HomeMy WebLinkAboutAgenda_LAB_12.01.2020Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
December 1, 2020 at 6:00 P M
at Virtual
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Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Consiste nt with Gover nor Gr eg A bbott’s suspension of var ious provisions of
the O pen M ee tings A ct, e ffec tive A ugust 1, 2020 and until fur the r notic e, to
r educ e the c hance of C O V I D-19 tr ansmission, all C ity of Ge orge town
Advisor y B oar d mee tings will be held vir tually. P ublic c omment will be
allowed via telec onfer ence ; no one will be allowed to appear in pe rson.
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Topic : L ibr ary A dvisory B oard M ee ting
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that ite m has opened. Whe n you are calle d upon by the Re cor ding Se cr etar y,
your devic e will be r emotely un-muted by the A dministrator and you may
spe ak for thre e minute s. P lease state your name clear ly, and when your time
is over, your de vice will be muted again.
Use of pr ofanity, thr eate ning language, slande rous r emarks, or thr eats of
harm are not allowed and will re sult in you be ing imme diately re moved fr om
the mee ting.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the C ommis s ion. -Eric Lashley, Library Director.
B C itizens wishing to address the board. -Michael Kelley, Board C hair.
C C ons ideration and possible action to approve minutes from the November 3, 2020 Library Advis ory
Board meeting. -Mic hael Kelley, Board C hair.
D C ons ideration of Library Director's report. -Eric Las hley, Library Direc tor.
E Disc ussion regarding the retirement of Library S ervices Director Eric Lashley and the proc es s for filling
the director position. -Eric Lashley, Library Director.
F C ons ideration and possible action to draft a letter to Mayor and C ounc il c onc erning library s ervic es . -
Michael Kelley, Board C hair.
G C ons ideration and possible action regarding future meeting dates and times. -Michael Kelley, Board
C hair.
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
November 3, 2020
The Library Advisory Board met virtually on Tuesday, November 3, 2020 at 6:00 p.m. using a Zoom meeting.
Consistent with Governor Greg Abbott’s suspension of various provisions of the Open Meetings Act, effective August 1,
2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board
meetings will be held virtually.
MEMBERS IN ATTENDANCE: Michael Kelley, Richard Thielmann, Thom Sinwell, Susan Cooper, David Garlock, and Linda
Schaffer.
MEMBERS ABSENT: None.
STAFF IN ATTENDANCE: Eric Lashley – Library Director
The meeting was called to order at 6:00 p.m. by Board Chair – Kelley. David Garlock joined the meeting at 6:04 p.m.
Regular Agenda
A. Discussion on how this virtual conference will be conducted, to include options for public comments and how
the public may address the Commission. – Eric Lashley, Library Director. Lashley explained to the Board how the
meeting would proceed if a member of the public wished to join the meeting. Lashley asked for Chair Kelley to
call roll when voting on an agenda item to allow for a clear recording of the vote. No action required.
B. Citizens wishing to address the Board. – Michael Kelley, Board Chair. As of the deadline, no persons were signed
up to speak on items other than what was posted on the agenda. No action required.
C. Consideration and possible action to approve the October 6, 2020 Library Advisory Board minutes. – Michael
Kelley, Board Chair. Motion Schaffer, second by Thielmann to approve the October 6, 2020 Library Advisory
Board meeting minutes. Approved 6-0.
D. Consideration of the Library Director’s report. - Eric Lashley, Library. Lashley reported the Red Poppy Coffee
Company, which operated the Library’s coffee shop since the new building opened in 2007, has closed due to
the economic downturn from COVID-19. The City is drafting a Request for Proposals to find a new coffee shop
vendor.
The library has hired Becca Sexton as its new Cataloging Librarian, to fill the vacancy left by Kristina Gonzales
Zepeda. Sexton is currently the Director of Bastrop Public Library.
Lashley commented on Rosemary Colgrove’s book You Have No Idea!: Secrets From The Stacks And So Much
More…. Lashley and the staff feel humbled by Colgrove’s effort and consider the book a love letter to the
Library. Schaffer noted she emailed Colgrove, to thank her for writing the book.
Lashley reviewed the monthly statistics, as provided in the agenda packet. Lashley noted the circulation for
September 2020 was about 85% of the previous year’s circulation compared to 2019. Visitations were only 35%
compared to September 2019. Bookmobile circulation equaled 1,944. OverDrive checkouts equaled 5,139
ebooks and 2,380 downloadable audiobooks.
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The Library began accepting volunteers in September and had 122 hours of service reported. Lashley
emphasized how important it has been to have the volunteers back at the Library. The Library added 1,108
copies and withdrew 1,060 copies in September.
