HomeMy WebLinkAboutAgenda_LAB_02.08.2016Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
February 8, 2016 at 10:00 AM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Consideration of the minutes of the January 11, 2016 Library Advisory Board meeting.
C Introduction of staff member. -Eric Lashley
D Consideration of Library Director's report. -Eric Lashley
E Report on 8th Street parking lot. -Eric Lashley
F Report on shade structure for Red Poppy Plaza. -Eric Lashley
G Report on Americans with Disabilities Act (ADA) improvements at the library. -Eric Lashley
H Update on the grant application to the Texas State Library and Archives Commission for a
Community Resources Coordinator position. -Eric Lashley
I Farewell comments from exiting board members. -Eric Lashley
J Consideration of future meeting dates.
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2016, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
Page 1 of 17
City of Georgetown, Texas
Library Advisory Board
February 8, 2016
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 2 of 17
City of Georgetown, Texas
Library Advisory Board
February 8, 2016
SUBJECT:
Consideration of the minutes of the January 11, 2016 Library Advisory Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes January 2016 Backup Material
Page 3 of 17
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
January 11, 2016
The Library Advisory Board met on Monday, January 11, 2015 at 10:00 a.m. in the Staff
Conference Room of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tom Hagen, Tom Milburn,
Linda Nix and Pete Rose.
STAFF PRESENT: Eric Lashley- Library Director, Lawren Weiss- Administrative Assistant.
Regular Session
A. Citizens wishing to address the Board. – None were present.
B. Consideration of minutes of the December 14, 2015 meeting. – Tom Milburn made the
motion to accept the minutes of the December 2015 Library Advisory Board Meeting. Tom
Hagen seconded the motion, which passed unanimously.
C. Introduction of library staff member. – Eric Lashley. Lashley introduced Lawren Weiss-
Administrative Assistant to the Board. Lawren told the Board about her various job
responsibilities. She started as a part-time employee and quickly earned a full-time
position. After Judy Fabry retired, she moved into the Administrative Assistant
position. Lawren shared plans for the 50th Anniversary Gala with the Board.
D. Consideration of the Library Director’s Report. – Eric Lashley. Lashley reported that due to
the new Open Carry law, a sign must be placed outside of each City board meeting to notify
patrons that fire arms are prohibited in the Library Advisory Board meetings. Public meetings
are an exception to the new Open Carry law.
Lashley reviewed December’s statistics with the board, noting that circulation and visitations
were slightly down for the month while the e-materials circulation continues to rise. Four new
laptops were purchased in order to provide a better tax assistance service.
Lashley reported that he will be reporting to a new Assistant City Manager- Wayne Reed,
beginning on January 25, 2016. Reed will be supervising several departments including
Planning, Economic Development, Convention and Visitors Bureau, Main Street and the
Library.
The library’s catalog has a new feature in which patrons can look up their checkout history.
This feature will also alert patrons when searching the catalog to when they have checked
out a title previously.
Lashley informed the board about information he had uncovered pertaining to the founding
of the Cody Library at Southwestern University. The WPA grant in 1939 that funded the
construction of the Cody Library was originally intended for the first Georgetown Public
Library.
Page 4 of 17
Lashley read the patron comments from the suggestion box and informed the board about
upcoming events including: Of Mice and Men with the Austin Opera, Mini-Golf, and
Georgetown Reads featuring the book Just Mercy and courageous conversations with the
community.
E. Report on the Downtown West project and parking lot. – Eric Lashley. Lashley reported that
City Council has approved moving forward with the first phase of the Downtown West
project which includes: remodeling the old Library into a new City Hall building and turning
the Georgetown Communications and Technology building into a new municipal court
facility. Lashley reported that there will be an open house on Wednesday, January 20, 2016
from 5:30 PM to 7:30 PM in the Historic Light and Water Works building.
Sections of the library’s new parking lot had to be redesigned and reconstructed due to poor
drainage. Lashley hopes the new parking lot will be open in a few weeks.
