HomeMy WebLinkAboutAgenda_LAB_02.02.2021Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
F ebruary 2, 2021 at 6:00 P M
at Virtual
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r educ e the c hance of C O V I D-19 tr ansmission, all C ity of Ge orge town
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You will be aske d to e nte r your name and email addre ss (this is so we can
ide ntify you when you ar e c alled upon). To spe ak on an item, clic k on the
“Raise your H and” option at the bottom of the Zoom mee ting we bpage once
that ite m has opened. Whe n you are calle d upon by the Re cor ding Se cr etar y,
your devic e will be r emotely un-muted by the A dministrator and you may
spe ak for thre e minute s. P lease state your name clear ly, and when your time
is over, your de vice will be muted again.
Use of pr ofanity, thr eate ning language, slande rous r emarks, or thr eats of
harm are not allowed and will re sult in you be ing imme diately re moved fr om
the mee ting.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the Board. -S ally Miculek, Interim Library Direc tor
B C itizens wishing to address the board. -Michael Kelley, Board C hair.
C C ons ideration and possible action to approve minutes from the January 5, 2021 Library Advis ory Board
meeting. -Mic hael Kelley, Board C hair.
D Introduc tion of new library staff. -S ally Mic ulek, Interim Library Director and Margaret Lange, Teen
S ervices Librarian
E C ons ideration of Library Director's report. -S ally Mic ulek, Interim Library Director.
F Disc ussion regarding the library's integrated library sys tem (I LS ), Apollo. -S usan C ooper, board member
and S ally Miculek, Interim Library Direc tor.
G Disc ussion regarding the retirement of Library S ervices Director Eric Lashley and the proc es s for filling
the director position. -S ally Miculek, Interim Library Direc tor
H C ons ideration and possible action regarding future meeting dates and times. -Michael Kelley, Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
January 5, 2021
The Library Advisory Board met on Tuesday, January 5, 2021 at 6:00 p.m. virtually using a Zoom
meeting.
Consistent with Governor Greg Abbott’s suspension of various provisions of the Open Meetings Act,
effective August 1, 2020 and until further notice, to reduce the chance of COVID-19 transmission, all City
of Georgetown Advisory Board meetings will be held virtually.
MEMBERS IN ATTENDANCE: Michael Kelley, Richard Thielmann, Thom Sinwell, Susan Cooper, David
Garlock, and Linda Schaffer.
MEMBERS ABSENT: None.
STAFF IN ATTENDANCE: Eric Lashley – Library Director and Sally Miculek – Assistant Library Director
The meeting was called to order at 6:00 p.m. by Board Chair Kelley.
Regular Agenda
A. Discussion on how this virtual conference will be conducted, to include options for public
comments and how the public may address the Commission. – Eric Lashley, Library Director.
Lashley explained to the Board how the meeting would proceed if a member of the public
wished to join the meeting. Lashley asked for Chair Kelley to call roll when voting on an agenda
item to allow for a clear recording of the vote. Kelley asked that the agenda item in future
remove the word “Commission” and insert “Board” in its place. No action required.
B. Citizens wishing to address the Board. – Michael Kelley, Board Chair. As of the deadline, no
persons were signed up to speak on items other than what was posted on the agenda. No
citizens were present to address the board. No action required.
C. Consideration and possible action to approve the December 1, 2020 Library Advisory Board
minutes. – Michael Kelley, Board Chair. Motion by Thielmann, second by Schaffer to approve
the December 1, 2020 Library Advisory Board meeting minutes. Approved 6-0.
D. Consideration of the Library Director’s report. - Eric Lashley, Library. Lashley noted this would
be his last board meeting and estimated he had attended approximately 240 board meetings in
his career. Lashley reported the Library was still providing Curbside service and did not expect to
change service models until the COVID infection rate comes down in Williamson County.
Lashley reported Sheri Miklaski was named Library Employee of the Year for 2020 by the City of
Georgetown. He also indicated the coffee shop was empty and the City would be issuing an RFP
for a new vendor soon. The Library had a number of successful virtual programs including:
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Zoom Winder Dance party with Santa and Ann Evans’ “Talks with Britin and Ann: 135 years of
Shopping Downtown”.
