HomeMy WebLinkAboutAgenda_LAB_04.06.2021Notice of Meeting for the
L ibrary Adv isory B oard
of the City of Georgetown
April 6, 2021 at 6:00 P M
at Virtual
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable
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O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
C onsiste nt wi th Gove rnor Gre g A bbott’s suspension of vari ous pr ovisions of
the O pe n M e eti ngs A c t, effe ctive A ugust 1, 2020 and until further notice , to
r educ e the c hanc e of C O V I D -19 tr ansmi ssion, all C i ty of Geor getown
A dvisor y B oard me etings will be hel d vir tually. P ubl ic c omme nt will be
allowed via te le confe re nc e; no one wil l be allowed to appe ar i n per son.
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A Disc ussio n o n how this virtual conferenc e will b e c o nducted , to inc lude optio ns fo r pub lic comments and
ho w the p ublic may address the Bo ard . -S ally Miculek, Library Direc to r
B C itizens wis hing to ad d res s the b o ard . -Mic hael Kelley, Bo ard C hair.
C C ons id eratio n and p o s s ib le ac tion to app ro ve minutes fro m the Marc h 2, 2021 Library Ad visory Bo ard
meeting. -Mic hael Kelley, Bo ard C hair.
D R eview of the Library Ad visory Bo ard b ylaws and C ity o f G eo rgeto wn Boards and C o mmis s io ns
attend anc e p o lic y. -S ally Miculek, Library Directo r.
E C ons id eratio n and p o s s ib le ac tion to elec t a Vic e C hair and S ec retary to the Library Ad visory Bo ard. -
Michael Kelley, Board C hair.
F Disc ussio n: T he c lo s ed library and disc us s io n o f the b ylaws , functio n, and res p o nsibilities of the
G eo rgetown Lib rary Advis o ry Board; inc luding p hilosophical, prac tic al, and realistic concerns . -R ichard
T hielmann, Board memb er and S ally Mic ulek, Lib rary Directo r.
G C ons id eratio n o f Library Direc tor's report. -S ally Mic ulek, Lib rary Direc tor.
H Disc ussio n regarding the library's us e of e-materials from O verd rive, C entral Texas Digital C ons o rtium,
and Libby. -S us an C ooper, Board member and S ally Mic ulek, Lib rary Direc tor.
I Disc ussio n regarding the library's databas es . -T hom S inwell, Board member and S ally Mic ulek, Lib rary
Direc tor.
J C ons id eratio n and p o s s ib le ac tion regarding future meeting d ates and times . -Mic hael Kelley, Board C hair
Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2021, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
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__________________________________
R o b yn Dens more, C ity S ecretary
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Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
February 2, 2021
The Library Advisory Board met on Tuesday, February 2, 2021 at 6:00 p.m. virtually using a Zoom meeting.
Consistent with Governor Greg Abbott’s suspension of various provisions of the Open Meetings Act, effective August 1,
2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board
meetings will be held virtually.
MEMBERS IN ATTENDANCE: Susan Cooper, David Garlock, Michael Kelley, Thom Sinwell, and Richard Thielmann.
MEMBERS ABSENT: Linda Schaffer
STAFF IN ATTENDANCE: Sally Miculek – Interim Library Director, Lawren Weiss-Administrative Assistant, Margaret
Lange-Teen Services Librarian
The meeting was called to order at 6:00 p.m. by Board Chair Kelley.
Regular Agenda
A. Discussion on how this virtual conference will be conducted, to include options for public comments and how
the public may address the Board. – Sally Miculek, Interim Library Director. Miculek explained to the Board how
the meeting would proceed if a member of the public wished to join the meeting. Chair Kelley will call roll when
voting on an agenda item to allow for a clear recording of the vote. No action required.
B. Citizens wishing to address the Board. – Michael Kelley, Board Chair. As of the deadline, no persons were
signed up to speak on items other than what was posted on the agenda. No citizens were present to address the
board. No action required.
C. Consideration and possible action to approve the January 5, 2020 Library Advisory Board minutes. – Michael
Kelley, Board Chair. Motion by Thielmann; second by Sinwell to approve the January 5, 2021 Library Advisory
Board meeting minutes as provided. Approved 5-0 (Schaffer absent).
