HomeMy WebLinkAboutAgenda_LAB_04.18.2017Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
April 18, 2017 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -P ete Rose, Board Chair.
B Review of the minutes fro m the March 21, 2017 Lib rary Ad visory Board . -Pete Ro s e, Bo ard Chairs.
C Co nsideration of Library Directo r's report. -Eric Lashley, Library Director.
D Co nsideration of Community Resources C o o rd inato r's report. -Eric Las hley, Library Directo r.
E Rep o rt on An Evening in P aris fundraiser. -Eric Las hley, Library Director.
F Co nsideration and possible actio n regard ing the mis s io n s tatement and G o al I o f the Library's Strategic
Plan. -Eric Las hley, Lib rary Direc tor.
G Co nsideration of future meetings d ates. -Pete R o s e, Bo ard Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Library Advisory Board
April 18, 2017
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
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City of Georgetown, Texas
Library Advisory Board
April 18, 2017
SUBJECT:
Review o f the minutes from the Marc h 21, 2017 Library Advis o ry Bo ard . -P ete Ros e, Board Chairs .
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes March 2017 Backup Material
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
March 21, 2017
The Library Advisory Board met on Tuesday, March 21, 2017 at 6:00 p.m. in the Small Conference Room of
the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Milburn, Teresa Robinson, Pete
Rose, and Linda Schaffer.
MEMBERS ABSENT: None STAFF PRESENT: Eric Lashley- Library Director
Chair Rose called the meeting to order at 6:00 P.M.
A. Citizens wishing to address the Board. – Citizen Susan Snelson with the Assistance League of Georgetown
addressed the board regarding An Evening in Paris fundraiser on April 8. Snelson invited board members to
attend the joint event that will benefit both the Assistance League and library.
B. Introduction of new board member Linda Schaffer. –Pete Rose, Board Chair. Board members introduced
themselves to Schaffer. Schaffer provided some background about her history with the library and
involvement in Congregation Havurah Shalom. No action required.
C. Review of board bylaws and attendance policy. -Eric Lashley, Library Director. Lashley reviewed the
board’s bylaws, attendance policy, and explained specific roles of the Chair, Vice Chair and Secretary. No
action required.
D. Election of Vice Chair and Secretary of the Library Advisory Board. –Eric Lashley, Library Director.
Motion by Cooper; second by Schaffer to elect Michael Barnes as Vice Chair. Approved 7-0. Motion
by Schaffer; second by Barnes to elect Pat Baldwin as Secretary. Approved 7-0.
E. Review of minutes from the February 20, 2017 Library Advisory Board meeting. –Pete Rose, Board Chair.
Motion by Robinson; second by Barnes to approve the February 20, 2017 minutes. Approved 7-0.
F. Consideration of Library Director’s Report. –Eric Lashley, Library Director. Lashley reviewed monthly
statistics with the board, noting that the patron visits number is inaccurate due to a door counter
malfunction.
Lashley attended a meeting with the OverDrive Consortium Steering Committee, and was informed that a
credit would be used to purchase more e-book titles for the 48 member consortium.
Lashley discussed the success of the Courageous Conversations events and read the patron comments from
the library’s suggestion box. No action required.
G. Report from the library’s Community Resources Coordinator. –Eric Lashley, Library Director. Lashley
reviewed a copy of Patrick Lloyd’s monthly report (attached to these minutes), noting that there is an
ongoing need for more resources in the Georgetown community.
H. Report on the City’s new Performance Management Program. –Eric Lashley, Library Director. Lashley
provided the board with an outline of the new Performance Management Program, initiated by Assistant
City Manager Wayne Reed (attached to these minutes). Lashley explained that the library would most likely
be one of the first departments to implement the new program. One key element is to determine which
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metrics to measure, measuring the metrics, and determine whether or not staff members are meeting their
expectations and/or goals. No action required.
I. Report on the Texas Library Association’s Community Engagement Survey results. –Eric Lashley, Library
Director. Lashley reviewed survey results from the Texas Library Association’s Community Engagement
Task Force survey with the TLA membership. Lashley serves as the chair of this task force and the results
will help direct offerings at next year’s annual convention in Dallas, Texas. Lashley noted that a large
number of librarians did not thoroughly understand the concept of community engagement and therefore,
there will be a lot of effort going forward to educate the library professionals on the importance of
community engagement for the future of the profession. No action required.
J. Consideration of future meeting dates. – Eric Lashley, Library Director. The next Library Advisory Board
meeting will be Tuesday, April 18, 2017 at 6 pm.
Chair Rose adjourned the meeting at 7:40 PM.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
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City of Georgetown, Texas
Library Advisory Board
April 18, 2017
SUBJECT:
Cons id eration o f Lib rary Direc tor's rep o rt. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Director's report March 2017 Backup Material
Statis tics March 2017 Backup Material
Memorials Log March 2017 Backup Material
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DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
MARCH 2017
MARCH- HIGHLIGHTS
Austin Flute Choir performed on Sunday, March 19 in the library’s Live Music Series.
Susie Flatau, Janis Shields and Suzanne Wells displayed art in the library’s gallery during March. The
exhibit was titled Layers: Time and Texture.
GPL Cinema screened Ferris Bueller’s Day Off on February 10.
