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Home My WebLink AboutAgenda_LAB_01.05.2021Notice of Meeting for the L ibrary Adv isory Board of the City of Georgetown January 5, 2021 at 6:00 P M at Virtual T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Consiste nt with Gover nor Gr eg A bbott’s suspension of var ious provisions of the O pen M ee tings A ct, e ffec tive A ugust 1, 2020 and until fur the r notic e, to r educ e the c hance of C O V I D-19 tr ansmission, all C ity of Ge orge town Advisor y B oar d mee tings will be held vir tually. P ublic c omment will be allowed via telec onfer ence ; no one will be allowed to appear in pe rson. To participate , please c opy and paste the following we blink into your browse r: https://geor getowntx.zoom.us/j/99414236228? pwd=Ty9 LVzR F e V RuN 0x6 V l J I N S to Y TF ZZz09 M e eting I D: 994 1423 6228 P assc ode : 413073 O ne tap mobile +13462487799,,99414236228# U S (H ouston) +12532158782,,99414236228# U S (Tac oma) Dial by your loc ation +1 346 248 7799 U S (H ouston) +1 253 215 8782 U S (Tac oma) +1 669 900 6833 U S (San J ose) +1 312 626 6799 U S (Chic ago) +1 929 205 6099 U S (Ne w Yor k) +1 301 715 8592 U S (Washington D.C) 833 548 0276 U S Toll-fre e 833 548 0282 U S Toll-fre e 877 853 5257 U S Toll-fre e 888 475 4499 U S Toll-fre e M e eting I D: 994 1423 6228 F ind your loc al numbe r: https://geor getowntx.zoom.us/u/a3zfy XpGt Page 1 of 8 To join a Zoom me eting, c lick on the link provided and join as an attende e. You will be aske d to e nte r your name and email addre ss (this is so we can ide ntify you when you ar e c alled upon). To spe ak on an item, clic k on the “Raise your H and” option at the bottom of the Zoom mee ting we bpage once that ite m has opened. Whe n you are calle d upon by the Re cor ding Se cr etar y, your devic e will be r emotely un-muted by the A dministrator and you may spe ak for thre e minute s. P lease state your name clear ly, and when your time is over, your de vice will be muted again. Use of pr ofanity, thr eate ning language, slande rous r emarks, or thr eats of harm are not allowed and will re sult in you be ing imme diately re moved fr om the mee ting. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and how the public may addres s the C ommis s ion. -Eric Lashley, Library Director. B C itizens wishing to address the board. -Michael Kelley, Board C hair. C C ons ideration and possible action to approve the Dec ember 1, 2020 Library Advisory Board minutes . - Michael Kelley, Board C hair. D C ons ideration of Library Director's report. -Eric Las hley, Library Direc tor. E Q uestions or c omments from board members concerning other busines s regarding library programming and polic ies . -S usan C ooper, board member. F Disc ussion regarding the retirement of Library S ervices Director Eric Lashley and the proc es s for filling the director position. –Eric Lashley, Library Director. G C ons ideration and possible action to provide a letter of support to C ity C ounc il regarding the library's applic ation to Texas S tate Library and Archives C ommis s ion for a s pecial projects grant for the G eorgetown R emembers project. -Eric Las hley, Library Direc tor. H C ons ideration and possible action regarding future meeting dates and times. -Michael Kelley, Board C hair. Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 2 of 8 Minutes of the Meeting of the Library Advisory Board City of Georgetown December 1, 2020 The Library Advisory Board met on Tuesday, December 1, 2020 at 6:00 p.m. virtually using a Zoom meeting. Consistent with Governor Greg Abbott’s suspension of various provisions of the Open Meetings Act, effective August 1, 2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board meetings will be held virtually. MEMBERS IN ATTENDANCE: Susan Cooper, David Garlock, Michael Kelley, Thom Sinwell, Linda Schaffer, and Richard Thielmann. MEMBERS ABSENT: None. STAFF IN ATTENDANCE: Eric Lashley – Library Director and Sally Miculek – Assistant Library Director The meeting was called to order at 6:00 p.m. by Chair Kelley. Regular Agenda A. Discussion on how this virtual conference will be conducted, to include options for public comments and how the public may address the Commission. – Eric Lashley, Library Director. Lashley explained to the Board how the meeting would proceed if a member of the public wished to join the meeting. Lashley asked for Chair Kelley to call roll when voting on an agenda item to allow for a clear recording of the vote. Kelley reminded board members not to reply to all members if they receive emails to ensure the board is complying with the Texas Open Meetings Act. No action required. B. Citizens wishing to address the Board. – Michael Kelley, Board Chair. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. No citizens were present to address the board. No action required. C. Consideration and possible action to approve the November 3, 2020 Library Advisory Board minutes. – Michael Kelley, Board Chair. Motion by Thielmann; second by Schaffer to approve the November 3, 2020 Library Advisory Board meeting minutes. Approved 6-0. D. Consideration of the Library Director’s report. - Eric Lashley, Library. Lashley reported he will be retiring in January. He also reported the Library hired a Cataloging Librarian named Becca Sexton from the Bastrop Public Library and a Teen Librarian, Margaret Lange, from the Temple Public Library. There are currently two vacant Library Assistant positions posted on the City’s website. Lashley reviewed monthly statistics with the board, as provided in the agenda packet. On November 13 the Library moved back to the curbside service due to the County moving into the RED – Uncontrolled Spread phase of the COVID-19 virus. Lashley and Miculek explained moving to curbside was a safer way to provide service for our staff and patrons, but it is very labor-intensive. Lashley believes the County will be in the Red phase until after the holiday season. Sinwell asked if the Library could hire Temps to help with the labor since the Library is not using volunteers at this time. Lashley and Miculek reported the Library continues to use two temps on a regular basis, but for a few reasons the other temps are unwilling to work during the pandemic. Kelley asked if the Library was keeping notes on how it’s reacting to the pandemic to help Page 3 of 8 make decisions in the future. Miculek and Lashley explained they were keeping notes and have already used lessons learned from curbside service in March and April to apply to the current service. The Friends of the Library is hosting a year-end fundraising campaign. From the number of returned envelopes they have received so far, it seems the response has been positive. There were no patron comments for October. E. Discussion regarding the retirement of Library Services Director Eric Lashley and the process for filling the director position. – Eric Lashley, Library Director. Lashley announced he would be retiring from the City of Georgetown at the end of January to take the Executive Director position with the Central Texas Library System. Lashley stated it was a difficult decision and he knows it has taken many in the community by surprise. He plans to stay in Georgetown and stay active in the community. He will attend the January meeting and Sally Miculek will take over as Interim Director in February. Lashley stated he does not know when the City would post the Library Director position or what method they would use in hiring the Director. Kelley asked Miculek to introduce herself to the board. Miculek introduced herself, noting she has worked for the Library for 7 years. She has worked within the Austin, Dallas, and Stillwater Public library systems. She enjoys working for a smaller “one library” system and dealing directly with the public. She looks forward to working with the board in the future. No action required. F. Consideration and possible action to draft a letter to Mayor and Council concerning library services. – Michael Kelley, Board Chair. Kelley reported he would email the letter approved by the board to the Mayor and Council this week. He will send a copy to the newly elected Council Member once the run-off election is completed. Kelley stated he would blind copy the board but asked the board not to reply to any