HomeMy WebLinkAboutAgenda_LAB_03.16.2015Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
March 16, 2015 at 6:30 PM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Consideration of the minutes of the February 16, 2015 meeting.
C Election of Vice-Chair and Secretary. – Eric Lashley
D Consideration of Library Director's report. -Eric Lashley
E Overview of library policies, budget, staff, and operations. – Eric Lashley
F Report on 50th Anniversary Committee. -Linda Nix and Eric Lashley
G Report on February 27 staff training, core values, mission statement, and customer service policy.
– Eric Lashley
H Consideration of dates of future Board meetings. – Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Library Advisory Board
March 16, 2015
SUBJECT:
Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
March 16, 2015
SUBJECT:
Consideration of the minutes of the February 16, 2015 meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes February 2015 Backup Material
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
February 16, 2015
The Library Advisory Board met on Monday, February 16, 2015 at 6:30 p.m. in the staff conference
room of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Michael Barnes, Stephanie Blanck, Lois Case, Tom Hagen, Linda Nix, Pete
Rose and Margaret Thompson
OTHERS PRESENT: Pat Baldwin
Regular Session
A. Citizens wishing to address the Board. None were present.
B. Consideration of minutes of the January 20, 2015 meeting. – Michael Barnes made the motion
to accept the minutes of the January 2015 Library Advisory Board Meeting. Stephanie Blanck
seconded the motion, which passed unanimously.
C. Consideration of Library Director’s Report – Eric Lashley – Lashley reported that Blanck would be
leaving the Library Board to become the chair of the new ADA Board within the City. Lashley
thanked Blanck for her service. New board member Pat Baldwin was in attendance and she
introduced herself to the board and the board members introduced themselves to her. Pat is a
professional journalist that is currently teaching at Texas State University.
Lashley noted that circulation and visitations were slightly down for the month of January. Lashley
reported that the library has cataloged 1,000 less items than during January of the previous year.
Lashley noted a backlog from our book vendor, vacations and illness have put the staff behind in
getting new materials processed and out on the shelves.
Lashley reported that the library has discontinued with paper library card applications. The library
began tax assistance the last Saturday in January and to date the volunteers have handled more
than triple the number of customers over last year.
Lashley explained that OverDrive circulation continues to climb, for both e-books and audio books.
Internet usage was also higher this month, while Bookmobile checkouts remained steady.
Lashley read the patron comments and responded to a comment concerning a request to change
the policy of having 7 day checkouts for high demand items. Lashley used the example of the
recent John Grisham book in which the library purchased 44 copies at a cost of $674.00. Lashley
explained if the checkout period was extended to 14 or 21 days the library wo uld have to purchase
approximately 80 copies for over $1,000 to keep up with patron demand. Before a Grisham book
is purchased the library automatically has 305 patrons on hold for the book due to the Author
Express feature. The 7 day checkout policy will not be changed at this time.
D. Report on 50th Anniversary Committee – Linda Nix – Nix reported that the committee has selected
a logo design and a tagline “Make Some Noise” for the 50 th anniversary celebration of the library.
Nix gave a list of events that the staff and committee are scheduling. A soft kick-off for the 50th
Anniversary will be held on Monday, March 16, 2015 at 10 a.m. Lashley reported that he had met
with Anna Aiken, one of the founding members of the library and read from a speech Ann a gave in
October 1965.
E. Report on new parking lot design. - Eric Lashley – Lashley reported that the City will be
advertising for bids on February 22 and March 1. The City plans to hold a pre-bid meeting March
3rd or 4th and hope to open bids on March 10th or 11th. Construction will begin after the Red Poppy
festival.
F. Report on library budget for FY 2015-2016 – Eric Lashley – Lashley passed out a list of priorities
for next year’s budget (attached to these minutes). The list included an increased library materials
budgets, a Cataloging Librarian position, a Library Assistant position or more funding for
Temp/On-Call hours. The list also included, funding for Marketing & Graphic design, a Technology
Strategic Plan and a plan for a west side library.
G. Consideration of dates of future Board meetings. – Eric Lashley – The board members had no
need to change the date of the March meeting. The next meeting will be Monday, March 16,
2015.
Chair Linda Nix adjourned the meeting at 7:40 P.M.
Respectfully submitted,
Margaret Thompson, Secretary Linda Nix, Chair
Library Budget and Planning
1. Increase Materials Budget
Traditionally, there are two basic statistics used to measure success in libraries: materials checked
out and visitations.
We have seen a slight decline in items checked out in the last few months due to the lack of new
materials. Approximately 30% of our monthly circulation comes from our new materials and DVDs.
Visitations have continued to stay steady or have risen during this same period. We average around
4,300 materials on reserve at any given time.
To continue to serve the number of visitors and patrons waiting for materials, we need to increase the
materials budget.
2. Cataloging Librarian
If we increase the materials budget, we will need to hire a Cataloging Librarian to help process the
increase materials. We currently have 1.5 staff members cataloging. We need an additional staff
member to help keep up with the current workflow. Last FY, our ca talogers added 14,635 items and
deleted 10,599 items.
3. Desk Coverage – Library Assistant or additional Temp/On-Call Staff
4. Marketing – Graphic Design – Promotional Materials
5. Technology – Need to have a strategic plan for the library’s public technology (public
computers, photocopier, projectors, and PA systems)
6. Planning: Westside Library – satelite, storefront, or full service branch. Possible land
acquistion.
