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HomeMy WebLinkAboutAgenda_LAB_04.21.2014Notice of Meeting for the Library Advisory Board of the City of Georgetown April 21, 2014 at 6:30 PM at Staff conference room, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Consideration of minutes of March 17, 2014 meeting. C Consideration of Library Director's report -- Eric Lashley D Consideration of the Georgetown Reads! program for 2014 -- Eric Lashley E Report on library's budget for 2014-15 -- Eric Lashley F Report from staff regarding Texas Library Association annual conference -- Eric Lashley. G Consideration of the library's policies regarding reconsideration of materials and art -- Eric Lashley. H Consideration of dates of future Board meetings -- Eric Lashley CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Consideration of minutes of March 17, 2014 meeting. ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact SUBMITTED BY: Judy Fabry ATTACHMENTS: Description Type minutes of 3-17-14 meeting Backup Material Minutes of the Meeting of the Library Advisory Board of the City of Georgetown March 17, 2014 at 6:30 P.M. in the staff conference room, Georgetown Public Library, 402 W. 8th Street The Library Advisory Board met on Monday, March 17 at 6:30 p.m. in the staff conference room at the Georgetown Public Library, 402 W. 8th Street. MEMBERS PRESENT: Michael Barnes, Stephanie Blanck, Lois Case, Tom Hagen, William Hammonds, Linda Nix, and Margaret Thompson Regular Session – began at 6:30 p.m. A. Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B. Introduction of all members-Eric Lashley – Eric Lashley, library director, introduced himself to the board and each board member introduced themselves to the other board members. Lashley has worked for the City of Georgetown approximately 18 years. Linda Nix is a retired educator and is serving her 4th term on the Library Advisory Board. She also is the lay representative for CTLS (Connecting Texas Libraries Statewide), an organization that provides training to libraries statewide. Lois Case is a Sun City resident since 2001 and is a retired social worker. Bill Hammonds has lived in Sun City 11 years, but is preparing to move back to Tennessee. Tom Hagen is also a resident of Sun City since 2005. He served on another library board in another city. Michael Barnes has lived in Georgetown since 1989. He is married to Ethel Barnes, a former employee who retired from the library, and this is the sixth board or commission he has served on for the City of Georgetown. Stephanie Blanck moved to Georgetown in 1980. She is a retired school psychologist. She is heavily involved with the Boys and Girls Club and the Chamber of Commerce. Margaret Thompson is currently a teacher and has recently taken the library certification test. C. Consideration of minutes of the December 16, 2013 meeting. –Hagen made the motion to accept the minutes of the December 2013 Library Advisory Board Meeting and Case seconded the motion. The motion passed unanimously. D. Review and discuss Library Advisory Board bylaws – Eric Lashley – Lashley reviewed the bylaws for the board. He noted another role the Library Advisory Board serves that is not spelled out in the bylaws: according to Library Policy, the Library Advisory Board serves as the judge of community standards when an individual challenges library materials and asks that the materials be removed from the collection. Lashley explained the process that would occur if a person made a challenge and wanted to appeal the decision of the director. E. Review and discuss the City Council Attendance Policy for Board Members – Eric Lashley – Lashley noted that the City Council requires 75% attendance for meetings. There are provisions for an excused absence due to illness. F. Review and discuss recommended meeting procedures – Eric Lashley – Lashley noted the most complicated issue that the board addresses often occurs when citizens attend the meetings. Citizens are only allowed 3 minutes to address the board at the beginning of the meetings or 3 minutes to address the board on agenda items and they are not allowed to participate in the discussion of the agenda items. G. Set day and time for the future Board meetings – Eric Lashley – Director Lashley noted the Board could change the date and time of the monthly meetings if they wished. Margaret Thompson made the motion to keep the meetings on the third Monday of the month at 6:30 p.m. Hammonds seconded the motion and the motion passed unanimously. H. Elect the Vice Chair of the Board – Eric Lashley – Hammonds moved to nominate Case for the position of Vice Chair. Hagen seconded the motion and the motion passed unanimously. I. Elect the Secretary of the Board – Eric Lashley – Hammonds moved to nominate Thompson as Secretary. Hagen seconded the motion and the motion passed unanimously. J. Overview of library staff, budget, and policies – Eric Lashley – Director Lashley passed out a directory of library staff members and explained each staff member’s position and role. He distributed a copy of the library’s budget and informed the board of the budget requests the library will be submitting for next fiscal year. Lashley also distributed a packet