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Home My WebLink AboutAgenda_LAB_02.17.2014Notice of Meeting for the Library Advisory Board Meeting has been cancelled due to lack of a quorum. of the City of Georgetown February 17, 2014 at 6:30 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Consideration of minutes of December 2013 meeting. C Consideration of Library Director's report -- Eric Lashley D Update on City's bicycle lending program and library's role -- Eric Lashley. E Information about the Anne Frank exhibit and library's role in the project -- Eric Lashley. F Presentation of library's policies regarding closing during bad weather -- Eric Lashley G Consideration and possible action regarding library budget requests for the 14-15 fiscal year -- Eric Lashley H Consideration of dates of future Board meetings -- Eric Lashley CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Consideration of minutes of December 2013 meeting. ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Judy Fabry ATTACHMENTS: Description Type minutes of December 2013 meeting Backup Material City of Georgetown, Texas SUBJECT: Consideration of Library Director's report -- Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: Judy Fabry ATTACHMENTS: Description Type library statistics Cover Memo memorials log Backup Material director's report Backup Material GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2013 Oct Nov Dec Jan Annual Total Patron Visits Current Year 26554 29893 24808 29552 110807 2012-2013 26729 27473 19786 27227 350225 2011-2012 30822 27674 22499 35123 396094 2010-2011 31410 27524 28878 27363 362923 Circulation 2013 Current Year 46597 42212 40366 44732 173907 2012-2013 41909 42277 38971 44973 550683 2011-2012 45280 42854 38880 44006 552032 2010-2011 40965 40697 35963 42919 527746 Children's Programs Annual Total Attendance 1351 789 612 854 3606 Programs 11 5 11 4 31 Story Time 27 19 12 22 80 Other (Tour, Movies, Crafts)8 4 0 0 12 After School Programs 4 5 4 4 17 Other Services ILL Ordered 64 38 38 52 192 ILL filled 41 32 31 26 130 Internet usage (persons)6130 5002 4453 5428 21013 Overdrive usage (E-books)1129 1188 1278 1370 4965 Overdrive usage (audiobooks)237 282 282 292 1093 Bookmobile circulation 2979 2609 2466 2038 10092 Volunteer Hours Adult 667.25 692.50 559.50 716.85 2636.10 Teen 44.00 11.00 52.00 75.50 182.50 Community Service 42.00 55.75 130.25 107.50 335.50 Total 753.25 759.25 741.75 899.85 3154.10 Registrations City Residents-new 142 95 97 94 428 GISD Kids' Cards 8 6 0 1 15 Non-residents-new 26 21 28 39 114 Total 176 122 125 134 557 Cash Receipts Fines/Misc. Revenue 3302.99 3042.65 2996.25 3923.26 13265.15 Non-resident fees 2060.00 1880.00 1905.00 3090.00 8935.00 Donations 2868.85 1115.53 2197.52 389.70 6571.60 Gifts/Memorials 125.00 2525.00 1182.50 9171.25 13003.75 Meeting Room Use persons attdg meetings 3542 3009 2396 2744 11691 Library Collection Changes Copies Added 1851 890 1278 967 4986 Copies Discarded 473 389 394 701 1957 212 75 138 138 563 Notes:Count taken early in July 2012 so August had 6 extra days Bookmobile did not run the last week of January 2014--maintenance time 2014 2014 FY 2013-0214Statistics Donations Added GEORGETOWN PUBLIC LIBRARY DONATIONS -- December 2013 DONOR DONATION Ann Bell Copy of her novel, The Sister of Mary Dyer Havurah Shalom $100 in memory of Marty Goodstein Lenora & Michael Hausman $18 in memory of Marty Goodstein Senior University-Georgetown $250 Sheila O'Leary $100 in honor of many friends and coworkers Judy & Don Parks $25 in memory of Judy Fabry's mother Bobby L. and Patricia A. Black $100 Edna & Dan McNeil $500 for audiobooks Linda Wolfson $100 in memory of Marty Goodstein Donna Krovontka Copy of The Signature of All Things, in memory of Joan Causey Womack GEORGETOWN PUBLIC LIBRARY DONATIONS -- January 2014 DONOR DONATION San Gabriel Woman's Club $550 for DVDs Robert D and Addalie S. McMinn $650 Robert Horick $1812 for (6) music stands and padded chairs for Hewlett Rm FRIENDS $5725 for redecorating teen area ($600); children's activity center ($300); Lego club ($300; benches for children's patio ($2200); display case for 2nd floor ($2025) Rosa Rocke $300 for an outdoor bench in memory of her husband John Wilson & Jackie Cuozzo Audio version of Sycamore Row by John Grisham Calley Tasselin $40 