F. Consideration and possible action regarding a grant application to the Texas State Library
and Archives Commission for a Community Engagement Coordinator position. –Eric
Lashley. Lashley informed the board about a Texas State Library and Archives
Commission grant that uses federal funding from the Institute of Museum and
Library Services to fund libraries that have special projects targeting populations with
special needs.
In the past, the Georgetown Public Library has been award ed 3 years of funding for
our bookmobile service through the Texas State Library and Archives Commission’s
Special Projects grant.
Georgetown Public Library’s goal is to secure a grant of $75,000 to hire and equip a
Community Resources Coordinator to partner with area nonprofit organizations to
serve seniors, residents with limited mobility, and low income families. A mission of
the Georgetown Public Library is to provide open and equal access to information.
Both the 2011 Advantage Initiative Community Survey in Georgetown report and the
2015 Georgetown Health Foundation’s Southeast Georgetown Needs Assessment
call for a position such as the Community Resources Coordinator to coordinate
information between nonprofit organizations and the community.
The proposed Community Resources Coordinator would partner with key nonprofit
organizations such as the Caring Place, Georgetown Project, Georgetown Health
Foundation, Family Eldercare, Loan Star Circle of Care, and Williamson County
Health Department to guide residents to needed services. The library’s facilities
could be used to host community outreach events.
Georgetown’s senior population is projected to continue to grow in the next 10 years.
Georgetown has one of the highest percentage of seniors in the State of Texas.
With a large senior population, the City will see an increase in the number of
disabled residents. As residents age, there will be greater needs in the community
for social services and the library is in a unique position to help provided specialized
information to these residents.
Page 5 of 17
Timeline:
March 11, 2016 – Applications due to Texas State Library and Archives Commission
April/May – Application packets evaluated by Grant Review Panel
June 2016 - Applicants notified of Grant Review Panel recommendations
August 2016 - Commission meets and approves projects; Contracts issued
September 1, 2016 - Projects begin
August 31, 2017 - Projects end
If we are fortunate enough to receive this grant in September 2016, there is a very
good chance we will receive the grant two additional years.
Tom Hagen made a motion for the Library Advisory Board to support the
Library’s grant application to the Texas State Library and Archives Commission .
Lois Case seconded the motion, which passed unanimously.
G. Consideration of dates of future board meetings. The next Library Advisory Board meeting
will be Monday, February 8, 2016 at 10:00 a.m. in the library’s Staff Conference Room.
Chair Linda Nix adjourned the meeting at 11:20 a.m.
Respectfully submitted,
Tom Hagen, Secretary Linda Nix, Chair
Page 6 of 17
City of Georgetown, Texas
Library Advisory Board
February 8, 2016
SUBJECT:
Introduction of staff member. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 7 of 17
City of Georgetown, Texas
Library Advisory Board
February 8, 2016
SUBJECT:
Consideration of Library Director's report. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Director's report January 2016 Backup Material
Statistics January 2016 Backup Material
Memorials Log January 2016 Backup Material
Page 8 of 17
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
January 2015
HIGHLIGHTS
The library was closed on January 1 in observance of New Year’s Day.
January’s art exhibit: Photographing Today to Preserve Yesterday for Tomorrow by Wes
Odell. Artist reception held Saturday, January 30 @ 2pm.
January 8: Film Screening of “Of Mice and Men,” starring Gary Sinise and John
Malkovich. This event was well attended (about 60 guests).
January 10: Of Mice and Men Book Discussion was held at 2 pm, followed by the Austin
Opera Preview at 3 pm.
January 15: Just Mercy Launch Reception which featured a viewing of author Bryan
Stevenson’s TED Talk, “We Need to Talk about an Injustice.”
January 16: Fandomosity for teens ages 12-18.
January 17: Pianist Kiyoshi Tamagawa provided live music in the Hewlett Room.
January 23: Mini- Golf at the library! This event was well attended (about 80 guests).
January 30: Super Smash Bros. Tournament for teens ages 12-18.
Gala tickets went on sale during the last week of January. Tickets are $25 and can be
purchased at the first floor circulation desk. Save the date for March 5!