of the library’s policies. Thompson asked that an agenda item be place on the April agenda to discuss the censorship policy. K. Consideration of Library Director’s reports for December 2013-February 2014 – Eric Lashley – Director Lashley reviewed the reports for the members. He noted for the new members the areas of the report he focuses on each month: circulation, visitations, bookmobile, OverDrive, volunteers, and computer usage. L. Review and discussion of City’s bicycle lending program – Eric Lashley – Lashley reviewed the bicycle lending program. He noted this is a joint program with the Convention and Visitors Bureau (CVB). As a member of the Downtown and Community Services Division, the library is working with CVB and in the future with the Parks and Recreation Department to make the downtown more bike and pedestrian friendly by connecting the downtown to the hike and bike trails. The new Downtown Master Plan also calls for the downtown to be more bicycle friendly. M. Report on Anne Frank exhibit that is on display at the library until May 4 – Eric Lashley – Director Lashley noted the Anne Frank exhibit has been a big success. The members of Congregation Havurah Shalom of Sun City have done a great job scheduling tours and the exhibit is bringing more traffic to the library. Lashley recommend each board member take a tour. N. Consideration of dates of future Board meetings – Eric Lashley – Lashley noted this particular agenda item allowed for meeting dates to be changed if a quorum would be difficult for future meetings. No accommodations needed to be made, so no changes were made to the future meeting schedule. Chair Linda Nix adjourned the meeting at 7:40 P.M. Respectfully submitted, Margaret Thompson, Secretary Linda Nix, Chair City of Georgetown, Texas SUBJECT: Consideration of Library Director's report -- Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact. SUBMITTED BY: Judy Fabry ATTACHMENTS: Description Type Mar 14 director's report Backup Material Mar 14 library statistics Backup Material Mar 14 memorial log Backup Material DIRECTOR’S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY MARCH 2014 HIGHLIGHTS  Public response to the Anne Frank exhibit has been very positive. The docents are doing an excellent job of presenting the exhibit and controlling traffic on the second floor. Staff has been involved to a certain extent, preparing hand -out materials and, since the docents occupy one of the meeting rooms each day, juggling meeting rooms so that everyone who needs space can be accommodated.  Three artists displayed their work during March: Valerie Fowler showed her book illustrations in the west hallway and Bob Keels and Nancy Scarbrough did a father- daughter show on the bridge. Bob showed his travel photos and Nancy is a watercolorist.  Mike Blakely, country-western singer/songwriter entertained to a standing room only crowd on March 16.  During the week of GISD’s spring break—March 10-14—the library was extremely busy, with special programs every day but Tuesday. On Monday several of the library staff members did another original puppet sh ow featuring the children’s literature character Skippyjon Jones (a Siamese kitten that thinks he’s a Chihuahua). Staff got rave reviews. The annual children’s tea party was on Wednesday and more than 200 attended. The theme this year was Alice in Wonderlan d. The special teen event for spring break was a Trashion Show –the teens created clothing out of materials that usually are thrown away. The fashions were great and everyone had a good time, too.  Sally Bernier, technical services librarian, and Leslie Bradley, supervising librarian and volunteer coordinator, attended the annual conference of the Public Library Association, which was held in Indianapolis this year, March 11-15. PATRON COMMENTS FOR MARCH 2014 1. Please get Georgetown Public Library tote bags for patrons to purchase. 2. Give Sally Miculek a raise. She is very helpful! 3. I am not a Jew, but thanks for bringing this kind of exhibit to the library. Sometimes we forget what happened. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2013 Oct Nov Dec Jan Feb Mar Annual Total Patron Visits Current Year 26554 29893 24808 29552 28508 32771 172086 2012-2013 26729 27473 19786 27227 27534 32142 350225 2011-2012 30822 27674 22499 35123 32409 47620 396094 2010-2011 31410 27524 28878 27363 29232 31269 362923 Circulation 2013 Current Year 46597 42212 40366 44732 40648 46748 261303 2012-2013 41909 42277 38971 44973 40288 45324 550683 2011-2012 45280 42854 38880 44006 41925 45073 552032 2010-2011 40965 40697 35963 42919 40488 44139 527746 Children's Programs Annual Total Attendance 1351 789 612 854 1031 4637 Programs 11 5 11 4 11 42 Story Time 27 19 12 22 20 100 Other (Tour, Movies, Crafts)8 4 0 0 0 12 After School Programs 4 5 4 4 4 21 Other Services ILL Ordered 64 38 38 52 36 28 256 ILL filled 41 32 31 26 31 17 178 Internet usage (persons)6130 5002 4453 5428 5020 5661 31694 Overdrive usage (E-books)1129 1188 1278 1370 1294 1307 7566 Overdrive usage (audiobooks)237 282 282 292 280 352 1725 Bookmobile circulation 2979 2609 2466 2038 2941 2464 15497 Volunteer Hours Adult 667.25 692.50 559.50 716.85 634.50 770.75 4041.35 Teen 44.00 11.00 