HomeMy WebLinkAboutAgenda_LAB_01.20.2015Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
January 20, 2015 at 6:30 PM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the Board. As of the deadline, no persons were signed up to to speak
on items other than what was posted on the agenda.
B Consideration and approval of the minutes of the December 15, 2014 meeting.
C Introduction of Dana Hendrix, Fine Arts Librarian. --Eric Lashley
D Consideration of Library Director's report. --Eric Lashley
E Consideration and possible action to approve the amended board bylaws in accordance with the
revised Code of Ordinances. --Staff liason
F Report on staff training in February. --Eric Lashley
G Report on new parking lot design. --Eric Lashley
H Report on plans for the library's 50th anniversary year of celebration. --Eric Lashley
I Consideration of dates of future Board meetings. --Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Library Advisory Board
January 20, 2015
SUBJECT:
Citizens wishing to address the Board. As of the deadline, no persons were signed up to to speak
on items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
January 20, 2015
SUBJECT:
Consideration and approval of the minutes of the December 15, 2014 meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes December 2014 Backup Material
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
December 15, 2014
The Library Advisory Board met on Monday, December 15, 2014 at 6:30 p.m. in the staff conference
room of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Michael Barnes, Stephanie Balnck, Lois Case, Tom Hagen, Linda Nix, Pete
Rose and Margaret Thompson.
Regular Session
A. Citizens wishing to address the Board. None were present.
B. Consideration of minutes of the November 17, 2014 meeting. – Lois Case made the motion to
accept the minutes of the November 2014 Library Advisory Board Meeting. Pete Rose seconded
the motion, which passed unanimously.
C. Consideration of Library Director’s report – Eric Lashley – Lashley reported circulation and
visitations for the month of November were slightly down over the previous year. He reported
bookmobile circulation was slightly up at 2,695 checkouts. OverDrive e -books checkouts were up
with 1,578 checkouts of e-books and 430 checkouts of e-audio books.
Lashley reported that the final inventory numbers, after double and triple checking the statistics,
showed a loss rate of 2.4% for the five year period or .48% per year.
Lashley reported that the Friends of the Library had recently given the Library $33,000 for library
materials.
$10,000 – OverDrive
$5,000 – Bookmobile materials
$8,000 – Fiction
$2,000 – Grammy Music CDs
$3,000 – DVDs
$3,000 – Books on CD
$2,000 – Young Adult materials
Lashley announced that the library may close one day in February for staff training.
Lashley reviewed with the Board options for website changes the City is considering. There were
two options, The Good Life and Life In Balance. After much discussion, the board preferred The
Good Life sample over Life in Balance. Lashley was going to relay the feedback from the Board
to Erin McDonald, the City’s Web Master.
D. Report on new library catalog. – Eric Lashley – Lashley showed Board members the new
catalog’s features. Lashley explained there are still a few bugs that need to be worked out. The
major issue is the system no longer remembers barcode and password information, so patrons
have to enter it each time they want to view their accounts or place a reserve on an item. The
other issue is the new catalog does not work when using the Internet Explorer web browser.
E. Report on the “fine print” library policies. – Eric Lashley – Lashley handed out a copy of the New
Seasons Market’s “Fine Print” policies. New Seasons Market is a grocery store chain in Portland,
Oregon that is known for their exceptional customer service. Lashley had seen a write-up in the
Library Journal and would like to adopt the “fine print” idea to our library. Lashley explained the
staff was working on these fine print items. The idea is to let our patrons know what we will do to
make their visit to the library exceptional. After much discussion, the Board approved the idea.
F. Report on library staff member changes. – Eric Lashley – Lashley reported that Lawren Weiss has
officially taken the Administrative Assistant position. In addition, Toni Nietfeld has moved into
Lawren’s vacant full-time position. Lashley explained that the library will be hiring a Fine Arts
Librarian very soon. Lashley also reported that the library will be promoting one of the current
Library Assistants to become the volunteer coordinator for the library.