The children’s programmers hosted a week of activities during Spring Break (March 13-17) with events
such as: Magician Rodney Rash, Paw Patrol party, Teddy Bear Picnic, Chopped competition, Lego Day
and Teen Nerf Wars.
Library staff continues work with the Assistance League to host An Evening in Paris fundraiser on April
8.
PATRON COMMENTS
1. Patron Comment: You should get Masterminds: Payback (The book form not CD)
2. Patron Comment: Where is Morningstar? Dump Valueline
3. Patron Comment: Local author fair for local authors to advertise and sell books.
4. Patron Comment: Bravo!!! We love the Georgetown Library. The minute we walk in the door it feels
so welcoming.
5. Patron Comment: Please get Kingdom Hearts for the Wii
6. Patron Comment: Your library is awesome. I’m a lifelong bookworm. BUT even though I’m an
American I do believe in freedom of speech in all its aspects (usually), let me tell you that the new book
re Ayn Rand is absolute and complete communist propaganda. W hat compels the writers of today to try
to end our way of life? BLAH
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GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Jan Feb Mar Annual Total
Current Year 22635 25379 22756 28673 31853 33022 164318
2015-2016 25180 21672 23173 25830 17923 19129 261525
Circulation Annual Total
Current Year 38883 37956 34844 39470 37137 42893 231183
2015-2016 43295 40538 38374 41508 39510 43111 513725
# of patron Annual Total
checkouts 3959 3931 3727 4073 4303 4234 24227
Bookmobile
Circulation 2266 2329 2073 2856 2376 2466 14366
Children's Programs
Attendance 1189 943 919 1237 1182 2059 7529
Programs 5 6 9 8 8 11 47
Story Time Programs 16 21 15 24 22 24 122
Other (Tour, Movies, Crafts)8 8 3 8 8 8 43
After School Programs 4 3 3 4 4 4 22
Adult Programs
Programs 0
Attendance 0
Other Services
ILL Ordered 36 30 34 53 46 34 233
ILL filled 31 22 29 32 34 37 185
Internet usage (persons)5565 5085 4682 5637 5568 6167 32704
Overdrive usage (E-books)2248 1970 2153 2165 1926 2233 12695
Overdrive usage (audiobooks)661 635 672 689 653 712 4022
Volunteer Hours
Adult 784.00 738.25 455.25 677.50 735.00 923.75 4313.75
Teen 46.75 84.50 33.25 92.75 35.50 78.00 370.75
Community Service 0.00 0.00 16.25 0.00 4.00 2.00 22.25
Total 830.75 822.75 504.75 770.25 774.50 1003.75 4706.75
Registrations
City Residents-new 184.00 156.00 108.00 205.00 166.00 211.00 1030.00
GISD Kids' Cards 9.00 4.00 3.00 6.00 7.00 8.00 37.00
Non-residents-new 88.00 55.00 49.00 55.00 59.00 66.00 372.00
Total 281.00 215.00 160.00 266.00 232.00 285.00 1439.00
Cash Receipts
Fines/Misc. Revenue 1394.79 1448.26 1372.34 2122.36 1884.28 2286.25 10508.28
Non-resident fees 2155.00 2125.00 1790.00 2610.00 2595.00 2550.00 13825.00
Donations 177.02 2116.38 1965.53 1857.81 7286.96 14185.74 27589.44
Gifts/Memorials 174.00 4750.00 4079.00 4360.00 355.00 1200.00 14918.00
Meeting Room Use
persons attdg meetings 4373 3115 3095 3536 4181 4095 22395
Library Collection Changes
Copies Added 1399 1502 1271 1308 1655 1496 8631
Copies Discarded 1277 1223 2815 2135 3475 1702 12627
189 242 147 268 138 437 1421
2017
FY 2016-2017Statistics
Donations Added
2016
Coming Soon!
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DONOR DONATION
Michele Harber $50 for large print titles in honor of the Library
Megan O'Hearn 2 books & assorted journals for genealogy collection
Edward & Judith Miksch $35 in memory of Jean Erdenberger
Telisa Harwell 2 bks in memory of Ronald Walenga Stanley's Party &
God Must Like to Laugh
Jonny Feelgood 1 bk in memory of Brandon Lee Musil One's Self, As a Whole
Lacey Martin 1 copy of her book Snug as a Pug
Sara Tringo 2 copies of her book The Watchers
SungCha Brooks $115 for arts related programs
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- March 2017
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City of Georgetown, Texas
Library Advisory Board
April 18, 2017
SUBJECT:
Cons id eration o f C o mmunity Res o urc es Coordinator's rep o rt. -Eric Lashley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 10 of 13
City of Georgetown, Texas
Library Advisory Board
April 18, 2017
SUBJECT:
Report on An Evening in Paris fund rais er. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funds rais ed d uring this event will go to ward c hildren's programming.
SUBMITTED BY:
Page 11 of 13
City of Georgetown, Texas
Library Advisory Board
April 18, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing the mis s ion statement and Goal I of the Lib rary's Strategic
Plan. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 12 of 13
City of Georgetown, Texas
Library Advisory Board
April 18, 2017
SUBJECT:
Cons id eration o f future meetings dates . -Pete Ros e, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 13 of 13