HomeMy WebLinkAboutAgenda_LAB_01.16.2018Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
January 16, 2018 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Board Chair.
B Review of minutes from the December 19, 2017 Library Advis o ry Bo ard. -P ete Rose, Board Chair.
C Co nsideration of Library Directo r's report. -Eric Lashley, Library Director.
D Review of C o mmunity Res o urc es Co o rdinator's rep o rt. -Eric Lashley, Lib rary Direc tor.
E Review of the WOW! bookmo b ile report. -Eric Lashley, Library Director.
F Dis cus s ion regard ing Board's tour of Aus tin's new Central and Twin Oaks Branch Lib raries . -Pete Ros e,
Board Chair.
G Co nsideration of future meeting d ates. -Pete R o s e, Bo ard Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 12
City of Georgetown, Texas
Library Advisory Board
January 16, 2018
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 12
City of Georgetown, Texas
Library Advisory Board
January 16, 2018
SUBJECT:
Review o f minutes fro m the Dec emb er 19, 2017 Lib rary Ad visory Board. -Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes December 2017 Backup Material
Page 3 of 12
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
December 19, 2017
The Library Advisory Board met on Tuesday, December 19, 2017 at 6 p.m. in the second floor Small
Conference Room, Georgetown Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Pat Baldwin, Michael Barnes, John Hudson, Pete Rose and Thom
Sinwell.
MEMBERS ABSENT: Lindsay Cooper and Linda Schaffer
STAFF IN ATTEND ANCE: Eric Lashley - Library Director.
Chair Rose called the meeting to order at 6:00 P.M.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to
speak on items other than what was posted on the agenda. No action required.
B. Review of minutes of the November 20, 2017 Library Advisory Board meeting. – Pete Rose,
Chair. Motion by Barnes; second by Baldwin to approve the November 20, 2017 Library
Advisory board meeting minutes. Approved 5-0 (Cooper and Schaffer absent).
C. Introduction of Sheri Miklaski- Community Outreach Librarian. –Eric Lashley, Library Director.
Miklaski introduced herself to the board. She recently returned to Georgetown Public Library
after working the past 4 years at the Anacortes Public Library in Anacortes, WA. Miklaski is
only in her second week on the job, but has already made a number of bookmobile runs with
Kalena Powell and has been meeting volunteers on a one-on-one basis. No action required.
D. Consideration of the Library Director’s report. – Eric Lashley, Library Director. Lashley
reviewed the monthly statistics, noting that both visitations and circulation were high for the
month of November despite the library being closed 5 days for inventory and new flooring
installation.
The library received a shipment of new task chairs and 6 club chairs for the magazine area.
The City budgets an amount of money each year to allow for furniture replacement and
panting, which is how the new furniture purchase was funded.
Library Assistant and Storytime leader Jaime Gould was named Employee of the Year at the
City’s annual employee recognition luncheon at the Sheraton Hotel and Conference Center.
Lashley announced that the board will depart from the library at 9:00 a.m. on Saturday,
January 13 for a tour of the new Austin Central Library and Twin Oaks Bra nch Library.
Lashley read patron comments from the library’s suggestion box for November 2017. No
action required.
Page 4 of 12
E. Review of the Library’s fiscal year 2018 budget. – Eric Lashley, Library Director. Lashley
handed out a summary of the library’s $2.5 million budget (attached). Lashley outlined the
personnel, operations, and capital expenses. He briefly discussed revenues and noted that
the library is fortunate to have the Friends of the Library organization to help pay for
unbudgeted programs and expenses. No action required.
F. Review of Community Resource Coordinator’s report – Eric Lashley, Library Director. Lashley
reviewed the monthly report from Patrick Lloyd (attached). As the report indicates, Lloyd is
seeing a wide variety of patrons in need and it is clear there are often limited services available
in Georgetown. No action required.
G. Review of WOW!mobile report. - Eric Lashley, Library Director. Lashley handed out Kalena
Powell’s monthly report (attached). Miklaski noted she and Powell had met with a
representative of the Berry Creek Community Association and are now planning to add two
stops in Berry Creek. The first stop will target senior residents, while the second stop will be
located at the tennis courts/pool area and will serve children.