G. Report on discussions of future branch location on the west side of I-35 – Eric Lashley – Lashley
reported that he was approached by a member of a subcommittee of the Pulte Amenities
Committee for the expansion of Sun City. The committee member wanted to discuss the
possibility of Pulte and the City working together to create a branch library on the west side of I -
35. There is land off of Shell Road owned by Pulte, as well as land fronting Williams Drive.
Lashley told the subcommittee member that he was interested in continuing talks and would see
what could be done to establish a branch library on the west side of Georgetown.
H. Consideration of dates of future Board meetings - Eric Lashley – It was determined that the library
will be closed on January 19 due to the Martin Luther King Jr. holiday. The Board will hold their
next meeting the following day on Tuesday, January 20 at 6:30 p.m. in the library ’s staff
conference room.
Chair Linda Nix adjourned the meeting at 7:40 P.M.
Respectfully submitted,
Margaret Thompson, Secretary Linda Nix, Chair
City of Georgetown, Texas
Library Advisory Board
January 20, 2015
SUBJECT:
Introduction of Dana Hendrix, Fine Arts Librarian. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
January 20, 2015
SUBJECT:
Consideration of Library Director's report. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Director's report December 2014 Backup Material
Statistics December 2014 Backup Material
Memorials Log 2014 Backup Material
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
DECEMBER 2014
HIGHLIGHTS
The library was closed December 24-25 for Christmas. Beginning the week of
Christmas and ending January 5, the library closed at 6pm in observance of
holiday hours.
Fog & Bone provided live music on December 14, 2014.
Photographer Burton Anes provided art in the library’s gallery for the month of
December.
The Friends’ sold out of the Book Lover’s Page-a Day Calendars which were
sold beginning in November.
Staff members participated in the City’s holiday luncheon on Friday, December
12. Temp on calls worked the service desks so the library could remain open.
PATRON COMMENTS FOR DECEMBER 2014
1. Patron comment: I’d like to renew items during the checkout period, even if it is on
reserve for another patron.
2. Patron comment: This was my first time here. The staff is great. I was trying to take
a test for a job and the computer would not work so the ladies at the downstairs sent me
upstairs. I did the test. While upstairs Sally Miculek helped me with me contact. I had
lost it in my eye and she came to my rescue. Thank you staff of the Georgetown library.
3. Patron comment: Bring back Chobits!!!
4. Patron comment: Keep doing what you’re doing!!!! Pleasant, helpful, and
professional! Thank You! Merry Christmas.
5. Patron comment: Middle Schoolers (no matter what age) should be able to check out
game controllers.
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2014
Oct Nov Dec Annual Total
Patron Visits
Current Year 27404 25057 29346 81807
2013-2014 26554 29893 24808 361444
2012-2013 26729 27473 19786 350225
2011-2012 30822 27674 22499 396094
2010-2011 31410 27524 28878 362923
Circulation 2014
Current Year 40634 41409 39820 121863
2013-2014 46597 42212 40366 559209
2012-2013 41909 42277 38971 550683
2011-2012 45280 42854 38880 552032
2010-2011 40965 40697 35963 527746
Children's Programs Annual Total
Attendance 988 790 807 2585
Programs 41 6 15 62
Story Time 21 18 7 46
Other (Tour, Movies, Crafts)4 13 0 17
After School Programs 4 5 4 13
Other Services
ILL Ordered 63 22 33 118
ILL filled 43 26 23 92
Internet usage (persons)5152 4831 4710 14693
Overdrive usage (E-books)1540 1578 1789 4907
Overdrive usage (audiobooks)392 430 444 1266
Bookmobile circulation 2626 2695 2697 8018
Volunteer Hours
Adult 613.50 625.00 533.25 1771.75
Teen 124.25 40.00 54.75 219.00
Community Service 20.00 29.50 15.50 65.00
Total 757.75 694.50 603.50 2055.75
Registrations
City Residents-new 159.00 116.00 78.00 353.00
GISD Kids' Cards 14.00 2.00 10.00 26.00
Non-residents-new 49.00 36.00 33.00 118.00
Total 222.00 154.00 121.00 497.00
Cash Receipts
Fines/Misc. Revenue 3342.16 2714.21 2999.53 9055.90
Non-resident fees 2550.70 1995.00 2474.40 7020.10
Donations 1295.90 1359.57 1104.51 3759.98
Gifts/Memorials 390.00 3495.14 34642.00 38527.14
Meeting Room Use
persons attdg meetings 2978 3001 1293 7272
