HomeMy WebLinkAboutAgenda_LAB_02.16.2015Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
February 16, 2015 at 6:30 PM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Consideration and approval of the minutes of the January 20, 2015 meeting.
C Consideration of library director's report. --Eric Lashley
D Report on 50th Anniversary Committee. --Linda Nix
E Report on new parking lot design. --Eric Lashley
F Report on library budget for FY 2015-2016. --Eric Lashley
G Consideration of dates of future Board meetings. --Eric Lashely
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Library Advisory Board
February 16, 2015
SUBJECT:
Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
February 16, 2015
SUBJECT:
Consideration and approval of the minutes of the January 20, 2015 meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes January 2015 Backup Material
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
January 20, 2015
The Library Advisory Board met on Monday, January 20, 2015 at 6:30 p.m. in the staff conference
room of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Michael Barnes, Stephanie Blanck, Lois Case, Tom Hagen, Linda Nix and
Pete Rose.
Regular Session
A. Citizens wishing to address the Board. None were present.
B. Consideration of minutes of the December 15, 2014 meeting. – Stephanie Blanck made the
motion to accept the minutes of the December 15, 2014 Library Advisory Board Meeting and
Lois Case seconded the motion. The motion passed unanimously.
C. Introduction of Dana Hendrix, Fine Arts Librarian – Eric Lashley – Lashley asked Hendrix to
introduce herself to the board and the board introduced themselves to Hendrix. Hendrix worked
for Southwestern University for over 20 years. She retired in January and it was her first day on
the job at the Georgetown Public Library. Dana will be in charge of the a rt displays in the library,
music programs, and will assist the Arts and Culture Board and Georgetown Art Works.
D. Consideration of Library Director’s report – Eric Lashley – Lashley reported circulation was slightly
down for the month of December, but visitations were slightly up. Lashley noted that the library
currently has a backlog of materials waiting to be cataloged due to a backlog at Ingram, Inc., the
library’s primary book vendor.
Lashley reviewed the library’s monthly statistics with the board.
Bookmobile circulation was steady with 2,697 checkouts. Lashley noted that Michele Harber will
be extending the Sun City stop by an additional half hour.
Lashley reported that the library replaced 12 public computers with 12 brand new ones. These
new computers should resolve the issues some of our patrons were experiencing with our older
computers.
Kalena Powell was hired as the new volunteer coordinator. Chair Linda Nix served on the
interview panel and has volunteered to assist Kalena train new volunteers.
Lashley reported that the library received two public information requests to view security camera
footage. One request was regarding an act of vandalism. The other regarded the alleged violation
of testing procedures during a proctored exam by library staff. Lashley followed the city’s protocol
on open records requests to ensure the footage could be viewed by those who requested the
information.
Nix reported that she was invited to attend January’s Friends of the Library board meeting. She
reported that the Friends were very organized and doing very well financially.
Lashley stated that the library would host a Harry Potter event on January 24, a Stuffed Animal
Sleepover on February 6-7, and a Zombie Boot camp on February 7. He also announced that the
Art Center would have a special photo exhibit of the Kumbh Mela festival in India, the largest
human gathering on the planet starting January 30.
Lashley read the patron comments for the month of December.
E. Consideration and possible action to approve the amended board bylaws in accordance with the
revised Code of Ordinances. - Eric Lashley – Lashley explained the small changes to the bylaws.
Stephanie Blanck made the motion to accept the changes to the bylaws and Pete Rose
seconded the motion. The motion passed unanimously.
F. Report on staff training in February. – Eric Lashley – Lashley reported that the library will be
closed on Friday, February 27 for staff training. The training will be facilitated by Ron Swain. Staff
members will identify core values, a mission statement, and will work on the Fine Print statement
for customer service.
G. Report on new parking lot design. – Eric Lashley – Lashley showed the engineering drawings for
the new parking lot. The new parking lot will add an additional 149 spaces to the library’s parking.
The City hopes that half of the lot will be done before the Red Poppy Festival in April and that the
other half will be completed by June.
H. Report on plans for the library’s 50th anniversary year of celebration. – Eric Lashley – Lashley
reported that the library has a committee to plan events and activities leading up the library’s 50th
birthday. The celebrations will begin March 2015 and end with a gala in March 2016 the 50th
anniversary of the library. Lashley asked if any members wished to serve on the committee and
Nix volunteered.
I. Consideration of dates of future Board meetings. – Eric Lashley – There was no need to change
the date of February’s regularly scheduled meeting. The next meeting will be on February 16,
2015.
Chair Linda Nix adjourned the meeting at 7:40 P.M.
Respectfully submitted,
Margaret Thompson, Secretary Linda Nix, Chair
City of Georgetown, Texas
Library Advisory Board
February 16, 2015
SUBJECT:
Consideration of library director's report. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Director's report January 2015 Backup Material
Statistics January 2015 Backup Material
Memorials Log January 2015 Backup Material
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
FEBRUARY 2015
HIGHLIGHTS
The library was closed January 19 for Martin Luther King Jr. Day.
The University of Mary Hardin- Baylor’s Flute Choir provided live music on January 18, 2015.
The Waterloo Watercolor Group displayed their art in the library’s galleries during January and offered
patron’s the chance to vote for their favorite piece. The favorite artist was given a People’s Choice
Award.
