HomeMy WebLinkAboutAgenda_LAB_05.04.2021Notice of Meeting for the
L ibrary Adv isory Board
of the City of Georgetown
May 4, 2021 at 6:00 P M
at Virtual
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
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Consiste nt with Gover nor Gr eg A bbott’s suspension of var ious provisions of
the O pen M ee tings A ct, e ffec tive A ugust 1, 2020 and until fur the r notic e, to
r educ e the c hance of C O V I D-19 tr ansmission, all C ity of Ge orge town
Advisor y B oar d mee tings will be held vir tually. P ublic c omment will be
allowed via telec onfer ence ; no one will be allowed to appear in pe rson.
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the mee ting.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the Board. -S ally Miculek, Library Direc tor
B Introduc tion of library s taff member. -S ally Miculek, Library Direc tor and Ann Evans , R eferenc e
Librarian.
C C ons ideration of the Library Direc tor's report. -S ally Miculek, Library Direc tor.
D Disc ussion regarding the pos s ibility of additional Library loc ations . -R ichard T hielmann, Board member
and S ally Miculek, Library Direc tor
E Disc ussion regarding the Americ an R es cue P lan Act. -Nanc y Hill, Board member and S ally Miculek,
Library Direc tor.
F Disc ussion on how the direc tion and succ es s of G eorgetown P ublic Library may c hange following the
dec ades long career of Eric Lashley. -Dave G arloc k, Board member and S ally Mic ulek, Library Director.
G Disc ussion regarding the S ustainable Libraries Initiative. -S usan C ooper, Board member and S ally
Miculek, Library Direc tor.
P ublic Wishing to Address the B oard
O n a s ubjec t that is posted on this agenda: P lease fill out a speaker regis tration form whic h can be found at the
Board meeting. C learly print your name, the letter of the item on which you wish to speak, and pres ent it to the
S taff Liais on, preferably prior to the start of the meeting. You will be c alled forward to speak when the Board
cons iders that item.
O n a s ubjec t not posted on the agenda: P ersons may add an item to a future Board agenda by filing a written
request with the S taff Liais on no later than one week prior to the Board meeting. T he reques t must include the
s peaker's name and the spec ific topic to be addres s ed with sufficient information to inform the board and the
public . F or Board Liaison c ontact information, pleas e logon to
http://government.georgetown.org/c ategory/boards -commissions /.
H C itizens wishing to address the board. -Michael Kelley, Board C hair.
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L egislativ e Regular Agenda
I C ons ideration and possible action to approve minutes from the April 6, 2021 Library Advis ory Board
meeting. -Mic hael Kelley, Board C hair.
J C ons ideration and possible action to recommend to C ity C ouncil that library s taff continue purc hasing
digital materials from O verDrive, Inc., in a total amount not to exceed $70,000 for fisc al year 2020-2021.
-S ally Miculek, Library D irector.
K C ons ideration and possible action regarding future meeting dates and times. -Michael Kelley, Board C hair
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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GEORGETOWN PUBLIC LIBRARY
Patron Visits Oct Nov Dec Jan Feb Mar*Apr*May Jun Jul Aug Sep Annual Total
Current Year 22205 12192 0 0 0 0 34397
2019-2020 32586 26643 23995 35422 33250 17193 NA 9883 5802 18184 10272 11174 224404
Circulation Annual Total
Current Year 38241 26368 15961 16009 14279 22625 133483
2019-2020 46708 38121 39868 44513 41707 31253 5296 24497 40771 40002 39822 38347 430905
Annual Total
# patron checkouts 3588 3094 2130 2042 1998 2512 15364
WOW! Circs 2155 1533 502 501 455 1028 6174
Children's Programs
Attendance 11 25 49 21 19 105 230
Programs 0 0 1 0 0 2 3
Story Time Programs 1 3 4 3 3 4 18
Other (Tour, Movies, Crafts)0 0 0 0 0 0 0
After School Programs 0 0 0 0 0 0 0
Teen Programs
Programs 0 1 0 2 1 3 7
Attendance 0 8 0 13 7 17 45
Teen Space Users 0 0 0 0 0 0 0
Adult Programs
Programs 5 1 1 1 1 3 12
Attendance 290 34 21 23 56 46 470
Other Services
GPL ILL Req. filled 0 0 0 0 0 0 0
Outgoing ILL 0 0 0 0 0 0 0
Overdrive usage (E-books)4824 4822 4981 5511 5168 4943 30249
Overdrive usage (audiobooks)2422 2346 2383 2710 2290 2649 14800
SimplyE 1 1 23 8 16 7 56