Patron visits for November equaled 12,192. Last year the library had 26,643 visits. Circulation
equaled 26,368 for November compared to 38,1221 the previous year. Lashley noted the
visitations will be zero for December and circulation will be lower since the Curbside service was
the only service available during that month. Before the library suspended bookmobile service,
there were 1,533 checkouts to bookmobile patrons during November.
Overdrive circulation equaled 4,822 for ebooks and 2,346 for audiobooks. There were no
volunteer hours recorded for November. Lashley reported the Friends of the Library had two
successful fundraising campaigns in the fall and at the end of the year. He has been very
impressed by the efforts of the Friends during the pandemic.
Lashley reminded the Board that his last day will be January 29. Miculek reported there would
be a car parade for patrons to say goodbye to Lashley on Tuesday, January 26 and there is an
online form in which to write notes of thanks to Lashley for his service.
Kelley informed the Board he had spoken to Lashley and Miculek about a reply he received from
Council Member Mary Calixtro concerning the letter the Board sent to Council. He responded to
her questions after discussing the issues with Lashley and Miculek. Members should have been
copied on Kelley’s reply. There were no patron comments for December. No action required.
E. Questions or comments from board members concerning other business regarding library
programming and policies. – Susan Cooper, board member. Cooper wanted to be sure she
followed the Open Meetings Act and wanted to know what the best method was to ask
questions of the Library Director. Kelley suggested the best time would be during the Director’s
Report or if there was a direct question that required action, the board member should contact
the Library Director or Administrative Assistant to have an item listed on the next month’s
agenda. Kelley asked Miculek to have Lawren Weiss, Administrative Assistant, send a note each
month reminding members they can request an agenda item before a given deadline.
Sinwell asked if library employees were considered essential employees and if they would be
able to get the COVID vaccine. Miculek commented the City hopes to have vaccines available
through its Fire Department and employees would have the option to get a vaccine from the
City or a private provider. No action required.
F. Discussion regarding the retirement of Library Services Director Eric Lashley and the process for
filling the director position. – Eric Lashley, Library Director. Lashley noted he did not have any
information regarding the hiring of his replacement. He asked the Board to be aware during
future discussions that Miculek may be a candidate for the position and discussions may put her
in an awkward position. Lashley noted he was serving as the interim director and board staff
liaison when he was a candidate over 20 years ago, and he left the board meetings when the
topic of hiring the Director position was discussed. Kelley asked Miculek to keep the item on
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future agendas since the Board is interested in any information about the hiring of the new
Library Director. No action required.
G. Consideration and possible action to provide a letter of support to City Council regarding the
library’s application to Texas State Library and Archives Commission for a special project grant
for the Georgetown Remembers project. – Eric Lashley, Library Director. Lashley reported the
Board did not actually need to approve a letter, they just needed to recommend the Council
allow the Library to apply for the grant. Miculek explained the Library hoped to use grant funds
to purchase a self-service materials scanner, a number of thumb drives and archival pens for
users, and to support a quarterly community scanning day program. The Library will work to
promote the programs to the TRG (Track, Ridge, Grasshopper) and San Jose neighborhood
communities in particular, in order to preserve the history of these rapidly changing and
historically under-represented communities. Motion by Sinwell; second by Thielmann to
recommend the Council approve the Library’s request to apply for a Texas State Library and
Archives grant. Approved 6-0.
H. Consideration and possible action regarding future meeting dates and times. - Michael Kelley,
Board Chair. The January meeting will be held as regularly scheduled on Tuesday, February 2,
2020 at 6:00 pm, via Zoom.
Kelley congratulated Lashley on his years of service and asked Lashley if he had any last words
for the Board. Lashley thanked the Board for their service and reiterated what a great
experience and pleasure it has been to work at the Georgetown Public Library. He will miss the
staff, volunteers, Friends, and patrons. No action required.