in memory of Lacey Unger DIRECTOR’S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY DECEMBER 2013 & JANUARY 2014 HIGHLIGHTS DECEMBER · On December 13, at the City’s annual Employee Appreciation Luncheon, three library staff members were honored. Leslie Bradley was a Division Employee of the Year, Eric Lashley was a Manager of the Year, and Michele Harber was a City-wide Employee of the Year. · The annual Gingerbread Construction Extravaganza drew nearly 30 entries and some of the most creative constructions we’ve seen yet. This event continues to be extremely popular with both the creators and the viewers. · Santa visited the library twice, once during storytime on Friday, December 13, and again at the Family Christmas Party on December 14. There were separate holiday festivities for the teens and tweens. Attendance at all of these events was greater than expected. · The monthly live music event on December 15 featured Kevin Taylor’s Childbloom guitar students. Artists showing their work in the galleries were Julie Arnold, who paints realistic scenes from nature, and Emily Painton, whose work is more expressionistic and focuses on urban scenes and people. JANUARY · The editorial staff of the Williamson County Sun agreed to allow the monthly column about library activities to resume after a year-long hiatus. · On January 24 Jennifer DuBois spoke in the Friends of the Library’s Hill Country Authors Series. Nearly 100 people attended the event. · Three friends shared the library’s galleries during January: Bep Markese, Sigi Field, and Charlotte Sylvest. Among them they showed work in nearly every two-dimensional medium. · The Austin Flute Choir entertained in the lobby on January 20. The fifteen-member ensemble played a wide range of music and the audience enjoyed learning about some less frequently seen members of the flute family. · Mary Taylor, who had been a volunteer at the library for fifteen years and quit in October 2013 only because of failing health, passed away late in January. PATRON COMMENTS FOR DECEMBER & JANUARY 1. Comment – Thank you Georgetown Public Library for the genealogy presentation today. 2. Comment – Please allow the ability to select Large Print preference on “My Account” reserve express list. Please and thank you. City of Georgetown, Texas SUBJECT: Update on City's bicycle lending program and library's role -- Eric Lashley. ITEM SUMMARY: The library and the Convention and Visitors Bureau have begun lending bicycles. The library has ten of the fourteen bikes. They are parked and locked on the Red Poppy patio. Bikes may be checked out for a 24-hour period. The draft policies relating to the bikes and the form that borrowers must fill out each time they borrow a bike are attached. FINANCIAL IMPACT: SUBMITTED BY: ATTACHMENTS: Description Type lending policies Backup Material borrower's agreement Backup Material bike image Backup Material City of Georgetown, Texas SUBJECT: Information about the Anne Frank exhibit and library's role in the project -- Eric Lashley. ITEM SUMMARY: The Anne Frank exhibit opens March 2 and runs through the end of April. It consists of eleven interpretive panels and a video, all of which are in English and Spanish. The panels will be installed in the main aisle of the 2nd floor reading room. The library is the venue for this national exhibit but Congregation Havurah Shalom is doing all publicity, scheduling tours, and providing docents to lead the tours. FINANCIAL IMPACT: SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Presentation of library's policies regarding closing during bad weather -- Eric Lashley ITEM SUMMARY: Icy conditions during January and early February prompted a discussion about who will determine when the library closes early or opens late. The City Manager has given that authority to the library director. FINANCIAL IMPACT: SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Consideration and possible action regarding library budget requests for the 14-15 fiscal year -- Eric Lashley ITEM SUMMARY: The City has begun its budget process and the library is considering its needs for the coming fiscal year. FINANCIAL IMPACT: SUBMITTED BY: City of Georgetown, Texas SUBJECT: Consideration of dates of future Board meetings -- Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: SUBMITTED BY: