HomeMy WebLinkAboutAgenda_LAB_04.20.2015Notice of Meeting for the
Library Advisory Board
of the City of Georgetown
April 20, 2015 at 6:30 PM
at Staff conference room, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Consideration of the minutes of the March 16, 2015 meeting.
C Consideration of Library Director’s report – Eric Lashley.
D Consideration and possible action to draft a letter concerning library budget recommendations to
City Council – Eric Lashley.
E Library Advisory Board Bylaws update signatures – Linda Nix.
F Report on February 27 staff training, core values, mission statement, and customer service policy
– Eric Lashley.
G Consideration of dates of future Board meetings – Eric Lashley.
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Library Advisory Board
April 20, 2015
SUBJECT:
Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
April 20, 2015
SUBJECT:
Consideration of the minutes of the March 16, 2015 meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes March 2015 Backup Material
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
March 16, 2015
The Library Advisory Board met on Monday, March 16, 2015 at 6:30 p.m. in the staff
conference room of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lois Case, Tom Hagen, Linda
Nix, Margaret Thompson, and Pete Rose.
STAFF PRESENT: Eric Lashley- Library Director
Regular Session
A. Citizens wishing to address the Board. None were present.
B. Consideration of minutes of the February 16, 2015 meeting. – Margaret Thompson
made the motion to accept the minutes of the February 2015 Library Advisory
Board Meeting. Lois Case seconded the motion, which passed unanimously.
C. Election of Vice-Chair and Secretary – Eric Lashley. Michael Barnes made the
motion to elect Lois Case as Vice-Chair and Margaret Thompson as Secretary
of the Library Advisory Board. Pete Rose seconded the motion, which passed
unanimously.
D. Consideration of Library Director’s report – Eric Lashley. Lashley reported that
circulation and visitations were slightly down for the month of February. Lashley
noted OverDrive circulation is doing well with 1,901 checkouts of e-books and 432 e-
audio book checkouts. The bookmobile circulation jumped to 3,118 checkouts.
Director Lashley reported that volunteer hours are going up since Kalena Powell
took over as the volunteer coordinator.
Young and Rusty were the musical entertainment for February. The Friends of the
Library’s Hill Country Author Series, featuring Chris Tomlinson, was very successful
with over 150 tickets sold.
The library’s free tax assistance has been going well.
The library opened an hour later than normal in March 5 due to predicted bad
weather.
The Large Painting Group from Sun City has the art display on the second floor of
the library in March.
Lashley read the patron comments for February.
E. Overview of library policies, budget, staff, and operations – Eric Lashley. Lashley
handed out a copy of the library’s staff directory and explained the duties of each
staff member. Lashley handed out a copy of the library’s budget and noted that the
largest part is for personnel. Lashley explained how the library purchased its
materials and discussed the various vendors the library uses. Lashley took the
members on a tour of the Technical Services Department and showed the Board the
current backlog of library materials. Lashley noted that the reduction in circulation
statistics corresponds directly to the backlog of new books not getting out to the
book shelves in a timely manner. Lashley noted that the library is hiring an intern to
help catalog, as well as shifting staff members from the public services department
to technical services to assist with the backlog. Pete Rose and Tom Hagen
suggested that the Library Board draft a letter to the City Council, informing them of
the library’s staffing issues that need to be addressed. Addressing this issue with
council will potentially help the library deal with the heavy workload in relation to
placing orders, cataloging, and processing new library materials.
F. Report on 50th Anniversary Committee – Linda Nix and Eric Lashley. Nix and
Lashley reported that the kick-off for the 50th Anniversary celebration was a great
success. Each member of the board was given a t-shirt and tote bag. Nix and
Lashley talked about future events and noted that the library had received a lot of
media attention.
G. Report on February 27 staff training, core values, mission statement, and customer
service policy – Eric Lashley. Lashley reported that Dr. Ron Swain facilitated the
library’s staff day of training. The staff worked on the core values, mission
statement, and customer service policies. Lashley had recently received a report
from Swain about ideas generated by the staff, but had not condensed the ideas for
the board. Lashley will bring back a condensed version to the board in the near
future.
H. Consideration of dates of future Board meetings – Eric Lashley. The next board
meeting will be Monday, April 20, 2015.
Chair Linda Nix adjourned the meeting at 7:45 P.M.
Respectfully submitted,
Margaret Thompson, Secretary Linda Nix, Chair
City of Georgetown, Texas
Library Advisory Board
April 20, 2015
SUBJECT:
Consideration of Library Director’s report – Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Director's report March 2015 Backup Material
Statistics March 2015 Backup Material
Memorials Log March 2015 Backup Material
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
MARCH 2015
HIGHLIGHTS
The Austin Flute Choir provided live music on March 15, 2015.
The Sun City Large Paintings Group provided art in the library’s galleries during March.
The library hosted a 50th Anniversary Kick-Off party on March 16, 2015 in the library’s lobby.
