HomeMy WebLinkAboutAgenda_LAB_11.05.2019Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
Nov ember 5, 2019 at 6:00 P M
at L obby, F irst F loor, Georgetown P ublic L ibrary, 402 W. 8th Street
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C itizens wishing to address the board. As of the deadline, no pers ons were s igned up to speak on items
other than what was pos ted on the agenda. -Linds ay C ooper, C hair.
B Introduc tion of new Library Advisory Board member S usan C ooper. -Lindsay C ooper, C hair.
C C ons ideration and possible action to approve the O ctober 1, 2019 Library Advisory board minutes. -
Linds ay C ooper, C hair.
D C ons ideration of the Library Direc tor's report. -Eric Lashley, Library Director.
E C ons ideration and possible action to write a letter to C ity C ouncil advising C ouncil concerning future
library budgets . -Lindsay C ooper, C hair.
F R eport on the C entral Texas Library S ystem's annual meeting held in C ollege S tation, Texas . -Eric
Lashley, Library Director.
G C ons ideration and possible action regarding future meeting dates. -Linds ay C ooper, C hair.
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
October 1, 2019
The Library Advisory Board met on Tuesday, October 1, 2019 at 6:00 p.m. in the first floor Conference
Room, Georgetown Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Thom Sinwell, Lindsay Cooper, Michael Kelley, Richard Thielmann, and
Linda Schaffer.
MEMBERS ABSENT: John Hudson.
STAFF IN ATTENDANCE: Eric Lashley – Library Director.
The meeting was called to order at 6:00 p.m. by Chair Cooper.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak
on items other than what was posted on the agenda. No action required.
B. Consideration and possible action to approve the September 3, 2019 Library Advisory Board
minutes. – Lindsay Cooper, Chair. Motion by Kelley; second by Schaffer to approve the
September 3, 2019 Library Advisory Board minutes. Approved 5-0. (Hudson absent).
C. Consideration of the Library Director’s report. – Eric Lashley, Library Director. Lashley reviewed
monthly statistics with the board, noting the Library had 2,000 additional visitors for the month
of August and 4,000 additional checkouts over the previous year. Bookmobile circulation was
down for the month of August due to air-conditioning malfunctions.
Lashley reported the new meeting room software is up and running and patrons can request
their own meeting electronically through our website. All staff now have the ability to book
meeting rooms. Lashley read a list of past events and reported on upcoming events: GPL World
Cinema will feature Tea with the Dames on October 16, the Genealogy Jamboree will be held on
October 18 from 10 a.m. to 8:30 p.m., Austin Opera Live – October 20 at 2 p.m., and a number
of Halloween programs for children and teens.
Lashley discussed the Letter to the Editor of the Williamson County Sun dated September 25,
2019 concerning the Library’s screening of the horror movie Us. Lashley reported the Library
had not received any other complaints in person or on social media since the letter was written.
He explained a staff committee proposes films to be screened and the committee looks at
reviews for movies that would attract and appeal to adults in their 20s and 30s. Lashley listed
passed Oscar award winning films that were all rated “R”.
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Lashley read the patron comments from September 2019 submitted through the library’s
suggestion box. No action required.
D. Consideration and possible action to approve library’s strategic plan update. – Eric Lashley,
Library Director. The board discussed making some grammatical changes to the draft Strategic
Plan. Sinwell asked to enhance Goal IV - Objective 4 in terms of recruitment and retention of
volunteers. Kelley expressed pleasure with adding the bestseller lists of the Wall Street Journal
and Publisher’s Weekly along with the New York Times bestseller list. Motion by Thielmann;
second by Schaffer to approve the Georgetown Public Library 2020-2025 Strategic Plan with
changes discussed. Approved 5-0 (Hudson absent).
E. Consideration and possible action to write letter to City Council advising Council concerning
future Library budgets. – Lindsay Cooper, Chair. Lashley distributed a draft letter he had edited
from a draft letter he had received from Thielmann. The board discussed changes to the letter
and asked Lashley to provide additional statistics. Motion by Sinwell, seconded by Thielmann
to authorize Cooper and Kelley to draft a letter to be presented to the Board at the November
meeting. Approved 5-0 (Hudson absent).