Sally M. and Bethni King attended a conference in Chicago for ALA (American Library Association)
January 30- February 2.
Eric attended a conference in Austin on January 28 for the Texas Commission on the Arts: State of the
Arts conference.
Eric visited New Braunfels Public Library to assist in a staff training session on January 30.
PATRON COMMENTS FOR JANUARY 2015
1. Patron comment: You should have a 5 minute parking for people just picking up items on
reserve. The lack of parking is very frustrating. I tried to come 2 days in a row and couldn’t find
parking. This is especially difficult because I have an infant that I have to load into the car. We
miss out on awesome things like storytime regularly because of no parking. We love the library
but parking is a frustration.
2. Patron comment: Make bookmarks.
3. Patron comment: Several times I have stood at this counter while several employees looked at
me but did not say a word to me and continued to talk amongst themselves.
4. Patron comment: Alert The last thing kids need to be doing in a library is playing games on a
computer. They get more than enough of that without the library’s help!
5. Patron comment: Wonderful library!! Love coming here.
6. Patron comment: Check-out receipts are hard to read.
7. Patron comment: Please consider extending check-out time for new releases books. For
those of us with lives, a week is not always long enough to finish a book. Thanks!
8. Patron comment: Please get more Jackie Collins audiobooks. My aunt can’t read anymore
and she loves them. Please get Boardwalk Empire on DVD.
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2014
Oct Nov Dec Jan Annual Total
Patron Visits
Current Year 27404 25057 29346 22955 104762
2013-2014 26554 29893 24808 29552 361444
2012-2013 26729 27473 19786 27227 350225
2011-2012 30822 27674 22499 35123 396094
2010-2011 31410 27524 28878 27363 362923
Circulation 2014
Current Year 40634 41409 39820 41946 163809
2013-2014 46597 42212 40366 44732 559209
2012-2013 41909 42277 38971 44973 550683
2011-2012 45280 42854 38880 44006 552032
2010-2011 40965 40697 35963 42919 527746
Children's Programs Annual Total
Attendance 988 790 807 1041 3626
Programs 41 6 15 5 67
Story Time Programs 21 18 7 24 70
Other (Tour, Movies, Crafts)4 13 0 4 21
After School Programs 4 5 4 4 17
Other Services
ILL Ordered 63 22 33 39 157
ILL filled 43 26 23 16 108
Internet usage (persons)5152 4831 4710 5427 20120
Overdrive usage (E-books)1540 1578 1789 2041 6948
Overdrive usage (audiobooks)392 430 444 458 1724
Bookmobile circulation 2626 2695 2697 2530 10548
Volunteer Hours
Adult 613.50 625.00 533.25 555.00 2326.75
Teen 124.25 40.00 54.75 46.00 265.00
Community Service 20.00 29.50 15.50 13.50 78.50
Total 757.75 694.50 603.50 614.50 2670.25
Registrations
City Residents-new 159.00 116.00 78.00 123.00 476.00
GISD Kids' Cards 14.00 2.00 10.00 9.00 35.00
Non-residents-new 49.00 36.00 33.00 84.00 202.00
Total 222.00 154.00 121.00 216.00 713.00
Cash Receipts
Fines/Misc. Revenue 3342.16 2714.21 2999.53 3645.36 12701.26
Non-resident fees 2550.70 1995.00 2474.40 2575.00 9595.10
Donations 1295.90 1359.57 1104.51 1946.91 5706.89
Gifts/Memorials 390.00 3495.14 34642.00 2150.00 40677.14
Meeting Room Use
persons attdg meetings 2978 3001 1293 1760.00 9032
Library Collection Changes
Copies Added 616 969 1475 887 3947
Copies Discarded 1658 1608 675 884 4825
159 189 173 131 652
2015
2015
FY 2014-2015Statistics
Donations Added
DONOR DONATION
Mary E. White $100 in memory of Doris Clifford
Friends of the Georgetown Library $75 in memory of Richard Ricketts
Rita McCasland Whiting Copy of his novel Early Reflections of Walnut St.
The Woman's Club $25 in honor of Arnold Yzaguirre
The Woman's Club $25 in honor of Mary Visser
Roger & Angie Wright $1,000 to use for Children's programs
Jean Brashear Copies of 6 of her books Texas Secrets, Texas Lonely, Texas Bad Boy, Texas Refuge, Texas Star, Texas Danger
Steele Sinser, Sr $1000.00 for Overdrive Fiction/Mystery E-Book titles
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- January 2015
City of Georgetown, Texas
Library Advisory Board
February 16, 2015
SUBJECT:
Report on 50th Anniversary Committee. --Linda Nix
ITEM SUMMARY:
In March of 2016 the library will turn 50. In March 2015 the library will kick off a year long
celebration leading up to the library's 50th birthday. The 50th Anniversary Committee will
coordinate all of these events.
FINANCIAL IMPACT:
At this time, there is no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
February 16, 2015
SUBJECT:
Report on new parking lot design. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
February 16, 2015
SUBJECT:
Report on library budget for FY 2015-2016. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
February 16, 2015
SUBJECT:
Consideration of dates of future Board meetings. --Eric Lashely
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss