HomeMy WebLinkAboutAgenda_LAB_12.19.2017Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
December 19, 2017 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As o f the d ead line, no persons were s igned up to speak on items
other than what was posted on the agenda. -P ete Rose, Board Chair
B Review of minutes of the No vember 20, 2017 Library Advis o ry Bo ard meeting. -P ete Rose, Board Chair
C Introduction of Sheri Miklas ki - Co mmunity Outreach Lib rarian. - Eric Las hley, Library Directo r.
D Co nsideration of the Lib rary Direc tor's report. -Eric Las hley, Lib rary Direc to r.
E Review of the Library's fisc al year 2018 bud get. - Eric Lashley, Library Direc tor.
F Review of C o mmunity Res o urc e Co o rdinator's rep o rt. Eric Lashley, Lib rary Direc tor.
G Review of WOW!mobile rep o rt. - Eric Las hley, Library Directo r.
H Review of library’s Co mmunity Survey res pons es to open end ed ques tio ns as part of the strategic
planning proc es s . – Eric Lashley, Library Direc tor.
I Co nsideration of future meeting d ates. - P ete Ros e, Board Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 15
City of Georgetown, Texas
Library Advisory Board
December 19, 2017
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the deadline, no p ers o ns were s igned up to s p eak o n items
o ther than what was p o s ted o n the agenda. -Pete R o s e, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 15
City of Georgetown, Texas
Library Advisory Board
December 19, 2017
SUBJECT:
Review o f minutes o f the Novemb er 20, 2017 Lib rary Ad visory Board meeting. -Pete Ro s e, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes November 2017 Backup Material
Page 3 of 15
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
November 20, 2017
The Library Advisory Board met on Tuesday, November 20, 2017 at 6 p.m. in the second floor Small
Conference Room, Georgetown Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Pat Baldwin, Michael Barnes, Lindsay Cooper, John Hudson, Pete
Rose, and Linda Schaffer.
MEMBERS ABSENT: Thom Sinwell.
STAFF IN ATTEND ANCE: Eric Lashley - Library Director.
Chair Rose called the meeting to order at 6:00 P.M.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to
speak on items other than what was posted on the agenda. No action required.
B. Review of minutes of the October 16, 2017 Library Advisory Board meeting. – Pete Rose,
Chair. Motion by Barnes; second by Schaffer to approve the October 16, 2017 minutes of
the Library Advisory board meeting. Approved 6-0. (Sinwell absent)
C. Consideration of the Library Director’s report. – Eric Lashley, Library Director. Lashley
reviewed the monthly statistics. There were no patron comments for October 2017.
The Friends of the Library held another successful Author series event featuring Meg Gardiner,
with over 140 tickets sold. Second hand Prose had the highest sales in history by asking for a
donation versus having set prices. Not only did they bring in more money, they also did not
have to pay sales tax.
Nine new sculptures were installed at the library and downtown. The first and second place
sculptures are located at the library – Mary Morse’s “The Kite” and “Freshwater Cowgirl” by
Anthony St. James.
The library has offered our Community Outreach Librarian position to Sheri Miklaski. Miklaski
was a previous employee and will be returning to assist with outreach efforts and serve as the
volunteer coordinator. Chair Rose sat on the interview panel.
Library staff completed inventory November 6-10 and found less than 2% of items were
missing. The library will run a report in several months to determine which missing items to
replace or remove from the catalog.
New flooring was installed on the east side of the first floor during inventory. More space was
created for patrons of the Red Poppy Coffee Company. No action required.
Page 4 of 15
D. Review of Community Resource Coordinator’s report – Eric Lashley, Library Director. Lashley
reviewed the monthly report from Patrick Lloyd (attached). As the report indicates, Lloyd is
seeing a wide variety of patrons in need and it is clear there are often limited services available
in Georgetown. Lloyd was interviewed by the Community Impact newspaper for the November
issue. No action required.
E. Review of WOW!mobile report. - Eric Lashley, Library Director. Lashley reviewed the monthly
report from Kalena Powell which included project ideas that she will share with new
Community Outreach Librarian Sheri Miklaski (attached). No action required.
F. Review of the library’s Community Survey as part of the strategic planning process. – Eric
Lashley, Library Director. Lashley reviewed the preliminary results of the Community Survey.
Although the response rate was high (767 responses), the sample was skewed towards senior
citizens and highly educated patrons. The board discussed ways in which to reach a more
diverse audience with targeted surveys and focus groups. Lashley will try and have a list of
comments for the December meeting.
Lashley reviewed the article “122 Things You Will Be Able to Do In the Library of the Future
That You Can’t Do Today” by Thomas Frey, which began discussion among board members
regarding collecting oral histories, 3-D printing, virtual meetings, virtual reality and collection
local archives. Many features listed for future libraries have already been implemented or
considered by library staff. No action required.
G. Consideration and possible action to schedule a tour of the new Central Library and a branch
within the Austin Public Library system. – Eric Lashley, Library Director. Board members
previously expressed interest in researching examples of libraries that have planned well for
the future. In response, Lashley will coordinate a tour on Saturday, January 13 of the new
Central Library and Twin Oaks branch library in Austin. Board members will tour the Central
Library in the morning, break for lunch, and then tour the branch library. No action required
I. Consideration of future meeting dates. – Pete Rose, Board Chair. The board decided to
resume the regular meeting schedule and th erefore, the December meeting will be held on
Tuesday, December 19, 2017 at 6:00 p.m. and the January meeting will be held on Tuesday,
January 16, 2018 at 6:00 p.m. No action required.
