HomeMy WebLinkAboutAgenda_LAB_02.20.2018Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
February 20, 2018 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of d ead line, no persons were s igned up to speak on items o ther
that what was p o s ted o n the agenda. - Pete Ros e, Board Chair.
B Review of minutes from the January 16, 2018 Library Advis o ry Bo ard meeting. - Pete Ro s e, Bo ard Chair.
C Recognition of Michael Barnes for s ervic e to Library Advis o ry Bo ard . - Eric Las hley, Lib rary Direc tor.
D Co nsideration of Library Directo r's report. - Eric Las hley, Lib rary Direc to r.
E Co nsideration and possible actio n to forward a recommend ation to City Counc il; giving permission to
apply for a Texas S tate Lib rary and Archive S p ecial Projec t grant to fund the C o mmunity Res o urc es
Co o rd ination pos itio n fo r a third year.
F Dis cus s ion of Strategic Planning p ro cess . - Eric Lashley, Library Director.
G Co nsideration of future meeting d ates. - P ete Ros e, Board Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 17
City of Georgetown, Texas
Library Advisory Board
February 20, 2018
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of deadline, no p ers o ns were s igned up to s p eak o n items o ther
that what was pos ted on the agend a. - Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 17
City of Georgetown, Texas
Library Advisory Board
February 20, 2018
SUBJECT:
Review o f minutes fro m the January 16, 2018 Lib rary Ad visory Board meeting. - P ete Rose, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes January 2018 Backup Material
Page 3 of 17
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
January 16, 2018
The Library Advisory Board met on Tuesday, January 16, 2018 at 6 p.m. in the second floor Small
Conference Room, Georgetown Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Michael Barnes, Lindsay Cooper, John Hudson, Pete Rose, Linda
Schaffer and Thom Sinwell.
MEMBERS ABSENT: Pat Baldwin
STAFF IN ATTEND ANCE: Eric Lashley - Library Director.
Chair Rose called the meeting to order at 6:00 P.M.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to
speak on items other than what was posted on the agenda. No action required.
B. Review of minutes of the December 19, 2017 Library Advisory Board meeting. – Pete Rose,
Chair. Motion by Barnes; second by Hudson to approve the December 19, 2017 Library
Advisory board meeting minutes. Approved 6-0 (Baldwin absent).
C. Consideration of the Library Director’s report. – Eric Lashley, Library Director. Lashley
reviewed the monthly statistics, discussed upcoming events, and read patron comments from
the library’s suggestion box for January 2018.
Sheri Miklaski, Community Outreach Librarian, hosted a volunteer open house in January to
introduce herself. No action required.
D. Review of Community Resource Coordinator’s report – Eric Lashley, Library Director. Lashley
distributed Patrick Lloyd’s monthly report (attached). Noted highlights were a referral for a City
employee, financial assistance, grief/loss support, drug treatment, and winter clothing for the
homeless. No action required.
E. Review of WOW!mobile report. - Eric Lashley, Library Director. Lashley passed out Kalena
Powell’s monthly report (attached). Noted were two new stops in Berry Creek, adjustments to
the home delivery program and modifications to the bus interior . Staff is researching the
possibility of using the Postal Service for delivering items to patrons who cannot visit the library
or bookmobile due to physical constraints. No action required.
F. Discussion regarding Board’s tour of Austin’s Central Library and Twin Oaks branch. – Pete
Rose, Board Chair. Following the tour of Austin’s Central and Twin Oaks branch libraries
board members discussed their findings. Topics included, but were not limited to, public art,
technology, utilization of outdoor spaces, expansion of library programs and services, and eco -
friendly building options. Board members agreed that the Austin Public Library system is a
great model of a futuristic library. No action required.
Page 4 of 17
G. Consideration of future meeting dates. – Pete Rose, Board Chair. The February meeting will
be held on Tuesday, February 20, 2018 at 6:00 p.m. No action required.