D. Introduction of new library staff. -Sally Miculek, Interim Library Director and Margaret Lange, Teen Services
Librarian. Miculek introduced Lange to the board. Lange discussed her background with the board, noting she
previously worked for Temple Public Library for over five years and was excited to be joining the Georgetown
staff. Lange brings an exciting energy to the staff and has already hosted successful Facebook storytimes for the
kids group and virtual programs for teens. She is looking forward to hosting programs and connecting with
Georgetown’s teens in person once it is safe to do so following the pandemic. No action required.
E. Consideration of the Library Director’s report. - Sally Miculek, Interim Library Director. Miculek reviewed the
monthly statistics as provided in the agenda packet. Discussion followed regarding access to the library’s
databases, including Ancestry. Chair Kelley asked Miculek to notify the board when City budget meetings are
scheduled so they can participate and advocate for the library as plans for the next fiscal year are made. No
action required.
F. Discussion regarding library’s integrated library system (ILS), Apollo. – Susan Cooper, board member. Cooper
asked Miculek to provide information to the board about the library’s catalog, regarding how, when, and why
this system was selected over others. Cooper feels the catalog is not as user-friendly as it could be and
explained that she has had difficulty helping GISD students navigate it when searching for library materials.
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Apollo is the system staff members use to create and maintain patron records, catalog materials, run reports
and checkout items to patrons. The system also contains the outward facing catalog for patron use and the
Words on Wheels collection for the bookmobile. Miculek explained the reasons Apollo was selected many years
ago and continued to be used by the library. The Apollo system is built for small to medium sized libraries like
Georgetown, which means they can provide more customized features at an affordable price, with more
responsive customer service. System outages and malfunctions are infrequent, but typically restored in less than
5 minutes when they occur. Apollo manages their own servers, so the City’s IT department does not have to
maintain it. Other features of Apollo include a “Gabbie” texting service where patrons can text a phone number
for library service and a staff member replies on the computer with the information requested. This feature was
also re-configured during COVID so staff members could utilize it for Curbside service.
Cooper explained the “label” column of the catalog is confusing to students and patrons who may not be
familiar with the library language and suggest adding the full names of the labels such as “fiction” for what is
currently labeled a “F” and spelling out “junior nonfiction” for what is currently labeled as just “JNF”. Labels are
currently in abbreviated form to match the spine label of the materials on the shelves. Cooper recommended
staff create a 5-10 minute video tutorial on how to search the catalog and put items on hold. She also suggested
the video should be embedded in the catalog itself and not just the library’s website. Miculek will follow up with
library staff about making those changes to enhance the patron experience. No action required.
G. Discussion regarding the retirement of Library Services Director Eric Lashley and the process for filling the
director position. – Sally Miculek, Interim Library Director. Miculek reminded the board that they may be
contacted by the City Manager’s office to participate on the interview panel to assist in hiring a new library
director. Kelley requested that the item remain on future agendas, under the Director’s report to keep the board
updated on the hiring process. No action required.
H. Consideration and possible action regarding future meeting dates and times. - Michael Kelley, Board Chair. The
March meeting will be held as regularly scheduled on Tuesday, March 2, 2021 at 6:00 pm, via Zoom. No action
taken.
Chair Kelley adjourned the meeting at 7:02 p.m.
Respectfully submitted,
Michael Kelley Richard Thielmann
Chair Secretary
These minutes were approved at the virtual meeting on 3/2/21.
