HomeMy WebLinkAboutAgenda_LAB_05.16.2017Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
May 16, 2017 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, there were no p ers o ns s igned up to speak o n
items other than what was posted on the agenda. -P ete Rose, Board Chair.
B Review of minutes from the April 18, 2017 Library Advis o ry Bo ard meeting. -P ete Rose, Board Chair.
C Co nsideration of Library Directo r's Report. -Eric Las hley, Lib rary Direc to r.
D Rep o rt on F amily Plac e Lib raries training. -Eric Las hley, Lib rary Direc to r.
E Co nsideration of the Co mmunity Res o urc es Coordinator's mo nthly rep o rt. -Eric Lashley, Library
Directo r.
F Co nsideration of the WOW!mobile mo nthly rep o rt. -Eric Lashley, Library Direc tor.
G Co nsideration and possible actio n to s elec t a date for a board retreat to ad d res s the Library's Strategic
Plan. -Eric Las hley, Lib rary Direc tor.
H Co nsideration of future meeting d ates. -Pete R o s e, Bo ard Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Library Advisory Board
May 16, 2017
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of the d ead line, there were no pers ons s igned up to s p eak o n
items o ther than what was p o s ted o n the agend a. -Pete Ro s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 17
City of Georgetown, Texas
Library Advisory Board
May 16, 2017
SUBJECT:
Review o f minutes fro m the Ap ril 18, 2017 Lib rary Ad visory Board meeting. -Pete R o s e, Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes April 2017 Backup Material
Page 3 of 17
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
April 18, 2017
The Library Advisory Board met on Tuesday, April 18, 2017 at 6:00 p.m. in the Small Conference Room of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Milburn, Teresa Robinson, Pete
Rose, and Linda Schaffer.
STAFF PRESENT: Eric Lashley- Library Director
Chair Rose called the meeting to order at 6:00 P.M.
A. Citizens wishing to address the Board. – As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda.
B. Review of minutes from the March 21, 2017 Library Advisory Board meeting. –Pete Rose, Board Chair.
The board voted to amend the minutes from March, noting that Tom Milburn was absent that month.
Motion by Milburn; second by Schaffer to approve the minutes as amended. Approved 7-0.
C. Consideration of Library Director’s Report. –Eric Lashley, Library Director. Lashley reviewed monthly
statistics with the board, noting changes to the format and the addition of a statistic that tracks the number of
patrons who check out materials each month.
Lashley reported that lighting on the 8th Street parking will be installed soon. Negotiations between the City
and Williamson County are moving forward to explore utilizing space across from the library as parking
once the EMS department moves to their new headquarters.
Lashley reported that the police were called to the library on two occasions in the past month. One incident
involved an individual taking pictures of knives in the upstairs men’s restroom. The other incident involved
an individual who brought a handgun and drug paraphernalia into the upstairs men’s restroom. No one was
harmed and the Georgetown Police officers handled both situations very professionally.
Lashley announced upcoming library events and read patron comments from the suggestion box. No action
required.
D. Consideration of Community Resources Coordinator’s report. –Eric Lashley, Library Director. Lashley
reviewed a copy of Patrick Lloyd’s monthly report (attached to these minutes). No action required.
E. Report on An Evening in Paris fundraiser. –Eric Lashley, Library Director. Lashley announced that the
library’s joint fundraiser with the Assistance league was a major success, earning approximately $12,000 to
be split 50/50 between the two organizations. Funds raised for the library will be used for children’s
programming and materials. No action required.
F. Consideration and possible action regarding the mission statement and Goal I of the Library’s Strategic
Plan. –Eric Lashley, Library Director. Lashley distributed the mission statement and Goal I of the Library’s
Strategic Plan (attached to these minutes). Goal I of the strategic plan is: Improve access to information and
collections of the library for all citizens of Georgetown. Lashley noted that Assistant City Manager Laurie
Brewer asked him to consider changing the name of the library department to reflect the movement of Arts
and Culture under the library and the work of the Community Resources Coordinator. Names to consider
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are: Department of Cultural Affairs, Department of Cultural Arts, Department of Community Engagement
and Cultural Arts, and Community and Cultural Resources.
Lashley read the library’s mission statement and explained that employees will begin using the motto:
Engage, Enlighten, Empower. Discussion ensued regarding use of vision and mission statements, and the
evolution of libraries. The board recommended having a retreat to discuss these issues. Lashley will put an
item on May’s Library Advisory Board agenda to continue this discussion. No action taken.
G. Consideration of future meeting dates. – Eric Lashley, Library Director. The next Library Advisory Board
meeting will be Tuesday, May 16, 2017 at 6 pm.