Library Collection Changes
Copies Added 616 969 1475 3060
Copies Discarded 1658 1608 675 3941
159 189 173 521
FY 2014-2015Statistics
Donations Added
DONOR DONATION
Round Rock Questers #925 Copy of Anna's Journey Elroy Haverlah
Rebecca & Don Smith $50 in Memory of Martinson-Children's programming
Paul & Peg Ziegler $200-$100 each for Child & WOW programs
The Woman's Club $25 in Honor of Dave Carey
Jean Brashear Copy of her novel Texas Christmas Bride
Leslie Bradley $200 for staff parties-in donations account
James A. Gibson Copy of his book Tiger in the Garden
Robert D. McMinn $650 to be used where needed
Georgetown Woman's Club $530 to be used where needed
Joyce Spitznogle $100 in Honor of Nancy Hill & Ancient Egypt 6 disc set
Beverly Jones $125 in Memory of Doris Clifford
Jalen Campbell 3 stuffed animals
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- December 2014
City of Georgetown, Texas
Library Advisory Board
January 20, 2015
SUBJECT:
Consideration and possible action to approve the amended board bylaws in accordance with the
revised Code of Ordinances. --Staff liason
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
LAB Bylaws Backup Material
Ordinance Backup Material
Library Advisory Board Bylaws
Revised May 2011February 2015
Page 1 of 6
CITY OF GEORGETOWN
LIBRARY ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Library Advisory Board (“Board”).
Section 1.2. Purpose. The Board is established for the purpose of participating in the
Library Needs Assessment Study (when necessary), annually updating update of the
Long Range Plan for the Library, and to serving serve to promote library programs and
services in the community. See Ordinance Chapter 2.72.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised composed of seven
(7) Members.
Section 2.2. Eligibility. Each All Members shall reside in the corporate City of
Georgetown corporate limits or extraterritorial jurisdiction of the City.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Library Advisory Board Bylaws
Revised May 2011February 2015
Page 2 of 6
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice-Chairman and Secretary.
The Chairman is appointed by the City Council during the annual appointment process.
The other Board Officers are elected by a majority vote of the Members at the first
meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice-Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman by the
Board. The Vice-Chairman presides at Board meetings in the Chairman’s absence.
The Vice-Chairman shall perform the duties of the Chairman in the Chairman’s
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
Library Advisory Board Bylaws
Revised May 2011February 2015
Page 3 of 6
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice-Chairman. In the absence of both the Chairman and Vice-
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member’s option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Library Advisory Board Bylaws
Revised May 2011February 2015
Page 4 of 6
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
Library Advisory Board Bylaws
Revised May 2011February 2015
Page 5 of 6
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non-Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board’s proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board’s approval.
Bylaw amendments are not effective until approved by City Council.
Library Advisory Board Bylaws
Revised May 2011February 2015
Page 6 of 6
Approved and adopted at a meeting of the City Council on the _____ day of
____________________, 2015.
ATTEST: THE CITY OF GEORGETOWN
_____ _____
City Secretary Mayor
Approved and adopted at a meeting of the Board on the ______ day of
_________________, 2015.
ATTEST: BOARD
_____ _____
Board Secretary Board Chairman
City of Georgetown, Texas
Library Advisory Board
January 20, 2015
SUBJECT:
Report on staff training in February. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
January 20, 2015
SUBJECT:
Report on new parking lot design. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
January 20, 2015
SUBJECT:
Report on plans for the library's 50th anniversary year of celebration. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
January 20, 2015
SUBJECT:
Consideration of dates of future Board meetings. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss