HomeMy WebLinkAboutAgenda_LAB_12.14.2015Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
December 14, 2015 at 10:00 AM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Consideration of the minutes of the November 9, 2015 Library Advisory Board meeting.
C Introduction of staff member. - Eric Lashley
D Consideration of Library Director's report. - Eric Lashely
E Report on City Council's goals and objectives. - Eric Lashley
F Report on the Downtown West project and parking lot. -Eric Lashley
G Consideration of future meeting dates.
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2015, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
Page 1 of 13
City of Georgetown, Texas
Library Advisory Board
December 14, 2015
SUBJECT:
Citizens who wish to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 2 of 13
City of Georgetown, Texas
Library Advisory Board
December 14, 2015
SUBJECT:
Consideration of the minutes of the November 9, 2015 Library Advisory Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes November 2015 Backup Material
Page 3 of 13
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
November 9, 2015
The Library Advisory Board met on Monday, November 9, 2015 at 10:00 a.m. in the Staff Conference Room of
the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Lois Case, Tom Hagen, Tom Milburn, Linda Nix, and Pete Rose.
STAFF PRESENT: Eric Lashley- Library Director, Sally Bernier- Technical Services Librarian and Laura
Helpert- Cataloging Librarian
Regular Session
A. Citizens wishing to address the Board. – None were present.
B. Consideration of minutes of the October 12, 2015 meeting. – Tom Hagen made the motion to accept the
minutes of the October 2015 Library Advisory Board Meeting. Pete Rose seconded the motion, which
passed unanimously.
C. Consideration of the Library Director’s Report. – Eric Lashley. Lashley reported that visits to the library
were slightly down in October, compared to the previous year while circulation was slightly higher. Lashley
reviewed October’s statistics with the board, as provided in the agenda packet.
Lashley announced that the library hired Jamie Gould as a new Library Assistant for Children’s Services.
He also mentioned that Suzette Davidson was doing well after surgery and will be returning to work in early
December.
The library received two large monetary donations of $627.85 from the Central Texas Authors and $500.00
from Merl and Laurie Schwenk. Following the Best of Georgetown public voting, the library won a silver
level award for Best Place to View Art. The library will once again be a collection agency for Blue Santa
donations. Lashley reported that Matt Graves will perform in the Live Music at the Library Series on
November 15, 2015. Lashley read the patron comments from the library’s suggestion box.
D. Introduction of library staff member. – Eric Lashley. Lashley introduced the board to Toni Nietfeld- Library
Assistant, and Bethni King- Children’s Services Librarian. Both staff members explained their job duties to
the board. Toni is currently attending graduate school to become a professional librarian. Bethni has
worked in libraries in Minnesota, California, Nevada, and Texas. The children’s staff will be introducing a
new program called Bots and Books which will teach children to make robots and use computers to send
instructions to the robots. The board and staff members discussed issues regarding behavioral issues with
children at the library.
E. Report on reconfiguration of library collections and shelving – Eric Lashley. Lashley informed the board that
the books on CD collection has been moved to the second floor. The young adult/teen collection will move
into the vacant space that once housed the books on CD. The Spanish collection, graphic novels,
magazines and newspapers will also be relocated on the first floor.
F. Report on the quarterly board chair meeting of the various departments within the City’s Downtown and
Community Service Division. – Linda Nix, Eric Lashley. Nix reported that the meeting was attended by
representatives from the Parks and Recreation department, Main Street, Convention and Visitor’s Bureau,
Williamson Museum, Palace Theatre, Historic Architectural Review Commission, Arts and Culture Board as
well as Georgetown Art Center. Each group gave a short presentation on what their organization had
accomplished recently and what was planned for the future. The end of the meeting was spend discussing
the renovations to Founder Park, located on the corner of 9th and Church Street.
Page 4 of 13
G. Consideration of the Volunteer Report – Tom Milburn. Milburn reported that there were complaints about
the size of the aisle located at the beginning of the books on CD collection. Lashley said he would try to
move the shelves an additional 4 inches to give more aisle space. Milburn noted that there would be a
volunteer lunch on Tuesday, November 10, 2015.
H. Report on the Bookmobile floating collection. –Eric Lashley. Lashley reported that the library has changed
the way materials are presented in the library’s catalog. In the past, WOW materials were reserved only for
bookmobile use. Patrons had to make special arrangements to get books from the WOW collection. In
early October, the library changed to a floating collection. The WOW and MAIN designations now refer to
the location of that item, instead of designating separate collections. Items on the Bookmobile are listed as
WOW, items in the library are listed as MAIN. Reserves can now be placed on all materials, regardless of
location. Reserve pull lists will be run every day to extract materials from the WOW collection.
I. Report on parking lot construction on 8th Street. –Eric Lashley. Lashley reported that construction was
going smoothly and the parking lot should be completed by the first week of December. The curb at the
library has been cut to create a new handicap accessible entrance onto the library’s sidewalk. The new lot
will contain 149 spaces.
