HomeMy WebLinkAboutAgenda_LAB_01.17.2017Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
January 17, 2017 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Board Chair
B Co nsideration and possible actio n to approve the Dec emb er 13, 2016 minutes . -Pete Ro s e, Bo ard Chair
C Rep o rt from the library's Co mmunity Res ourc es Coordinator. -Patrick Lloyd , Community Resources
Co o rd inator.
D Co nsideration and possible actio n to s up p o rt the library's grant applic atio n to the Texas State Library
Archives C o mmis s io n fo r the Community R es o urc es Co o rd inato r position. -Eric Las hley, Lib rary
Directo r.
E Co nsideration of the Lib rary Direc tor's report. -Eric Las hley, Lib rary Direc to r
F Rep o rt on C o urageo us Conversatio ns events . -Eric Las hley, Lib rary Direc to r
G Co nsideration of future meeting d ates. -Pete R o s e, Bo ard Chair
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 12
City of Georgetown, Texas
Library Advisory Board
January 17, 2017
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Pete R o s e, Bo ard Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 12
City of Georgetown, Texas
Library Advisory Board
January 17, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the December 13, 2016 minutes . -P ete Rose, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes December 2016 Backup Material
Page 3 of 12
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
December 13, 2016
The Library Advisory Board met on Tuesday, December 13, 2016 at 6:00 p.m. in the Small Conference Room of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Milburn, Teresa Robinson, and Pete Rose.
MEMBERS ABSENT: Tom Hagen STAFF PRESENT: Eric Lashley- Library Director
Chair Rose called the meeting to order at 6:00 P.M.
A. Citizens wishing to address the Board. – None were present.
B. Consideration and possible action to approve minutes from the November 15, 2016 Library Advisory Board meeting.
–Pete Rose, Board Chair. Tom Milburn moved to accept the November 2016 minutes as distributed. Pat Baldwin
seconded the motion, which passed unanimously.
C. Consideration of Library Director’s Report. – Eric Lashley, Library Director. Lashley reviewed monthly statistics
with the Board. He reported that there were no incidents with the homeless individuals the previous month because
those who were causing disturbances had been issued Criminal Trespass Warnings.
Lashley reported library staff rescheduled training for the Family Place Libraries grant to April 2017. The library will
receive $6,000 to implement the program. Board members viewed a YouTube promotional video about the Family
Place program. https://www.youtube.com/watch?v=rtaepSyLjOk&t=320s
Lashley showed another promotional video by the Harwood Institute
https://www.youtube.com/watch?v=EMfAC-CQlZA. The organization was hired by the American Library
Association to help libraries engage with their communities. Lashley ex plained that he is the chair of the
Texas Library Association’s Community Engagement Task Force. The goal of the task force is to help
libraries tackle issues and provide a non-judgmental space in their community.
November’s comments were read from the library’s suggestion box. No action required.
D. Report on Library Community Resources Coordinator position. –Eric Lashley, Library Director. Lashley
reported that Patrick Lloyd, Community Resources Coordinator, has been meeting with nonprofit agencies
within the community such as, representatives from the Caring Place, Georgetown Health Foundation,
Georgetown Project, Williamson County Health District, Fire Department, Barbara and George Brightwell,
and the Emergency Transitional Housing Coalition. He also met with the City’s Transportation Committee
about the fixed route bus system. Patrick will soon meet with the Ministerial Alliance and the City’s
Commission on Aging. He is currently designing a tracking system to collect data and will be making a
report to the board each month. Patrick will also begin training staff on dealing with difficult patrons. No
action required.
E. Report on upcoming Courageous Conversations program. –Eric Lashley, Library Director. Director Lashley
reported that the library selected Congressman John Lewis’ series March, as the book to be used to direct
discussions for Courageous Conversations programs in January and February. March is a three volume
graphic novel series dealing with the civil rights movement and is a recent winner of the National Book
Award. There will be discussions January 31, February 7, and February 21, 2017 from 5:30 P.M. to 7:30 pm
at the library. On February 28, 2017 there will be a screening of the movie Good Hair, starring comedian
Chris Rock. No action required.
