HomeMy WebLinkAboutAgenda_LAB_01.02.2019Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
January 2, 2019 at 10:00 AM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Chair.
B Co nsideration and possible actio n to approve minutes from the Decemb er 4, 2018 Lib rary Ad visory
Board meeting. -Pete Ro s e, Chair.
C Co nsideration of Library Directo r's report. -Eric Lashley, Library Director.
D Rep o rt from lib rary s taff regarding children's , teen, ad ult, and o utreach p ro gramming. -Eric Lashley,
Lib rary Direc to r.
E Co nsideration and possible actio n regard ing future meeting dates . -Pete Ros e, C hair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2019, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
December 4, 2018
The Library Advisory Board met on Tuesday, December 4, 2018 at 6:00 p.m. in the first floor Conference Room,
Georgetown Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Pat Baldwin, Lindsay Cooper, John Hudson, Michael Kelley, Linda Schaffer and Thom
Sinwell.
MEMBERS ABSENT: Pete Rose.
STAFF IN ATTENDANCE: Eric Lashley – Library Director.
The meeting was called to order at 6:00 p.m. by Interim Chair Sinwell. Chair Rose and Vice Chair Cooper were not in
attendance at the start of the meeting. Motion by Hudson; seconded by Kelley to appoint Sinwell Interim Chair.
Approved 5-0. (Cooper and Rose absent)
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other
than what was posted on the agenda. No action required.
B. Consideration and possible action to approve minutes from the November 6, 2018 Library Advisory Board
meeting. – Thom Sinwell, Interim Chair. Motion by Baldwin; second by Schaffer to approve the minutes of the
November 6, 2018 meeting. Approved 5-0 (Cooper and Rose absent).
C. Consideration of Library Director’s report. - Eric Lashley, Library Director. Vice Chair Cooper entered the meeting
at 6:15 p.m. Lashley reviewed the monthly statistics and patron comments from the suggestion box.
Lashley reviewed new parking lot plans for across the street from the library on 8th Street. He also showed a
PowerPoint presentation of conceptual drawings for outdoor space for library programming between the Library
and Historic Light and Water Works buildings. Brick pavers have been restored at the Red Poppy plaza and the
shade structures should be installed in the next few weeks.
Lashley informed the board Patrick Lloyd, Community Resources Coordinator, will have an article titled The
Library as a Protective Factor: An Introduction to Library Social Work published in Public Library Quarterly.
The board listened to an audio recording of an excerpt from Kalena Powell and Michele Harber’s StoryCorps
recording. No action required.
D. Discussion of Library Advisory Board members attending the Texas Library Association’s Annual Conference in
Austin, TX April 15-18, 2019. – Eric Lashley, Library Director. Lashley invited board members to attend the TLA
Annual Conference in Austin this year. Lashley will send a link to the various programs once it is published. A
number of board members indicated they are interested in attending the conference. No action required.
E. Consideration and possible action to implement a SAT training program for the March and May tests. Eric P.
Lashley, Library Director. Lashley distributed a proposal by Sylvan Learning to conduct two training sessions for
eight students per session for approximately $8,640. After much discussion, Board members agreed the Sylvan
option wasn’t what they had intended and asked Lashley to see if the staff could arrange larger sessions on test
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taking skills and instructions on how to write a college essay. The Board asked Lashley to investigate the
Upward Bound program at Southwestern University and invest in tutors for students. No action required.
F. Discussion of the 2030 Comprehensive Plan community engagement results. – Eric P. Lashley, Library Director.
Lashley reviewed a PowerPoint presentation drafted by the City’s Planning Department which reviewed the
results of the citizen survey and On the Table event. The library was listed as a frequent place to visit by the
respondents. Many of the results were similar to opinions expressed by the board members during their On the
Table event. No action required.
G. Discussion of the library assisting in the management of Grace Heritage Center. – Eric P. Lashley, Library
Director. –Eric P. Lashley, Library Director. Lashley reported it is very likely the City will be taking over meeting
and event scheduling of the Grace Heritage Center. For a number of years, the Grace Heritage Center was
managed by the nonprofit Preservation Georgetown. The City and Preservation Georgetown have been
renegotiating the use agreement. In the new proposed agreement, the City would like the Library to assist in
activating the space. Lashley explained the Library would use the space as overflow for meetings the library
cannot accommodate. Staff will work with other City departments to make the space available for public
meetings. No action required.