The library hosted many events during Spring Break, March 16-20, including a Frozen Sing-a-Long,
Fabulous 50’s Social, Lego Day, Tween Pokemon Day and Laser Tag for Teens.
Training for all of the City boards’ Chairs took place on March 25.
Free tax help continues, as Jerry and his crew assists more patrons than ever before.
Bookmobile was out of service March 30-April 3 for routine maintenance. This happens every month
there is a fifth week.
PATRON COMMENTS FOR MARCH 2015
1. Patron comment: Jr. and Adult Graphics need strips on shelves- the books slide!
2. Patron comment: ILL Books on CD- for blind patrons, can we send materials back labeled
“free for the blind and visually impaired” for free postage?
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
2014
Oct Nov Dec Jan Feb MarSepAnnual Total
Patron Visits
Current Year 27404 25057 29346 22955 23173 24513 152448
2013-2014 26554 29893 24808 29552 28508 32771 361444
2012-2013 26729 27473 19786 27227 27534 32142 350225
2011-2012 30822 27674 22499 35123 32409 47620 396094
2010-2011 31410 27524 28878 27363 29232 31269 362923
Circulation 2014
Current Year 40634 41409 39820 41946 39834 45358 249001
2013-2014 46597 42212 40366 44732 40648 46748 559209
2012-2013 41909 42277 38971 44973 40288 45324 550683
2011-2012 45280 42854 38880 44006 41925 45073 552032
2010-2011 40965 40697 35963 42919 40488 44139 527746
Children's Programs Annual Total
Attendance 988 790 807 1041 1109 1420 6155
Programs 41 6 15 5 8 7 82
Story Time Programs 21 18 7 24 20 18 108
Other (Tour, Movies, Crafts)4 13 0 4 5 4 30
After School Programs 4 5 4 4 4 4 25
Other Services
ILL Ordered 63 22 33 39 44 47 248
ILL filled 43 26 23 16 36 36 180
Internet usage (persons)5152 4831 4710 5427 5496 5844 31460
Overdrive usage (E-books)1540 1578 1789 2041 1901 1999 10848
Overdrive usage (audiobooks)392 430 444 458 432 505 2661
Bookmobile circulation 2626 2695 2697 2530 3118 2731 16397
Volunteer Hours
Adult 613.50 625.00 533.25 555.00 625.00 735.00 3686.75
Teen 124.25 40.00 54.75 46.00 58.50 75.00 398.50
Community Service 20.00 29.50 15.50 13.50 25.50 6.00 110.00
Total 757.75 694.50 603.50 614.50 709.00 816.00 4195.25
Registrations
City Residents-new 159.00 116.00 78.00 123.00 172.00 232.00 880.00
GISD Kids' Cards 14.00 2.00 10.00 9.00 6.00 7.00 48.00
Non-residents-new 49.00 36.00 33.00 84.00 102.00 83.00 387.00
Total 222.00 154.00 121.00 216.00 280.00 322.00 1315.00
Cash Receipts
Fines/Misc. Revenue 3342.16 2714.21 2999.53 3645.36 3154.05 3277.44 19132.75
Non-resident fees 2550.70 1995.00 2474.40 2575.00 2635.00 2875.00 15105.10
Donations 1295.90 1359.57 1104.51 1946.91 1720.63 11853.07 19280.59
Gifts/Memorials 390.00 3495.14 34642.00 2150.00 1054.00 1050.00 42781.14
Meeting Room Use
persons attdg meetings 2978 3001 1293 1760.00 2573.00 3388.00 14993
Library Collection Changes
Copies Added 616 969 1475 887 855 1371 6173
Copies Discarded 1658 1608 675 876 1745 594 7156
159 189 173 131 54 145 851
2015
2015
FY 2014-2015Statistics
Donations Added
DONOR DONATION
Waterloo Watercolor Group $50 to thank library for hosting Jan 2015 exhibit-undesignated
Col. Lester G. Frazier $250 for library staff Christmas party
Annonymous $300 for renewal of kids cards for summer/hardship cards
Kay Tabor Kimbor $50 in Memory of Roy Tison-non fiction
Dave Cary Copy of his book The Way We Choose In honor of The Woman's Club
Judy & Don Parks $25 In Memory of Claude Nelson
TKJ Structural Engineering (Timothy K. Jaquess)$50 In Honor of Kay Castle-WOW!
Sun City Roraty Club-Bob Elam Copy of book The Four-Way Test by William E. Hull
Judy & Don Parks $25 in Memory of Mr. Dick Miller
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- March 2015
City of Georgetown, Texas
Library Advisory Board
April 20, 2015
SUBJECT:
Consideration and possible action to draft a letter concerning library budget recommendations to
City Council – Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
April 20, 2015
SUBJECT:
Library Advisory Board Bylaws update signatures – Linda Nix.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
April 20, 2015
SUBJECT:
Report on February 27 staff training, core values, mission statement, and customer service policy –
Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Library Advisory Board
April 20, 2015
SUBJECT:
Consideration of dates of future Board meetings – Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss