HomeMy WebLinkAboutAgenda_LAB_11.09.2015Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
November 9, 2015 at 10:00 AM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Consideration of the minutes of the October 12, 2015 Library Advisory Board meeting.
C Consideration of the Library Director's report. - Eric Lashley
D Introduction of library staff member. - Eric Lashley
E Report on reconfiguration of library collections and shelving. - Eric Lashley
F Report on quarterly board chair meeting of the various departments within the City's Downtown
and Community Service division. - Linda Nix, Eric Lashley.
G Consideration of the Volunteer Report - Tom Milburn
H Report on the Bookmobile floating collection. - Eric Lashley
I Report on the parking lot construction on 8th Street. - Eric Lashley
J Report on new AV and video recording system in the Friends and Hewlett meeting rooms. - Eric
Lashley
K Report on 50th Anniversary monthly activities and gala planning. - Eric Lashley
L Consideration of dates of future board meetings.
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2015, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
Page 1 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 2 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Consideration of the minutes of the October 12, 2015 Library Advisory Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes October 2015 Backup Material
Page 3 of 22
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
October 12, 2015
The Library Advisory Board met on Monday, October 12, 2015 at 10:00 a.m. in the Staff Conference
Room of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tom Hagen, Tom Milburn, Linda
Nix, and Pete Rose.
STAFF PRESENT: Eric Lashley- Library Director, Sally Bernier- Technical Services Librarian and
Laura Helpert- Cataloging Librarian
Regular Session
A. Citizens wishing to address the Board. – None were present.
B. Consideration of minutes of the September 14, 2015 meeting. – Tom Hagen made the motion
to accept the minutes of the September 2015 Library Advisory Board Meeting. Michael Barnes
seconded the motion, which passed unanimously.
C. Consideration of the Library Director’s Report. – Eric Lashley. Lashley reported on the statistics
from the end of fiscal year 2014-2015. End of year statistics determined that circulation and
visitations were down, compared to the prior year. Bookmobile circulation was only slightly lower
than last year. Overdrive e-book and audiobook checkouts were higher than the previous year.
Lashley reported that the bookmobile will move to a floating collection at the end of the month.
Moving forward, there will not be a separate collection in our catalog for the bookmobile. All items
will come from extra copies in the main collection and all will be available to reserve through the
library’s catalog. Having the collection designated as either W OW or Main, patrons were only able
to reserve items in the “Main” collection while WOW materials couldn’t be reserved at all. This
change will allow all materials to be reserved.
Lashley noted that the library added 12,686 materials to the collection during t he fiscal year, and
withdrew 13,196 materials. Meeting room attendance was estimated to be over 31,000.
Volunteers donated over 9,000 hours of their time to the library. The Friends of the Georgetown
Public Library gave over $72,000 to the library for unbudgeted materials and events.
Upcoming events include: a screening of Back to the Future on October 16, the annual Halloween
party October 23, and Live Music Sunday on October 18, featuring the Austin Classical Guitar
Ensemble.
Lashley presented the library’s new website to the board and discussed features he does and
doesn’t like. He reminded the board that the website is a work in progress and library staff
members are making changes every week to enhance the user’s experience.
Lashley reviewed the patron comments. Pete Rose inquired about when the library will be moving
the CD books to the second floor and asked if the library could utilize volunteers help move the
collection. Lashley said he will meet with the staff to come up with a deadline to have the materi als
moved by and recruit volunteers to help with the task. Rose also asked how long the library
expected to have a backlog of materials and again offered volunteer assistance. Lashley
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explained that the backlog will continue until the new Cataloging Librar ian is hired. Lashley asked
Sally Bernier, Technical Services Librarian, if she would attend the meeting to address some of
Rose’s concerns.
D. Introduction of library staff member. – Eric Lashley. Lashley introduced Sally Bernier- head of
Technical Services and Laura Helpert- Cataloging Librarian. Bernier explained how materials
records are cataloged and what it will take to get rid of the backlog. Lashley noted that if the library
has any staff vacancies in the near future, the library will fill the Cataloging Librarian position and
delay hiring for the vacant position.