City of Georgetown, Texas
Library Advisory Board
March 16, 2015
SUBJECT:
Election of Vice-Chair and Secretary. – Eric Lashley
ITEM SUMMARY:
Per the Library Advisory Board bylaws, the Vice-Chair and Secretary are, "elected by a majority
vote of the Members at the first meeting after the annual appointment process."
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
March 16, 2015
SUBJECT:
Consideration of Library Director's report. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Director's report February 2015 Backup Material
Statistics February 2015 Backup Material
Memorials Log February 2015 Backup Material
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
FEBRUARY 2015
HIGHLIGHTS
The library was closed February 27 for staff training
Ron Swain led the morning session of staff training. He worked with staff on the core values, mission
statement, and fine print policies for the library. Eric led the afternoon session with a behavior styles
workshop.
Young & Rusty provided live music on February 15, 2015.
Thomas Gutzke provided art in the library’s galleries during February.
The library hosted a Stuffed Animal Sleepover on Febraury 6 & 7. Brunch was served the morning of
the 7th for kids to pick up their beloved stuffed animals. Participants were able to follow the fun on
Facebook to see what their toy was up to all night. This was a very popular event.
The Friends of the Library’s Hill Country Author Series event on February 20 featured Chris Tomlinson.
This was a highly attended event for the Friends.
Free tax help continues, as Jerry and his crew assists more patrons than ever before.
PATRON COMMENTS FOR FEBRUARY 2015
1. Patron comment: Way too noisy at the library. I came here to study but had to listen to kids
being loud playing video games. I asked at desk if they could get them quieted but nothing
happened.
2. Patron comment: We are so lucky to have Michele.
3. Patron comment: Try and sell burgers from Burger King.
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2014
Oct Nov Dec Jan Feb Annual Total
Patron Visits
Current Year 27404 25057 29346 22955 46346 151108
2013-2014 26554 29893 24808 29552 28508 361444
2012-2013 26729 27473 19786 27227 27534 350225
2011-2012 30822 27674 22499 35123 32409 396094
2010-2011 31410 27524 28878 27363 29232 362923
Circulation 2014
Current Year 40634 41409 39820 41946 39834 203643
2013-2014 46597 42212 40366 44732 40648 559209
2012-2013 41909 42277 38971 44973 40288 550683
2011-2012 45280 42854 38880 44006 41925 552032
2010-2011 40965 40697 35963 42919 40488 527746
Children's Programs Annual Total
Attendance 988 790 807 1041 1109 4735
Programs 41 6 15 5 8 75
Story Time Programs 21 18 7 24 20 90
Other (Tour, Movies, Crafts)4 13 0 4 5 26
After School Programs 4 5 4 4 4 21
Other Services
ILL Ordered 63 22 33 39 44 201
ILL filled 43 26 23 16 36 144
Internet usage (persons)5152 4831 4710 5427 5496 25616
Overdrive usage (E-books)1540 1578 1789 2041 1901 8849
Overdrive usage (audiobooks)392 430 444 458 432 2156
Bookmobile circulation 2626 2695 2697 2530 3118 13666
Volunteer Hours
Adult 613.50 625.00 533.25 555.00 625.00 2951.75
Teen 124.25 40.00 54.75 46.00 58.50 323.50
Community Service 20.00 29.50 15.50 13.50 25.50 104.00
Total 757.75 694.50 603.50 614.50 709.00 3379.25
Registrations
City Residents-new 159.00 116.00 78.00 123.00 172.00 648.00
GISD Kids' Cards 14.00 2.00 10.00 9.00 6.00 41.00
Non-residents-new 49.00 36.00 33.00 84.00 102.00 304.00
Total 222.00 154.00 121.00 216.00 280.00 993.00
Cash Receipts
Fines/Misc. Revenue 3342.16 2714.21 2999.53 3645.36 3154.05 15855.31
Non-resident fees 2550.70 1995.00 2474.40 2575.00 2635.00 12230.10
Donations 1295.90 1359.57 1104.51 1946.91 1720.63 7427.52
Gifts/Memorials 390.00 3495.14 34642.00 2150.00 1054.00 41731.14
Meeting Room Use
persons attdg meetings 2978 3001 1293 1760.00 2573.00 11605
Library Collection Changes
Copies Added 616 969 1475 887 855 4802
Copies Discarded 1658 1608 675 876 1745 6562
159 189 173 131 54 706
2015
2015
FY 2014-2015Statistics
Donations Added
DONOR DONATION
Sam Pfiester Copy of his book Solomon's Temple
Ralph (Bill) Sherod Copy of his book Search for the Hidden Valley
Leslie Bradley $200 for coffee and snacks for tax help
Jean Underwood $50 in memory of Norma McKinney
Anna Aiken $100 use where needed
Cash box front desk $73 use where needed
Maria Betancourt & Ella Magnusson $131 In Memory of Dr. Timothy Adams-use where needed
Beverly Morgan Copy of her CDBK Breastfeeding Basics and Beyond In Memory of Todd Morgan
Dwight Benson for CenTex Colony of Mayflower Desc.$500 for educational books (reference/geneology)
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- February 2015
City of Georgetown, Texas
Library Advisory Board
March 16, 2015
SUBJECT:
Overview of library policies, budget, staff, and operations. – Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
March 16, 2015
SUBJECT:
Report on 50th Anniversary Committee. -Linda Nix and Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
March 16, 2015
SUBJECT:
Report on February 27 staff training, core values, mission statement, and customer service policy.
– Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
March 16, 2015
SUBJECT:
Consideration of dates of future Board meetings. – Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss