HomeMy WebLinkAboutAgenda_LAB_04.02.2019Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
April 2, 2019 at 6:00 P M
at Staff conference room, F irst F loor, Georgetown P ublic Library, 402 W. 8th Street
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C itizens wishing to address the board. As of the deadline, no pers ons were s igned up to address the
board. -Linds ay C ooper, C hair.
B C ons ideration and possible action to approve the March 5, 2019 Library Advisory Board minutes . -
Linds ay C ooper, C hair.
C Update on the 2030 C omprehensive P lan. -Nat Waggoner, Long R ange P lanning Manager and S usan
Watkins, Hous ing C oordinator.
D C ons ideration of the Library Direc tor's report. -Eric Lashley, Library Director.
E C ons ideration and possible action regarding the interac tion with G eorgetown Independent S c hool
District. -Eric Las hley, Library Direc tor.
F C ons ideration and possible action regarding the library's strategic plan. -Eric Lashley, Library Director.
G C ons ideration and possible action to dis cus s us es of the W.D. Kelley F oundation grant funds . -Eric
Lashley, Library Director.
H C ons ideration of future meeting dates. -Linds ay C ooper, C hair.
C E RT IF IC AT E O F P O S T IN G
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was pos ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a place readily
ac cessible to the general public at all times, on the ______ day of __________________, 2019, at
__________, and remained so pos ted for at least 72 continuous hours preceding the sc heduled time of s aid
meeting.
____________________________________
R obyn Densmore, C ity S ecretary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
March 5, 2019
The Library Advisory Board met on Tuesday, March 5, 2019 at 6:00 p.m. in the first floor Conference Room, Georgetown
Public Library, 402 W. 8th Street
MEMBERS IN ATTENDANCE: Lindsay Cooper, Cale Hart, John Hudson, Michael Kelley, Thom Sinwell, Linda Schaffer and
Richard Thielmann.
STAFF IN ATTENDANCE: Eric Lashley – Library Director.
The meeting was called to order at 6:00 p.m. by Chair Cooper.
Regular Agenda
A. Citizens wishing to address the Board. None were present. No action required.
B. Introductions of new board members Cale Hart and Richard Thielmann. – Lindsay Cooper, Chair. Cooper asked
the veteran board members to introduce themselves to Hart and Thielmann. She then asked Hart and
Thielmann to introduce themselves to the board. No action required.
C. Review of bylaws and attendance policy for the Library Advisory board. – Eric Lashley, Library Director. Lashley
reviewed the bylaws and noted the board is also responsible for processing a reconsideration for library
materials when a patron issues a complaint to the board. Lashley reviewed the attendance policy, noting that
members must attend at least 75% of the meetings or they can be removed by City Council. Lashley reviewed
other roles of the board such as the importance of updating the strategic plan and officers’ responsibilities. No
action required.
D. Consideration and possible action to approve minutes from the February 5, 2019 Library Advisory Board
meeting. – Lindsay Cooper, Chair. Motion by Kelley; second by Schaffer to approve the February 5, 2019
meeting minutes. Approved 7-0.
E. Discussion and possible action to elect a Vice-chair and Secretary. – Lindsay Cooper, Chair. Motion by Kelley;
second by Hudson to elect Thom Sinwell as Vice-chair. Approved 7-0. Motion by Sinwell; second by Hudson to
elect Michael Kelley as Secretary. Approved 7-0.
F. Consideration and possible action regarding meeting time, day, and location. – Lindsay Cooper. Following brief
discussion, motion by Schaffer; second by Hart to keep the regularly scheduled meeting time for the Library
Advisory Board on the first Tuesday of each month at 6:00 p.m. in the first floor staff conference room of the
library. Approved 7-0.
G. Consideration of Library Director’s report. – Eric Lashley, Library Director. Lashley showed the board an article
from the Williamson County Sun of former board chair Pete Rose and former board member Pat Baldwin
(attached). Lashley reported staff member Patrick Lloyd was interviewed for the NBC Nightly News with Lester
Holt on Monday, February 18. The story was about social workers in libraries and could run anytime in the next
2 months.