F. Consideration and possible action to approve Ingram, Inc. as the primary vendor for the
purchase of library materials. – Eric Lashley, Library Director. Lashley discussed the difference in
pricing between Ingram and Baker and Taylor; the two largest wholesalers of books in the
country. Ingram provides the larger discount and the Library has been very satisfied with the
service they provide. Motion by Sinwell; second by Thielmann to recommend to Council the
selection of Ingram, Inc. as the primary vendor for the purchase of library materials. Approved
5-0 (Hudson absent).
G. Consideration and possible action regarding the future meeting dates. Lindsay Cooper, Chair.
The November meeting will be held as regularly scheduled on Tuesday, November 5, 2019 at
6:00 p.m.
Chair Cooper adjourned the meeting at 7:10 p.m.
Respectfully submitted,
Michael Kelley Lindsay Cooper
Secretary Chair
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GEORGETOWN PUBLIC LIBRARY
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Annual Total
Patron Visits
Current Year 32687 17375 27062 28098 38313 34359 34863 35202 36305 37413 33739 31231 386647
2017-2018 29114 28197 27459 58231 33028 27693 36839 26622 30929 29615 31031 23101 381859
Circulation Annual Total
Current Year 43804 36467 35565 43704 43782 47233 43448 46603 53945 57301 50579 44848 547279
2017-2018 41038 34474 34140 40354 37950 41310 38139 41307 50913 50592 46017 42047 498281
# of patron Annual Total
checkouts 4457 4008 3892 4496 4859 4848 4588 4651 5305 5438 5075 4750 56367
Bookmobile
Circulation 2254 2234 1703 2253 1813 2494 2265 1933 1909 1763 1286 2591 24498
Children's Programs
Attendance 1622 903 949 1830 1253 1123 1411 1321 2109 2047 191 1034 15793
Programs 14 9 6 15 14 5 3 3 18 10 1 2 100
Story Time Programs 30 16 13 29 23 20 24 24 20 18 0 25 242
Other (Tour, Movies, Crafts)10 4 2 8 8 8 8 4 1 0 4 8 65
After School Programs 4 4 3 4 4 5 3 4 5 4 5 4 49
Teen Programs
Programs 7 7 7 9 11 1 6 14
Attendance 97 173 89 176 189 8 86 270
Teen Space Users 787 486 608 1,111 998 549 739 1273
Adult Programs
Programs 14 13 15 17 14 16 18 17 10 14 16 15 179
Attendance 230 222 558 552 317 513 736 610 322 411 370 809 5650
Other Services
GPL ILL Req. filled 65 113 54 46 94 134 44 52 120 51 92 865
Outgoing ILL 26 16 21 24 23 27 25 23 27 21 20 253
ILL Requests 165 48 81 113 113 84 604
Internet usage (persons)5628 3782 4011 5180 4986 23587
Overdrive usage (E-books)3036 2833 3066 3270 2995 3370 3144 3604 3615 3767 4039 3829 40568
Overdrive usage (audiobooks)1473 1360 1477 1604 1534 1646 1622 1783 1895 2142 2070 2089 20695
Volunteer Hours
Adult 796.03 818.03 774.08 1008.35 1017.35 1052.10 881.70 840.18 903.27 36.00 TBD TBD 8127.09
Teen 132.28 133.58 83.22 142.00 153.00 179.40 121.40 138.15 85.22 60.00 TBD 51.00 1279.25
Community Service 50.07 12.48 50.18 13.00 0.00 0.00 0.00 8.00 0.00 TBD TBD 133.73
Total 978.38 964.09 907.48 1163.35 1170.35 1231.50 1003.10 986.33 988.49 96.00 0.00 51.00 9540.07
Registrations
City Residents-new 270.00 147.00 160.00 295.00 207.00 248.00 218.00 289.00 473.00 353.00 376.00 274.00 3310.00
2018 2019
FY 2018-2019 Statistics
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Non-residents-new 117.00 51.00 47.00 132.00 90.00 87.00 74.00 139.00 186.00 153.00 107.00 138.00 1321.00
GISD Student memb.2 8.00 1.00 6 6.00 15.00 18.00 27.00 43.00 6.00 16.00 12.00 160.00
Total 389.00 206.00 208.00 433.00 303.00 350.00 310.00 455.00 702.00 512.00 499.00 424.00 4631.00
Cash Receipts
Non-resident fees2685.00 1610.00 1520.00 3495.00 2920.00 2835.00 2675.00 3455.00 5110.00 4275.00 3420.00 3525.00 37525.00
Copies 1900.26 1244.75 1223.51 1979.13 1806.70 2131.14 1761.54 1858.80 1739.47 1915.36 1887.87 2063.45 21511.98
Donations 2948.26 2092.25 8288.88 2788.60 2034.96 3292.82 2989.99 1841.18 13598.93 3160.39 1864.27 3235.72 48136.25