Lashley noted Reference Librarian Ann Evans had been leading a few virtual programs. Talks with Britin and Ann
have been very popular. Their latest involved parades, festivals, and popular recreation spots in Georgetown’s
history. On October 16, she and the adult services staff hosted virtual workshops entitled Roots, Records,
Research in partnership with the Williamson County Genealogical Society. The workshops were held via Zoom
and were well attended with few technical issues.
Staff have been preparing and giving out craft kits during “Maketober”. The kits have been a huge success.
There were no patron comments for September. No action required.
E. Consideration and possible action to draft a letter to Mayor and Council concerning library services. – Michael
Kelley, Board Chair. Kelley discussed the draft letter he had presented to the Board in October. The Board
discussed additions suggested by Cooper which was included in the agenda packet. Board members made
additional suggestions. The Board had previously voted to allow Kelley to send the finished letter to the Mayor
and Council. Kelley reported he planned on sending the letter via email. He suggested there was a better
chance the Mayor and Council would read the letter if it were received in an email. Lashley noted there was a
good chance there may be a runoff election in some of the races if no candidate won 50% of the vote. Lashley
also reported he will give a presentation to Council at the December 8 Council Workshop and will give an
orientation to the new Council member(s) and Mayor in either late December or early January. No action taken.
F. Consideration and possible action regarding future meeting dates and times. – Michael Kelley, Board Chair. The
December meeting will be held as regularly scheduled via Zoom on Tuesday, December 1, 2020.
Chair Kelley adjourned the meeting at 6:43 p.m.
Respectfully submitted,
Michael Kelley Richard Thielmann
Chair Secretary
These minutes were approved at the virtual meeting on 12/1/2020.
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GEORGETOWN PUBLIC LIBRARY
Oct Nov Dec Annual Total
Patron Visits
Current Year 22205
2019-2020 32586 26643 23995 213230
Circulation Annual Total
Current Year 38241 38241
2019-2020 46708 38121 39868 392558
Annual Total
# patron checkouts 3588 3588
WOW! Circs 2155 2155
Children's Programs
Attendance 11 11
Programs 0 0
Story Time Programs 1 1
Other (Tour, Movies, Crafts)0 0
After School Programs 0 0
Teen Programs
Programs 0 0
Attendance 0 0
Teen Space Users 0 0
Adult Programs
Programs 5 5
Attendance 290 290
Other Services
GPL ILL Req. filled 0 0
Outgoing ILL 0 0
ILL Requests 0 0
Overdrive usage (E-books)4824 4824
Overdrive usage (audiobooks)2422 2422
SimplyE 1 1
Database Searches 3617 3617
Volunteer Hours
Adult 124 124
Teen 0 0
Community Service 0 0
Total 124 124
Registrations
City Residents-new 155 155
Non-residents-new 89 89
GISD Student memb.2 2
Total 246 246
Cash Receipts
Non-resident fees N/A -
Copies N/A -
Donations N/A -
Gifts/Memorials N/A -
Meeting Room Use
# of attendees 0 0
# of reservations 0 0
Study Room Use
# of attendees 0 0
# of reservations 0 0
2020
FY 2020-2021 Statistics
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Library Collection Changes
Copies Added 1127 1127
Copies Discarded 1350 1350
130 130 Donations Added
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Director’s Monthly Report
Georgetown Public Library
November 2020
November Highlights
• The library moved to Curbside service on November 13 following the Williamson County and Cities Health District
announcement of the county’s move into the orange phase of community transmission for COVID-19. The library
also halted volunteer service until its safe for them to return to the building.
• Red Poppy Coffee Company on the library’s first floor announced on November 10 it would be closing its doors
due to the economic downturn from COVID-19. Red Poppy has occupied the library’s café space since the
building opened in 2007.
• Eric Lashley announced his retirement from the City on November 19 after a 25 year-long career with the City of
Georgetown, 20 of those years serving as Library Director. Lashley has accepted a position as executive director
of Central Texas Library System, Inc.
• November programs for kids/teens included:
o November 19-Among Us kits + online game day for teens
o Dinovember virtual Storytimes & kits available for curbside pick-up
• November programs for adults included:
o November 3-Virtual Tuesday Talks with Ann & Britin: November’s topic featured a moved house mystery.
• Adult services staff also provided Your Next Read and Resume Review services. Staff posted reading lists on
social media for Native American Heritage Month featuring native and indigenous authors and creators.
• Art exhibits in the library were available until the building closed on Nov. 13 as follows:
o Sally Gradle: Follow the Thread
o Leslie Kell: Come Closer
Patron Comments
There were no patron comments in November.
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DONOR DONATION
Paulla Beard $100 in memory of Jan Stanford
Palmer Teichelman $100 in memory of Jan Stanford
Carol Hoke $25 in memory of Earlene Scott
Linda Buss $150 for Overdrive materials
Anthony Blankenship Copy of his book First Generation Father in honor of the House family
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- October 2020
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