Lashley noted the Red Poppy Plaza shade structures had finally been installed after months of delay.
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The library hosted a Black History Banquet on February 22.
The library purchased 20 Chromebooks for patron checkout using the IMLS National Medal award funds.
Lashley reviewed the monthly statistics with the board and explained to the new board members the
complexities of circulating e-books.
Lashley also reviewed significant donations and gifts given to the library, read patron comments from the
suggestion box, and an e-mail regarding the library’s use of a patron photo in its publicity (attached). No action
required.
H. Report on meetings with Georgetown Independent School District’s staff. – Eric Lashley, Library Director.
Lashley presented a report from the library’s children’s staff documenting the engagement with members of
Georgetown ISD. There was discussion from the board concerning the library’s objectives in regards to
programming for students of GISD. Hudson reviewed for the new members the focus groups he conducted with
each high school. Lashley asked for guidance to get buy-in from GISD Administration. Kelley asked Lashley to
change the agenda item in the future to allow for action items. He suggested, “Discussion and possible action
regarding interaction with the Georgetown Independent School District.” After much discussion, Hudson
reiterated the need to place objectives for GISD in the context of the strategic plan. No action required.
I. Consideration and possible action regarding the library’s strategic plan. – Eric Lashley, Library Director. Lashley
will distribute a copy of the strategic plan to the new board members. Hudson felt the library is behind schedule
on drafting the new strategic plan. He emphasized he wanted measureable objectives and suggested the board
schedule a retreat to finish the plan. The board looked at their calendars, but Cooper suggested they bring back
objectives they would like to incorporate into the plan at the April Board meeting. Cooper asked Lashley about
the $20,000 grant given to the library by the W.D. Kelley Foundation. Cooper asked to have an agenda item
added for the next board meeting to discuss how those funds can be used in the future. Hudson suggested if
the strategic plan included a major author event, the funds could be used for that purpose. No action taken.
Chair Cooper adjourned the meeting at 8:00 p.m.
Respectfully submitted,
Michael Kelley Lindsay Cooper
Secretary Chair
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DONOR DONATION
Doug Van Pelt his book Bobby Baby Bear
Rosie Rocke $225 - $200 in memory of Leaf Walker-art
$25 in memory of Mary Ann Weaver
Jacquie Parish The Science Behind It by Layla & Mya Parish
Regan Lamia The Only Woman In the Room by Marie Benedict
Sandra Fox Murphy her books Let the Little Birds Sing
That Beautiful Season
A Thousand Stars
Michele Harber $50 in memory of Leaf-art
Brian Bolton What on Earth Is an Atheist and
An Atheist Epic by Madalyn Murray O'hair
Peg Ziegler $20 in memory of Leaf-art
James H. Willbanks, Ph.D.his books Vietnam: The Course of a Conflict
and The Battle of An Loc
Linda Wolf $20 in memory of Leaf-art
Cuong Nguyen $200 in honor of Tax Team (Jerry & Steve)
Stephanie Matlock Worth It by Erin Matlock
Dana Hendrix $50 in memory of Leaf-art
Georgetown Study Club $25 for adult programs
Suzette Davidson $50 in memory of Leaf-art
Gloria Powers $20 in memory of Leaf-art
George P. Keagle $100 for greatest need
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- February 2019
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Director’s Monthly Report
Georgetown Public Library
March 2019
March Highlights
The Children’s Room was closed on March 20 & 25 for necessary HVAC repairs
Programs for children/tweens/teens in March included:
o Recurring events such as Storytimes, READ Dogs, Teen Advisory Board, Teen Hang, Teen
Writing Group, Homeschool Happenings, and Dungeons & Dragons
o Spring Break Activities
Carolina Storyteller
Pete-the-Cat crafts and activities
Monsters, Inc. film screening & pajama day
“I Survived the Library!” for tweens
Excused Absence Comedy improv workshop for Teens
Programs for adults in March included:
o Recurring events such as artist receptions, Knitting Club, Games for Grown Ups/Adult Coloring
Circle and Wired Wednesday
o Adultish: “Won’t You be My Neighbor?” screening
o GPL World Cinema screened City of Joy
o Intro to Botanical Drawing class
o Live Music Sunday: Chaski-Record high attendance
o Art exhibits:
Poppies, Georgetown, Horses and Longhorns: Select Photographs of David Werner by
David Werner (First floor Café Gallery)
Defining Beauty by Roberta Schlesinger (Second floor bridge and meeting room
hallway)
o Tax Assistance led by volunteer tax team on Tuesdays, Wednesdays, Thursdays, and
Saturdays until April 13.