Laura Helpert introduced herself. She has lived in Georgetown since 2001 and is a long -time
patron of the library. She previously was a Children’s Librarian in Temple, Texas. After having
children she was a stay-at-home mother and has recently re-entered the workforce. She started
as a temp-on-call employee, became a part-time employee and now works full-time as a
cataloger. Laura also does collection development of the fiction materials an d the Overdrive (e-
books) materials. She explained that the thing that surprised her the most as an employee is the
fact that the library staff goes to great lengths to please our patrons.
E. Report on the annual Connecting Texas Libraries Statewide (CTLS) meeting in Temple, Texas. –
Linda Nix, Tom Milburn, Eric Lashley. Linda Nix handed out a copy of her notes from the meeting.
Both she and Tom Milburn were impressed by the new State Librarian, Mark Smith. Lashley read
the newly approved goals of the Long Range Plan and handed out an overview of the Turning
Outward process mentioned by the State Librarian.
F. Report on parking lot construction on 8th Street. – Eric Lashley. Lashley reported that construction
is underway and the construction company has made good progress. The lot should provide 149
spaces and be open for use at the end of November or beginning of December.
G. Report on bookmobile networking meeting, October 2, 2015. – Eric Lashley. Lashley reported that
twenty librarians from twelve different libraries attended a bookmobile networking meeting at the
Georgetown Public Library on October 2. The furthest library to participate was Laredo Public
Library. A lot of great information was shared among the librarians and an email system was
established to allow these libraries to communicate with each other more effectively. The format of
the meeting allowed everyone to participate and have their questions and concerns addressed.
The group agreed to continue meeting on an annual basis. More narrow topics wi ll be addressed
in these small regional meetings in the future.
H. Consideration of the Volunteer Report – Tom Milburn. Milburn informed the board that Michele
Harber (former bookmobile librarian, now volunteer coordinator) is doing a fantastic job in her new
role. He noticed that she says thank you to each volunteer when she sees them each day. Milburn
noted the need to recruit volunteers. Discussion ensued about recruiting volunteers to shelve in
the children’s room. Milburn also noted some inconsistencies in the way some volunteers shelve
materials. Many are trying to keep all titles from an author together on one shelf instead of leaving
space at the end of each shelf for natural shifting of the collection. Leaving room on a shelf is
crucial to a naturally shifting collection, because materials are constantly coming and going.
I. Report on the Downtown West Project –Eric Lashley. Lashley reported that the Planning,
Economic Development, and Public communications departments will move into the old police
station by the first of the year. The proposed festival area has been diminished. None of the
Page 5 of 22
architectural designs have been finalized. City staff will be required to park in the lots farthest from
the buildings to give patrons and residents better parking options.
J. Consideration and possible action to change the way board members receive agenda packets. –
Eric Lashley. Lashley asked board members how they would like to receive their agenda packets;
paper copy or electronic copy. The board decided the y want an electronic copy of the agenda,
leaving out the blank pages generated by the City’s software. This change will take effect for
November’s agenda.
Chair Linda Nix adjourned the meeting at 11:52 a.m.
Respectfully submitted,
Tom Hagen, Secretary Linda Nix, Chair
Page 6 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Consideration of the Library Director's report. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Director's report October 2015 Backup Material
Memorials Log October 2015 Backup Material
Statistics October 2015 Backup Material
Page 7 of 22
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
October 2015
HIGHLIGHTS
Austin Classical Guitar Ensemble provided live music on Sunday, October 18.
The Art Hop Exhibit continues displaying in the library until October 31.
Jaime Gould, the new Children’s Library Assistant, began her Storytime duties on
October 5.
The 50th Anniversary Committee hosted a Back to the Future event for all ages on
October 16. The event included crafts, a photo booth, snacks and a screening of the
movie.
Suzette Davidson is out on medical leave. Staff members and temps- on- call will fill in
during her absence. Suzette is expected to return sometime in December.
The library hosted a bookmobile networking meeting on October 2.
Children’s staff attended a “Bots and Books” training in Round Rock on October 12.
The all ages Halloween party was held on October 23. The tween Halloween party was
October 24 and featured the Nightmare Before Christmas. The teen Halloween party
was also on October 24 and featured the Little Shop of Horrors.