Page 4 of 12
F. Report on ADA (Americans with Disabilities Act) improvements at the library. –Eric Lashley, Library
Director. Lashley informed the board that the City hired a construction company to make the sidewalk
adjacent to the 9th Street side of the building ADA compliant. During construction the company damaged
the native plant garden. The City will require the construction company to repair damages they caused.
The City will also be replacing the black audio-visual equipment boxes, located in the Friends and Hewlett
meeting rooms, with lockable cabinets. Lashley reported that the library is purchasing 2 laptops to be
housed in the new AV cabinets in the Friends and Hewlett Rooms, because staff members are spending too
much time troubleshooting the various types of laptops brought in by meeting room users. Renters will have
access to the laptops for meetings, and library staff will save time in assisting with set-up and
troubleshooting the equipment.
G. Consideration of future meeting dates. – Pete Rose, Board Chair. The next board meeting will be held
Tuesday, January 17 at 6:00 pm.
Chair Rose adjourned the meeting at 7:10 PM.
Respectfully submitted,
Lindsay Cooper Pete Rose
Secretary Chair
Page 5 of 12
City of Georgetown, Texas
Library Advisory Board
January 17, 2017
SUBJECT:
Report from the lib rary's Community Resourc es C o o rd inato r. -P atric k Lloyd, C o mmunity Res o urc es
Coordinator.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 6 of 12
City of Georgetown, Texas
Library Advisory Board
January 17, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to sup p ort the lib rary's grant ap p licatio n to the Texas S tate Lib rary
Arc hives Commis s ion for the Co mmunity Res ources Coordinator p o s ition. -Eric Las hley, Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
The lib rary will be ab le to fund the Co mmunity Res ources Coordinator p os itio n fo r an additio nal year, if
the TSLAC grant is awarded.
SUBMITTED BY:
Page 7 of 12
City of Georgetown, Texas
Library Advisory Board
January 17, 2017
SUBJECT:
Cons id eration o f the Library Directo r's report. -Eric Lashley, Library Director
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Memorials Log December 2016 Backup Material
Director's report December 2016 Backup Material
Page 8 of 12
DONOR DONATION
Barbara & George Brightwell $1000 for DVD materials
Jerry & Betty Ann Sensabaugh Copy of One Family's Journey by Elizabeth Egan
San Gabriel Women's Club $479 for CDBK materials
The Grant Family Fund $1500 in honor of Master Caleb Plank-Grant children's books
Sun City Rotary Comm. Serv.$500 for children's materials
Kay & Chase Holland $50 in memory of Dr. Whitney Kinslow children's books
Donna Krovontka Donation of 12 titles-only 9 were kept. In memory of Tanya Jo Wiggins
Steele Zinser, Sr.$1000 for Overdrive e-books
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- December 2016
Page 9 of 12
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
DECEMBER 2016
DECEMBER- HIGHLIGHTS
The library’s holiday hours were in effect December 19-31, with closings December 23-26.
Chaski performed on Sunday, December 18 in the library’s Live Music Series.
The Creative Arts Society displayed art in the library’s gallery during December.
GPL Cinema screened Elf December 20 and Santa Buddies December 22 in the Children’s Room.
During December, the library’s weekly e-newsletter averaged a readership of 4,073 people. About 52%
view the newsletter on a mobile device.
Staff members attended the City’s Employee Appreciation Luncheon on December 9.
The children’s staff hosted a Winter Wonderland party on December 9 that included a visit from Santa.
Tweens enjoyed an Hour of Code event on December 10, and teens celebrated the holidays with an
Ugly Sweater Party on December 17.
Patron comments will be read at January’s meeting.
Page 10 of 12
City of Georgetown, Texas
Library Advisory Board
January 17, 2017
SUBJECT:
Report on Courageous Co nvers ations events . -Eric Lashley, Library Director
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 11 of 12
City of Georgetown, Texas
Library Advisory Board
January 17, 2017
SUBJECT:
Cons id eration o f future meeting dates . -Pete Ros e, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 12 of 12