Gifts/Memorials 450.00 3200.00 10500.00 16310.00 735.00 865.00 1914.83 1950.00 23567.20 290.00 16037.80 1670.00 77489.83
Meeting Room Use
persons attdg meetings 4095 3406 3755 3395 4073 3963 6752 3311 5937.00 4862.00 1402.00 44951
# of reservations 219 162 115 153 136 174 144 133 140 125 99 115 1715
Library Collection Changes
Copies Added 1878 1588 1231 1466 1323 1226 1248 1106 1165 1112 1607 1623 16573
Copies Discarded 1061 2709 1715 1234 887 1947 1831 1433 1410 1822 1676 1078 18803
102 126 196 96 158 228 90 124 135 105 173 390 1923 Donations Added
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Director’s Monthly Report
Georgetown Public Library
October 2019
October Highlights
The library launched its new meeting room software on Tuesday, September 3. The system allows staff to
book study and meeting rooms for a broader range of service to patrons than before. There is also a new
online booking component for patrons.
Bookmobile stops were cancelled on 10/22 & 10/23 after a deer hit the bus. The windshield and fender were
the only items requiring replacement.
Recurring events for children/tweens/teens such as Storytimes, READ Dogs, Teen Advisory Board,
Homeschool Happenings, and Dungeons & Dragons continued this month. Other programs included:
o Music with Mar, October 7
o Tween Ghost Tours, October 11
o Spoopy Silly Science, October 26
o Teen Scary Clown Tag, October 25
o Fall Fun storytime parties on October 30 & 31
Programs for adults in October included:
o Recurring events such as artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring
Circle and Wired Wednesday
o GPL World Cinema screened Tea with the Dames on October 16.
o Live Music Sunday featuring the Austin Opera on October 20.
o Adultish screened horror film Us on October 11.
o Art exhibits:
Art Hop XII (Second floor bridge, hallway galleries and café gallery) until Oct. 27
Gary Nowlin: Texas Landscapes beginning Oct. 28
Patron Comments
1. Closed caption on the movies you show would allow more of us to attend
2. Please work on Adult NF 153.8-155.
3. As a teacher and a person who does a lot of repairing of board book that have to be left out. I would to
see if you could host (-I would pay for) a class on tips of how to repair & fix books! Thanks!
4. Implement a safe used needle disposal box in bathrooms in the library. I saw a sign in the bathroom
telling people not to throw used needles in the trash. It made me think that, if someone walks a long way
to the Library, they might not listen to the sign. Or if they do, it does not guarantee that the needles would
be safely disposed of outside the library; therefore still resulting in hurting others.
5. Adult patron w/ disability felt Teen Space was more calming b/c of blue colors and wants us to add
calmer/more soothing colors to café or another place downstairs (she did not want to go upstairs).
6. Several sections of CD’s are approaching critical mass. I moved a couple of series to the very bottom
today to make room. Also I noticed several of the series have more than 1 in the same season. Les Mis
has 6 copies on the shelf.
7. I love the new T/V monitor on the wall, is great!! Makes reception area seem inviting and I like the display
information. Good job!
8. Please put some sort of sound deadening material in and on the book return cart.
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DONOR DONATION
Anna Aiken $1000 for WOW HD fund-will be given to FOL
Sanica Matthyssen $120 where we have the greatest need
Dr. Robert Pinder His book A Life Worth Living
Corianne Wise $300 in honor of Kambly Ashton Belz-kids books
Col. Lester G. Frazier $250 for staff Christmas party only
Thom & Vicky Sinwell $250 for Adultish programs
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- September 2019
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