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SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS
Attendance by Members is integral to success of the commission, committee or board. It is
Council policy to require a minimum of 75 percent attendance of each Member at each
regularly scheduled meeting including subcommittee meetings. A Member shall be allowed
two excused absences for the Member's personal medical care, required medical care of a
Member's immediate family member (as defined by City Ordinance), or Member's military
Service that shall not count against the 75 percent attendance requirement. Written notice
shall be sent to a Member and the Member's City Council representative when it appears the
Member may violate the attendance policy by being absent from more than 25 percent of
regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may
result in the Member being replaced by the Council. If a Member is removed from a committee,
commission or board, that position shall be considered vacant and a new Member shall be
appointed to the Board in accordance with Section 2.36.040
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GEORGETOWN PUBLIC LIBRARY
Patron Visits Oct Nov Dec Jan Feb Mar*Apr*May Jun Jul Aug Sep Annual Total
Current Year 22205 12192 0 0 0 34397
2019-2020 32586 26643 23995 35422 33250 17193 NA 9883 5802 18184 10272 11174 224404
Circulation Annual Total
Current Year 38241 26368 15961 16009 14279 110858
2019-2020 46708 38121 39868 44513 41707 31253 5296 24497 40771 40002 39822 38347 430905
Annual Total
# patron checkouts 3588 3094 2130 2042 1998 12852
WOW! Circs 2155 1533 502 501 455 5146
Children's Programs
Attendance 11 25 49 21 19 125
Programs 0 0 1 0 0 1
Story Time Programs 1 3 4 3 3 14
Other (Tour, Movies, Crafts)0 0 0 0 0 0
After School Programs 0 0 0 0 0 0
Teen Programs
Programs 0 1 0 2 1 4
Attendance 0 8 0 13 7 28
Teen Space Users 0 0 0 0 0 0
Adult Programs
Programs 5 1 1 1 1 9
Attendance 290 34 21 23 56 424
Other Services
GPL ILL Req. filled 0 0 0 0 0 0
Outgoing ILL 0 0 0 0 0 0
ILL Requests 0 0 0 0 0 0
Overdrive usage (E-books)4824 4822 4981 5511 5168 25306
Overdrive usage (audiobooks)2422 2346 2383 2710 2290 12151
SimplyE 1 1 23 8 16 49
Database Searches 3617 1574 1981 5096 5202 17470
Volunteer Hours
Adult 124 0 0 0 0 124
Teen 0 0 0 0 0 0
Community Service 0 0 0 0 0 0
Total 124 124
Registrations
City Residents-new 155 64 48 80 37 384
2020 2021
FY 2020-2021 Statistics
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Non-residents-new 89 46 5 8 5 153
GISD Student memb.2 2 0 0 1 5
Total 246 112 542
Cash Receipts
Non-resident fees 1,845.00 1,365.00 280.00 560.00 1,290.00 5,340.00
Copies 220.07 142.50 - 7.60 3.10 373.27
Donations 2,184.67 2,648.26 1,304.54 351.18 576.27 7,064.92
Gifts/Memorials 375.00 12,594.84 12,145.00 47,206.25 300.00 72,621.09
Meeting Room Use
# of attendees 0 0 0 0 0 0
# of reservations 0 0 0 0 0 0
Study Room Use 0
# of attendees 0 0 0 0 0 0
# of reservations 0 0 0 0 0 0
Library Collection Changes
Copies Added 1127 1061 1205 894 787 5074
Copies Discarded 1350 1098 1194 1280 532 5454
130 135 19 131 12 427 Donations Added
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Director’s Monthly Report
Georgetown Public Library
March 2021
March Highlights
• Sally Miculek was hired as the new Library Director, following Eric Lashley ’s retirement in January. The City
selected Miculek as its new library leader, following a nationwide search of qualified candidates and conducting
interviews. Miculek steps into this role after serving as the library ’s Assistant Director for the past seven years.
• The library moved to a hybrid service model on March 8. The new hours included Curbside service, Monday-
Friday from 10 a.m. to noon, and Grab & Go service Monday-Friday from 2-6 p.m. and Saturdays from 10 a.m.-5
p.m.
• Library staff continued planning for the next phases in re-opening the library.
• Virtual programs and activities for children in March included:
o Storytime
o Mad Science -spring break
o Monarch Watch for kids -spring break
• Virtual programs and activities for teens in March included:
o Virtual Jackbox games & swag bag-spring break
o Teen Advisory Board meeting
• Virtual programs and activities for adults in March included:
o Photographing your Artwork with Ted Keller
o Monarch Watch for Grown Ups
o Monarch Paint-A-Long
o Tuesday Talks with Britin and Ann
• The library announced a call for art exhibit proposals for 2022. The call will be open through May 15 and
applicants will be notified by June 1.
• The library’s Facebook page featured posts and interactive bookshelves for all ages highlighting Women’s History
Month.
Patron Comments
There were no patron comments for March.
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DONOR DONATION
Dorothy Barnhart $50 unspecified
Col. Lester Frazier $250 for staff Christmas party
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- February 2021
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