HomeMy WebLinkAboutAgenda_LAB_03.21.2017Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
March 21, 2017 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. -Pete R o s e, Bo ard Chair. As of the d ead line, no persons were
signed up to s peak on items other than what was posted on the agend a.
B Introduction of new board memb er Linda S c haffer. -P ete Rose, Board C hair.
C Review of board b ylaws and attend anc e p o lic y. -Eric Lashley, Library Direc tor.
D Electio n of Vic e Chair and S ecretary o f the Lib rary Ad visory Board. -Eric Las hley Lib rary Direc tor.
E Review of minutes from the F eb ruary 20, 2017 Lib rary Ad visory Board meeting.
F Co nsideration of the Lib rary Direc tor's report. -Eric Las hley, Lib rary Direc to r.
G Co nsideration of Community Resources C o o rd inato r's report. -Eric Las hley, Library Directo r.
H Rep o rt on the City's new P erfo rmanc e Management P ro gram. -Eric Las hley, Lib rary Direc tor.
I Rep o rt on the Texas Lib rary As s o ciation's C o mmunity Engagement Survey res ults . -Eric Las hley.
J Co nsideration and possible actio n to s et the d ate o f future meetings . -Pete Ros e, Board Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Library Advisory Board
March 21, 2017
SUBJECT:
Citizens wishing to ad d res s the b o ard . -Pete Ros e, Board Chair. As o f the deadline, no p ers o ns were
s igned up to s p eak o n items o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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City of Georgetown, Texas
Library Advisory Board
March 21, 2017
SUBJECT:
Intro d uc tion o f new b o ard member Lind a Sc haffer. -Pete Ro s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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City of Georgetown, Texas
Library Advisory Board
March 21, 2017
SUBJECT:
Review o f bo ard bylaws and attendance p olic y. -Eric Las hley, Lib rary Direc to r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Bylaws Backup Material
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City of Georgetown, Texas
Library Advisory Board
March 21, 2017
SUBJECT:
Elec tion of Vic e C hair and Sec retary of the Library Advis o ry Bo ard . -Eric Las hley Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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City of Georgetown, Texas
Library Advisory Board
March 21, 2017
SUBJECT:
Review o f minutes fro m the February 20, 2017 Library Advis o ry Bo ard meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes February 2017 Backup Material
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
February 20, 2017
The Library Advisory Board met on Tuesday, February 20, 2017 at 6:30 p.m. in the Small Conference Room of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Hagen, Tom Milburn, Teresa Robinson,
and Pete Rose.
MEMBERS ABSENT: None STAFF PRESENT: Eric Lashley- Library Director
Chair Rose called the meeting to order at 6:30 P.M.
A. Citizens wishing to address the Board. – None were present.
B. Review of minutes from the January 17, 2017 Library Advisory Board meeting. –Pete Rose, Board Chair. Motion by
Hagen; second by Milburn to approve the January 17, 2017 minutes. Approved 7-0.
C. Consideration of Library Director’s Report. –Eric Lashley, Library Director. Lashley announced that board members
Baldwin and Rose have been re-appointed to the board and new member Linda Schaffer will begin her term next
month. Rose has been re-appointed as Chair by Mayor Ross.
Lashley reviewed January’s statistics and read comments left by patrons in the library’s suggestion box. He
also announced that Community Outreach Librarian Michele Harber will retire on Friday, April 28.
The library is partnering with the Assistance League of Georgetown to host a fundraiser on Saturday, April
8 from 6-8 pm. Tickets for “An Evening in Paris” are $50 each.
The Library Volunteer Appreciation Luncheon will be held on Thursday, May 4.
Lashley reported that he and Community Resources Coordinator Patrick Lloyd are members of the City’s
internal homeless task force.
The following library staff members were recognized at the City’s Years of Service Award Breakfast on
February 15: Eric Lashley-20 years, Rita Kirkpatrick-15 years, and Michele Harber-5 years. No action
required.
D. Report from the library’s Community Resources Coordinator. –Eric Lashley, Library Director. Lashley
reviewed a copy of Patrick Lloyd’s monthly report (attached to these minutes), noting that there is a large
need for legal aid services in Georgetown. Lloyd has been able to refer only about 44% of patrons
interviewed to necessary resources. No action required.
E. Report on Courageous Conversations events. –Eric Lashley, Library Director. Lashley and the Board
discussed the success of the Courageous Conversations events. Lashley noted that the last corresponding
event will be a screening of Good Hair on Tuesday, February 28 at 6:30 pm. No action required.
F. Farewell comments and appreciation of Tom Hagen’s years of service. –Eric Lashley, Library Director.
Lashley and Board thanked Hagen for his years of service on the Library Advisory Board. No action
required.
G. Consideration of future meeting dates. – Eric Lashley, Library Director. The next Library Advisory Board
meeting will be Tuesday, March 21, 2017 at 6 pm.