J. Report on new AV and video recording system in the Friends and Hewlett meeting rooms. – Eric Lashley.
Lashley reported that the City had installed new sound equipment, projectors and video cameras in both
the Friends and Hewlett meeting rooms. The AV equipment allows video and sound to work through one
system. Video cameras can record and broadcast through the City’s webpage or through the Suddenlink
cable Channel 10. The video equipment allows more City meeting to be recorded and broadcast to the
public.
K. Report on 50th Anniversary monthly activities and gala planning. – Eric Lashley. Lashley reported that the
next 50th anniversary event will be a miniature golf event in the library in January. The date for the gala has
been moved to March 5, 2016 since the previous dates was the evening before Easter.
L. Consideration of dates of future board meetings. The next Library Advisory Board meeting will be Monday,
December 14, 2015 at 10:00 a.m.
Chair Linda Nix adjourned the meeting at 11:00 a.m.
Respectfully submitted,
Tom Hagen, Secretary Linda Nix, Chair
Page 5 of 13
City of Georgetown, Texas
Library Advisory Board
December 14, 2015
SUBJECT:
Introduction of staff member. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 6 of 13
City of Georgetown, Texas
Library Advisory Board
December 14, 2015
SUBJECT:
Consideration of Library Director's report. - Eric Lashely
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Statistics November 2015 Backup Material
Director's report November 2015 Backup Material
Memorials Log November 2015 Backup Material
Page 7 of 13
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Annual Total
Current Year 25180 21672 46852
2014-2015 27404 25057 344433
2013-2014 26554 29893 361444
2012-2013 26729 27473 350225
2011-2012 30822 27674 396094
2010-2011 31410 27524 362923
Circulation Annual Total
Current Year 43295 40538 83833
2014-2015 40634 41409 527987
2013-2014 46597 42212 559209
2012-2013 41909 42277 550683
2011-2012 45280 42854 552032
2010-2011 40965 40697 527746
Children's Programs Annual Total
Attendance 378 390 768
Programs 6 5 11
Story Time Programs 16 18 34
Other (Tour, Movies, Crafts)4 3 7
After School Programs 4 3 7
Other Services
ILL Ordered 47 30 77
ILL filled 32 28 60
Internet usage (persons)6224 5332 11556
Overdrive usage (E-books)2001 1975 3976
Overdrive usage (audiobooks)587 491 1078
Bookmobile circulation 2465 3054 5519
Volunteer Hours
Adult 607.00 649.75 1256.75
Teen 58.50 90.75 149.25
Community Service 0.00 39.75 39.75
Total 665.50 780.25 1445.75
Registrations
City Residents-new 224.00 164.00 388.00
GISD Kids' Cards 10.00 4.00 14.00
Non-residents-new 69.00 43.00 112.00
Total 303.00 211.00 514.00
Cash Receipts
Fines/Misc. Revenue 2571.41 1886.80 4458.21
Non-resident fees 2425.00 1810.00 4235.00
Donations 1443.78 1856.66 3300.44
Gifts/Memorials 1202.85 1800.00 3002.85
Meeting Room Use
persons attdg meetings 2943 2466 5409
Library Collection Changes
Copies Added 963 720 1683
Copies Discarded 1865 444 2309
101 59 160
FY 2015-2016Statistics
Donations Added
Page 8 of 13
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
November 2015
HIGHLIGHTS
Matt Graves provided live music on Sunday, November 15.
November’s art exhibit at the library was It’s Wild!!! By Julie Arnold.
Jaime Gould, the new Children’s Library Assistant, began her Storytime duties on
October 5.
The theme for the teen’s Fandomosity program on November 7, was the Hunger
Games.
Suzette Davidson is still out on medical leave. Staff members are excited for her return.
The Friends of the Library hosted the Amanda Eyre Ward for the Hill Country Authors
Series on November 18.
Seven staff members attended a Passport Training in Austin on November 19.
The library was closed on November 26 & 27 for Thanksgiving.
PATRON COMMENTS FOR JULY 2015
1. Patron comment: I don’t like the Books On CD upstairs.
2. Patron comment: Need internet Explorer.
3. Patron comment: Need a playscape.
4. Patron comment: Thank you to Rachael and Sally who teach computers. I learned how
to add GT Library to my Nook and Rachael taught me to use Pintrest. Bravo.
5. Patron comment: Leave the computers on 10 minutes later and you should let kids
make library cards without parents having to be present. It is unfair to people who’s
parents do not come.
6. Patron comment: Book report night prizes.
Page 9 of 13
DONOR DONATION
Lester Frazier $250 for staff Christmas party
James Reimund Metal Santa Fe landscape photograph
Austin Myster Writers Copy of their book Murder on Wheels
Linda Ross $50 for D.S.M. V reference book
The Grant Family Fund $1500 in honor of Master Caleb Plank-Grant for kids books
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- November 2015
Page 10 of 13
City of Georgetown, Texas
Library Advisory Board
December 14, 2015
SUBJECT:
Report on City Council's goals and objectives. - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 11 of 13
City of Georgetown, Texas
Library Advisory Board
December 14, 2015
SUBJECT:
Report on the Downtown West project and parking lot. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 12 of 13
City of Georgetown, Texas
Library Advisory Board
December 14, 2015
SUBJECT:
Consideration of future meeting dates.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 13 of 13