H. Consideration and possible action regarding future meeting dates. – Lindsay Cooper, Vice Chair. It was noted
the normal meeting time of the Library Advisory Board would be on January 1, New Year’s Day, when City offices
are closed. Motion by Sinwell; second by Schaffer to move the January meeting to January 2, 2019 at 6:00 PM.
Kelley moved to amend the motion; second by Sinwell to move the January 2, 2019 meeting to 10 a.m.
Amendment approved 6-0. (Rose absent) Original motion approved 6-0. (Rose absent).
Chair Rose adjourned the meeting at 7:34 p.m.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
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Director’s Monthly Report
Georgetown Public Library
December 2018
December Highlights
The library was closed on Christmas Eve and Christmas Day. Holiday hours were in effect from 12/17-
12/31.
Live Music Sunday: Danielle Reich Quartet
Art exhibits:
o Celebrate 20 Year of Brilliant Color! by Central Texas Pastel Society
o Elevate by Susan Hoppenworth
Programs for children/tweens/teens included:
o Recurring events such as Storytimes, READ Dogs, Teen Advisory Board, Teen Hang,
Homeschool Happenings, and Dungeons & Dragons
o Penguin Playground party for all ages
o Tween & Teen Mini Escape Rooms
o Noon Year’s Eve party for all ages
o Screening of Smallfoot
o Special Storytimes with a visit from Santa!
Programs for adults in November included:
o Recurring events such as Live Music Sunday, artist receptions, Knitting Club, Games for Grown
Ups/Adult Coloring Circle and Wired Wednesday
o Adultish: Holiday Craft Crawl
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GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Oct Nov Dec Annual Total
Patron Visits
Current Year 32687 17375 50062
2017-2018 29114 28197 27459 381859
Circulation Annual Total
Current Year 43804 36467 80271
2017-2018 41038 34474 34140 498281
# of patron Annual Total
checkouts 4457 4008 0
Bookmobile
Circulation 2254 2234 4488
Children's Programs
Attendance 1622 903 2525
Programs 14 9 23
Story Time Programs 30 16 46
Other (Tour, Movies, Crafts)10 4 14
After School Programs 4 4 8
Adult Programs
Programs 14 13 27
Attendance 230 222 452
Other Services
GPL ILL Req. filled 65 65
Outgoing ILL 26 26
Internet usage (persons)5628 3782 9410
Overdrive usage (E-books)3036 2833 5869
Overdrive usage (audiobooks)1473 1360 2833
Volunteer Hours
Adult 796.03 818.03 1614.06
Teen 132.28 133.58 265.86
Community Service 50.07 12.48 62.55
Total 978.38 964.09 0.00 1942.47
Registrations
City Residents-new 270.00 147.00 417.00
Non-residents-new 117.00 51.00 168.00
GISD Student memb.2 8.00 10.00
Total 389.00 206.00 0.00 585.00
Cash Receipts
Fines/Misc. Revenue 1900.26 1244.75 3145.01
Non-resident fees 2685.00 1610.00 4295.00
Donations 2948.26 2092.25 5040.51
Gifts/Memorials 450.00 3200.00 3650.00
Meeting Room Use
persons attdg meetings 4095 3406 7501
# of reservations 219 162 381
Library Collection Changes
Copies Added 1878 1588 3466
Copies Discarded 1061 2709 3770
102 126 228
2018
FY 2018-2019 Statistics
Donations Added
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DONOR DONATION
Jerry Sensabaugh donation of Liberia by David Gene Reese
Lynn Marchesi $100 for children's books
Grant Family Fund c/o Julian Grant $2000 in honor of Julian and Lisa Grant-new books
Claire Bohne $100 child books in honor of Annette Bohne &
in memory of Sherrell Hendricks
Janet Burnett $1000 in honor of Dr. Betty Burnett
Miles O'Neal his book Into Otherness
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- November 2018
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