Chair Rose adjourned the meeting at 7:40 PM.
Respectfully submitted,
Pat Baldwin Pete Rose
Secretary Chair
Page 5 of 17
City of Georgetown, Texas
Library Advisory Board
May 16, 2017
SUBJECT:
Cons id eration o f Lib rary Direc tor's Report. -Eric Las hley, Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Statis tics April 2017 Backup Material
Director's report April 2017 Backup Material
Memorials Log April 2017 Backup Material
Page 6 of 17
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Jan Feb Mar Apr Annual Total
Current Year 22635 25379 22756 28673 31853 33022 29243 193561
2015-2016 25180 21672 23173 25830 17923 19129 23348 261525
Circulation Annual Total
Current Year 38883 37956 34844 39470 37137 42893 38359 269542
2015-2016 43295 40538 38374 41508 39510 43111 39522 513725
# of patron Annual Total
checkouts 3959 3931 3727 4073 4303 4234 4021 28248
Bookmobile
Circulation 2266 2329 2073 2856 2376 2466 2673 17039
Children's Programs
Attendance 1189 943 919 1237 1182 2059 1402 8931
Programs 5 6 9 8 8 11 7 54
Story Time Programs 16 21 15 24 22 24 23 145
Other (Tour, Movies, Crafts)8 8 3 8 8 8 8 51
After School Programs 4 3 3 4 4 4 4 26
Adult Programs
Programs 0
Attendance 0
Other Services
ILL Ordered 36 30 34 53 46 34 53 286
ILL filled 31 22 29 32 34 37 45 230
Internet usage (persons)5565 5085 4682 5637 5568 6167 4705 37409
Overdrive usage (E-books)2248 1970 2153 2165 1926 2233 2155 14850
Overdrive usage (audiobooks)661 635 672 689 653 712 703 4725
Volunteer Hours
Adult 784.00 738.25 455.25 677.50 735.00 923.75 4313.75
Teen 46.75 84.50 33.25 92.75 35.50 78.00 7.00 377.75
Community Service 0.00 0.00 16.25 0.00 4.00 2.00 22.25
Total 830.75 822.75 504.75 770.25 774.50 1003.75 7.00 4713.75
Registrations
City Residents-new 184.00 156.00 108.00 205.00 166.00 211.00 193.00 1223.00
GISD Kids' Cards 9.00 4.00 3.00 6.00 7.00 8.00 12.00 49.00
Non-residents-new 88.00 55.00 49.00 55.00 59.00 66.00 59.00 431.00
Total 281.00 215.00 160.00 266.00 232.00 285.00 264.00 1703.00
Cash Receipts
Fines/Misc. Revenue 1394.79 1448.26 1372.34 2122.36 1884.28 2286.25 1846.05 12354.33
Non-resident fees 2155.00 2125.00 1790.00 2610.00 2595.00 2550.00 2525.00 16350.00
Donations 177.02 2116.38 1965.53 1857.81 7286.96 14185.74 5166.94 32756.38
Gifts/Memorials 174.00 4750.00 4079.00 4360.00 355.00 1200.00 305.00 15223.00
Meeting Room Use
persons attdg meetings 4373 3115 3095 3536 4181 4095 4255 26650
Library Collection Changes
Copies Added 1399 1502 1271 1308 1655 1496 1400 10031
Copies Discarded 1277 1223 2815 2135 3475 1702 1177 13804
189 242 147 268 138 437 197 1618
2017
FY 2016-2017Statistics
Donations Added
2016
Coming Soon!
Page 7 of 17
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
APRIL 2017
APRIL- HIGHLIGHTS
The library was closed Sunday, April 16 for Easter. This was also the third Sunday, so there was not a
Live Music Sunday performance this month.
GISD displayed art on the first and second floor April 4-12, with a reception on April 5. The Sun City
Photography Club displayed for the remainder of April, through May.
GPL Cinema screened Chocolat April 7 and Moana April 21.
The library partnered with the Assistance League of Georgetown to host An Evening in Paris fundraiser
on Saturday, April 8. The event featured music by Art & Candy’s jazz quartet, French catering and a
raffle. The event raised a total of $11,797 to be split evenly between the organizations. Funds raised
from this event will be used for children’s programming and materials.
The library partnered with Congregation Havurah Shalom on April 23 to screen documentary “Defying
the Nazis: The Sharps’ War”, with a moderated discussion that followed the film.
Several librarians attended the Texas Library Association’s Conference April 19-22 in San Antonio.
Bethni and Eric attended the Family Place Libraries training April 24-27 in New York.
Tweens and teens enjoyed a Super Smash Bros. Tournament on April 29.
