HomeMy WebLinkAboutAgenda_LAB_12.04.2018Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
December 4, 2018 at 6:00 PM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Chair.
B Co nsideration of minutes fro m the November 6, 2018 Library Advis o ry Board meeting. -P ete Rose,
Chair.
C Co nsideration of Library Directo r's report. -Eric Lashley, Library Director.
D Dis cus s ion of Library Advis o ry Bo ard memb ers attend ing the Texas Library As s oc iation’s Annual
Co nferenc e in Aus tin, T X Ap ril 15-18, 2019. -Eric Lashley, Library Direc tor.
E Co nsideration and possible actio n to implement a S AT training program fo r the March and May tes ts. -
Eric P. Las hely, Library Directo r.
F Dis cus s ion of the 2030 Comprehensive Plan c o mmunity engagement res ults . -Eric Las hley, Lib rary
Directo r.
G Dis cus s ion of the library assisting in the management o f Grac e Heritage Center. -Eric Las hley, Lib rary
Directo r.
H Co nsideration and possible actio n regard ing future meeting dates . -Pete Ros e, C hair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
November 6, 2018
The Library Advisory Board met on Tuesday, November 6, 2018 at 6:00 p.m. in the second floor Classroom, Georgetown
Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Pat Baldwin, John Hudson, Michael Kelley, Thom Sinwell and Pete Rose.
MEMBERS ABSENT: Lindsay Cooper and Linda Schaffer.
STAFF IN ATTENDANCE: Eric Lashley – Library Director.
Chair Rose called the meeting to order at 6:00 p.m.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other
than what was posted on the agenda. No action required.
B. Consideration and possible action to approve minutes from the October 2, 2018 Library Advisory Board
meeting. – Pete Rose, Chair. Motion by Kelley; second by Baldwin to approve the October 2, 2018 meeting
minutes with changes to typographical errors noted by Rose. Approved 5-0 (Cooper and Schaffer absent).
C. Consideration of Library Director’s report. - Eric Lashley, Library Director. Lashley reviewed the monthly statistics
with the board. Lashley noted that Interlibrary Loan (ILL) figures were up the last two months and the library has
stopped charging patrons for this service. The library is receiving reimbursement from the State Library for the
ILL program and recently received $2,842.32 for ILL postage.
StroyCorps visited the library October 24 through October 26, 2018 to record oral histories of people’s
involvement and impressions of the library. The StoryCorps process is recording two people having a
conversation on a given topic for about 40 minutes. The following individuals participated the in the StoryCorps
event: Eric Lashley and Noreen Rafique, Nick Ramos and Jane Estes, Thom and Vicky Sinwell, Colin and Judy
Johnston, Sheri Miklaski and Sally Miculek, Rosie Rocke and Susan Biggs, Debbie Scott and Sally Bernier, Valerie
and Robert Barber, Kalena Powell and Michele Harber, Leslie Bradley and Janet Thompson, Keith Hutchinson
and Dana Hendrix, Jerry Sensabaugh and Kathleen Bowling, as well as Linda Nix and Ann Aiken. Sinwell told the
board of his experience participating in the event.
The Friends of the Library’s Hill Country Authors Series event with Susan Wittig Albert had approximately 180
attendees. The Genealogy Jamboree had approximately 70 participants, an increase in its second year. The
Adultish Holiday Spirits program was also well attended.
Lashley reported the library will host a photography exhibit of local attorney Dale Illig’s titled Pictures From India
– 1969-72 during November and December. A film viewing and reception will be held on December 2. Illig was
a Peace Corps volunteer in 69-72 in India. This will be the first public display of his photography.
Lashley distributed the customer satisfaction survey from the month of October (attached). Board members
discussed adding a text box that will appear if patrons select an unhappy emoji, so patrons can expand on their
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negative experience. This will help staff gather explanations as to why a patron selected the negative emoji and
address the issues.
Lashley reported planning for the new parking lot is moving forward, shade structure construction is underway
in the Red Poppy Plaza, and repairs to the security gate at the Red Poppy Coffee Co. are taking place during
inventory.
Lashley discussed spending the $5,000 grant received from the Institute of Museum and Library Services for
winning the National Medal on Chromebooks and WIFI hotspots. These materials would be allowed to circulate
outside the building. Board members agreed it would be a good program but asked staff to research best
practices from libraries that offer similar programs and consider if it’s feasible to checkout just the WIFI
hotspots.
Director Lashley distributed a report by the Public Library Association’s Bringing Social Services into the Library
that Patrick Lloyd helped draft with social workers throughout the nation (attached). Lloyd serves on the PLA
Social Work Task Force. The report gives a description of what the various social workers are doing in libraries.
There are less than 20 social workers embedded in libraries in the US.
Lashley read the patron comments. No action required.
D. Discussion of home delivery and books by mail program. - Eric Lashley, Library Director. Lashley distributed
Sheila Gauntt’s monthly report of home deliveries (attached). Lashley informed the board Gauntt is making
deliveries to an average of 65 patron’s homes each month. Gauntt coordinates with the Fleet Services
department to rent a City vehicle to make the deliveries. Toni Nietfeld uses the bookmobile to deliver to nursing
homes which is inefficient. Staff would like to ask the Friends of the Library to purchase a small cargo van that
would allow the library to deliver library materials in a more efficient manner. The board agreed an additional
van could be a great way to increase services. Hudson noted the home delivery services could be a great
volunteer opportunity. Lashley explained the library would also like to start a books by mail service for patrons
who want to continue library service, but do not want staff members to enter their home. Staff have researched
a number of options for starting this service. No action required.
E. Discussion of the library’s Strategic Plan Update. – Eric Lashley, Library Director. Lashley discussed tying the
Strategic Plan to national standards. Lashley wants to incorporate strategies that are measureable. Hudson
wants the plan to have more collaborative literacy programming; such as a Writer’s Voice program. Hudson
would also like the library to schedule program development meetings with community groups and the schools
to help encourage teens to use the library. The board discussed having students opt in for a library card at the
beginning of school to allow easier access to the library’s databases. Hudson suggested library staff meet with
the high school librarians to start collaborative efforts. No action required.
F. Consideration and possible action regarding future meeting dates. – Pete Rose, Chair. The next meeting will be
as regularly scheduled on Tuesday, December 4, 2018 at 6:00 p.m.
Chair Rose adjourned the meeting at 7:24 p.m.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
October 2, 2018
The Library Advisory Board met on Tuesday, October 2, 2018 at 6:00 p.m. in the first floor Conference
Room, Georgetown Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Michael Kelley, Lindsay Cooper, Pat Baldwin, Linda Schaffer, and Pete Rose.
MEMBERS ABSENT: John Hudson and Thom Sinwell
STAFF IN ATTENDANCE: Eric Lashley – Library Director.
Vice Chair Cooper called the meeting to order at 6:03 p.m.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak
on items other than what was posted on the agenda. No action required.
B. Consideration and possible action to approve minutes from the September 4, 2018 Library
Advisory Board meeting. – Cooper, Vice Chair. Motion by Baldwin; seconded by Schaffer to
approve the minutes of the September 4, 2018 meeting. Approved 4-0. (Hudson, Sinwell, and
Rose absent)
C. Consideration of Library Director’s report. - Eric Lashley, Library Director. Lashley reviewed the
patron comments. Cooper noted Austin Public Library has stopped charging library fines for
children’s materials. Lashley reported the removal of fines at GPL has gone well. Lashley
reported Sally Miculek has met with most regional libraries and they are also going fine free.
Circulation was up over the previous year and visitations was slightly down. Volunteer hours
were over 1,000 for the month of August. OverDrive and bookmobile circulation was strong.
Lashley noted the library is now providing free famine hygiene products and diapers in our
restrooms. This has received a very positive response from our patrons. Cooper asked if there
were changing stations in the men’s restrooms and Lashley assured her there were.
Lashley handed out a report of the Customer Satisfaction Survey from our iPad program. The
board discussed the results. Lashley noted the library is still in the testing period. He noted the
location may be a determining factor. Often the times that have the highest rate of
unhappiness also have the highest rate of happiness. Lashley doesn’t want to jump to
conclusions since the report was the first month of data. Director Lashley noted he may change
the survey to have a text box pop up if a customer hits the unhappy button to find out what
caused the unhappy response.
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Lashley noted the monthly art show was the annual Art Hop which has works of art at the library
and Art Center. Lashley noted he will be attending the annual CTLS membership meeting in the
new Seguin Public Library and will be a presenter at the TLA District III meeting in Round Rock.
Lashley noted work on the shade structures in the Red Poppy Plaza should begin shortly.
Lashley read the patron comments.
D. Consideration and possible action to approve Ingram, Inc. as the preferred vendor for
purchasing library materials for fiscal year 2018-19. Eric Lashley, Library Director. Lashley
reported the library staff were recommending selecting Ingram, Inc. as the major vendor for
library materials. Lashley explained Ingram gives a greater discount than the competitors as
well as free shipping. Motion by Kelley; seconded by Cooper to recommend Ingram, Inc. as the
preferred vendor for purchasing library materials for fiscal year 2018-19. Approved 5-0.
(Hudson and Sinwell absent)
E. Discussion of the City’s On the Table process and the library’s Strategic Plan Update. – Eric
Lashley, Library Director. Lashley reported the Planning Department had asked the board to
participate in the On the Table event for the 2030 Comprehensive Plan update. Lashley asked
the board to discuss what they liked about living in Georgetown and what needs to be improved
in Georgetown by 2030. Lashley asked the board if they met a friend that had never been to
Georgetown, what would they brag about? The board said they would brag about the library,
the Square, parks, big city amenities with a small town feel, shopping, and lots of the
development taking place. Growth is a concern. Suburban sprawl was a concern. Renewable
energy is very positive and innovative. Southwestern University is a major asset. San Gabriel
Park and Garey Park are major assets. Lake Georgetown is not a major draw, but could. Good
medical care.