Miklaski also reported that our homebound patronage has increased to over 60 individuals.
Hudson asked if volunteers could be used to assist with the homebound service. Both Lashley
and Miklaski agreed the library could use volunteers to assist with the program. Barnes asked
how a neighborhood can request bookmobile service. Lashley explained that a neighborhood
can make a request to Miklaski or Powell. Powell is constantly conducting a cost benefit
analysis on the feasibility of stops. No action required.
H. Review of library’s Community Survey responses to open ended questions as part of the
strategic planning process. – Eric Lashley, Library Director. Lashley passed out responses to
two of the open ended questions from the community survey (attached), and reviewed some of
the critical comments in more detail. After much discussion, it was clear the overwhelming
response to the survey was positive. No action required.
I. Consideration of future meeting dates. – Pete Rose, Board Chair. The January meeting will be
held on Tuesday, January 16, 2018 at 6:00 p.m. No action required.
Chair Rose adjourned the meeting at 7:00 p.m.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
Page 5 of 12
City of Georgetown, Texas
Library Advisory Board
January 16, 2018
SUBJECT:
Cons id eration o f Lib rary Direc tor's rep o rt. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Director's report December 2017 Backup Material
Memorials Log December 2017 Backup Material
Page 6 of 12
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
December 2017
December- HIGHLIGHTS
Library observed holiday hours December 18- 28, by closing at 6 pm Monday through Thursday.
Weekend hours remained the same. The library was closed all day December 24-26 and January 1.
Cienfuegos performed Sunday, November 19 in the Live Music at the Library series.
GPL Cinema screened It’s a Wonderful Life on Dec. 3 and Snow Buddies on Dec. 22.
In addition to regular story times, the children’s team hosted several events in December including a
Cosplay Ball for teens on December 2, Hour of Code for Tweens Dec. 3, Woodland Winter party Dec. 8
and a Noon Year’s Eve party Dec. 29.
Adult programs in December included an art display and reception by Shefali O’Hara, Adult Coloring
Circle and screening of Happening Dec. 11, Holiday Craft Crawl on Dec. 15, Knitting Club, live music
by the Sieker Band Dec. 17 and Wired Wednesday.
Staff members attended the City’s annual employee lunch on Dec. 15, this year at the Sheraton hotel.
PATRON COMMENTS FOR DECEMBER
1. Need ability to cancel online “ready to pick up” reserve books.
2. Please post instructions for deleting downloaded documents from “desktop” at each computer
station. I asked about this and was given incorrect information. Today I looked on desktop and the
document I read and the one I printed were there. I am ABSOLUTELY HORRIGIED because I am
a legal guardian living temporarily in Texas and use the library to print our confidential legal and
medical documents. If you post a notice at each station library patrons are not at the mercy of staff
who may be knowledgeable or give misinformation. I was told info automatically deleted when the
window was closed.
Page 7 of 12
DONOR DONATION
Don & Jacqueline Brown 100 to use as needed
Stephen & Marcia Sutter 5000 to use for adult programming
Karen Pfiester 50 in memory of Ruth Chamberlin-greatest need
Annonymous 400 for non resident memberships
Edna & Dan McNeil 200 to use for cdbks
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- December 2017
Page 8 of 12
City of Georgetown, Texas
Library Advisory Board
January 16, 2018
SUBJECT:
Review o f Community Resources Coordinato r's report. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 9 of 12
City of Georgetown, Texas
Library Advisory Board
January 16, 2018
SUBJECT:
Review o f the WOW! b o o kmobile rep o rt. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 10 of 12
City of Georgetown, Texas
Library Advisory Board
January 16, 2018
SUBJECT:
Disc ussion regarding Bo ard 's to ur o f Aus tin's new C entral and Twin Oaks Branc h Libraries. -P ete Rose,
Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 11 of 12
City of Georgetown, Texas
Library Advisory Board
January 16, 2018
SUBJECT:
Cons id eration o f future meeting dates . -Pete Ros e, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 12 of 12