process. – Eric Lashley, Library Director. Rose moved the
order of the agenda to allow for Nat Waggoner to present with Lashley on item H. Item H was
relocated as item C. Lashley reported that staff had received 502 community surveys as of
Monday, October 15.
He explained that the City hired a consultant to produce a Financial Impact Model. Part of the
model is predicting the costs of future facilities and employees. At this time, the City is plugging
in $10.5 million and $700,000 for the construction and staffing of a 30,000 square foot library
facility. Lashley reported the Financial Impact Model is driving the need for the library to look
at multiple alternatives for future library service. Lashley asked City employee Nat Waggoner
to present a report on predicted future growth. Waggoner gave a PowerPoint presentation on
Georgetown’s growth (attached), which spurred a lot of discussion about where future housing
would go in the city limits and ETJ (Extra Territory Jurisdiction). Lashley followed Waggoner’s
presentation with a PowerPoint (attached), which presented four models of branch libraries
(full service, development driven, retail center, or joint school/public library) and gave the pros
and cons of each model. The Board heavily discussed the branch library options. No one liked
the joint school/public library concept. Hudson asked Lashley to give examples of the “gold
standard” for each of these models and predict what the future of library buildings will look like.
No action required.
D. Review of Library Advisory Board bylaws and meeting protocols. – Eric Lashley, Library
Director. Lashley explained that bylaws are typically reviewed at the beginning of each term,
but he wanted to review them again with the arrival of a new board member. Lashley noted
that one of the board’s missions is to revise the Strategic Plan. Hudson requested that future
Page 4 of 14
items on the agenda are given adequate time to discuss the issues thoroughly. All board
members agreed. Rose pointed out that the bylaws are very strict in terms of determining the
monthly meeting schedule. Lashley will suggest to the City Secretary that section of the
bylaws be changed in future revisions since it does not give flexibility to boards and
commissions.
E. Review of minutes of the September 19, 2017 Library Advisory Board meeting. – Pete Rose,
Chair. Motion by Hudson; second by Sinwell to approve the September 19, 2017 minutes
with the revision that the meeting date change was only temporary until the Arts and Culture
Boards meetings would no longer interfere with the start of the Library Advisory board meeting.
Approved 6-0. (Barnes absent)
F. Consideration of the Library Director’s report. – Eric Lashley, Library Director. Lashley
reviewed the monthly statistics and read patron comments from the library’s suggestion box.
Toni Nietfeld has moved from the Community Outreach Librarian position to the Cataloging
Librarian position with the resignation of Laura Helpert. The library will begin interviewing for
the Community Outreach Librarian position on Wednesday, October 17, 2017. Pete Rose will
serve on the interview panel.
Construction has begun next to the library parking lot to create new condominium units.
Lashley presented a PowerPoint of an article board member Pat Baldwin wrote for the
Williamson County Sun about the library’s community survey and the cartoon in the following
edition.
Lashley showed a vending machine that may help with the theft of library DVDs. He reported
that the cost of a DVD vending machine ranged from $30,000 - $60,000. No action required.
G. Review of Community Resource Coordinator’s report – Eric Lashley, Library Director. Lashley
reviewed the monthly report from Patrick Lloyd (attached). As the report indicates, Lloyd is
seeing a wide variety of patrons in need and it is clear there are often limited services available
in Georgetown. Lloyd has been working with the Georgetown Health Foundation to create a
new domestic violence shelter. He and Lloyd also presented at the Texas Library Association’s
District 3 meeting in Austin. No action required.
H. Review of WOW!mobile report. - Eric Lashley, Library Director. Lashley reviewed the report
noting Kalena Powell would be attending the ABOS conference in Pittsburg, PA. No action
required.
I. Consideration of future meeting dates. – Pete Rose, Board Chair. – The next meeting will be
held on Monday, November 20 at 6:00 P.M. No action required.
Chair Rose adjourned the meeting at 7:55 P.M.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
Page 5 of 14
City of Georgetown, Texas
Library Advisory Board
November 20, 2017
SUBJECT:
Cons id eration o f Lib rary Direc tor's rep o rt. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Memorials Log October 2017 Backup Material
Director's report October 2017 Backup Material
Page 6 of 14
DONOR DONATION
Martha Knight 2 copies of her book Rosey the Nosy Deer
Bruce & Cherry Woods $50 in memory of Kelli Konopczyk & Kimberly Axtell
Anne Jensen $20 in memory of Camille Figurelli
Linda Walke $2000 for CDBKs
Bob Hogg 4 books in memory of Alice S. Hogg: The Kitchen House, Charleston (LP)
Inferno and Exile (LP)
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- October 2017
Page 7 of 14
4 books in memory of Alice S. Hogg: The Kitchen House, Charleston (LP)
Page 8 of 14
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
October 2017
OCTOBER- HIGHLIGHTS
Georgetown Art Works displayed artists’ pieces from the annual Art Hop competition in the library and
Georgetown Art Center during October.
Round Rock Symphony Winds performed Sunday, October 15 in the Live Music at the Library series.
GPL Cinema screened Ghostbusters on Oct. 6 and Halloweentown on Oct. 13.
The children’s team hosted a “Kindness Rocks” program on Sept. 23 where patrons could paint a rock
and hide it somewhere in Georgetown for others to enjoy. Teens played in a Super Smash Bros. Brawl
Tournament on Sept. 16 while tweens enjoyed a Lego Day on Sept. 30.
Adult programming continues with Knitting, Graphic Novel Book Club, Wired Wednesday, Live Music
Sunday, Adult Coloring Circle, Games for Grown Ups and an artist reception. Staff members also
hosted an “Adultish” program that gave patrons ages 18+ an opportunity to create 5 minute Halloween
costumes. Staff were pleased to see a wider age range of patrons participate in this new program.
The Friends of the Library hosted an Open House in the lobby on Oct. 20 & 21 to gain new members
and educate patrons on the various ways they support the library.
The children’s staff hosted a Spooky Marine Madness Halloween party on Oct. 27, complete with a
puppet show staring library staff members. Teens enjoyed a Stranger Things Halloween party, themed
after the popular Netflix show.
NO PATRON COMMENTS FOR OCTOBER
Page 9 of 14
City of Georgetown, Texas
Library Advisory Board
November 20, 2017
SUBJECT:
Review o f Community Resources Coordinato r's report. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 10 of 14
City of Georgetown, Texas
Library Advisory Board
November 20, 2017
SUBJECT:
Review o f WO W!mo b ile report. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 11 of 14
City of Georgetown, Texas
Library Advisory Board
November 20, 2017
SUBJECT:
Review o f library's Community Survey as part of the s trategic p lanning pro c es s . -Eric Lashley, Library
Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 12 of 14
City of Georgetown, Texas
Library Advisory Board
November 20, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to sc hedule a to ur o f the new Central Library and a b ranc h lib rary within
the Aus tin Pub lic Library sys tem. -Eric Lashley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 13 of 14
City of Georgetown, Texas
Library Advisory Board
November 20, 2017
SUBJECT:
Cons id eration o f future meeting dates . -Pete Ros e, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 14 of 14