Database Searches 3617 1574 1981 5096 5202 5133 22603
Volunteer Hours
Adult 124 0 0 0 0 98 222
Teen 0 0 0 0 0 0 0
Community Service 0 0 0 0 0 0 0
Total 124 0 0 0 0 98 0 0 0 0 0 0 222
Registrations
City Residents-new 155 64 48 80 37 105 489
Non-residents-new 89 46 5 8 5 32 185
GISD Student memb.2 2 0 0 1 0 5
Total 246 112 679
Cash Receipts
Non-resident fees 1,845.00 1,365.00 280.00 560.00 1,290.00 3,425.00 8,765.00
Copies 220.07 142.50 - 7.60 3.10 194.22 567.49
Donations 2,184.67 2,648.26 1,304.54 351.18 576.27 1,961.23 9,026.15
Gifts/Memorials 375.00 12,594.84 12,145.00 47,206.25 300.00 5,099.50 77,720.59
Meeting Room Use
# of attendees 0 0 0 0 0 0 0
# of reservations 0 0 0 0 0 0 0
Study Room Use
# of attendees 0 0 0 0 0 0 0
# of reservations 0 0 0 0 0 0 0
Library Collection Changes
Copies Added 1127 1061 1205 894 787 1372 6446
2020 2021
FY 2020-2021 Statistics
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Copies Discarded 1350 1098 1194 1280 532 746 6200
130 135 19 131 12 188 615 Donations Added
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Director’s Monthly Report
Georgetown Public Library
April 2021
April Highlights
• On April 12, the Library expanded Grab and Go service hours to 9 a.m.-6 p.m., Monday-Friday and 9 a.m.-5 p.m.
on Saturdays. Curbside hours are Monday- Friday, 10-11 a.m. and 3-4 p.m. The building remains closed on
Sundays.
• Library staff continued planning for the next phases in re-opening the library.
• Technical Services Librarian and supervisor Sally Bernier announced her retirement, after serving the City of
Georgetown for over 20 years. Bernier’s last day will be May 14. She has accepted an Assistant Director position
in New Hampshire to move closer to family.
• The Library recognized National Library Week April 4-10 via social media.
• National Poetry Month was celebrated via social media posts, special storytimes, and a poetry contest.
• The Friends of the Library hosted a fundraiser in honor of Library Giving Day, April 7.
• Some library staff members attended the virtual Texas Library Association’s Conference, April 22-24.
• Virtual programs and activities for children in April included:
o Storytime
o Family Nature Fest-partnership program with the Parks and Recreation Department
o Bird feeder kit
• Virtual programs and activities for teens in April included:
o Teen Fandom Jeopardy
o Teen Advisory Board meeting
o Blackout poetry kit
• Virtual programs and activities for adults in April included:
o Virtual GISD Art Show, March 29-April 9
o City Staff art exhibit, April 7-May 9
o Rachel Hancock: Art with Heart exhibit, April 7-June 13
o Seed + planter marker kit
o Tuesday Talks with Britin and Ann
• The library announced a call for art exhibit proposals for 2022. The call will be open through May 15 and
applicants will be notified by June 1.
Patron Comments
1. Comment: Great, super help! Elizabeth's help was so helpful today --Made my day extra so special! Thank you!
2. Comment: We sure love you guys & all you do for our family. We can't wait to see you over the summer
We love you! Keep up being awesome!
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DONOR DONATION
Alfred E. Blaschke $500 unspecified
Jane Huffstutler/Never Before Book Club $100 for 10 copies of Nomadland
Joanne Ferretti $25 unspecified
Col. Lester Frazier $250 for staff Christmas party
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- March 2021
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City of Georgetown, Texas
Library Advisory Board
May 4, 2021
S UB J E C T:
Dis cus s ion regarding the S us tainable Libraries Initiative. -S us an C ooper, Board member and S ally
Mic ulek, Library Director.
IT E M S UMMARY:
https://sus tainablelibraries initiative.org/
F IN AN C IAL IMPAC T:
None
S UB MIT T E D B Y:
Page 8 of 10
Minutes of the Meeting of the
Library Advisory Board
City of Georgetown
April 6, 2021
The Library Advisory Board met on Tuesday, April 6, 2021 at 6:00 p.m. virtually using a Zoom meeting.
Consistent with Governor Greg Abbott’s suspension of various provisions of the Open Meetings Act, effective August 1,
2020 and until further notice, to reduce the chance of COVID-19 transmission, all City of Georgetown Advisory Board
meetings will be held virtually.
MEMBERS IN ATTENDANCE: Nosa Asowata, Susan Cooper, David Garlock, Nancy Hill, Michael Kelley, Thom
Sinwell, and Richard Thielmann.