Chair Kelley adjourned the meeting at 7:06 p.m.
Respectfully submitted,
Michael Kelley Richard Thielmann
Chair Secretary
These minutes were approved at the virtual meeting on 2/2/21.
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GEORGETOWN PUBLIC LIBRARY
Patron Visits Oct Nov Dec Jan Feb Mar*Apr*May Jun Jul Aug Sep Annual Total
Current Year 22205 12192 0 34397
2019-2020 32586 26643 23995 35422 33250 17193 NA 9883 5802 18184 10272 11174 224404
Circulation Annual Total
Current Year 38241 26368 15961 80570
2019-2020 46708 38121 39868 44513 41707 31253 5296 24497 40771 40002 39822 38347 430905
Annual Total
# patron checkouts 3588 3094 2130 8812
WOW! Circs 2155 1533 502 4190
Children's Programs
Attendance 11 25 49 85
Programs 0 0 1 1
Story Time Programs 1 3 4 8
Other (Tour, Movies, Crafts)0 0 0 0
After School Programs 0 0 0 0
Teen Programs
Programs 0 1 0 1
Attendance 0 8 0 8
Teen Space Users 0 0 0 0
Adult Programs
Programs 5 1 1 7
Attendance 290 34 21 345
Other Services
GPL ILL Req. filled 0 0 0 0
Outgoing ILL 0 0 0 0
ILL Requests 0 0 0 0
Overdrive usage (E-books)4824 4822 4981 14627
Overdrive usage (audiobooks)2422 2346 2383 7151
SimplyE 1 1 23 25
Database Searches 3617 1574 1981 7172
Volunteer Hours
Adult 124 0 0 124
Teen 0 0 0 0
Community Service 0 0 0 0
Total 124 124
Registrations
City Residents-new 155 64 48 267
2020 2021
FY 2020-2021 Statistics
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Non-residents-new 89 46 5 140
GISD Student memb.2 2 0 4
Total 246 112 411
Cash Receipts
Non-resident fees 1,845.00 1,365.00 280.00 3,490.00
Copies 220.07 142.50 - 362.57
Donations 2,184.67 2,648.26 1,304.54 6,137.47
Gifts/Memorials 375.00 12,594.84 12,145.00 25,114.84
Meeting Room Use
# of attendees 0 0 0 0
# of reservations 0 0 0 0
Study Room Use
# of attendees 0 0 0 0
# of reservations 0 0 0 0
Library Collection Changes
Copies Added 1127 1061 1205 3393
Copies Discarded 1350 1098 1194 3642
130 135 19 284 Donations Added
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DONOR DONATION
Linda Walke $2000 unspecified
Lynn & Ken Strawn $25 in memory of Rick Noble
Janet Burnett $2000 in honor of Betty Burnett for Overdrive
Norman & Shelly Carpenter $100 for Overdrive
Lynn Strawn $50 for JNF books
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- December 2020
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Director’s Monthly Report
Georgetown Public Library
January 2021
January Highlights
• The library continued Curbside service during January.
• The library was closed on January 1 for New Year’s Day and January 18 for Martin Luther King Jr. Day.
• Teens enjoyed an “Ask Margaret Anything” event on Facebook January 15 to get acquainted with new Teen
Services Librarian Margaret Lange. A virtual drawing competition, Drawasaurus, was held for teens on January
29.
• The following art exhibits in the library were installed on January 21:
o Mark Stalnaker: Fine Lines
o Stuart Simpson and Mary Paige Huey: Carved in Stone x2
• On January 26, library staff hosted a car parade in honor of Eric Lashley’s retirement. Visitors were encouraged to
decorate their vehicles and drive through the parade route, allowing participants to wish Lashley farewell from a
safe social distance.
• Eric Lashley’s last day as Library Director was Friday, January 29. The Library Services Director position is open
for applications on the City’s job opportunities webpage until February 8.
Patron Comments
Since the building is closed due to COVID-19, there were no patron comments in the suggestion box in January.
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