Chair Rose adjourned the meeting at 7:10 p.m.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
Page 5 of 17
City of Georgetown, Texas
Library Advisory Board
February 20, 2018
SUBJECT:
Rec o gnition o f Mic hael Barnes fo r service to Lib rary Ad visory Board. - Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 6 of 17
City of Georgetown, Texas
Library Advisory Board
February 20, 2018
SUBJECT:
Cons id eration o f Lib rary Direc tor's rep o rt. - Eric Las hley, Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Library Stats January 2018 Backup Material
Director's Report January 2018 Backup Material
Memorials Log January 2018 Backup Material
Bookmobile Report 2018 Backup Material
Community Outreach Report 2018 Backup Material
Page 7 of 17
Georgetown Public Library January 2018 Statistics
Patron Visits
Library total 58231 Library total Dec. 2016 28673
Meeting Rooms 2959
Circulation
Library 40354 Library Circ. Total Dec. 2016 39470
Bookmobile circulation 2051
Overdrive e-books 2712
Overdrive audiobooks 948
# of patron checkouts 3744
Collection Changes
Copies Added 943
Copies Discarded 1104
Donations Added 222
Programs
Children's Programs
Programs 9
Storytime Programs 29
Attendance 1451
Other (Tours, etc)8
After school programs 4
Adult Programs
Programs 9
Attendance 287
Services
ILL Requested 42
ILL Filled 11
Userful usage 5235
Volunteer Hours
Adult 698.58
Teen 75.17
Community Service 0
Total volunteer hours 773.75
New Memberships
Residents 219
Non-residents 73
GISD Students 2
Total new members 294 *Membership stats only through 12/27*
Revenue
2016 Comparison
Page 8 of 17
Non-resident fee 2700.00
Fines, copies, etc.1883.26
Donations 2081.39
Gifts/memorials 3132.71
Total revenue $9,797.36
Page 9 of 17
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
January 2018
January- HIGHLIGHTS
The library was closed Monday, January 1 for New Year’s Day. We were also closed Monday, Jan. 15
for MLK Jr. Day.
Pianist Kiyoshi Tamagawa performed on Sunday, January 21 in the library’s Live Music Series.
In addition to regular story times, the children’s team hosted events in January including a Mariokart
Tournament for teens on January 13, and a Stuffed Animal Sleepover on January 26-27.
Adult programs in January included an art display and reception by Jennifer Polnaszek, Adult Coloring
Circle, Knitting Club, Wired Wednesday, and a drawing class taught by Jennifer Polnaszek.
PATRON COMMENTS FOR January
1. Selectors are doing a great job with the books.
2. Just finished: “Jewish Comedy” by Jeffery Darber. The writers opens up on famous names
(Example: Jackie Gleason) BUT the excess phony comments “JOKES” from the Talmud was
wasting printer’s ink. LIKE WHO CARES? Your faithful correspondent. My Georgetown Library is
our second home, as you know.
3. Why can’t I sit in the booths on the weekend? Why did you think of adults and elderly when
incorporated the Young Adult and Coffee Shop?
4. Order more newspapers: San Antonio, L.A. Times, Denver paper etc.!
5. Why can’t I sit in the booths on the weekend? Why did you think of adults and elderly when
incorporated the Young Adult and Coffee Shop?
6. Could you maybe consider closing off the café area with a glass partition so people studying would
have a quit place to study because some people come to the library to study. I mean we could just
study at home and save us the trouble of coming to the library at all.
7. I had a lot of documents that needed to be printed, scanned, and e-mailed on a timely basis. The
ladies at the circulation desk were so helpful, wonderful and sweet. Thank you Georgetown Library.
8. I waited 6-7 weeks as signed up for “Hacker”. What a disappointment. Although I’m not a
Democrat, there are some Dems I do admire. Donna Brazile has led her readers through a
compendium of errors on everyone’s part except her own. She even asks her doggie important
policy questions. Really! Almost as rough and boring as “What Happened” YIKES! EGAD! Where
lies the truth?
Page 10 of 17
DONOR DONATION
Tonya Bottom 7 books by Patricia Fry
FOL $488.36 Family Place Library Child Programs
Arlene Schinke Persevere by Lisa Bonchek Adams
Rosie Rocke $100 in memory of Pat Dekay
Robert & Addalie McMinn $400 unspecified
Anthony Barron $100 greatest need
San Gabriel Women's Club $273 greatest need
Elissa Lewis Copy of her book Transcendent
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- January 2018
Page 11 of 17
LIBRARY BOARD MEETING FEBRUARY 2018
GPL OUTREACH REPORT
Kalena Powell Community Outreach Assistant
BERRY CREEK
Berry Creek Country Club (BCCC) 1st and 3rd Wednesday of every month 10-11am.
We had 0 patrons. It was cold and rainy. We’ll give it the standard 6 visits before we
reevaluate.
Berry Creek Tennis Club (BCTC) 1st and 3rd Tuesday of every month 4:30-5:30pm.
5 visitors, one new library card sign up. Not bad for poor weather. Might need to adjust
the time and push it back a little later. No visitors until 5:00.
ILL’s meet Outreach
Kalena is now on a working team with Rita and Robert processing ILL’s. Kalena is excited
not only for the opportunity to work closely with coworkers to improve an important
library process but to also see what outreach/home delivery process improvements are
potentially revealed through this work. Details to come!
ENGAGED LEADER SERIES
Kalena has been accepted into the City of Georgetown Engaged Leader Series.
Candidates are selected based upon quality of work performance, representation of
their department, work performance and tenure. She will meet with the selected group
1 x month over the next 6 months to participate in sessions covering topics such as:
Presentation skills
Principles of Public Service & Municipal Government Finance
Emotional Intelligence & Customer Service
Leading Teams & Meetings Effectively
Process Improvement & Project Management
BOOKMOBILE CHANGES
The new desk top on the bookmobile has been installed and is fantastic! It
improves the ergonomics of bookmobile work and improves the quality of
service to our patrons. Hooray Change!!!!