52.00 75.50 79.75 15.50 277.75 Community Service 42.00 55.75 130.25 107.50 72.25 141.50 549.25 Total 753.25 759.25 741.75 899.85 786.50 927.75 4868.35 Registrations City Residents-new 142 95 97 94 185 150 763 GISD Kids' Cards 8 6 0 1 12 10 37 Non-residents-new 26 21 28 39 40 39 193 Total 176 122 125 134 237 199 993 Cash Receipts Fines/Misc. Revenue 3302.99 3042.65 2996.25 3923.26 3253.24 3645.42 20163.81 Non-resident fees 2060.00 1880.00 1905.00 3090.00 2555.00 2630.00 14120.00 Donations 2868.85 1115.53 2197.52 389.70 1216.10 1850.90 9638.60 Gifts/Memorials 125.00 2525.00 1182.50 9171.25 5273.50 4154.81 22432.06 Meeting Room Use persons attdg meetings 3542 3009 2396 2744 2868 5500 20059 Library Collection Changes Copies Added 1851 890 1278 967 1220 1299 7505 Copies Discarded 473 389 394 701 629 449 3035 212 75 138 138 77 132 772 Notes:Count taken early in July 2012 so August had 6 extra days Bookmobile did not run the last week of January 2014--maintenance time 2014 2014 FY 2013-0214Statistics Donations Added DONOR DONATION Nancy Mickler, Billie Ruth Parker, and Sharleen Reed $60 in memory of George "Skip" Smith Sara Neal Eskew $30 in memory of Charles Aiken Bonnie Stump $1,806.81 Margaret Thompson $100 in memory of Jackie Thompson Judy Davis $20 in honor of Gerry Sensabaugh Woman and Words Bookclub $65 in memory of Barbara Gilbertson Forest Family/Betty Stenger $200 in memory of Mickey Fite Forest Richard L. Ruddell $50 in honor of Gerry Sensabaugh Dan LaBruyer $20 in honor of Stephen Pittman D.A. Featherling Copies of her novels, Time Out and Making Over Caro Lester Frazier $250 for library staff parties Mary Ann Barbour $25 in memory of George and Frances Nelson Congregation Havurah Shalom of Sun City Copy of Plagues of the Soul DVD Pedernales Electric Cooperative $1000 for children's programs Thomas & Vicky Sinwell $250 for children's programs GEORGETOWN PUBLIC LIBRARY DONATIONS -- March 2014 City of Georgetown, Texas SUBJECT: Consideration of the Georgetown Reads! program for 2014 -- Eric Lashley ITEM SUMMARY: The 2014 Georgetown Reads! selection is Animal, Vegetable, Miracle by Barbara Kingsolver. It is a nonfiction account of the year that Kingsolver's family spent eating only food that they had raised themselves or acquired locally. During May the library will sponsor book discussion events. In September attention will be refocused on the book with programs featuring local food producers. FINANCIAL IMPACT: This item has no financial impact. SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Report on library's budget for 2014-15 -- Eric Lashley ITEM SUMMARY: Director Lashley will go over the base budget and requests that he will be making. FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: City of Georgetown, Texas SUBJECT: Report from staff regarding Texas Library Association annual conference -- Eric Lashley. ITEM SUMMARY: Six of the professional librarians attended the annual conference of the Texas Library Association, which was held in San Antonio. FINANCIAL IMPACT: This item has no financial impact. SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Consideration of the library's policies regarding reconsideration of materials and art -- Eric Lashley. ITEM SUMMARY: The library has policies in place to handle requests from the public to remove library materials or art that is on display in the building. A copy of the reconsideration policy and copies of the forms that requestors must complete are attached to this agenda item. FINANCIAL IMPACT: This item has no financial impact. SUBMITTED BY: ATTACHMENTS: Description Type reconsideration of materials Backup Material reconsideration of art Backup Material CITIZEN’S REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL (1 form per title) Author: __________________________________________________________________________ Title: ____________________________________________________________________________ Person making request: _____________________________________________________________ Address: _________________________________________________________________________ Phone Number: ___________________________________________________________________ E-mail: __________________________________________________________________________ This request is being made on behalf of: Person making request _______ A family member _________ Group or organization (please designate) ______________________________________________ PLEASE TAKE A FEW MOMENTS TO ANSWER THE QUESTIONS BELOW 1. How did you become aware of this item? 2. Did you read or review the entire material? 3. What is your objection to the item? 4. What would you like the library to do about this item? Request for Reconsideration Process After the completed request form is received, the Library Director will review the material in question and will attempt to answer the complaint to the patron’s satisfaction. If the patron is not satisfied with the Library Director’s action, a request may be made for the material to be reviewed by the Library Advisory Board. If the material is viewed by the Library Advisory Board, an agenda item will be placed on the earliest monthly board meeting agenda. The Library Advisory Board meets the second Monday of the month at 6:30 PM in the first floor staff conference room of the library. The Library Director will send an invitation to the patron to attend the monthly meeting. The patron whom made the request will be allowed 3 minutes to explain why they would like to have the library material reconsidered. The Chair of the Library Advisory Board may grant additional time at their discretion. Library Advisory Board members may ask questions of the patron, but the patron cannot speak during the deliberations of the agenda item unless they are responding to a direct question. No action will be taken at the initial board meeting. After the initial Library Advisory Board meeting, the material in question and any other materials the patron would like to include in their request will be kept at a designated location within the library for Library Advisory Board members to review prior to the second meeting. The same rules and procedures will apply for the second board meeting. The patron will be granted 3 minutes to speak on the agenda item. The Chair of the Library Advisory Board may grant additional time at their discretion. Members of the Library Advisory Board may ask questions of the patron. During deliberations, the patron is not allowed to speak unless to answer a direct question from the Board. The Board will make a decision regarding the patron’s request. If the patron is not satisfied with the Library Advisory Board’s decision, they have the right to appeal the decision to City Council. If the patron indicates they would like to appeal, the Library Director will contact the City Manager and Mayor to have the item placed on a future Council agenda. The Library Director will send an invitation to the patron informing them of the date and time of the Council meeting and the procedures which will follow. CITIZEN’S REQUEST FOR RECONSIDERATION OF WORKS OF ART Artist: __________________________________________________________________________ Title: ____________________________________________________________________________ Person making request: _____________________________________________________________ Address: _________________________________________________________________________ Phone Number: ___________________________________________________________________ E-mail: __________________________________________________________________________ This request is being made on behalf of: Person making request _______ A family member _________ Group or organization (please designate) ______________________________________________ PLEASE TAKE A FEW MOMENTS TO ANSWER THE QUESTIONS BELOW 1. How did you become aware of this art work? 2. To what in the work do you object? 3. What would you like the library to do about this work? Request for Reconsideration Process After the completed request form is received, the Library Director will review the artwork in question and will attempt to answer the complaint to the patron’s satisfaction. If the patron is not satisfied with the Library Director’s action, a request may be made for the artwork to be reviewed by the Arts and Culture Board. If the artwork is viewed by the Arts and Culture Board, an agenda item will be placed on the earliest monthly board meeting agenda. The Arts and Culture Board meets the third Tuesday of the month at 4:30 PM in the library. The Library Director will send an invitation to the patron to attend the monthly meeting. The patron whom made the request will be allowed 3 minutes to explain why they would like to have the artwork reconsidered. The Chair of the Arts and Culture Board may grant additional time at their discretion. Arts and Culture Board members may ask questions of the patron, but the patron cannot speak during the deliberations of the agenda item unless they are responding to a direct question. No action will be taken at the initial board meeting. After the initial Arts and Culture Board meeting, the material in question and any other materials the patron would like to include in their request will be kept at a designated location within the library for Arts and Culture Board members to review prior to the second meeting. The same rules and procedures will apply for the second board meeting. The patron will be granted 3 minutes to speak on the agenda item. The Chair of the Arts and Culture Board may grant additional time at their discretion. Members of the Arts and Culture Board may ask questions of the patron. During deliberations, the patron is not allowed to speak unless to answer a direct question from the Board. The Board will make a decision regarding the patron’s request. If the patron is unsatisfied with the Arts and Culture Board’s decision, they have the right to appeal the decision to City Council. If the patron indicates they would like to appeal, the Library Director will contact the City Manager and Mayor to have the item placed on a future Council agenda. The Library Director will send an invitation to the patron informing them of the date and time of the Council meeting and the procedures which will follow. City of Georgetown, Texas SUBJECT: Consideration of dates of future Board meetings -- Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact. SUBMITTED BY: Judy Fabry