HomeMy WebLinkAboutAgenda_LAB_03.02.2021Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
March 2, 2021 at 6:00 P M
at Virtual
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Consiste nt with Gover nor Gr eg A bbott’s suspension of var ious provisions of
the O pen M ee tings A ct, e ffec tive A ugust 1, 2020 and until fur the r notic e, to
r educ e the c hance of C O V I D-19 tr ansmission, all C ity of Ge orge town
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allowed via telec onfer ence ; no one will be allowed to appear in pe rson.
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You will be aske d to e nte r your name and email addre ss (this is so we can
ide ntify you when you ar e c alled upon). To spe ak on an item, clic k on the
“Raise your H and” option at the bottom of the Zoom mee ting we bpage once
that ite m has opened. Whe n you are calle d upon by the Re cor ding Se cr etar y,
your devic e will be r emotely un-muted by the A dministrator and you may
spe ak for thre e minute s. P lease state your name clear ly, and when your time
is over, your de vice will be muted again.
Use of pr ofanity, thr eate ning language, slande rous r emarks, or thr eats of
harm are not allowed and will re sult in you be ing imme diately re moved fr om
the mee ting.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the Board. -S ally Miculek, Interim Library Direc tor
B C itizens wishing to address the board. -Michael Kelley, Board C hair.
C C ons ideration and possible action to approve minutes from the F ebruary 2, 2021 Library Advisory Board
meeting. -Mic hael Kelley, Board C hair.
D R ec ognition of Linda S chaffer for her years of service on the Library Advisory Board and introduction of
new board members. -S ally Miculek, Interim Library Direc tor
E Introduc tion of library s taff. -S ally Miculek-Interim Library Direc tor, Bec ca S exton-C ataloging Librarian,
and Breanna Houle-Library Assistant.
F C ons ideration of Library Director's report. -S ally Mic ulek, Interim Library Director.
G Disc ussion and c onsideration of board requested topics, including E-materials purchases from
Overdrive, Friends of the L ibrary support and library volunteers. -Sally M iculek-Interim L ibrary Director,
M ichael K elley-B oard C hair and S usan Cooper-board member.
H C ons ideration and possible action regarding future meeting dates and times. -Michael Kelley, Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
February 2, 2021
The Library Advisory Board met on Tuesday, February 2, 2021 at 6:00 p.m. virtually using a Zoom meeting.
Consistent with Governor Greg Abbott’s suspension of various provisions of the Open Meetings Act, effective August 1,
2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board
meetings will be held virtually.
MEMBERS IN ATTENDANCE: Susan Cooper, David Garlock, Michael Kelley, Thom Sinwell, and Richard Thielmann.
MEMBERS ABSENT: Linda Schaffer
STAFF IN ATTENDANCE: Sally Miculek – Interim Library Director, Lawren Weiss-Administrative Assistant, Margaret
Lange-Teen Services Librarian
The meeting was called to order at 6:00 p.m. by Board Chair Kelley.
Regular Agenda
A. Discussion on how this virtual conference will be conducted, to include options for public comments and how
the public may address the Board. – Sally Miculek, Interim Library Director. Miculek explained to the Board how
the meeting would proceed if a member of the public wished to join the meeting. Chair Kelley will call roll when
voting on an agenda item to allow for a clear recording of the vote. No action required.
B. Citizens wishing to address the Board. – Michael Kelley, Board Chair. As of the deadline, no persons were
signed up to speak on items other than what was posted on the agenda. No citizens were present to address the
board. No action required.
C. Consideration and possible action to approve the January 5, 2020 Library Advisory Board minutes. – Michael
Kelley, Board Chair. Motion by Thielmann; second by Sinwell to approve the January 5, 2021 Library Advisory
Board meeting minutes as provided. Approved 5-0 (Schaffer absent).
D. Introduction of new library staff. -Sally Miculek, Interim Library Director and Margaret Lange, Teen Services
Librarian. Miculek introduced Lange to the board. Lange discussed her background with the board, noting she
previously worked for Temple Public Library for over five years and was excited to be joining the Georgetown
staff. Lange brings an exciting energy to the staff and has already hosted successful Facebook storytimes for the
kids group and virtual programs for teens. She is looking forward to hosting programs and connecting with
Georgetown’s teens in person once it is safe to do so following the pandemic. No action required.
E. Consideration of the Library Director’s report. - Sally Miculek, Interim Library Director. Miculek reviewed the
monthly statistics as provided in the agenda packet. Discussion followed regarding access to the library’s
databases, including Ancestry. Chair Kelley asked Miculek to notify the board when City budget meetings are
scheduled so they can participate and advocate for the library as plans for the next fiscal year are made. No
action required.
F. Discussion regarding library’s integrated library system (ILS), Apollo. – Susan Cooper, board member. Cooper
asked Miculek to provide information to the board about the library’s catalog, regarding how, when, and why
this system was selected over others. Cooper feels the catalog is not as user-friendly as it could be and
explained that she has had difficulty helping GISD students navigate it when searching for library materials.
