HomeMy WebLinkAboutAgenda_LAB_03.20.2018Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
March 20, 2018 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. - Pete Ro s e, Bo ard Chair.
B Introduction of new board memb er Mic hael Kelley. -Pete Ro s e, Bo ard Chair.
C Review of bylaws and attendance p o licy. - Eric Las hley, Library Director.
D Review of minutes from the F eb ruary 20, 2018 Lib rary Ad visory Board meeting. -Pete Ro s e, Bo ard Chair.
E Dis cus s ion and pos s ible actio n regarding the electio n o f a vic e-chair and s ec retary. - P ete Rose, Board
Chair.
F Co nsideration and possible actio n regard ing board meeting time, day and lo c atio n. - Pete Ro s e, Bo ard
Chair.
G Co nsideration of Library Directo r's Report. - Eric Lashley, Library Direc tor.
H Rep o rt on s trategic p lan fo cus gro ups. - Jo hn Hudson, Bo ard member.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Library Advisory Board
March 20, 2018
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. - P ete Ros e, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
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City of Georgetown, Texas
Library Advisory Board
March 20, 2018
SUBJECT:
Intro d uc tion o f new b o ard member Michael Kelley. -P ete Rose, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 3 of 14
City of Georgetown, Texas
Library Advisory Board
March 20, 2018
SUBJECT:
Review o f bylaws and attend anc e polic y. - Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 4 of 14
City of Georgetown, Texas
Library Advisory Board
March 20, 2018
SUBJECT:
Review o f minutes fro m the February 20, 2018 Library Advis o ry Bo ard meeting. -P ete Rose, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes February 2018 Backup Material
Page 5 of 14
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
February 20, 2018
The Library Advisory Board met on Tuesday, February 20, 2018 at 6 p.m. in the second floor Small
Conference Room, Georgetown Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Michael Barnes, Lindsay Cooper, John Hudson, Pete Rose, Linda
Schaffer and Thom Sinwell.
MEMBERS ABSENT: Pat Baldwin
STAFF IN ATTEND ANCE: Eric Lashley - Library Director and Eric Johnson – Capital Improvements
Manager for the City of Georgetown.
Chair Rose called the meeting to order at 6:00 P.M.
Regular Agenda
A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to
speak on items other than what was posted on the agenda. No action required.
B. Review of minutes of the January 16, 2017 Library Advisory Board meeting. – Pete Rose,
Chair. Motion by Sinwell; second by Hudson to approve the January 16, 2017 Library
Advisory board meeting minutes. Approved 6-0 (Baldwin absent).
C. Recognition of Michael Barnes for the service to the Library Advisory Board. – Eric Lashley,
Library Directory. Barnes was recognized for his years of service to the board. No action
required.
Lashley asked Chair Rose if Eric Johnson could present his portion of agenda F. The rest of
item F would be discussed in the normal order. Chair Rose allowed the change.
F. Discussion of Strategic Planning process. – Eric Lashley, Library Director. Lashley
introduced Eric Johnson, Capital Improvements Manager for the City of Georgetown . Johnson
presented plans for a potential outdoor red poppy shade structure for the library plaza. This
addition to the library was included in the new City Hall campus project. Board members
discussed design features for the plaza. Motion made by Hudson; seconded by Sinwell to
support the red poppy shade structures proposed by Johnson. Approved 6-0. (Baldwin
absent)
D. Consideration of the Library Director’s report. – Eric Lashley, Library Director. Lashley
reviewed monthly statistics, the Community Resources Coordinator’s report, and the
community outreach report. Lashley read patron comments from the library’s suggestion box
for January 2018. No action required.
E. Consideration and possible action to forward a recommendation to the City Council; seeking
permission to apply for a Texas State Library and Archive Special Proj ect grant to fund the
Community Resources Coordinator position for a third year. – Eric Lashley, Library Director.
Lashley explained the library had received two previous years of funding from TSLAC for the
Page 6 of 14
Community Resources Coordinator position. The library is eligible for a third and final year of
funding. However, Council needs a recommendation from the Library Board in order to give
staff approval to submit the grant application. Motion by Sinwell; seconded by Hudson to
recommend Council give staff permission to apply for grant for a third year. Approved 6-0
(Baldwin absent)
F. Discussion of Strategic Planning process. – Eric Lashley, Library Director. Board discussed
creating focus groups to collect remaining data for the strategic plan. Lashley noted many
libraries are moving away from fines, and asked the Board to consider not charging fines for a
trial period. Following discussion, motion by Hudson; seconded by Cooper to suspend fines
for 3 months, before a final determination is made. Approved 6-0. (Baldwin absent)
G. Consideration of future meeting dates. – Pete Rose, Board Chair. The March meeting will be
held on Tuesday, March 20, 2018 at 6:00 p.m. No action required.