Patron Comments
1. Once again housekeeper has used the FOUL smelling solution on the water Fountain. Use glass
cleaner!!
2. Great help ERIN its Awesome!
3. I want to tell you that I was taken care of by Miss Gloria. She is very kind and very professional person
in the performance of her work. I am very grateful for her help. Thank you.
4. Patron complained of lack of up-to-date baking books.
5. There was not a lot of open seating for studying, so we had to have a tiny table to study.
6. Too Cold 70° In Winter?
7. Since the library provides Pampers for babies, how about providing Depends for the elderly. Lot of
older people in Georgetown now.
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GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Oct Nov Dec Jan Feb Annual Total
Patron Visits
Current Year 32687 17375 27062 28098 38313 143535
2017-2018 29114 28197 27459 58231 33028 381859
Circulation Annual Total
Current Year 43804 36467 35565 43704 43782 203322
2017-2018 41038 34474 34140 40354 37950 498281
# of patron Annual Total
checkouts 4457 4008 3892 4496 16853
Bookmobile
Circulation 2254 2234 1703 2253 1813 10257
Children's Programs
Attendance 1622 903 949 1830 1253 6557
Programs 14 9 6 15 14 58
Story Time Programs 30 16 13 29 23 111
Other (Tour, Movies, Crafts)10 4 2 8 8 32
After School Programs 4 4 3 4 4 19
Adult Programs
Programs 14 13 15 17 14 73
Attendance 230 222 558 552 317 1879
Other Services
GPL ILL Req. filled 65 113 54 46 278
Outgoing ILL 26 16 21 24 87
Internet usage (persons)5628 3782 4011 5180 4986 23587
Overdrive usage (E-books)3036 2833 3066 3270 2995 15200
Overdrive usage (audiobooks)1473 1360 1477 1604 1534 7448
Volunteer Hours
Adult 796.03 818.03 774.08 1008.35 1017.35 4413.84
Teen 132.28 133.58 83.22 142.00 153.00 644.08
Community Service 50.07 12.48 50.18 13.00 0.00 125.73
Total 978.38 964.09 907.48 1163.35 1170.35 5183.65
Registrations
City Residents-new 270.00 147.00 160.00 295.00 207.00 1079.00
Non-residents-new 117.00 51.00 47.00 132.00 90.00 437.00
GISD Student memb.2 8.00 1.00 6 6.00 23.00
Total 389.00 206.00 208.00 433.00 303.00 1516.00
Cash Receipts
Non-resident fees 2685.00 1610.00 1520.00 3495.00 2920.00 12230.00
Fines/Misc. Revenue 1900.26 1244.75 1223.51 1979.13 1806.70 8154.35
Donations 2948.26 2092.25 8288.88 2788.60 2034.96 18152.95
Gifts/Memorials 450.00 3200.00 10500.00 16310.00 735.00 31195.00
Meeting Room Use
persons attdg meetings 4095 3406 3755 3395 4073 18724
# of reservations 219 162 115 153 136 785
Library Collection Changes
Copies Added 1878 1588 1231 1466 1323 7486
Copies Discarded 1061 2709 1715 1234 887 7606
102 126 196 96 158 678
2018 2019
FY 2018-2019 Statistics
Donations Added
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