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Apollo is the system staff members use to create and maintain patron records, catalog materials, run reports
and checkout items to patrons. The system also contains the outward facing catalog for patron use and the
Words on Wheels collection for the bookmobile. Miculek explained the reasons Apollo was selected many years
ago and continued to be used by the library. The Apollo system is built for small to medium sized libraries like
Georgetown, which means they can provide more customized features at an affordable price, with more
responsive customer service. System outages and malfunctions are infrequent, but typically restored in less than
5 minutes when they occur. Apollo manages their own servers, so the City’s IT department does not have to
maintain it. Other features of Apollo include a “Gabbie” texting service where patrons can text a phone number
for library service and a staff member replies on the computer with the information requested. This feature was
also re-configured during COVID so staff members could utilize it for Curbside service.
Cooper explained the “label” column of the catalog is confusing to students and patrons who may not be
familiar with the library language and suggest adding the full names of the labels such as “fiction” for what is
currently labeled a “F” and spelling out “junior nonfiction” for what is currently labeled as just “JNF”. Labels are
currently in abbreviated form to match the spine label of the materials on the shelves. Cooper recommended
staff create a 5-10 minute video tutorial on how to search the catalog and put items on hold. She also suggested
the video should be embedded in the catalog itself and not just the library’s website. Miculek will follow up with
library staff about making those changes to enhance the patron experience. No action required.
G. Discussion regarding the retirement of Library Services Director Eric Lashley and the process for filling the
director position. – Sally Miculek, Interim Library Director. Miculek reminded the board that they may be
contacted by the City Manager’s office to participate on the interview panel to assist in hiring a new library
director. Kelley requested that the item remain on future agendas, under the Director’s report to keep the board
updated on the hiring process. No action required.
H. Consideration and possible action regarding future meeting dates and times. - Michael Kelley, Board Chair. The
March meeting will be held as regularly scheduled on Tuesday, March 2, 2021 at 6:00 pm, via Zoom. No action
taken.
Chair Kelley adjourned the meeting at 7:02 p.m.
Respectfully submitted,
Michael Kelley Richard Thielmann
Chair Secretary
These minutes were approved at the virtual meeting on 3/2/21.
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City of Georgetown, Texas
Library Advisory Board
March 2, 2021
S UB J E C T:
C onsideration of Library Direc tor's report. -S ally Miculek, Interim Library Direc tor.
IT E M S UMMARY:
T he Direc tor's report will inc lude monthly statistics, review of programs , library closures , budget planning,
and re-opening the library.
F IN AN C IAL IMPAC T:
None.
S UB MIT T E D B Y:
AT TAC H ME N T S:
Description Type
Memorials Log Jan. 2021 Backup Material
Statistics January 2021 Backup Material
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DONOR DONATION
FOL $47,206.25 for Overdrive
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- January 2021
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GEORGETOWN PUBLIC LIBRARY
Patron Visits Oct Nov Dec Jan Feb Mar*Apr*May Jun Jul Aug Sep Annual Total
Current Year 22205 12192 0 0 0 34397
2019-2020 32586 26643 23995 35422 33250 17193 NA 9883 5802 18184 10272 11174 224404
Circulation Annual Total
Current Year 38241 26368 15961 16009 96579
2019-2020 46708 38121 39868 44513 41707 31253 5296 24497 40771 40002 39822 38347 430905
Annual Total
# patron checkouts 3588 3094 2130 2042 10854
WOW! Circs 2155 1533 502 501 4691
Children's Programs
Attendance 11 25 49 21 106
Programs 0 0 1 0 1
Story Time Programs 1 3 4 3 11
Other (Tour, Movies, Crafts)0 0 0 0 0
After School Programs 0 0 0 0 0
Teen Programs
Programs 0 1 0 2 3
Attendance 0 8 0 13 21
Teen Space Users 0 0 0 0 0
Adult Programs
Programs 5 1 1 1 8
Attendance 290 34 21 23 368
Other Services
GPL ILL Req. filled 0 0 0 0 0
Outgoing ILL 0 0 0 0 0
ILL Requests 0 0 0 0 0
Overdrive usage (E-books)4824 4822 4981 5511 20138
Overdrive usage (audiobooks)2422 2346 2383 2710 9861
SimplyE 1 1 23 8 33
Database Searches 3617 1574 1981 4773 11945
Volunteer Hours
Adult 124 0 0 0 124
Teen 0 0 0 0 0
Community Service 0 0 0 0 0
Total 124 124
Registrations
City Residents-new 155 64 48 80 347
2020 2021
FY 2020-2021 Statistics
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Non-residents-new 89 46 5 8 148
GISD Student memb.2 2 0 0 4
Total 246 112 499
Cash Receipts
Non-resident fees 1,845.00 1,365.00 280.00 560.00 4,050.00
Copies 220.07 142.50 - 7.60 370.17
Donations 2,184.67 2,648.26 1,304.54 351.18 6,488.65
Gifts/Memorials 375.00 12,594.84 12,145.00 47,206.25 72,321.09
Meeting Room Use
# of attendees 0 0 0 0 0
# of reservations 0 0 0 0 0
Study Room Use
# of attendees 0 0 0 0 0
# of reservations 0 0 0 0 0
Library Collection Changes
Copies Added 1127 1061 1205 894 4287
Copies Discarded 1350 1098 1194 1280 4922
130 135 19 131 415 Donations Added
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