HomeMy WebLinkAboutAgenda_LAB_05.17.2016Notice of Meeting for the
Library Adv isory Board
of the City of Georgetown
May 17, 2016 at 6:00 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Co nsideration of the minutes from the Ap ril 19, 2016 Library Advis o ry Board meeting. -P ete Rose.
C Co nsideration of Library Directo r's Report. -Eric Las hley.
D Strategic Plan up d ate o verview. -Eric Las hley
E Co nsideration of future b o ard meeting dates . -Eric Lashley
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 11
City of Georgetown, Texas
Library Advisory Board
May 17, 2016
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 11
City of Georgetown, Texas
Library Advisory Board
May 17, 2016
SUBJECT:
Cons id eration o f the minutes fro m the Ap ril 19, 2016 Lib rary Ad visory Board meeting. -Pete Ro s e.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes April 2016 Backup Material
Page 3 of 11
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
April 19, 2016
The Library Advisory Board met on Monday, April 19, 2016 at 6:30 p.m. in the Small Conference
Room of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Pat Baldwin, Michael Barnes, Lindsay Cooper, Tom Hagen, Pete Rose,
and Jonathan Sherwin.
STAFF PRESENT: Eric Lashley- Library Director
A. Citizens wishing to address the Board. – None were present.
B. Introduction of board members. Pete Rose. New board member Jonathan Sherwin
introduced himself to the board. Board members introduced themselves to Sherwin.
C. Consideration and approval of the minutes of the March 1, 2016 meeting. – Rose noted an
error in the minutes concerning the start time of the March meeting. The meeting on March 1
began at 6:00 p.m., not 10:00 a.m. Michael Barnes made the motion to accept the
minutes of the March 1, 2016 Library Advisory Board Meeting, as amended. Lindsay
Cooper seconded the motion, which passed unanimously.
D. Review of bylaws, strategic plan, and attendance policy. – Pete Rose. Rose noted that
the attendance policy allows 3 absences per board member. Lashley instructed board
members to notify him or Lawren Weiss of an absence prior to the meeting. If the absence is
due to illness, it will be excused. Lashley explained the purpose of the Library Board as
written in the bylaws and recommended that if the board needs to communicate with Council
they should write a letter to the Mayor and City Council. Lashley reviewed responsibilities of
the Vice Chair and Secretary with the board. Lashley reminded board members about the
Open Meetings Act and encouraged them to communicate with staff liaisons about various
topics instead of amongst themselves. Discussion ensued about the library’s strategic plan
and the potential tool lending library, and Community Resources Coordinator.
E. Election of Vice – Chair. - Pete Rose. Jonathan Sherwin moved to elect Tom Hagen as
Vice-Chair of the Library Advisory Board. Cooper seconded the motion, which passed
unanimously.
F. Election of Secretary. – Pete Rose. Sherwin moved to elect Lindsay Cooper as
Secretary of the Library Advisory Board. Pat Baldwin seconded the motion, which passed
unanimously.
G. Consideration of Library Director’s report. - Eric Lashley. Lashley reviewed the library’s
statistics from March 2016, noting that visits and circulation was slightly down. Overdrive
usage of audio and e-books continue to rise.
Lashley noted that staff members attended the Public Library Association (PLA) Conference
in Denver, Colorado and will attend the Texas Library Association (TLA) Conference in
Page 4 of 11
Houston later this month. Lashley will be on a panel to discuss why Georgetown has one of
the highest levels of circulation per capita in the state of Texas.
The library has hired a new Cataloging Librarian named Kristina Gonzales Zepeda who will
start on Monday, April 25. Lashley hopes the addition of another full-time cataloger will
increase the number of materials cataloged and therefore, increase circulation.
Lashley read the comments left by patrons in the library’s suggestion box and noted library
events of the month, such as the successful 50th Anniversary Gala on March 5.
H. Overview of library policies, budget, staff, and library operations. – Eric Lashley.
Lashley briefly reviewed procedures regarding a request for reconsideration of library
materials. Occasionally, a patron will appeal a decision by the Library Director to have library
material(s) removed from the collection. The Library Advisory Board has the authority to
override the Director’s decision. If the Library Advisory Board upholds the Director’s
position, the patron can appeal to City Council. Lashley explained that in his 16 years as
Library Director the board has never overridden his decision, nor has anyone ever appealed
the board’s decision to City Council.
Lashley reviewed the library’s staff directory and noted each of their duties. Lashley also
provided a copy of the library’s annual budget (attached to these minutes), noting that the
majority of the budget is for personnel. Much of the library materials budget is subsidized by
the Friends of the Library organization.
I. Consideration of future board meeting dates. –Eric Lashley. Following discussion, board
members decided to meet at 6:00 p.m. instead of 6:30 p.m. next month. The next Library
Advisory Board meeting will be May 17, 2016 at 6:00 p.m.
Chair Rose adjourned the meeting at 7:55 PM.
Respectfully submitted,
Lindsay Cooper Pete Rose
Secretary Chair
Page 5 of 11
City of Georgetown, Texas
Library Advisory Board
May 17, 2016
SUBJECT:
Cons id eration o f Lib rary Direc tor's Report. -Eric Las hley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Director's report April 2016 Backup Material
Statis tics April 2016 Backup Material
Memorials Log April 2016 Backup Material
Page 6 of 11
DIRECTOR’S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
April 2016
APRIL- HIGHLIGHTS
The Sun City Visual Arts Club provided art in the library’s gallery for the month,
which included an artist reception open to the public on April 1.
Hill Country Winds provided live music on April 17 at 2 p.m.
Tweens and teens enjoyed a Super Smash Bros. Brawl Tournament on April 16.
Toni Nietfeld tested the response of a Saturday Storytime on April 30. Currently
Storytimes take place weekday mornings. There was zero attendance at the April
12 evening Storytime. There will be 2 more evening and weekend Storytimes in
May, at which point staff will evaluate the response and attendance from patrons.
Librarians attended the Public Library Association (PLA) Conference in Denver,
Colorado in early April and will attend the Texas Library Association (TLA)
Conference in Houston at the end of the month. Lashley participated on a panel
to discuss why Georgetown has one of the highest levels of circulation per capita
in the state of Texas.
Recurring programs such as Storytime, Wired Wednesday, Knitting Club, READ
Dogs, Teen Advisory Board (TAB), and Fandomosity continue.
PATRON COMMENTS for April 2016
1. Patron comment: Can you please get Disney planning DVDs for Disney World,
Disneyland, and Disney Cruise Lines?
2. Patron comment: Please keep the white lights in the foyer up, they make it
seem like a magical setting.
Page 7 of 11
GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits Oct Nov Dec Jan Feb Mar Apr Annual Total
Current Year 25180 21672 23173 25830 17923 19129 23348 156255
2014-2015 27404 25057 29346 22955 23173 24513 24639 344433
2013-2014 26554 29893 24808 29552 28508 32771 29993 361444
2012-2013 26729 27473 19786 27227 27534 32142 29052 350225
2011-2012 30822 27674 22499 35123 32409 47620 39433 396094
2010-2011 31410 27524 28878 27363 29232 31269 33018 362923
Circulation Annual Total
Current Year 43295 40538 38374 41508 39510 43111 39522 285858
2014-2015 40634 41409 39820 41946 39834 45358 41654 527987
2013-2014 46597 42212 40366 44732 40648 46748 42575 559209
2012-2013 41909 42277 38971 44973 40288 45324 44749 550683
2011-2012 45280 42854 38880 44006 41925 45073 42285 552032
2010-2011 40965 40697 35963 42919 40488 44139 40729 527746
Children's Programs Annual Total
Attendance 378 390 475 980 1018 1697 931 5869
Programs 6 5 4 7 6 9 4 41
Story Time Programs 16 18 18 24 22 22 30 150
Other (Tour, Movies, Crafts)4 3 2 4 4 4 4 25
After School Programs 4 3 3 4 4 4 4 26
Other Services
ILL Ordered 47 30 24 28 47 37 25 238
ILL filled 32 28 20 17 34 5 24 160
Internet usage (persons)6224 5332 5260 6163 5691 6213 5709 40592
Overdrive usage (E-books)2001 1975 2045 2313 2067 2224 2171 14796
Overdrive usage (audiobooks)587 491 518 609 526 574 622 3927
Bookmobile circulation 2465 3054 2281 3090 2993 2948 2563 19394
Volunteer Hours
Adult 607.00 649.75 547.50 599.50 691.00 706.25 625.25 4426.25
Teen 58.50 90.75 45.25 73.75 48.50 57.50 62.25 436.50
Community Service 0.00 39.75 43.00 49.25 15.25 14.75 20.50 182.50
Total 665.50 780.25 635.75 722.50 754.75 778.50 708.00 5045.25
Registrations
City Residents-new 224.00 164.00 153.00 192.00 200.00 213.00 147.00 1293.00
GISD Kids' Cards 10.00 4.00 6.00 12.00 8.00 8.00 1.00 49.00
Non-residents-new 69.00 43.00 41.00 74.00 92.00 88.00 67.00 474.00
Total 303.00 211.00 200.00 278.00 300.00 309.00 215.00 1816.00
Cash Receipts
Fines/Misc. Revenue 2571.41 1886.80 1850.32 1690.72 2258.12 2204.34 2009.38 14471.09
Non-resident fees 2425.00 1810.00 2050.00 2438.00 2980.00 2555.00 2585.00 16843.00
Donations 1443.78 1856.66 2058.09 3659.71 3357.90 2988.61 2438.97 17803.72
Gifts/Memorials 1202.85 1800.00 2700.00 461.71 1020.00 180.00 2784.60 10149.16
Meeting Room Use
persons attdg meetings 2943 2466 1835 2087 3083 3144 2988 18546
Library Collection Changes
Copies Added 963 720 734 956 1305 814 1132 6624
Copies Discarded 1865 444 595 1429 2192 841 861 8227
101 59 30 108 324 70 78 770
2016
FY 2015-2016Statistics
Donations Added
Page 8 of 11
DONOR DONATION
Tom Milburn Copy of Billy Gene by Alex Alexander
Rita Kirkpatrick Copy of Where the Light Gets In In honor of Doris Barriere
Col. Lester Frazier $250 Library Staff Christmas Party
Susan Streeter Copy of God and the History of the Universe in memory of Jarvis Streeter
Williamson County Symphony Orchestra Copy of DVD Gershwin and All That Jazz-2016
Nichole Chigoy $80 in honor of Beatrix Chigoy's b-day party on WOWmobile for WOW
Holly Herman $100 in memory of Dick Erdenberger-fiction
Velmond and Carlotta Coates $50 in memory of G.C. & Florence Miller
The Woman's Club $125 in honor of speakers Nov 15-March 16
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- April 2016
Page 9 of 11
City of Georgetown, Texas
Library Advisory Board
May 17, 2016
SUBJECT:
Strategic Plan update overview. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 10 of 11
City of Georgetown, Texas
Library Advisory Board
May 17, 2016
SUBJECT:
Cons id eration o f future board meeting d ates. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 11 of 11