Ed Rollman also installed new no-slip strips on the stairs to help keep our
patrons safe on rainy days. Hooray Safety!!!!
Page 12 of 17
STUFFED ANIMAL ROAD TRIP
This Year’s Stuffed Animal Road Trip will be an inter-departmental collaboration with the City
of Georgetown Police and Fire Departments.
WHAT IT IS
The Stuffed Animal Road Trip is a fun way for the little citizens of Georgetown to experience the role of
community helpers, the fun in public spaces and the joy of community service through the eyes of
their favorite stuffed animal! This event happens every year during Spring Break.
Destinations in the past have included the Art Center, Georgetown Public Library, San Gabriel Park and
Georgetown Animal Shelter.
WHAT HAPPENS
We visit two locations in the city, take a billion photos of the stuffed animals participating in the chosen
activity, make a photo album (with captions) for each child that has entrusted us with their precious
stuffed friend then we return the stuffed animals and give the photo albums to the kiddos on their
regularly scheduled bookmobile day.
This year we will be offering this event to the preschoolers at The Learning Tree @ First United
Methodist Church.
SUMMER STOPS
We are adding 4 new stops during the summer at a few of the public parks in town. 2 moring stops and
two evening stops.
Old Town Park (1262 S. Austin Ave.)
THURS 6:30pm-8:00pm
ON THESE DATES
June 14th & 28th
July 12th & 26th
August 16th & 30th
San Jose Park (1707 San Jose)
THURS 10:00am-12:00pm
ON THESE DATES
June 14th & 28th
July 12th & 26th
August 16th & 30th
Katy Crossing Park (224 Katy Crossing
Blvd.)
WEDS 6:00pm-7:00pm
ON THESE DATES
June 14th & 28th
July 12th & 26th
August 16th & 30th
Summer Crest Park (1201 Ashberry Trail)
THURS 6:30pm-8pm
ON THESE DATES
June 14th & 28th
July 12th & 26th
August 16th & 30th
Page 13 of 17
Community Outreach Librarian report – Feb 12, 2018
Volunteer Coordination
Great response from the 2 minute volunteer survey! More than 30 volunteers took a few moments to fill
out the survey so far. It will be available until the end of February, then results will be compiled.
Tax help started on January 27th! In addition to our regular tax volunteers, Betty Ann Sensabaugh and
Rusty Bristow are volunteering to sit at a check-in/reception area to help alleviate the issue of people
signing up when they do not have all of the documents that they need.
Four new adult volunteers have gone through orientation. One is a student from Southwestern who will
be able to help shelve in the Kids room on Thursdays.
We had one Boy Scout complete volunteer hours to get a badge. He had so much fun that he may return
again.
Two students taking a Business Ethics course at TAMU will be completing 6 or 12 hours of volunteering
in a community agency with us this semester.
Southwestern has contacted us to be a location for their “The Big Event” volunteer day on Saturday,
March 24th.
The annual volunteer appreciation luncheon is scheduled for Wednesday, April 11th.
Volunteers with Special Needs –
A former GISD student with special needs started volunteering at the library with his caregiver. He will
come every other week and be here on Tuesdays and Thursdays.
A staff person from BlueBonnet Trails did a work skills observation with client. The client had previously
filled out a volunteer application with us. We are looking to pair this potential volunteer with a mentor
volunteer.
WOW!mobile –
We continue to have new families sign up for library cards at the WOW!mobile stops! However, no one
turned out for the first morning Berry Creek stop on Wednesday, February 7th. It was bitterly cold that
morning, however, and we think that once the weather starts warming up that more folks will turn out.
Outreach –
Sheri met with someone from BBVA/Compass Bank who is interested in doing some financial education
workshops at the library.
In addition to our usual Wired Wednesday, Sheri drove out to The Delaney Retirement Community to
assist a patron in getting set up with Overdrive. Additionally, we are exploring the idea of spreading out
tech help throughout the week rather than only one hour on Wednesdays as well as whenever folks
approach the desk with their device. We would need a pool of volunteers on hand in order to do this.
Some current volunteers have expressed interest in helping Sheila with home deliveries.
Page 14 of 17
City of Georgetown, Texas
Library Advisory Board
February 20, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion to forward a rec o mmendatio n to City Co unc il; giving p ermis s io n to
ap p ly fo r a Texas State Library and Arc hive Spec ial P ro ject grant to fund the Community Resources
Coordination p o s ition for a third year.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 15 of 17
City of Georgetown, Texas
Library Advisory Board
February 20, 2018
SUBJECT:
Disc ussion of S trategic P lanning proc es s . - Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 16 of 17
City of Georgetown, Texas
Library Advisory Board
February 20, 2018
SUBJECT:
Cons id eration o f future meeting dates . - Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 17 of 17