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Chair Rose adjourned the meeting at 7:20 PM.
Respectfully submitted,
Lindsay Cooper Pete Rose
Secretary Chair
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City of Georgetown, Texas
Library Advisory Board
March 21, 2017
SUBJECT:
Cons id eration o f the Library Directo r's report. -Eric Lashley, Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Director's report February 2017 Backup Material
Statis tics February 2017 Backup Material
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DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
FEBRUARY 2017
FEBRUARY- HIGHLIGHTS
The Sun City Dulcimers performed on Sunday, February 19 in the library’s Live Music Series.
Austin Pastel Society displayed art in the library’s gallery during February.
GPL Cinema screened Sleepless in Seattle, February 17 and Finding Dory, February 24.
During February, the library’s weekly e-newsletter averaged a readership of people.
Courageous Conversations events took place January 21, February 7, & 21. The film Good Hair was
screened on February 28.
Tweens enjoyed a Mariokart event on Feb. 4, and teens played Zombie Tag on Feb. 11
Creative Georgetown was held on Feb. 11 in the library’s meeting rooms.
PATRON COMMENTS
1. Patron Comment: Please, please don’t stop the tea party! It is important to all age groups.
2. Patron Comment: Give bookmarks.
3. Patron Comment: We sure hope you have the Tea Party again this year.
4. Patron Comment: Please review “Step Right Up” by Donna Janell Bowman and to make educators
aware of it. Ms. Bowman is a patron.
5. Patron Comment: Need new mouse pads for public computers.
6. Patron Comment: I wish there is a tea party this year like every year! please
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GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Jan Feb Annual Total
Current Year 22635 25379 22756 28673 45114 144557
2015-2016 25180 21672 23173 25830 17923 261525
2014-2015 27404 25057 29346 22955 23173 344433
2013-2014 26554 29893 24808 29552 28508 361444
2012-2013 26729 27473 19786 27227 27534 350225
Circulation Annual Total
Current Year 38883 37956 34844 39470 37137 188290
2015-2016 43295 40538 38374 41508 39510 513725
2014-2015 40634 41409 39820 41946 39834 527987
2013-2014 46597 42212 40366 44732 40648 559209
2012-2013 41909 42277 38971 44973 40288 550683
Children's Programs Annual Total
Attendance 1189 943 919 1237 1182 5470
Programs 5 6 9 8 8 36
Story Time Programs 16 21 15 24 22 98
Other (Tour, Movies, Crafts)8 8 3 8 8 35
After School Programs 4 3 3 4 4 18
Other Services
ILL Ordered 36 30 34 53 46 199
ILL filled 31 22 29 32 34 148
Internet usage (persons)5565 5085 4682 5637 5568 26537
Overdrive usage (E-books)2248 1970 2153 2165 1926 10462
Overdrive usage (audiobooks)661 635 672 689 653 3310
Bookmobile circulation 2266 2329 2073 2856 2376 11900
Volunteer Hours
Adult 784.00 738.25 455.25 677.50 735.00 3390.00
Teen 46.75 84.50 33.25 92.75 35.50 292.75
Community Service 0.00 0.00 16.25 0.00 4.00 20.25
Total 830.75 822.75 504.75 770.25 774.50 3703.00
Registrations
City Residents-new 184.00 156.00 108.00 205.00 166.00 819.00
GISD Kids' Cards 9.00 4.00 3.00 6.00 7.00 29.00
Non-residents-new 88.00 55.00 49.00 55.00 59.00 306.00
Total 281.00 215.00 160.00 266.00 232.00 1154.00
Cash Receipts
Fines/Misc. Revenue1394.79 1448.26 1372.34 2122.36 1884.28 8222.03
Non-resident fees 2155.00 2125.00 1790.00 2610.00 2595.00 11275.00
Donations 177.02 2116.38 1965.53 1857.81 7286.96 13403.70
Gifts/Memorials 174.00 4750.00 4079.00 4360.00 355.00 13718.00
Meeting Room Use
persons attdg meetings 4373 3115 3095 3536 4181 18300
Library Collection Changes
Copies Added 1399 1502 1271 1308 1655 7135
Copies Discarded 1277 1223 2815 2135 3475 10925
189 242 147 268 138 984
2017
FY 2016-2017Statistics
Donations Added
2016
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City of Georgetown, Texas
Library Advisory Board
March 21, 2017
SUBJECT:
Cons id eration o f C o mmunity Res o urc es Coordinator's rep o rt. -Eric Lashley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 18 of 21
City of Georgetown, Texas
Library Advisory Board
March 21, 2017
SUBJECT:
Report on the C ity's new Performance Management Program. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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City of Georgetown, Texas
Library Advisory Board
March 21, 2017
SUBJECT:
Report on the Texas Library Assoc iation's Community Engagement Survey res ults . -Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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City of Georgetown, Texas
Library Advisory Board
March 21, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to set the date of future meetings. -Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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