Staff members celebrated Halloween on Thursday, October 29th by dressing in fashions
from the 1960’s.
PATRON COMMENTS FOR JULY 2015
1. Patron comment: It’s fantastic having a library.
2. Patron comment: There is no space to shelve youth fiction!
3. Patron comment: Don’t stop doing the great job y’all are doing. Smile more than you
are already over doing
4. Patron comment: Please put in your computer system books on the Wowmobile cannot
be reserved online and that you need to call to reserve them.
5. Patron comment: I do like the donation book day.
6. Patron comment: I’m happy to have lots of books. Thank you for working here.
7. Patron comment: More decorations
8. Patron comment: It would be fun to have an arcade.
9. Patron comment: There is a lack of parking. I can’t walk from the old library.
Page 8 of 22
10. Patron comment: Kids in teen area are too loud and disruptive. 6:30 PM Tuesday
10/6/15. Need to learn library etiquette.
11. Patron comment: I have attended on multiple Sunday events. The classical guitars
were well prepared and I appreciate them doing a concert for us. Problem: Could no
hear them (could hear the larger ones) Problem: Children were not told by librarians to
be quiet and they could be heard well above even the larger guitars. The only place the
concert could be enjoyed was to escape to the second floor.
12. Patron comment: It would be fun to have candy.
Page 9 of 22
DONOR
Elaine Bascom
Judy & Don Parks
Central Texas Authors
Native Plant Society
Roger Wright
The Woman's Club-Barbara Hays
Merl & Laurie Schwenk
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- October 2015
Page 10 of 22
DONATION
$25 in memory of Doris Baber
$25 in memory of Betty Knauth
$627.85 greatest need
7 books
Book Chickens Do Not Take Over Halloween by Molly Blaisdell
$25 in honor of Dale Knobel
$500 for restoration of boy & girl reading statue
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- October 2015
Page 11 of 22
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Annual Total
Current Year 25180 25180
2014-2015 27404 344433
2013-2014 26554 361444
2012-2013 26729 350225
2011-2012 30822 396094
2010-2011 31410 362923
Circulation Annual Total
Current Year 43295 43295
2014-2015 40634 527987
2013-2014 46597 559209
2012-2013 41909 550683
2011-2012 45280 552032
2010-2011 40965 527746
Children's Programs Annual Total
Attendance 378 378
Programs 6 6
Story Time Programs 16 16
Other (Tour, Movies, Crafts)4 4
After School Programs 4 4
Other Services
ILL Ordered 47 47
ILL filled 32 32
Internet usage (persons)6224 6224
Overdrive usage (E-books)2001 2001
Overdrive usage (audiobooks)587 587
Bookmobile circulation 2465 2465
Volunteer Hours
Adult 607.00 607.00
Teen 58.50 58.50
Community Service 0.00 0.00
Total 665.50 665.50
Registrations
City Residents-new 224.00 224.00
GISD Kids' Cards 10.00 10.00
Non-residents-new 69.00 69.00
Total 303.00 303.00
Cash Receipts
Fines/Misc. Revenue 2571.41 2571.41
Non-resident fees 2425.00 2425.00
Donations 1443.78 1443.78
FY 2015-2016Statistics
Page 12 of 22
Gifts/Memorials 1202.85 1202.85
Meeting Room Use
persons attdg meetings 2943 2943
Library Collection Changes
Copies Added 963 963
Copies Discarded 1865 1865
101 101 Donations Added
Page 13 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Introduction of library staff member. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 14 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Report on reconfiguration of library collections and shelving. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 15 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Report on quarterly board chair meeting of the various departments within the City's Downtown
and Community Service division. - Linda Nix, Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 16 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Consideration of the Volunteer Report - Tom Milburn
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 17 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Report on the Bookmobile floating collection. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 18 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Report on the parking lot construction on 8th Street. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 19 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Report on new AV and video recording system in the Friends and Hewlett meeting rooms. - Eric
Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 20 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Report on 50th Anniversary monthly activities and gala planning. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 21 of 22
City of Georgetown, Texas
Library Advisory Board
November 9, 2015
SUBJECT:
Consideration of dates of future board meetings.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 22 of 22