PATRON COMMENTS FOR January 2016
1. Patron comment: Please print a list of 1 week authors.
2. Patron comment: No more Linux Please! Switch to Windows and Word! Thanx
3. Patron comment: The NY Times book list we have at the desk indicates what you have.
I would like a way for the list to show what you have today.
4. Patron comment: Please switch the computers from Linux to Windows and MS Word.
Thanks.
Page 9 of 17
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Jan Annual Total
Current Year 25180 21672 23173 25830 95855
2014-2015 27404 25057 29346 22955 344433
2013-2014 26554 29893 24808 29552 361444
2012-2013 26729 27473 19786 27227 350225
2011-2012 30822 27674 22499 35123 396094
2010-2011 31410 27524 28878 27363 362923
Circulation Annual Total
Current Year 43295 40538 38374 41508 163715
2014-2015 40634 41409 39820 41946 527987
2013-2014 46597 42212 40366 44732 559209
2012-2013 41909 42277 38971 44973 550683
2011-2012 45280 42854 38880 44006 552032
2010-2011 40965 40697 35963 42919 527746
Children's Programs Annual Total
Attendance 378 390 475 980 2223
Programs 6 5 4 7 22
Story Time Programs 16 18 18 24 76
Other (Tour, Movies, Crafts)4 3 2 4 13
After School Programs 4 3 3 4 14
Other Services
ILL Ordered 47 30 24 28 129
ILL filled 32 28 20 17 97
Internet usage (persons)6224 5332 5260 6163 22979
Overdrive usage (E-books)2001 1975 2045 2313 8334
Overdrive usage (audiobooks)587 491 518 609 2205
Bookmobile circulation 2465 3054 2281 3090 10890
Volunteer Hours
Adult 607.00 649.75 547.50 599.50 2403.75
Teen 58.50 90.75 45.25 73.75 268.25
Community Service 0.00 39.75 43.00 49.25 132.00
Total 665.50 780.25 635.75 722.50 2804.00
Registrations
City Residents-new 224.00 164.00 153.00 192.00 733.00
GISD Kids' Cards 10.00 4.00 6.00 12.00 32.00
Non-residents-new 69.00 43.00 41.00 74.00 227.00
Total 303.00 211.00 200.00 278.00 992.00
Cash Receipts
Fines/Misc. Revenue 2571.41 1886.80 1850.32 1690.72 7999.25
Non-resident fees 2425.00 1810.00 2050.00 2438.00 8723.00
Donations 1443.78 1856.66 2058.09 3659.71 9018.24
Gifts/Memorials 1202.85 1800.00 2700.00 461.71 6164.56
Meeting Room Use
persons attdg meetings 2943 2466 1835 2087.00 9331
Library Collection Changes
Copies Added 963 720 734 956 3373
Copies Discarded 1865 444 595 1429 4333
101 59 30 108 298
2016
FY 2015-2016Statistics
Donations Added
Page 10 of 17
DONOR DONATION
San Gabriel Women's Club $415 programming-50th Anniversary
Bernard C. Baumbach His book His Father's Son II: He Wore a Khaki Collar
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- January 2016
Page 11 of 17
City of Georgetown, Texas
Library Advisory Board
February 8, 2016
SUBJECT:
Report on 8th Street parking lot. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 12 of 17
City of Georgetown, Texas
Library Advisory Board
February 8, 2016
SUBJECT:
Report on shade structure for Red Poppy Plaza. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 13 of 17
City of Georgetown, Texas
Library Advisory Board
February 8, 2016
SUBJECT:
Report on Americans with Disabilities Act (ADA) improvements at the library. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 14 of 17
City of Georgetown, Texas
Library Advisory Board
February 8, 2016
SUBJECT:
Update on the grant application to the Texas State Library and Archives Commission for a
Community Resources Coordinator position. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 15 of 17
City of Georgetown, Texas
Library Advisory Board
February 8, 2016
SUBJECT:
Farewell comments from exiting board members. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 16 of 17
City of Georgetown, Texas
Library Advisory Board
February 8, 2016
SUBJECT:
Consideration of future meeting dates.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 17 of 17