PATRON COMMENTS
1. Patron Comment: Dr. Who – Find
2. Patron Comment: Why not have a “New Item” shelf for DVDs?
Page 8 of 17
DONOR DONATION
Carole Gardener $20 in honor of Michele Harber
The Woman's Club $75 in honor of Jan/Feb/March speakers
Myra Hargrave McIlvain 2 of her books The Doctor's Wife & Texas Tales
?I Dissent in honor of Daphney Murray
Tsh Oxenreider 1 copy of her book At Home In the World
Carol & Jim Donovan $50 in memory of David Unger (Lacey Unger) child books
Glyn Haynie 1 copy of his book When I Turned Nineteen
Tom Milburn Full Dress Gray in memory of All At Hudson
Sylvia LeDoux 1 copy of her book Where Are You Bound?
Helen & Gary Gronlund $35 in memory of David Unger (Lacey Unger) child books
Bonnie Stump $100 in memory of David Unger (Lacey Unger) child books
Herb Thompson Family $25 in memory of David Unger (Lacey Unger) child books
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- April 2017
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City of Georgetown, Texas
Library Advisory Board
May 16, 2017
SUBJECT:
Report on Family P lace Libraries training. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 10 of 17
City of Georgetown, Texas
Library Advisory Board
May 16, 2017
SUBJECT:
Cons id eration o f the Community Resources C o o rd inato r's monthly rep o rt. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 11 of 17
City of Georgetown, Texas
Library Advisory Board
May 16, 2017
SUBJECT:
Cons id eration o f the WOW!mo b ile monthly report. -Eric Las hley, Lib rary Direc to r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
WOW Report May 2017 Backup Material
Page 12 of 17
WOW!MOBILE HAPPENINGS
LIBRARY BOARD MEETING
5/16/17
Greetings!
Thank you all for your time. I am very pleased to be contributing to your monthly download of
library information and happenings.
We have just wrapped up the school year and have said goodbye to our education based
WOW!mobile stops (Georgetown Charter Academy, The Learning Tree @ First United, Christ
Lutheran Learning Center, Mrs. Mac’s Shining Stars and Head Start ) for the Summer.
During Spring Break, Christ Lutheran participated in the Stuffed Animal Road Trip. The
children courageously trusted me with their stuffed animals and I took them on an adventure
throughout Georgetown. We had a picnic lunch at San Gabriel Park and voluntee red at the
Georgetown Animal Shelter.
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Georgetown Charter Academy & The Learning Tree kindly expressed their gratitude for the
WOW!mobile service to their school. This time of year always melts my heart and gives me the
little extra boost I need to get through the summer.
SUMMER!!!!!
During the school year the WOW!mobile visits 28 stops bi-weekly for a total of 56 visits/month.
We are adding 1 more Senior stop in June as the second phase of Wesleyan Independent will be
opening at the end of May. This new stop will be added to the Thursday bi-weekly schedule
from 4-4:45 pm.
SUMMER WOW!MOBILE ACTIVITIES FOR THE KIDDOS
Bball Book Club: 1st and 3rd Thursday of the month, 6pm at San Jose Park (June 8-Aug.3)
We’ll shoot hoops for 30 minutes, relax in the shade with cold water and fruit while I read 2
chapters of the summer book selection (Boy 21 by Matthew Quick).
Run and Read: 2nd and 4th Monday and Thursday of the month, 9am. Algerita
neighborhood and The Oaks Apartments. We will meet at the designated spot on the
handout/flyer at 9am, do a 2 mile run, stretch & relax in the shade with cold water and fruit
while I read 2 chapters of the summer book selection (The Running Dream by Wendelin Van
Draanen).
Prizes are awarded for perfect attendance as incentive for participation.
Page 14 of 17
SUMMER READING
The Wow!mobile will offer a separate summer reading program as most WOW!mobile kiddos
are stuck at home over the summer.
It is similar to the one offered at the main library. Reading minutes will be counted, honor
based system, paper tally sheet, and prizes awarded to highest minutes read.
Thanks for reading! Have a great day!
With Kindness,
Kalena Powell
Community Outreach Assistant
Georgetown Public Library
402 W 8th St.
Georgetown , TX 78262
512-819-3106
“The best way to find yourself is to lose yourself in the service of others.” - Mahatma Gandhi
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City of Georgetown, Texas
Library Advisory Board
May 16, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to selec t a d ate fo r a b o ard retreat to addres s the Lib rary's Strategic
Plan. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
Financ ial impac t unknown at this time.
SUBMITTED BY:
Page 16 of 17
City of Georgetown, Texas
Library Advisory Board
May 16, 2017
SUBJECT:
Cons id eration o f future meeting dates . -Pete Ros e, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 17 of 17