Chair Rose adjourned the meeting at 7:20 p.m.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
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City of Georgetown, Texas
Library Advisory Board
March 20, 2018
SUBJECT:
Disc ussion and p o s s ib le ac tion regard ing the elec tion of a vice-c hair and s ec retary. - Pete Ro s e, Bo ard
Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 8 of 14
City of Georgetown, Texas
Library Advisory Board
March 20, 2018
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing b o ard meeting time, d ay and loc ation. - P ete Rose, Board
Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 9 of 14
City of Georgetown, Texas
Library Advisory Board
March 20, 2018
SUBJECT:
Cons id eration o f Lib rary Direc tor's Report. - Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Library Stats February 2018 Backup Material
Director's Report February 2018 Backup Material
Memorials Log February 2018 Backup Material
Page 10 of 14
Georgetown Public Library December 2018 Statistics
Patron Visits
Library total 33028 Library total Feb. 2017 31853
Meeting Rooms 4901
Circulation
Library 37950 Library Circ. Total Feb. 2017 37137
Bookmobile circulation 2036
# of patron checkouts 4162
Overdrive e-books 2609
Overdrive audiobooks 866
Collection Changes
Copies Added 1229
Copies Discarded 751
Donations Added 55
Programs
Children's Programs
Programs 13
Storytime Programs 27
Attendance 942
Other (Tours, etc)8
After school programs 4
Adult Programs
Programs 16
Attendance 266
Services
ILL Requested 36
ILL Filled 36
Userful usage 5523
Volunteer Hours
Adult 835.57
Teen 57.92
Community Service 0
Total volunteer hours 893.49
New Memberships
Residents 221
Non-residents 96
GISD Students 16
Total new members 333
Revenue
Non-resident fee $2,660.00
Fines, copies, etc.$2,334.54
Donations $2,469.13
Gifts/memorials $10,300.00
Total revenue $17,763.67
2017 Comparison
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DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
February 2018
February- HIGHLIGHTS
Hungrytown performed on Sunday, February 18 in the library’s Live Music Series.
The children’s team hosted a Family Place Workshop: 1-2-3 Play With Me on Wednesday, February 7,
21, and 28. This month also saw the return of Yoga Storytime with Kalena in addition to regular story
times. The teens had a murder mystery program on Saturday, February 10, and the tweens stargazed
on Friday 23.
GPL Cinema showed Lego Ninjago for kids on Friday, February 9 and on February 16 the adults
screened Loving.
Adult programs in February included an art display on Treewhispers by the Capital City Scribes and a
reception. Photography was displayed in the Userful area by Allen (Ike) Fordyce & Don Story, this area
will now be include in the Library’s rotating exhibit space. In partnership with Courageous
Conversations the library hosted an exhibit and programs for Black History Month. There was a
presentation on Buffalo Soldiers and a talk regarding the African American experience in the military.
The Adultish program in February was DIY Valentine’s Day Cards & Coffee.
PATRON COMMENTS FOR February
1. Get Minecraft for the Xbox 360.
2. Good job. Thank you all.
3. Y’all have great service!
4. Lady at Poppy accused me of stealing.
5. I would like to see “Writing From the Heart” offered here.
6. No food allowed and no one using phone.
7. LGBTQ a support meetup young adults and youth.
8. Thank you for all you help Gloria!
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DONOR DONATION
Col. Lester G. Frazier $250 for staff Christmas party only
FOL $10200.00 for children's room furniture
Sue Warren Copy of her book Miriam's Daughter
Rosie Rocke $100 in memory of Jane Waterman
Havura Shalom of Sun City $359.71 for Vistaprint ordered by Rachael
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- February 2018
Page 13 of 14
City of Georgetown, Texas
Library Advisory Board
March 20, 2018
SUBJECT:
Report on strategic plan foc us group s . - John Hud s o n, Board memb er.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 14 of 14