MEMBERS ABSENT: None
STAFF IN ATTENDANCE: Sally Miculek –Library Director, and Lawren Weiss-Administrative Assistant.
The meeting was called to order at 6:00 p.m. by Board Chair Kelley.
A. Discussion on how this virtual conference will be conducted, to include options for public comments and
how the public may address the Board. -Sally Miculek, Library Director. Miculek explained to
the Board how the meeting would proceed if a member of the public wished to join the
meeting. Chair Kelley will call roll when voting on an agenda item to allow for a clear
recording of the vote. No action required.
B. Citizens wishing to address the board. -Michael Kelley, Board Chair. None were present. No action
required.
C. Consideration and possible action to approve minutes from the March 2, 2021 Library Advisory Board
meeting. -Michael Kelley, Board Chair. The board noted that the date was listed incorrectly in
item H of the March minutes. Chair Kelley requested that the word “Library” be capitalized in the
March minutes and all minutes moving forward. Weiss will make changes as requested. Motion
by Thielmann; second by Garlock to approve the March 2, 2021 minutes as amended.
Approved 7-0.
D. Review of the Library Advisory Board bylaws and City of Georgetown Boards and Commissions
attendance policy. -Sally Miculek, Library Director. Miculek reviewed the bylaws and
attendance with the Board, noting board members must attend at least 75% of meetings to
satisfy the City’s policy. No action required.
E. Consideration and possible action to elect a Vice Chair and Secretary to the Library Advisory Board. -
Michael Kelley, Board Chair. Chair Kelley explained the roles of the board officers. After brief
discussion, Kelley moved to nominate Sinwell as Vice Chair of the Library Advisory Board.
Thielmann seconds, approved 7-0. Motion by Sinwell, second by Thielmann to elect Susan
Cooper as Secretary of the Library Advisory Board. Approved 7-0.
F. Discussion: The closed library and discussion of the bylaws, function, and responsibilities of the
Georgetown Library Advisory Board; including philosophical, practical, and realistic concerns. -Richard
Thielmann, Board member and Sally Miculek, Library Director. Thielmann expressed concern
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that the library was closed even after the Governor lifted the COVID closure mandates. Miculek
explained the library’s phased re-opening plan to accommodate both, patrons who are ready to
return to the building in person and those who may wish to utilize library services but are not
quite ready to return in person. Miculek and Board members also discussed the Board’s roles as it
pertains to the Library’s long-range plan and advising staff and council as needed about the
Library’s needs, budgetary or otherwise. No action required.
G. Consideration of Library Director's report. -Sally Miculek, Library Director. Miculek reviewed the
Library’s monthly statistics, discussed how donors are thanked when providing a monetary gift, and the
status of the vacant Assistant Director position. Miculek presented this item with a PowerPoint
presentation to add imagery to the statistics and information provided in the agenda packet (attached). No
action required.
H. Discussion regarding the library's use of e-materials from Overdrive, Central Texas Digital Consortium,
and Libby. -Susan Cooper, Board member and Sally Miculek, Library Director. Cooper asked
Miculek to discuss how the Library selected OverDrive over other e-book providers and how
CTDC plays a role in that patron resource. Miculek explained that the Library pays OverDrive to
be part of the CTDC to offer a wider variety of materials to patrons. Aside from the consortium,
the Library pays a separate amount to OverDrive each year, using City budget and gift money
from the Friends of the Library and the public, to purchase e-materials for Georgetown Public
Library patrons only. Libby is the app patrons use to access e-materials through the consortium.
No action required.
I. Discussion regarding the library's databases. -Thom Sinwell, Board member and Sally Miculek, Library
Director. Sinwell noted that the Library’s Ancestry database was available in-house only before
COVID but was available for remote use during the pandemic. He inquired about the cost
difference between pre-COVID and during COVID use. Miculek explained that Ancestry and
other databases control whether or not to offer their services in-library only or allow outside use
by cardholders. The Library pays for the database services at the beginning of the year, so no
extra charges were incurred due to the increased availability. Users can only access the databases
if they have an active Library card. No action required.
J. Consideration and possible action regarding future meeting dates and times. -Michael Kelley, Board Chair.
Board members did not wish to change the date or time of the Library Advisory Board meetings at the
start of the new term, so the next meeting will continue as regularly scheduled on Tuesday, May 4 at 6
p.m. via Zoom. No action taken.
Chair Kelley adjourned the meeting at 7:36 p.m.
Respectfully submitted,
Michael Kelley Susan Cooper
Board Chair Board Secretary
These minutes were approved at the 5/4/21 virtual Library Advisory Board meeting.
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