possible response to all members to stay within the Open Meetings Act requirements. Kelley will also copy Lashley and City Manager, David Morgan. Lashley reported since he announced his retirement, Council had canceled his upcoming workshop on the library. Lashley and Miculek will conduct an orientation with the new Council Members in late January. No action taken. G. Consideration and possible action regarding future meeting dates and times. - Michael Kelley, Board Chair. The January meeting will be held as regularly scheduled on Tuesday, January 5, 2020 via Zoom. No action taken. Chair Kelley adjourned the meeting at 7:10 p.m. Respectfully submitted, Michael Kelley Richard Thielmann Chair Secretary These minutes were approved at the virtual meeting on 1/5/2020. Page 4 of 8 Director’s Monthly Report Georgetown Public Library December 2020 December Highlights • The library continued Curbside service during December. • Lisa Hoekstra, owner of Red Poppy Coffee Company hosted a sale in the café of restaurant items. Many items were donated to Helping Hands of Georgetown. The sale follows Hoekstra’s announcement that she would be permanently closing due to the economic downturn from COVID-19. • Children’s team hosted a Zoom Winter Dance Party on December 18 featuring a live musical performance by Staci Gray and a visit from Santa. o Participants were encouraged to pick-up a kit via the library’s curbside service which included a kazoo and bubbles to use during the virtual party. • For adults-Virtual Tuesday Talks with Britin & Ann: 135 Years of Shopping Downtown on December 8. • Art exhibits in the library were available until the building closed on Nov. 13 as follows*: o Sally Gradle: Follow the Thread o Leslie Kell: Come Closer o *both artists provided digital versions of their exhibits, which were posted on the library’s Facebook page • City staff had the opportunity to participate in an employee appreciation mural entitled, “We Are Poppy Strong”. Located on the landscape wall between City Hall and Municipal Court, the mural features handprints of City employees to recognize and appreciate the hard work given to the Georgetown community during the COVID-19 pandemic . Arts and Culture Coordinator Amanda Still collaborated with artist and graphic designer Lindsay Chedester to create the mural. Patron Comments Since the building is closed due to COVID-19, there were no patron comments in the suggestion box in December. Page 5 of 8 GEORGETOWN PUBLIC LIBRARY Patron Visits Oct Nov Dec Jan Feb Mar*Apr*May Jun Jul Aug Sep Annual Total Current Year 22205 12192 2019-2020 32586 26643 23995 35422 33250 17193 NA 9883 5802 18184 10272 213230 Circulation Annual Total Current Year 38241 26368 64609 2019-2020 46708 38121 39868 44513 41707 31253 5296 24497 40771 40002 39822 392558 Annual Total # patron checkouts 3588 3094 6682 WOW! Circs 2155 1533 3688 Children's Programs Attendance 11 25 36 Programs 0 0 0 Story Time Programs 1 3 4 Other (Tour, Movies, Crafts)0 0 0 After School Programs 0 0 0 Teen Programs Programs 0 1 1 Attendance 0 8 8 Teen Space Users 0 0 0 Adult Programs Programs 5 1 6 Attendance 290 34 324 Other Services GPL ILL Req. filled 0 0 0 Outgoing ILL 0 0 0 ILL Requests 0 0 0 Overdrive usage (E-books)4824 4822 9646 Overdrive usage (audiobooks)2422 2346 4768 SimplyE 1 1 2 Database Searches 3617 1574 5191 Volunteer Hours Adult 124 0 124 Teen 0 0 0 Community Service 0 0 0 Total 124 124 Registrations City Residents-new 155 64 219 2020 2021 FY 2020-2021 Statistics Page 6 of 8 Non-residents-new 89 46 135 GISD Student memb.2 2 4 Total 246 112 358 Cash Receipts Non-resident fees 1,845.00 1,365.00 3,210.00 Copies 220.07 142.50 362.57 Donations 2,184.67 2,648.26 4,832.93 Gifts/Memorials 375.00 12,594.84 12,969.84 Meeting Room Use # of attendees 0 0 0 # of reservations 0 0 0 Study Room Use # of attendees 0 0 0 # of reservations 0 0 0 Library Collection Changes Copies Added 1127 1061 2188 Copies Discarded 1350 1098 2448 130 135 265 Donations Added Page 7 of 8 DONOR DONATION Beverly Larsen $200 unspecified donation Col. Lester Frazier $250 for staff Christmas party GEORGETOWN PUBLIC LIBRARY DONATIONS -- November 2020 Page 8 of 8