The board was concerned about traffic, water, and managing growth. Board members were
concerned about the Historic and Architectural Review Commission. Board wanted to maintain
the greenspace, control flooding, and protect the water sources. Other concerns were
affordable housing and providing jobs for young professionals. Quality of schools was also a
major concern. Taxes revenues and structure cannot keep pace with the growth in the school
district. There are challenges with having a senior population. However, there are a lot of
positives that come from having a large senior population.
Lashley then reported that at the previous board meeting there was discussion about whether
or not Georgetown should use comparisons for the Strategic Plan by State or National norms.
Lashley handed out statistics comparing Georgetown to national statistics and our library was
extremely competitive. The Georgetown Public Library is ranked at the top in terms of Texas
standards, but falls short nationally in some categories. The board agreed to use the national
standards as the benchmark.
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F. Consideration and possible action regarding future meeting dates. – Pete Rose, Chair. There
was no need to change the November meeting. Therefore, the November meeting will be held
on Tuesday, November 6, 2018 at 6:00 p.m.
Chair Rose adjourned the meeting at 7:24 p.m.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
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GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Oct Nov Dec Annual Total
Patron Visits
Current Year 32687 32687
2017-2018 29114 28197 27459 381859
Circulation Annual Total
Current Year 43804 43804
2017-2018 41038 34474 34140 498281
# of patron Annual Total
checkouts 4457 0
Bookmobile
Circulation 2254 2254
Children's Programs
Attendance 1622 1622
Programs 14 14
Story Time Programs 30 30
Other (Tour, Movies, Crafts)10 10
After School Programs 4 4
Adult Programs
Programs 14 14
Attendance 230 230
Other Services
GPL ILL Req. filled 65 65
Outgoing ILL 26 26
Internet usage (persons)5628 5628
Overdrive usage (E-books)3036 3036
Overdrive usage (audiobooks)1473 1473
Volunteer Hours
Adult 796.03 796.03
Teen 132.28 132.28
Community Service 50.07 50.07
Total 978.38 0.00 0.00 978.38
Registrations
City Residents-new 270.00 270.00
Non-residents-new 117.00 117.00
GISD Student memb.2 2.00
Total 389.00 0.00 0.00 387.00
Cash Receipts
Fines/Misc. Revenue 1900.26 1900.26
Non-resident fees 2685.00 2685.00
Donations 2948.26 2948.26
Gifts/Memorials 450.00 450.00
Meeting Room Use
persons attdg meetings 4095 4095
# of reservations 219 219
Library Collection Changes
Copies Added 1878 1878
Copies Discarded 1061 1061
102 102
2018
FY 2018-2019 Statistics
Donations Added
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Director’s Monthly Report
Georgetown Public Library
November 2018
November Highlights
Live Music Sunday: Austin Jazz Band, 11/18
Art exhibits:
o Worth a Thousand Words by Sun City professional artists-Bridge and Hall galleries
o Dale Illig: Pictures from India: Peace Corps, 1969-1972- First Floor lobby, Second Floor Bridge
and Reading Areas. Reception and film screening on December 2 from 3-6 p.m. Film begins at
4:30 p.m.
Programs for children/tweens/teens included:
o Recurring events such as Storytimes, Teen Advisory Board, Teen Hang and Homeschool
Happenings
o Tween and Teen Super Smash Bros. Tournament, 11/17
o Teen Dungeons & Dragons program 11/24
Programs for adults in November included:
o Recurring events such as Live Music Sunday, artist reception, Knitting Club, Games for Grown
Ups/Adult Coloring Circle and Wired Wednesday
o Adultish hosted a holiday spirits event on 11/2
Patron Comments
1. Whomever is ordering the Juvenile Nonfiction books is doing a good job.
2. Could you offer 100 piece puzzles for us who are not at the 500-1,000 piece level yet?
3. A huge thank you to volunteer Randy. He was a wonderful help to me getting an application
printed on my windows computer.
4. Super Fantastic Adultish program!! Holiday Spirits. Let’s have more!
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DONOR DONATION
Dr. Jeanette Cates 4 of her books: Breast Cancer 101, Teach Online,
Sell You Book With an E-Course, Sell More Books as a
Teleseminar Guest
Georget P. Keagle $100 to use where needed
Sun City N. 59 Book Club donation of The Faith Club by Idliby, Oliver & Warner
John Campbell donation of his book Riding on the Coattails fo Genius
Beverly Larsen $100 to use where needed
Rene Piotrowski (DAR)donation of books Grandma Liza's Rainbow Cake and
Courage, Charm and Character
Col. Lester G. Frazier $250 for staff christmas party
Geri Tease donation of The Corrosion of Conservatism
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- October 2018
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