Chair Rose adjourned the meeting at 7:15 P.M.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
Page 5 of 15
City of Georgetown, Texas
Library Advisory Board
December 19, 2017
SUBJECT:
Intro d uc tion o f S heri Miklaski - Community Outreac h Librarian. - Eric Lashley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 6 of 15
City of Georgetown, Texas
Library Advisory Board
December 19, 2017
SUBJECT:
Cons id eration o f the Library Directo r's report. -Eric Lashley, Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Statis tics November 2017 Backup Material
Director's report November 2017 Backup Material
Memorials Log November 2017 Backup Material
Page 7 of 15
Georgetown Public Library November 2017 Statistics
Patron Visits
Library total 28197 Library total Nov. 2016 25379
Meeting Rooms 3395
Circulation
Library 34474 Library Circ. Total Nov. 2016 37956
Bookmobile circulation 1465
Overdrive e-books 2417
Overdrive audiobooks 861
# of patron checkouts 3800
Collection Changes
Copies Added 1346
Copies Discarded 1350
Donations Added 113
Programs
Children's Programs
Programs 10
Storytime Programs 19
Attendance 893
Other (Tours, etc)8
After school programs 4
Adult Programs
Programs 14
Attendance 279
Services
ILL Requested 42
ILL Filled 26
Userful usage 4025
Volunteer Hours
Adult 563.47
Teen 42.72
Community Service 0
Total volunteer hours 606.19
New Memberships
Residents 150
Non-residents 67
GISD Students 5
Total new members 222
Revenue
Non-resident fee 2335.00
Fines, copies, etc.1934.78
Donations 1923.87
Gifts/memorials 2045.00
Page 8 of 15
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
November 2017
November- HIGHLIGHTS
Library was closed November 6-10 for inventory. Library was closed November 23-24 for Thanksgiving.
Cienfuegos performed Sunday, November 19 in the Live Music at the Library series.
GPL Cinema screened Wonder Woman on Nov. 10 and Lego Batman on Nov. 25.
The children’s team partnered with Master Naturalists for a “Hoot and Holler” program on Nov. 4.
Tweens participated in Radical Recycled Robots on Nov. 11. Teens had “Cardboard Fort Wars” on
Nov. 18.
Staff members hosted an “Adultish” program that gave patrons ages 21+ an opportunity to sample
holiday spirits. Staff were pleased to see a wider age range of patrons participate in this new program.
Sun City Visual Arts Club displayed pieces in the Library for the month of November.
PATRON COMMENTS FOR NOVEMBER
1. First two pages free anything after 10 cents.
2. No Donald Trump debations
3. Money saved contest. Contest for who has saved the most money borrowing from the
library versus buying. I would keep it a secret contest so that you don’t get fakers.
4. Have bug guy give a presentation. I heard him at another library.
5. Have a lot of dork diaries.
6. Kemelman Killing Season – probably should be YA It’s all about teenagers – not normal
style.
7. How about a box or a large container we could use to drop off our donated books, instead
of waiting for staff member to be free to take our donations?
8. Please Please Please get another fish!
Page 9 of 15
DONOR DONATION
Mary Hogg-O'Rourke Templeman Book Our Souls at Night in memory of Alice S. Hogg
Jane Sharp Killeen: Tale of Two Cities & Unforgettable Decade in memory of Emmett G. Wiesen
Millers $25 in memory of Doris Barriere (Rita's sister) wants DVDs
Friends & Seekers Sunday School Class $100 in memory of Merry Rose Pollsen wants LP
Margaret Ferguson Copy of her book Letters from Becca in memory of Marie Sier Halpenny
Margaret Ferguson Copy of her book Destiny by Chance in memory of Penny Halpenny
Charles Frazier $250 for staff christmas party
Rosie Rocke $100 in memory of Clare Claibourne Easley
GPL FOL $13,045 bright signs & display boards
Tony & Sandra Z $20 in honor of Georgetown
Janet Burnett $1000 in honor of Betty Burnett-greatest need
Geri Tease Copy of TB12 Method
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- November 2017
Page 10 of 15
City of Georgetown, Texas
Library Advisory Board
December 19, 2017
SUBJECT:
Review o f the Lib rary's fis cal year 2018 budget. - Eric Las hley, Lib rary Direc to r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 11 of 15
City of Georgetown, Texas
Library Advisory Board
December 19, 2017
SUBJECT:
Review o f Community Resource Coordinato r's report. Eric Las hley, Lib rary Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 12 of 15
City of Georgetown, Texas
Library Advisory Board
December 19, 2017
SUBJECT:
Review o f WO W!mo b ile report. - Eric Lashley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 13 of 15
City of Georgetown, Texas
Library Advisory Board
December 19, 2017
SUBJECT:
Review o f library’s Community Survey respo ns es to o p en ended q uestio ns as p art o f the s trategic planning
p ro cess. – Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 14 of 15
City of Georgetown, Texas
Library Advisory Board
December 19, 2017
SUBJECT:
Cons id eration o f future meeting dates . - Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 15 of 15